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Home My WebLink AboutAgenda Report - June 2, 2004 E-11AGENDA ITEM gr I I CITY OF LODI %W COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Application for Wastewater Infrastructure EPA Grant and Authorize City Manager to Execute Appropriate Documents MEETING DATE: June 2, 2004 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution approving the application for a Wastewater Infrastructure EPA grant and authorize the City Manager to execute the appropriate documents. BACKGROUND INFORMATION: The City has received formal notification of a grant for "wastewater infrastructure improvements" resulting from last year's "One -Voice" trip to Washington, DC. The attached letter describes the amount ($385,700), matching requirements (45%) and the process to obtain the funding. Staff has made contact with the EPA Project Officer and discussed options for utilizing these funds and the June 15, 2004 deadline mentioned in the letter. The deadline only pertains to our ability to obtain the funding in FY 04/05. We have three years to use the funds, so we could wait until a subsequent fiscal year. The original submission pertained to improvements at the White Slough Water Pollution Control Facility, however, the language in the authorizing legislation is more general — "wastewater infrastructure improvements". Given that the Phase 2 project — which includes UV disinfection mentioned in our earlier application — is already under construction, this work is not eligible for federal funds. The Phase 3 improvement project (which includes a treatment wetland, also described in the application) is still two or more years away. Staff is recommending that the City take advantage of the flexibility of the grant and utilize the funds for another wastewater project. Note that any project selected will need to meet Federal National Environmental Policy Act (NEPA) requirements. We considered using the funds for acquisition of standby power generators for the White Slough Facility, which is in the design phase and is planned to be accomplished as part of the Phase 2 project. However, in discussing this with our Project Officer and making note of NEPA and ongoing monitoring requirements associated with equipment purchases, we are recommending a wastewater pipe rehabilitation project. As noted by our Project Officer, rehabilitation of pipelines using "in-situ" methods, which includes slip -lining and other types of in-place rehab methods we are using in our wastewater infrastructure replacement program, is subject to minimal NEPA review. Staff recommends that we submit a wastewater -only rehabilitation project consisting of rehabilitation of older sewers located in streets and alleys that do not involve water main replacements, primarily in the greater downtown area. FUNDING: Not applicable. Richard C. Prima, 11 Public Works Direct RCPlpmf Attachment cc: Wally 5andelin, City Engineer APPROVED: n, City Manager CEPAGrant.doc V 1 5/24r2004 Ja'C1eosr.4" UNITED STATES ENVIRONMENTAL PROTECTION AGENCY.,.. r'^ A REGION IX 75 Hawthorne Street San '7 F �(• n Francisco, CA 94105 �4C PR� APR 2 2 2004 :; Mr. Richard Prima, Director R-9 Tracking # 04-303 Public Works Department City of Lodi P.O. Box 3006 Lodi, CA 95241 Dear Mr. Prima: We are pleased to inform you that the FY 2004 United States Environmental Protection Agency (EPA) Appropriation included funding for wastewater infrastructure improvements. Congress instructed EPA to reduce each Appropriations Grant by 3% to cover the administrative cost of managing this grant. The grant amount was further reduced by a Congressionally mandated across the board cut to the EPA budget. The final amount of funding available to the City of Lodi is $385,700. Matching funds of $315,573 or 45% of the total project costs are required according to the Appropriations Act which authorizes this project. The Catalog of Federal Domestic Assistance (CFDA) Number is 66.606 and the grant will be awarded under the Appropriations Act of 2004. In order for EPA to award this grant by September 30, 2004, the original and one copy of your final application and approvable workplan/program objectives should be submitted to EPA no later than June 15, 2004 addressed to: Grants Management Office (PMD -7) Policy and Management Division U.S. Environmental Protection Agency 75 Hawthorne Street San Francisco, CA 94105-3901 The application kit with complete instructions for completing all of the necessary forms may be found at the following website location: http://%%tivw.epa.gov/region09/funding//a-pglving.html (Click on Regular Award). Please be sure to include the R9 Tracking # referenced above on your application 424 fact sheet. If you have any questions regarding the kit, forms, or instructions, please contact your EPA Grants Management Specialist, Veronica Adams at (415) 972-3677. The workplan is part of a complete application and must include the following information: • Background • Project Goals/Objectives • Deliverables/Work products to be completed and a timeline for completion. The deliverables must be measurable. • Incremental steps to accomplish the work products (tasks) • Breakdown of the costs associated with the work products and tasks • A statement explaining the source of the required matching funds; i.e., whether the match will be provided by the applicant and/or other sources, and how much from each source • Measures used to evaluate the success of the work products • The expected environmental benefits and how you will determine if the project has successfully achieved the expected benefits. Suzanne Marr of the Nonpoint Source Office, has been assigned as EPA Project Officer for this grant. The EPA Project Officer serves as EPA's technical manager and liaison with the recipient's Project Manager on all matters relating to project performance, serves as EPA's source of programmatic oversight, and provides technical assistance as needed. If you have any questions regarding the workplan requirements, please contact the Project Officer at (415) 972-3468. Please obtain a copy of the Code of Federal Regulations (CFR), Title 40, Part 1-49. Copies of the CFR are available at local U.S. Government Bookstores or by calling the U.S. Government Printing Office at (202) 512-1800 to order a copy. You may also access specific EPA regulations and the OMB Circulars through the Internet at http://ww�v.epa.gov/ogd/ We look forward to working with you. If you have any questions or comments or if we may be of assistance to you as you draft your workplan, please contact Suzanne Marr of my staff at 415-972- 3468. Sincerely, ��ohn Ong, Chief Nonpoint Source Office cc: Grants, PMD -7 Joe Jung, WTR-1 RESOLUTION NO. 2004-110 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING APPLICATION FOR WASTEWATER INFRASTRUCTURE ENVIRONMENTAL PROTECTION AGENCY (EPA) GRANT AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE APPROPRIATE DOCUMENTS NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the application for Wastewater Infrastructure Environmental Protection Agency (EPA) Grant in the amount of $385,700.00, with a matching requirement of 45%; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute all appropriate documents relating to the grant application. Dated: June 2, 2004 I hereby certify that Resolution No. 2004-110 was passed and adopted by the Lodi City Council in a regular meeting held June 2, 2004, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2004-110