HomeMy WebLinkAboutAgenda Report - June 16, 2004 E-04AGENDA ITEM Ew4
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Rejecting All Bids, Authorizing Advertisement for Bids for the
Henning Substation Heavy Load Access and Driveway, 1345 West Kettleman Lane, and
Further Authorizing the City Manager to Award or Reject the Contract (Up to $22,000)
MEETING DATE: June 16, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution rejecting the bids for the above
project, authorizing advertisement for bids, and further authorizing the
City Manager to award or reject the contract up to $22,000.00.
BACKGROUND INFORMATION: This project will provide access to Henning Substation from Kettleman Lane,
through the recently -installed gate at the southeast corner of the substation.
This new substation entry will eliminate the need for access through the MSC
yard, resulting in much-needed additional storage space within the yard. The
design of the driveway allows tractor/trailer rigs (lowboys) hauling large power equipment, such as transformers and
circuit breakers, to enter and exit directly from Kettleman Lane. The design of the access and driveway will also
provide five additional parking spaces for the animal control operation when not needed as turning room for
tractor/trailer rigs accessing the substation.
This project consists of grading, compacting, and paving a 3,600 square foot parking lot and paving a 1,700 square
foot ramp over existing asphalt grindings within the substation. The work also consists of removing existing trees
(2) and landscaping, modifying the irrigation system, installing concrete curbing and other incidental and related
work, all as shown on the plans and specifications for the above project.
The City received two bids on May 19, 2004 (see attached bid tab). Both bids, $28,949.00 and $38,530.36, were
considerably higher than the Engineer's Estimate of $15,220.00. Staff feels that the bids we received were not
competitive enough and is investigating other ways to make the project more cost effective, which may include
using City forces to perform some of the work.
Staff is recommending the Council reject the bids for this project, authorize advertisement for new bids at a later
date, and authorize the City Manager to award or reject the contract up to $22,000.00.
The plans and specifications are on file in the Public Works Department.
FUNDING: Funding is available within the Electric Utility Department's Capital Improvement Budget
(Business Units 161669 and 161677).
Project Estimate: $22,000.00
Budgeted: 01102 fiscal year
Planned Bid Opening Date: Unknown at this time
Funding Available:
4 4m"esk_ Krueger, Finance Dire
Alan N. Vallow Richard C. Prima, Jr.
Electric Utility Director Public Works Director
Prepared by Mark J Lindseth, Associate Civil Engineer
Attachment
cc: Jerry Adams, Chief of Police Joel Harris, Purchasing Officer
Hans Hanson, Engineering and Operations Supervisor Rebecca ida, Management Analyst
APPROVED:
"H'Ibixoh Flynn, Otyrmanager
cps&aRebid.doc 6/2/2004
CITY OF LODI
Public Works Department
Tabulation of bids received May 12, 2004
PROJECT: HENNING SUBSTATION HEAVY LOAD ACCESS AND DRIVEWAY
1345 West Kettleman Lane
Engineer's Estimate
Item Description
1 Clearing & Grubbing
2 Pavement Grading & Compaction
3 Sprinkler Modification
4 Install 4 -Inch Aggregate Base Class II
@ 95% Relative Compaction
5 Asphalt Concrete Paving Type B 3/8 -
Inch Maximum Aggregate
6 Concrete Curbing
7 Repair Landscape
TOTAL
Qty Unit
1 LS
3,600 SF
1 LS
68 Ton
56 Ton
183 LF
1 LS
A.M. Stephens Construction Co.
Lodi
Unit Price I Total Price I Unit Price
2,000.00
$2,000.00
4,500.00
0.50
$1,800.00
1.00
2,000.00
$2,000.00
4,750.00
25.00
$1,700.00
55.00
60.00
$3,360.00
86.00
20.00
$3,660.00
21.00
700.00
$700.00
3,700.00
Total Price
$4,500.00
$3,600.00
$4,750.00
$3,740.00
$4,816.00
$3,843.00
$3,700.00
Diede Coi
Woodl
Unit Price
9,256.00
0.87
6,760.00
71.12
130.00
30.40
1.703.00
istruction
widge
Total Price
$9,256.00
$3,132.00
$6,760.00
$4,836.16
$7,280.00
$5,563.20
$1,703.00
RESOLUTION NO. 2004-116
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING ALL BIDS,
AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE HENNING
SUBSTATION HEAVY LOAD ACCESS AND DRIVEWAY, 1345 WEST
KETTLEMAN LANE, AND FURTHER AUTHORIZING THE CITY MANAGER TO
AWARD OR REJECT THE CONTRACT UP TO $22,000
WHEREAS, this project will provide access to Henning Substation from Kettleman Lane,
from the recently -installed gate at the southeast corner of the substation; and
WHEREAS, this new substation entry will eliminate the need for access through the MSC
yard, resulting in much needed additional storage space within the yard; and
WHEREAS, the driveway design allows tractorArailer rigs hauling large power equipment to
enter and exit directly from Kettleman Lane, and in addition will provide five additional parking
spaces for the animal control operation when not needed as turning room for the tractor/trailer rigs
accessing the substation; and
WHEREAS, the project consists of grading, compacting, and paving a 3,600 square foot
parking lot and paving a 1,700 square foot ramp over existing asphalt grindings within the
substation, removing two trees and landscaping, modifying the irrigation system, installing concrete
curbing, and other incidental and related work; and
WHEREAS, staff recommends rejecting all bids and authorizing advertisement for bids for
Henning Substation Heavy Load Access and Driveway, 1345 West Kettleman Lane, and further
recommends that the City Manager be authorized to award or reject the contract up to $22,000 for
this project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject all
bids and authorizes advertisement for bids for Henning Substation Heavy Load Access and
Driveway, 1345 West Kettleman Lane; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to
award or reject the contract up to $22,000.00 for the Henning Substation Heavy Load Access and
Driveway, 1345 West Kettleman Lane.
Dated: June 16, 2004
I hereby certify that Resolution No. 2004.116 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held June 16, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, and Land
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Hansen
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-116