HomeMy WebLinkAboutAgenda Report - June 2, 2004 E-08AGENDA ITEM r?
JQ% CITY OF LODI
• COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Ratifying the San Joaquin Council of Governments' Annual
Financial Plan for Fiscal Year 2004105
MEETING DATE: June 2, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution ratifying the 2004105
Annual Financial Plan (AFP) for the San Joaquin Council of
Governments (COG).
BACKGROUND INFORMATION: Attached is a summary of COG's AFP for fiscal year 2004105. The
COG Board adopted the AFP on April 22, 2004. Pursuant to COG's
Joint Powers Agreement, the budget is to be ratified by the City of
Lodi following adoption by the COG Board.
Staff would like to acknowledge both the importance of the work COG performs and the significant and
excellent assistance their staff provides in delivering transportation projects in the City and the entire
County.
FUNDING: Not applicable.
JL0,2
Richard C. Prima, Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
RCP/TF/pmf
Attachment
cc: D. Stephen Schwabauer, Interim City Attorney
Steve Dial, Director of Administration/Chief Financial Officer, COG
APPROVED:
Flynn, City Manager
COGRnancialPlan.doc V ` 5/1712004
SAI`; JOAQUIti COUtiCIL OF GOVER
555 E. We ber Avenue • Stne•ktnn, California 95202
MAY 1 3 2004
209.468.3913 • 209.-10&10 -i ,^y�,�
Iva,Iilife'U .PI`"' �)iCm, OF LQV7
April 2��0;cetos,:s,arr,�• 4 hT
Mr. Dixon Flynn
City of Lodi
P. O. Box 3006
r..,h., r. t:w::x Lodi, CA 95241-1910
Dear Mr. F1yru1:
I HIE,
...
Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial Plan
(AFP) for Fiscal Year 2004-2005. The Board unanimously adopted the Plan on April 22,
2004. A copy of the adopting resolution is enclosed. Pursuant to SJCOG's Joint Powers
Agreement, following adoption of the budget by the SJCOG Board, it is to be delivered to
member agencies for ratification by each governing body. Therefore. I request that Vou place
S.i000T's Annual Financial Plan for Fiscal Year 2004-2005 on a to�thcomincr acenda prior to
June 30, 2004 for Your Council's approval.
The Annual Financial Plan implements the FY 2004-2005 Overall Wort: Program (OWP)
which was also adopted in its final form by the SJCOG Board on April 22, 2004.
The enclosed summary identifies revenues and expenditures anticipated for the year including
both operating and pass-through revenues and expenditures. Pass-through are funds over
Which SJCOG has fiduciary responsibility such as Transportation Development Act. TEA -21
and the majority of Measure K funds. The summary compares the FY 2004-2005 budget
with the FY 2003-2004 amended budget and actual expenditures for FY 2002-2003.
The attached Annual Financial Plan provides a detail of expenditures by cost category and
line item comparing the proposed budgets with the current year (FY 2003/0=1) amended
budget and the actual expenditures for FY 2002/03. The following assumptions are
incorporated in the budget:
J . `Fork will not begin and expenses will not be incurred unless anticipated revenues
sources are secured.
2. We anticipate being fully staffed for the entire fiscal year, therefore the Salaries and
Benefits cost category is fully funded. No additional staff is being requested.
3. Duplicating the process from previous years, S 102,500 is included in Salaries and
Benefits for the pay for performance pool.
Mr. Dixon Flynn
April 29, 2004
Page 2
SJCOG operating revenues are down 9.8% or approximately $460,000. The state's budget crisis is
responsible for a good deal of the reduction. SJCOG should have received $220,000 for planning and
program management and $167,000 for Commute Connection from the STIP. Freeway Service Patrol
funding has been decreased by $170,000.
In addition, fimding for specific projects has run out with the completion of those projects. Specifically,
the Department of Education funding for San Joaquin READS has been drawn down, the Sustainable
Living PLACES grant has been partially expended, the State Highway Account, Welfare to Work
grant has been expended and the Manteca -Lathrop Interchange Feasibility Study has been completed.
