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HomeMy WebLinkAboutAgenda Report - August 4, 2004 E-0747 AGENDAITEMEw &Q% CITY OF LODI W COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt a Resolution to Award Contract for Services to J&D Auto Body Inc. to Provide Towing Service for Vehicle Abatement From Public and Private Property MEETING DATE: August 4, 2004 PREPARED BY: Community Development Director RECOMMENDED ACTION: That the City Council adopt the Resolution to award the contract for services to J&D Auto Body, Inc., Lodi, to provide towing services for vehicle abatement from public and private property. BACKGROUND INFORMATION: The Community Development Department and the Lodi Police Department administer a contract for towing services which is utilized by Community Improvement Division for vehicle abatement from private property and by the LPD Partners Unit for vehicle abatement from the public right-of-way, under Lodi Municipal Code § 10.56.010 and 10.56.020. The previous contract was held by Plummer Towing, Lodi. That contract, which was due for renewal later this year, was summarily terminated at the request of the Contractor. In response to that, a Request for Proposals was sent out to towing companies in the Stockton, Lodi and Galt areas. From that, only one proposal was received, from J&D Auto Body, Lodi. That proposal was to provide towing services in accordance with the provisions of the contract and Vehicle Removal Agreement and the proposed service provider appears to meet the basic requirements in order to qualify to provide the services. The proposal from J&D Auto Body offers to remove and dispose of vehicles, for the most part, at no cost to the City. The proposal does identify that there are a limited number of disposal options available for certain vehicles and their contents and that the elements involved in abating and disposing of those vehicles that place upon the tow company an undue expense that cannot be recouped by the sale of automotive salvage. In Addendums to the proposal, J&D Auto Body clarifies that when either overweight or unusual vehicles are encountered, they will remove and dispose of the vehicles through a sub- contractor, and that charges billed to J&D Auto Body by that subcontractor, will in turn be billed to the City at the invoiced rate plus a 10% Administrative Fee. Those costs however, are subject to reimbursement through the City's participation and membership in the San Joaquin County Vehicle Abatement Service Authority, which provides funding to jurisdictions throughout the County, based upon their population and the number of vehicles abated each year. Therefore, there will be no direct impact on the General Fund for any costs incurred through this Vehicle Abatement Contract. The Term of the Agreement shall be for a period of three (3) years. The Agreement may be further extended for a period of not more than two (2) additional years, for a total term of five (5) years at the sole and exclusive option of the City. A copy of the Agreement is available at the City Clerk's Office. FUNDING: Vehicle Abatement Service Authority Revenue Fund es R. Krueger, Finance l5irector Konradt Bartlarn Community Development Director cc: Jeanie Biskup, Police Volunteer Coordinator ILI, Jerry Adams Chief of Police RESOLUTION NO. 2004-154 A RESOLUTION OF THE LODI -CITY COUNCIL AWARDING CONTRACT FOR TOWING SERVICES FOR VEHICLE ABATEMENT WHEREAS, in answer to Request for Proposals for towing services for vehicle abatement under Lodi Municipal Code §§10.56.010 and 10.56.020, one proposal was received; and WHEREAS, that proposal was received from J&D Auto Body, Inc., of Lodi, Califomia; and WHEREAS, proposals were to provide toWng services in accordance with the provisions of the contract and Vehicle Removal Agreement, and the sole bidder, J&D Auto Body, Inc., appears to meet the basic requirements in order to qualify to provide the services; and WHEREAS, staff recommends that J&D Auto Body, Inc. of Lodi, Califomia, be awarded the contract for towing services for Vehicle Abatement in the City of Lodi. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the contract for towing services for vehicle abatement be awarded to J&D Auto Body, Inc., of Lodi, California. Dated: August 4, 2004 I hereby certify that Resolution No. 2004-154 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 4, 2004, by the folloWing vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk KtrDlst-t.