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HomeMy WebLinkAboutAgenda Report - August 17, 2004 B-01 SM1. Amendments to By -Laws From original By -Laws adopted in 1994 Changes to meet current needs 9 Will request that these be approved by Council at future meeting.. 2. Goals & Objectives A. Better Communication Internal • Board Development Training - Team Building • Quarterly Review of Goals and Objectives External • Develop better contact with local religious organizations, service organizations, government agencies and representatives. • Increase exposure through public service announcements, local theatre ads, City of Lodi Website, newspaper coverage • Educate and inform the public * Bilingual flyers * Canvas neighborhoods * Get more people to attend the meetings. B. Grants & Fundraising Past/Present * General Mills Grants for motion detector lighting and smoke detectors * CDBG grants for Eastside Alley Lighting Projects & Eastside Clean-up and Beautification Projects * Eastside Mobility & Accessibility Planning (EMAP) Grant Future 9 Dedicated to find new funding sources for EIC endeavors and funding that will allow the City to provide services lost through cutbacks. C. Pursue Reactivation of SAFE HOUSE Program Partner with Lodi PD, LUSD to bring back a program that will provide identified locations for children going to and from school to go to if they feel threatened or in danger. D. Continue On -Going Activities and Functions • Adopt budget policies and procedures • Landlord/Tenant issues • Eastside Infrastructure Improvements * Related Alley Improvement Projects Community Empowerment TI-NMRW , E10 _PLo2gsed T' ics ap Fq_ r _j on or D gMk_ 1. Amendments to By -Laws From original By -Laws adopted in 1994 Changes to meet current needs 9 Will request that these be approved by Council at future meeting.. 2. Goals & Objectives A. Better Communication Internal • Board Development Training - Team Building • Quarterly Review of Goals and Objectives External • Develop better contact with local religious organizations, service organizations, government agencies and representatives. • Increase exposure through public service announcements, local theatre ads, City of Lodi Website, newspaper coverage • Educate and inform the public * Bilingual flyers * Canvas neighborhoods * Get more people to attend the meetings. B. Grants & Fundraising Past/Present * General Mills Grants for motion detector lighting and smoke detectors * CDBG grants for Eastside Alley Lighting Projects & Eastside Clean-up and Beautification Projects * Eastside Mobility & Accessibility Planning (EMAP) Grant Future 9 Dedicated to find new funding sources for EIC endeavors and funding that will allow the City to provide services lost through cutbacks. C. Pursue Reactivation of SAFE HOUSE Program Partner with Lodi PD, LUSD to bring back a program that will provide identified locations for children going to and from school to go to if they feel threatened or in danger. D. Continue On -Going Activities and Functions • Adopt budget policies and procedures • Landlord/Tenant issues • Eastside Infrastructure Improvements * Related Alley Improvement Projects Community Empowerment ARTICLE I ORGANIZATIO SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi Eastside Improvement Conunittee. ARTICLE 11 PURPOSES SECTION 1. GENERAL PURPOS The Eastside Improvement Conunittee is organized and created for the purposes of maintaining and improving the quality of live and appearance of Lodi by the coordinated efforts of a broad spectrum of the community, The "Eastsidell shall refer to the area general bounded by Htitchins Street on the west, Guild Street on the cast, Turner Road on the north, and Harney Lane on the south. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of property throughout Lodi, but especially in the areas described in Article 1, Section 1, with the cooperation of residents, property owners, business, and government. Q To act as an advocate for eastside residents in isNues dealinia with City controlled infrastructure improvements. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. -1- describe in Secdon I ArWe 1. G) Provide acknowkkownt to groverfles. and businen though ou t the City that shows miwk improvements in service and aRgearance that contributes to the image and gualily of the community. ARTICLE III MEMBERSHIP SECTION 1. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered tern -is, based on their original date of appointment. SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Coffirruittee. -2- SECTION 1. EXEC=E OFFICERS ARUCLE IV OFFICERS The Executive Officers shall consist of a Chairperson, Vice-ChairRerson, and Trgasurer. New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The Chairperson or Vice Chairperson shall serve as spokesperson for the Eastside Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officer or Board of Directors member who misses three (3) unexcused meetings within a yea Rgrijod without the consent of one of the Executive Board Members shall be deemed to have vacated the office. ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Eastside Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Eastside Improvement Commiacc shall be placed. All cTpCndituIc5 mU5t bc apprond by a =jority vote of the Board, subject to City Council overview and slened by Treasurer and one Executive Officer, SECTION 2. AUDITION The fund account for the Eastside improvement Committee shall be audited as part of the City's regular annual audit and submit quarterly expenditures reports b3L the Treasurer to the Finance DeRartment of the City of Lodi. -3- ARTICLE VI TERM OF EXISTENCE/DISSOLUTION SECTION 1. QQNTINUOUS OPERATION The Eastside Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ARTICLE VII BOARD PROCEDURES SECTION 1. PROCEDURES After the transition described in Article 111, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirinative vote. No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the first Tuesda of each month, at a locationto be determined by the Board and opened to the public. Special meetings shall be held as -necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code § 54950 et. Seq.), SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorized by the Chairperson, or in his/her absence, by the Vice -Chairperson or a designated Board Member. 4- AMENDMENTS SECTION 1. These Bylaws shall constitute the empowering documents for the Eastside Improvement Conunittee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON THE BOARD OF DIRECTORS ON SEPTEMBER 6,2003. APPROVED AS TO FORM D, STEPHEN SCHWARAUER CITY ATTORNEY RATIFIED BY MAJORITY VOTE OF CHAIRPERSON