HomeMy WebLinkAboutAgenda Report - June 16, 2004 E-05AGENDA ITEM &5
JQ CITY OF LODI
%W COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt a Resolution Authorizing the Award of Contract for Rental and Cleaning of
Uniforms for Certain Field and Warehouse Employees to Unifirst Corporation
($20,000)
MEETING DATE: June 16, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the award of the contract
for the rental and cleaning of uniforms for certain maintenance and
warehouse employees to Unifirst Corporation.
BACKGROUND INFORMATION: On December 17, 2003, the City Council awarded the contract for the
furnishing and cleaning of uniforms for the maintenance personnel in the
Streets, Water/Wastewater, Fleet Services, Purchasing, Facility
Maintenance, and Parks Divisions to Prudential Overall Service of West
Sacramento, the low bidder. The quality of the service provided by Prudential was far below acceptable standards.
Thus, per the cancellation clause in the specifications, that contract was cancelled on May 14, 2004.
Unifirst Corporation of Stockton, who previously had the contract, has been covering the shortages since Prudential
first delivered a portion of the uniforms on February 27, 2004. Unifirst Corporation has gone out of its way to supply
uniforms to those employees who did not receive them through Prudential and has agreed to continue service on a
month-to-month basis until the contract for this service is awarded. Unifirst Corporation was the third lowest bidder
in December 2003 by $742.30 over Mission Linen and Uniform Supply of Sacramento. Since contracting for this
service is governed by the City Code, the Council has the ability to waive formal bidding procedures. Given the
good service by a local provider, staff is recommending that the City award the new contract to Unifirst Corporation
for their original bid amount of $20,454.10. The contract with Unifirst Corporation will be for two years, with an
option to renew for an additional year upon mutual agreement of both parties.
FUNDING: The operating accounts for the Divisions using the service.
(Water/Wastewater, Streets, Facilities and Fleet, Purchasing, and Parks)
r
ames R. Krueger, Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by George M. Bradley, Street Superintendent
RCP/GMBldsg
Attachments
cc: D. Stephen Schwabauer, Interim City Attorney James R. Krueger, Finance Director
Tony Goehring, Parks & Recreation Director Joel Harris, Purchasing Agent
Public Works Division Heads Bradley, Callahan, Beeler, Kerlin Uniform Service Bidders
APPROVED:
Flynn, Citi' Manager
CC#Ca ncel ReawardU n iformContract2004. doc
6/9/2004
RESOLUTION NO. 2004-117
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE AWARD OF CONTRACT FOR
RENTAL AND CLEANING OF UNIFORMS FOR CERTAIN
FIELD AND WAREHOUSE EMPLOYEES
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on November
25, 2003, at 11:00 a.m. for rental and cleaning of uniforms for certain field and
warehouse employees, described in the specifications therefore approved by the City
Council on November 5, 2003; and
WHEREAS, said bids were compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bid
Prudential Overall Supply West Sacramento $14,979.90
Mission Linen & Uniform Supply Sacramento $19,711.80
Unifirst Corporation Stockton $20,454.10
WHEREAS, on December 17, 2003, the City Council awarded the contract for
the furnishing and cleaning of uniforms for the maintenance personnel in the Streets,
Water/Wastewater, Fleet Services, Purchasing, Facility Maintenance, and Parks
Divisions to Prudential Overall Service, the low bidder. Pursuant to the cancellation
clause in the specifications, that contract was cancelled on May 14, 2004, due to
unacceptable standards; and
WHEREAS, Unifirst Corporation, which previously had the contract and had
submitted a comparable bid for this current contract, has been covering the shortages
since Prudential first delivered a portion of the uniforms on February 27, 2004; and
WHEREAS, Unifirst Corporation has gone out of its way to supply uniforms to
those employees who did not receive them through Prudential and has agreed to
continue service on a month-to-month basis until the contract for this service is
awarded; and
WHEREAS, Unifirst Corporation was the third lowest bidder in December 2003
by $742.30 over Mission Linen and Uniform Supply, of Sacramento; and
WHEREAS, since contracting for this service is governed by the City Code, the
City Council has the ability to waive formal bidding procedures; and
WHEREAS, given the good service by a local provider, staff recommends
awarding the new two-year contract with an option to renew for an additional year upon
mutual agreement of both parties to Unifirst Corporation for its original bid amount of
$20,454.10.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
authorizes the award of the contract for the rental and cleaning of uniforms for certain
field and warehouse employees be made to the third lowest bidder, Unifirst Corporation,
of Stockton, California, waiving the formal bidding procedures pursuant to Lodi
Municipal Code §3.20.070 in the amount of $20,454.10.
Dated: June 16, 2004
I hereby certify that Resolution No. 2004-117 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 16, 2004, by the following
vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, and Land
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Hansen
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk .
2004-117