REVENUES
In order to mitigate the impact, staff is proposing to draw down $250,000 in carry-over Federal
Highways planning funds. SJCOG will still have $600,000 in unobligated reserve.
Transportation Development Act funding increases $38,200 due to the increase in Local Transportation
Fund and State Transit Assistance fund estimates. Measure K project management funding is held at
the same level as the previous three years. The 1% Measure K administration funding increases
$33,000 based upon the increase in the annual revenue estimate.
EXPENDITURES
Salaries and benefits are proposed to increase 8.6%. The primary increase come in the health care
premium costs of 11%. A pay for performance pool is proposed at the same dollar amount as the last
two years.
Services and supplies is proposed to be 16.1% less than the current year. Staff is taking a constrained
look at all expenses in order to achieve enhanced cost effectiveness under the reduced revenue
scenario.
• Office expenses is reduced 29%. Current year expenditures were elevated due to the move.
• Memberships is reduced 16.7%. Certain memberships will have to be forgone to achieve this
budget constraint.
• Maintenance - Equipment is reduced 61.5%. Most equipment (computers, printers, etc.) is
new either under warranty or requiring less maintenance.
• Rents and leases - Equipment - Increased 10.3% reflecting a full year of expenses of additional
printer and copier leases entered into midway during current year.
• Transportation and Travel is maintained at the current level.
• Allocated service cost (the cost of certain services provided by the County of San Joaquin) is
Mr. Myon Flynn
April 29, 2004
Page 3
reduced 80% reflecting actual budget amounts from the County.
• Publications and legal notices reduced by 50% through more efficient structuring of legal notices
and publications.
• Insurance is increased by 17.5% reflecting a full year of the additional premium expense related
to the new building.
• Building and maintenance is reduced 10.9% based upon actual experience.
• Rent - structures and grounds is reduced 25.8% due to low interest rates keeping debt service
low on the new building financing.
Professional services is reduced 30.8% reflecting the completion of various contracts.
Fixed assets is reduced by 49.8% reflecting lower capital expenditures.
SJCOG staff would be pleased to appear before your policymakers to answer any questions they might
have regarding this matter. We request ratification prior to June 30, 2004. Please let me know
when this will be on your agenda. If you have any questions regarding this matter, don't hesitate to
contact me at 468-3913.
Thank you for your assistance.
Si rely,
STEVE DIAL
Director of Administration/Chief Financial Officer
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2004/05
Adopted April 22, 2004
FY 2002-03 FY 2003-04 FY 2003-04
FY 2004-05
%
REVENUES Actual Adopted 4/24/03 Amended 4/22/04
Adopted 4/22/04
Change
Federal Grants $1,696,253
$1,490,658
$1,777,426
$1,713,434
-3.6%
State Grants $721,942
$1,154,745
$1,052,502
$574,369
-45.4%
Local $2,147,859
$2,132,400
$1,956,339
$2,023,210
3.4%
Interest $48,242
$40,000
$40,000
$40,000
0.0%
Other $0
$0
$0
$0
0.0%
Federal Pass -Through $30,500,000
$30,500,000
$30,500,000
$30,500,000
0.0%
State Pass -Through $1,139,756
$1,063,642
$1,157,012
$1,200,000
3.6%
Local Pass -Through $53,003,000
$57,759,500
$58,250,000
$62,546,000
6.9%
Commercial Paper $89,000,000
$89,000,000
$97,000,000
$97,000,000
0.0%
TOTAL SJCOG REVENUE $178,257,052
$183,140,945
$191,733,279
$195,597,013
2.0%
EXPENDITURES
Salaries & Benefits $1,906,691
$2,209,000
$2,209,000
$2,398,797
8.6%
Services & Supplies $662,192
$1,129,000
$1,129,000
$947,000
-16.1%
Office Expense $175,027
