HomeMy WebLinkAboutAgenda Report - June 2, 2004 E-09AGENDA ITEM o^
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Authorize Funds from the Protocol Account for the City Council to Host a
Reception Honoring Citizen Volunteer Service and Retirements on Various Boards
and Commissions (Approximately $5,5001$20 per person)
MEETING DATE: .lune 2, 2004
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council, pursuant to Resolution No. 2000-126,
authorize funds from the Protocol Account and direct the City Cleric
to coordinate the Council -hosted reception honoring citizen
volunteer service and retirements on all City boards and
commissions.
BACKGROUND INFORMATION: The City Clerk's Office traditionally coordinates an annual event
hosted by the Lodi City Council to extend its appreciation to the
members of this community who volunteer their time and talents
toward serving as a member of a Council -appointed
board or commission. Over the years, with the incorporation of many additional volunteer groups in the
community, this event has increased to a number now approaching 400 individuals. In addition to the
boards and commissions members, the event now includes volunteers from the following groups and
Council -appointed task forces:
• Animal Friends Connection
• Animal Shelter Task Force
• Animal Shelter Volunteers
• Boosters of Boys and Girls Sports
• Greenbelt Task f=orce
• Friends of Lodi Lake
• Friends of the Library
• Library Adult Literacy Services
• Library Foundation Board
• HSS Foundation
• HSS Vacuum Buddies
• Lodi Area All Veterans Plaza
Foundation
• Lodi Arts Project Foundation
• Lodi Lake Docents
• Lodi Sports Foundation
• Police Chaplains
• Police Partners
• Storm Drain Detectives
It is estimated that the individuals comprising these boards, commissions, committees, task forces, etc.,
have volunteered well in excess of 45,000 hours during the past twelve months to assist the City and the
Council in its efforts to conduct business, provide safety, and ensure recreational opportunities for
members of this community, and are in great part responsible for "enhancing the quality of life for Lodi
residents," which is the essence of the City's mission statement.
The proposed format for this year's event will be a reception at Hutchins Street Square -- Kirst Hall. The
event is tentatively scheduled for Thursday, August 26, 2004, from 6:00 to 8:30 p.m.
APPROVED:
coundVeouncom/b&crecep2004.doc
Manager
Authorize Funds from the Protocol Account for the City Council to Host a Reception
Honoring Citizen Volunteer Service and Retirements on Various Boards and Commissions
(Approximately $5,500 t $20 per person)
June 2, 2004
Page Two
History of costs related to this event:
2000
$5,000
2004
$5,500
2002
$6,000
2003
$5,900
Below is a cost estimate for the 2004 event:
Reception at Kirst Hall, Hutchins Street Square $20 per person x 275 =
Includes: Catering services, food, beverages, rentals, and decorations
FUNDING: $5,500 from Protocol Account 100120
eAes R. Krueger, Finance D ector
Susan J. Blackston
City Clerk
SJBImp
$5,500