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HomeMy WebLinkAboutAgenda Report - August 4, 2004 E-12AGENDA ITEM 1EIP11m CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Approve Task Order Amendment for West Yost & Associates for Sphere of Influence Surrounding White Slough Facility ($21,500) MEETING DATE: August 4, 2004 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council approve a task order amendment for West Yost & Associates for the sphere of influence studies and environmental documents surrounding White Slough Facility. BACKGROUND INFORMATION: The City has received significant comments on the White Slough Sphere of Influence Environmental Impact Report, and our consultants are preparing responses. In addition, our consulting team and outside counsel, KTMG, has responded to comments on the City of Stockton's proposed sphere of influence amendment. These "projects" have resulted in additional costs and a task order amendment from West Yost & Associates for the White Slough Sphere of Influence (copy attached), The costs of responding to the City of Stockton's proposed sphere should be under $10,000. The total cost of approximately $31,500 will be covered by shifting existing appropriations for other White Slough work within the Wastewater fund. FUNDING: stewater Fund wa r u s u ge ;Jes R. Krueger, Finance�Director RCP/pmf Aftachment APPROVED: GWYA—SphL-YL-of)nfluenceTOAmend.doc I -jkQ, Richard C. Prima .. JrA Public Works Director\.J H, DixonFlynn, City Manager 7/2912004 Amendment to Task Order City of Lodi Sphere of Influence WYA Job No. 213-03-10 In accordance with the Task Order Agreement between City of Lodi (Client) and West Yost & Associates, Inc. (Consultant), dated January 13, 1999, Consultant is authorized to complete the followincr additional services related to the City of Lodi Sphere of Influence as defined in this Amendment to Task Order and accordincr to the schedule and budcret defined herein. BACKGROUND The objective of this task will be to provide additional analyses to complete the Sphere of Influence (SOI) project for the City of Lodi Water Pollution Control Facility (WPCF). The Consultant (W`YA) and Huches Environmental Consultants (HEC), under subcontract to W`YA, will perforrn the work to be completed under this Task Order Amendment. The original work scope was split into two phases. Phase I included the development of a technical memorandum describing the recommended SOI. Phase II included the development of a Program - level Environmental Impact Report (EIR) for the recommended SOI. This amendment includes additional items that have been (or will be) completed under both project Phases. PHASE I WORK SCOPE This Phase has consisted of the development of a technical support documents describing the facility alternatives to achieve 100% reuse and/or land disposal of the City's effluent and the resulting recommended WPCF SOI. Task 1-6. Additional SOI Mapping/Figures WYA prepared all the figures used in the Draft EIR document. This included the development of Z� additional mapping showing the zoning in and around the SOI. HEC worked with VVrYA to develop Z� and revise these new figures for the Draft EIR. The project team had not anticipated spending so much time on report figures. PHASE II WORK SCOPE This Phase has consisted of the development of an EIR for the WPCF SOI to comply with the requirements of the California Environmental Quality Act (CEQA). Task 11-10. Additional Project Meetings The project team attended one additional kick-off meeting (one to kickoff the project and one with Loren May to discuss the "buffer" issues) not included in the original scope of work. Additionally, the project team attended two meetings with the City of Lodi on the Administrative Draft EIR (ADEIR). C, The original scope of work only included budget for one of these meetings. Task 11-11. Reduced Acreage Alternative Following the issuance of the Notice of Preparation, it was determined that a "Reduced Acreage" alternative, which did not include the buffer areas, was needed for the EIR analysis. W`YA developed WYA—July 13,2004 City of Lodi white Slough NVPCF Task Order Amendment Sphere of Influence the sizing and mapping needed to address this alternative in the EIR documents. HEC prepared a completely new analysis of this alternative for the EIR. Task 11-12. Additional ADEIR Preparation It was assumed in developing the original scope of work that an example Program EIR on a Sphere of C, Influence for a different project would be available to assist us with defining the appropriate level of C, analysis for our document. As it turns out, our EIR is the first Sphere of Influence EIR that any of the LAFCO acencies are aware of. Therefore, HEC spent a lot of unanticipated time trying to make sure 0 the analysis in this EIR was adequately prepared. Additionally, HEC prepared tv,'o ADEIR documents (one for JD and one for the rest of the project team after JD left the City). The oniginal scope only included budget for completion of one ADEIR document. C, C, Task 11-13. Response to Comments The comments on the DEIR from the public will require that the project team spend a considerably CY -t than o iginally anticipated to address the issues that were raised. This effort includes an greater effbi 171 1 1 internal project team meeting, as well as a meeting with City staff. C, COMPENSATION Compensation shall be in accordance with the provisions of the Task Order Agreement between Client and Consultant and the billinc, rate schedule contained in Exhibit A of that Agreement. C, The compensation limit for services perfon-ned under this amendment shall not exceed $21,500. If additional funds are required to complete the services defined herein beyond this limit, Consultant shall notify Client in writing prior to reaching the authorized limit, and will not proceed with work in excess of the limit without the prior written approval of Client. Table 1. SOI Technical Memorandum and EIR Fee Estimate Fask F Description Estimated Fee, dollars Phase I — Technical Memorandum 1-6 1 Additional SOI Mapping/Figures 4,500 Direct Costs 1,500 Phase I Subtotal 6,000 Phase 11 — EIR II -1 I 11-12 11-13 Reduced Acreage Alternative Additional ADEIR Preparation Response to Comments 2,500 5,000 7,000 Direct Costs 1,000 Phase II Subtotal 15,500 Total Estimated Project Cost 21,500 WYA—July 13,2004 2 City of Lodi White Slough WPCF Task Order Amendment Sphere of Influence SCHEDULE The majority of work described in this Task Order Amendment has already been completed. Shortly followino, the receipt of a notice to proceed fi:om the City, the project team will provide the DEIR response 4D comments to the City for submittal. WEST YOST & ASSOCIATES, INC. P\Bruce U. West Printed Name Principal Title July 13, 2004 Date CITY OF LODI Signature H. Dixon Flynn Printed Name City Manager Title Date WYA-July 13, 2004 3 City of Lodi White Slough WPCF Task Order Amendment Sphere of Influence