$260,000
$260,000
$184,500
-29.0%
Communications $40,777
$40,000
$40,000
$40,000
0.0%
Memberships $27,637
$30,000
$30,000
$25,000
-16.7%
Maintenance - Equipment $8,351
$26,000
$26,000
$10,000
-61.5%
Rents & Leases - Equipment $114,789
$145,000
$145,000
$160,000
10.3%
Transportation,Travel & Training $113,456
$100,000
$100,000
$100,000
0.0%
Allocated Service Cost $40
$10,000
$10,000
$2,000
-80.0%
Publications & Legal Notices $12,457
$20,000
$20,000
$10,000
-50.0%
Insurance $40,778
$60,000
$60,000
$70,500
17.5%
Building Maintenance $3,476
$134,700
$134,700
$120,000
-10.9%
Rents - Structures & Grounds $125,404
$303,300
$303,300
$225,000
-25.8%
Professional Services $1,376,430
$1,379,300
$1,379,300
$954,700
-30.8%
Fixed Assets $64,249
$100,500
$100,500
$50,500
-49.8%
Unallocated/Reserve $0
$3
$8,467
$16
-99.8%
Pass -Through $173,642,756 $178,323,142 $186,907,012 $191,246,000 2.3%
TOTAL SJCOG EXPENDITURES $178,257,052 $183,140,945 $191,733,279 $195,597,013 2.0%
Excess (Deficit) Revenues $604,734 $0 $0 ($0) ($0)
Over Expenditures (Operating)
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-04-32
RESOLUTION APPROVING THE ADOPTION OF THE 2004-05
OVERALL WORK PROGRAM
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, annually the San Joaquin Council of Governments acting as the
Metropolitan Planning Agency, and the Regional Transportation Planning Agency for San
Joaquin County adopts an Overall Work Program, and
WHEREAS, that Overall Work Program identifies the funding sources that the agency
will utilize in the coming year, and the work tasks and products that the agency will produce, and
WHEREAS, this Overall Work Program must be submitted to the required funding
agencies for their review and approval, and
WHEREAS, the Council of Governments must assure that the planning tasks identified
are in compliance with all State and Federal laws and regulations, and are coordinated with all
effected agencies, and communities on a regional basis, and
WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers
Agreement to adopt a budget (Annual Financial Plan) annually, and
WHEREAS, the adopted budget is to be sent to the member agencies for ratification.
NOW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments
adopts the attached 2004-2005 Overall Work Program and self -certifies the following:
The San Joaquin Council of Governments hereby certifies its planning process to be in
accordance with all applicable requirements of the Federal government, as follows:
I. 23 USC 134 and 135, 49 USC 5303 through 5306 and 5323(1);
II. Sections 174 and 176 (c) and (d) of the Clean Air Act as amended (42 USC 7504,
7506 (c) and (d))
III. Title VI of the of the Civil Rights Act of 1964 and the Title VI Assurance executed
by California under 23 USC 324 and 29 USC 794;
IV. Section 1101(b) of the Transportation Equity Act for the 21" Century (Pub. L. 105-
178 112 Stat. 107) regarding the involvement of disadvantaged business enterprises in
the FHWA and FTA funded projects (FR Vol. 64 No. 21, 49 CFR part 26); and
V. The provision of the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104
Stat. 327 as amended) and the U.S. DOT implementing regulations (49 CFR 27, 37,
and 38).
BE IT FURTHER RESOLVED, that the Executive Director of the San Joaquin Council
of Governments be, and is hereby, authorized and empowered to execute in the name of the San
Joaquin Council of Governments all necessary applications, contracts and agreements thereto
implement and carry out the purposes specified in this Resolution, and
BE IT FURTHER RESOLVED, that the San Joaquin Council of Governments adopts the
FY 2004-05 Annual Financial Plan and directs the Executive Director to transmit it to the
member agencies for ratification.
