HomeMy WebLinkAboutAgenda Report - June 2, 2004 E-05AGENDA ITEM EWr3
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Awarding Contract for the Water and Wastewater Main
Replacement Program — Project No. 2 to Crutchfield Construction Company;
and Appropriate $2,350,000 for the Project
MEETING DATE: June 2, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for
the above project to Crutchfield Construction Company, of Lodi, in
the amount of $1,994,167.20; and appropriate additional funds in
accordance with the recommendation below.
BACKGROUND INFORMATION: The Water and Wastewater Main Replacement Program is a
multi-year, multi -project program to rehabilitate existing water and
wastewater infrastructure in the oldest parts of the City. The limits
of this project (Project No. 2) are reflected on the attached Exhibit.
Portions of Project No. 2 lie adjacent to the limits of Project No. 1 which was completed in the fall of
2003.
Project No. 2 includes trenchless rehabilitation of approximately 12,100 LF of existing 6 -inch diameter
wastewater main located in the backyards of homes; the installation of approximately 6,500 LF of new
water main in the public right-of-way, along with approximately 325 new water services. The construction
work is anticipated to take approximately eight months.
Plans and specifications for this project were approved on March 17, 2004. On May 12, 2004, sealed
bids were opened with the following results:
Bidder Location Bid
Engineering Estimate $2,511,583.00
Crutchfield Construction Company Stockton, CA $1,994,167.20
Tidelands Construction Company Brentwood, CA $2,388,805.00
The bid received by Crutchfield Construction Company is technically compliant with the City's plans and
specifications, and the bidder possesses the required valid contractor's license. A bid summary is
attached.
Construction of this project is anticipated to start in June of this year. Inspection and construction
management services will be performed by City Engineering staff. The work associated with connecting
the new water mains with the existing water mains will be performed by Water/Wastewater Division
APPROVED:
, City Manager
CAWARD.doc — r Of 5121/2004
Adopt Resolution Awarding Contract for the Water and Wastewater Main Replacement Program •-
Project No. 2 to Crutchfield Construction Company; and Appropriate $2,350,000 for the Project
June 2, 2004
Page 2
crews with City -supplied materials. Public information meetings will be conducted to inform the
community about the construction schedule and project scope.
An additional component of this project includes pavement restoration. However, due to the timing of this
project, it may be necessary to postpone this component until the summer of 2005. At such time, the
pavement restoration work will be funded by the Water and Wastewater Utility Capital Outlay Funds.
FUNDING: Funding for this project will be from the Water and Wastewater Capital Outlay Funds and
distributed as shown below. The difference between the contract and the requested
appropriation includes funds for City -supplied water and wastewater materials, materials
testing, and anticipated change orders arising from unforeseen changes in the work.
Requested Appropriation: $2,350,000.00
Water Utility Capital Outlay Fund (181677) $ 730,000.00
Wastewater Utility Capital Outlay Fund (171022) $ 1,620,000.00
Total Project Estimate: $2,350,000.00
Bid Opening Date: May 12, 2004
J es R. Krueger, Finance Director
C4 6
Richard C. Prima, Jr.
Public Works Director
Prepared by Charlie Swimley, Senior Civil Engineer
RCPICESIpmf
Attachments
cc: Stephen Schwabauer, Interim City Attomey
F. Wally Sandelin, City Engineer
Wes Fujitani, Senior Civil Engineer
Sharon Welch, Senior Civil Engineer
Paula Fernandez, Senior Traffic Engineer
Joel Harris, Purchasing Officer
Frank Beeler, Assistant Water/Wastewater Superintendent
George Bradley, Street Superintendent
CAWARD.doc 5/21/2004
y OFA
/•. 0' . LODI
CITY <<f� PUBUC WORKS
Eastside
Project 2
Boundary
M:\OPEMEXHIBITS\04X025AW9, 05/20/2004 11:05:19 AM, jpizzo
Water Wastewater Main Replacement Program
(Project No. 2)
Eastside2WaterW W RahabBidTab.xls 5/27/2004
Item
Unit
Qty.
Unit Price
Total Price
Unit Price
Total Price Unit Price
Total Price
Unit Price
Total Price
No.
Description
A
Miscellaneous
1
Mobilization
LS
1 $ 120,000.00 $
120,000.00 $ 200,000.00 $
200,000.00 $ 50,000.00 $
50,000.00 $ 125,000.00 $
125,000.00
2
1 Construction Photography
LS
1 $
1,000.00 $
1,000.00 $
1,000.00 $
1,000.00 $
3,500.00 $
3,500.00 $
2,250.00 $
2,250.00
3
Public Notification
LS
1 $
5,000.00 $
5,000.00 $
5,000.00 $
5,000.00 $
1,000.00 $
1,000.00 $
3,000.00 $
3,000.00
4
Clean and CCN Existing 6"
LF
12,066 $
2.25 $
27,148.50 $
1.20 $
14,479.20 $
1.00 $
12,066.00 $
1.10 $
13,272.60
Wastewater Pipeline (Post
Construction)
5
LS
1 $
30,000.00 $
30,000.00 $
11,000.00 $
11,000.00 $
8,500.00 $
8,500.00 $
9,750.00 $
9,750.00
Sheeting, shoring, sloping, and
bracing or equivalent method
conforming to applicable safety
standards.
