HomeMy WebLinkAboutAgenda Report - July 7, 2004 E-03AGENDA ITEM &03
gJ& CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing the Purchase of JWalk Software for use with Orcom
ECIS System from Alliance Data Systems Corp., of Dallas, Texas ($11,000)
(ISDIEUD)
MEETING DATE: July 7, 2004
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the purchase of
JWalk software for use with Orcom ECIS billing system from
Alliance Data System Corp., of Dallas, Texas, in the amount of
$11,000.
BACKGROUND INFORMATION: The City's utility billing is produced by the Orcom ECIS system. The
system is critical to generating bills and maintaining customer information. Users of the Orcom system
currently have Seagull GU11400 software installed on their workstations. This is the graphical user
interface. This software is no longer supported by Orcom. The system now requires JWalk software to
operate properly.
Purchase and installation of the JWalk replacement software is not an option if the City intends to
continue using the Orcom billing system. The City cannot install or use future versions of the billing
system without the new software. There is no suitable alternative to purchasing the software.
JWalk requires a server license costing $8,000. In addition, there is a $3,000 installation fee charged by
Orcom, for a total of $11,000, or less. The software is only available through Alliance Data Systems Corp.
Staff is therefore recommending Alliance Data Systems Corp. as the sole supplier of this product.
FUNDING: tris Utility Departmen 161001.
f` J es R. Krueger, Finance Director
Al . V to
Electric Utility Director
1836.1700 ($11,000)
APPROVED: ,e< P _� ---3
Dixon Flynn, City Manager
RESOLUTION NO. 2004-126
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING PURCHASE OF JWALK
SOFTWARE FOR USE WITH
ORCOM ECIS SYSTEM
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, users of the City's Orcom billing system currently have Seagull GUI/400
software installed on their workstations, which is a graphical user interface; and
WHEREAS, this software is no longer supported by Orcom and now requires JWalk
software to operate properly; and
WHEREAS, the City cannot install or use future versions of the billing system without
the JWalk GUI interface; and
WHERESA, staff recommends that the City Council authorize the purchase of the
JWalk software for use with Orcom ECIS billing system from the sole provider, Alliance Data
System Corp., of Dallas, Texas, in the amount of $11,000 (JWalk server license $8,000 and
Orcom Installation Fee $3,000).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of the JWalk software for use with Orcom ECIS billing system from the sole
provider, Alliance Data System Corp., of Dallas, Texas, in the amount of $11,000 (JWalk server
license $8,000 and Orcorn Installation Fee $3,000).
Dated: July 7, 2004
I hereby certify that Resolution No. 2004-126 was passed and adopted by the Lodi City
Council in a regular meeting held July 7, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Howard, Land, and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACK ON
City Clerk
2004-126