PASSED AND ADOPTED this 22nd day of April 2004, by the following vote of the San
Joaquin Council of Governments, to wit:
AYES: Mayor Bilbrey, City of Tracy; Councilman Giovanettit Cityy of
Stockton; Councilman Harris, City of Manteca; Councilmember
Howard, City of Lodi; Supervisor Mow, San Joaquin County;
Councilman Restuccia, City of Ripon; Supervisor Sieglock, San
Joaquin County; Mayor Rhodes, City of Lathrop
NOES: None
ABSENT: Councilman Haskin, City of Escalon; Mayor Podesto, City of
Stockton
Q1.0- P -ems_
GLORYANNA RHODES
Chair
RESOLUTION NO. 2004-108
A RESOLUTION OF THE LODI CITY COUNCIL
RATIFYING THE SAN JOAQUIN COUNCIL OF
GOVERNMENTS' (SJCOG) 2004-05 ANNUAL
FINANCIAL PLAN
WHEREAS, the San Joaquin Council of Governments (SJCOG) has approved
Its fiscal year 2004-05 budget by adopting Resolution No. R-04-32 as shown on the
attached, marked Exhibit A; and
WHEREAS, SJCOG is required to forward such resolution to its member
governments for their review and ratification.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
ratifies the 2004-05 Annual Financial Plan for SJCOG.
Dated: June 2, 2004
I hereby certify that Resolution No. 2004-108 was passed and adopted by the
Lodi City Council in a regular meeting held June 2, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Buckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-108
San Joaquin Council of Governments EXHIBIT A
ANNUAL FINANCIAL PLAN
Fiscal Year 2004105
Adopted April 22, 2004
FY 2002-03 FY 2003-04 FY 2003-04
FY 2004-05
EAdopted
REVENUES Actual Adopted 4124103 Amended 4122104
4122104
Change
Federal Grants $1,696,253
$1,490,658
$1,777,426
$1,713,434
-3.6%
State Grants $721,942
$1,154,745
$1,052,502
$574,369
-45.4%
Local $2,147,859
$2,132,400
$1,956,339
$2,023,210
3.4%
Interest $48,242
$40,000
$40,000
$40,000
0.0%
Other $0
$0
$0
$0
0.0%
t�sx&a;-IMMM
Federal Pass -Through $30,500,000
$30,500,000
$30,500,000
$30,500,000
0.0%
State Pass -Through $1,139,756
$1,063.642
$1,157,012
$1,200,000
3.6%
Local Pass -Through $53,003,000
$57,759.500
$58,250,000
$62,546,000
6.9%
Commercial Paper $89,000,000
$89,000,000
$97,000,000
$97,000,000
0.0%
TOTAL SJCOG REVENUE $178,257,052
$183,140,945
$191,733,279
$195,597,013
2.0%
EXPENDITURES
Salaries & Benefits $1,906,691
$2,209,000
$2,209,000
$2,398,797
8.6%
Services& Supplies $662,192
$1,129,000
$1,129,000
$947,000
-16.1%
Office Expense $175,027
$260,000
$260,000
$184,500
-29.0%
Communications $40,777
$40,000
$40,000
$40,000
0.0%
Memberships $27,637
$30,000
$30,000
$25,000
-16.7%
Maintenance - Equipment $8,351
$26,000
$26,000
$10,000
-61.5%
Rents 8 Leases - Equipment $114,789
$145,000
$145,000
$160,000
10.3%
Transportation,Travel 8 Training $113,456
$100,000
$100,000
$100,000
0.0%
Allocated Service Cost $40
$10,000
$10,000
$2,000
-80.0%
Publications & Legal Notices $12,457
$20,000
$20,000
$10,000
-50.0%
Insurance $40,778
$60,000
$60,000
$70,500
17.5%
Building Maintenance $3,476
$134,700
$134,700
$120,000
-10.9%
Rents - Structures & Grounds $125,404
$303,300
$303,300
$225,000
-25.8%
Professional Services $1,376,430
$1,379,300
$1,379,300
$954,700
-30.8%
Fixed Assets $64,249
$100,500
$100,500
$50,500
-49.8%
UnatlocatedfReserve $0
$3
$8,467
$16
-99.8%
Pass -Through $173,642,756 $178,323.142 $186,907,012 $191,246,000 2.3%
$13,140, $191,733,79 $195,597,13 Z.0%
TOTAL SJCOG EXPENDITURES $178,257;052 $183,140,945 2 0
� � _
Excess (Deficit) Revenues $604,734 $0 $0 ($0) ($0)
Over Expenditures (Operating)
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-04-32
RESOLUTION APPROVING THE ADOPTION OF THE 2004-05
OVERALL WORK PROGRAM
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, annually the San Joaquin Council of Governments acting as the
Metropolitan Planning Agency, and the Regional Transportation Planning Agency for San
Joaquin County adopts an Overall Work Program, and
WHEREAS, that Overall Work Program identifies the funding sources that the agency
will utilize in the coming year, and the work tasks and products that the agency will produce, and
WHEREAS, this Overall Work Program must be submitted to the required funding
agencies for their review and approval, and
WHEREAS, the Council of Governments must assure that the planning tasks identified
are in compliance with all State and Federal laws and regulations, and are coordinated with all
effected agencies, and communities on a regional basis, and
WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers
Agreement to adopt a budget (Annual Financial Plan) annually, and
WHEREAS, the adopted budget is to be sent to the member agencies for ratification.
NOW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments
adopts the attached 2004-2005 Overall Work Program and self -certifies the following:
The San Joaquin Council of Governments hereby certifies its planning process to be in
accordance with all applicable requirements of the Federal government, as follows:
I, 23 USC 134 and 135,49 USC 5303 through 5306 and 5323(1);
II. Sections 174 and 176 (c) and (d) of the Clean Air Act as amended (42 USC 7504,
7506 (c) and (d))
III. Title V I of the of the Civil Rights Act of 1964 and the Title VI Assurance executed
by California under 23 USC 324 and 19 USC 794;
IV. Section 1101(b) of the Transportation Equity Act for the 21" Century (Pub. L. 105-
178 112 Stat. 107) regarding the involvement of disadvantaged business enterprises in
the FHWA and FTA funded projects (FR Vol. 64 No. 21, 49 CFR part 26); and
V. The provision of the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104
Stat. 327 as amended) and the U.S. DOT implementing regulations (49 CFR 27, 37,
and 38).
BE IT FURTHER RESOLVED, that the Executive Director of the San Joaquin Council
of Governments be, and is hereby, authorized and empowered to execute in the name of the San
Joaquin Council of Governments all necessary applications, contracts and agreements thereto
implement and carry out the purposes specified in this Resolution, and
BE IT FURTHER RESOLVED, that the San Joaquin Council of Governments adopts the
FY 2004-05 Annual Financial Plan and directs the Executive Director to transmit it to the
member agencies for ratification.
y
PASSED AND ADOPTED this 22" d day of April 2004, by the following vote of the San
Joaquin Council of Governments, to wit:
AYES: Mayor Bilbrey, City of Tracy; Councilman Giovanetti, City of
Stockton; Councilman Harris, City of Manteca; Councxlmember
Howard, City of Lodi; Supervisor Mow, San Joaquin County;
Councilman Restuccia, City of Ripon; Supervisor Sieglock,. San
Joaquin County; Mayor Rhodes, City of Lathrop
NOES: Hone
ABSENT: Councilman Haskin, City of Escalon; Mayor Podesto, City of
Stockton
GLORYANNA RHODES
Chair
CITY COUNCIL
LARRY D. HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
httpalwww.lodi.gov
May 26, 2004
Mr. Steve Dial, Director of Administration
San Joaquin Council of Governments
555 E. Weber Avenue
Stockton, CA 95202
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
Interim City Attorney
RICHARD C. PRIMA, JR_
Public Works Director
SUBJECT. Adopt Resolution Ratifying the San Joaquin Council of Governments'
Annual Financial Plan for Fiscal Year 2004105
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, June 2, 2004. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Tiffani Fink,
Transportation Manager, at 333-6800, extension 2678.
Richard C. Prima, Jr.
�Y Public Works Director
RCP/pmf
Enclosure
cc: City Clark
NCOG FINANCIALPLAN.DOC