6
Storm Water Pollution Prevention
LS
1 $
10,000.00 $
10,000.00 $
2,000.00 $
2,000.00 $
3,000.00 $
3,000.00 $
15,001.00 $
15,001.00
Plan
7
LS
1 $
30,000.00 $
30,000.00 $
2,000.00 $
2,000.00 $
1,500.00 $
1,500.00 $
15,002.00 $
15,002.00
Storm Water Pollution Control
8
LS
1 $
5,000.00 $
5,000.00 $
2,000.00 $
2,000.00 $
500.00 $
500.00 $
15,003.00 $
15,003.00
As Built Drawings
Subtotal Miscellaneous
$
228,148.50
$
237,479.20
$
80,066.00
$
198,278.60
B
Wastewater
1
Install new 6" Wastewater Pipeline
LF
99 $
100.00 $
9,900.00 $
60.00 $
5,940.00 $
150.00 $
14,850.00 $
105.00 $
10,395.00
by open -cut methods
2
Rehabilitate Existing 6"
LF
12,066 $
35.00 $
422,310.00 $
35.00 $
422,310.00 $
26.50 $
319,749.00 $
30.75 $
371,029.50
Wastewater Pipeline
3
Internal / External Lateral
EA
281 $
325.00 $
91,325.00 $
330.00 $
92,730.00 $
300.00 $
84,300.00 $
315.00 $
88,515.00
Reinstatement
4
Point Repair- Open Cut Method
EA
5 $
2,500.00 $
12,500.00 $
2,000.00 $
10,000.00 $
6,000.00 $
30,000.00 $
4,000.00 $
20,000.00
5
Manhole Rehabilitation
EA
48 $
1,325.00 $
63,600.00 $
1,800.00 $
86,400.00 $
950.00 $
45,600.00 $
1,375.00 $
66,000.00
6
Abandon Existing Wastewater
LF
120 $
20.00 $
2,400.00 $
10.00 $
1,200.00 $
15.00 $
1,800.00 $
12.50 $
1,500.00
Pipeline
7
WW Service Cleanout
EA
5 $
525.00 $
2,625.00 $
500.00 $
2,500.00 $
1,000.00 $
5,000.00 $
750.00 $
3,750.00
6
Install WW Manhole
EA
5 $
2,000.00 $
10,000.00 $
4,200.00 $
21,000.00 $
5,000.00 $
25,000.00 $
4,600.00 $
23,000.00
9
Abandon Exist. WW Manhole
EA
2 $
900.00 $
1,800.00 $
750.00 $
1,500.00 $
1,000.00 $
2,000.00 $
875.00 $
1,750.00
Subtotal Wastewater
$
616,460.00
$
643,580.00
$
528,299.00
$
585,939.50
C
Water Improvements
1
Install new 8" Water Main
LF
5,266 $
50.00 $
263,300.00 $
66.00 $
347,556.00 $
105.00 $
552,930.00 $
85.50 $
450,243.00
2
Install new 6" Water Main
LF
217 $
49.00 $
10,633.00 $
61.00 $
13,237.00 $
80.00 $
17,360.00 $
70.50 $
15,298.50
3
Install new 3" Water Main
LF
152 $
49.00 $
7,448.00 $
30.00 $
4,560.00 $
90.00 $
13,680.00
$
4
Install new 2" Water Main
LF
806 $
49.00 $
39,494.00 $
30.00 $
24,180.00 $
70.00 $
56,420.00
$
-
5
EA
171 $
2,000.00 $
342,000.00 $
925.00 $
158,175.00 $
950.00 $
162,450.00 $
937.50 $
160,312.50
Install 1" Water Service w/Valve
Box (Tapping New Mains)
6
EA
155 $
1,800.00 $
279,000.00 $
1,000.00 $
155,000.00 $
1,000.00 $
155,000.00 $
1,000.00 $
155,000.00
Install 1" Water Service w/Valve
Box (Tapping Exist. Mains)
7
Connect New Water Service to
EA
326 $
1,200.00 $
391,200.00 $
600.00 $
195,600.00 $
1,800.00 $
586,800.00 $
1,200.00 $
391,200.00
Buildings
8
Install 1" Extended Water Service
EA
10 $
2,000.00 $
20,000.00 $
1,500.00 $
15,000.00 $
3,750.00 $
37,500.00 $
2,625.00 $
26,250.00
to Back Lot
9
Install 8" Gate Valve
EA
7 $
900.00 $
6,300.00 $
900.00 $
6,300.00 $
1,250.00 $
8,750.00 $
1,075.00 $
7,525.00
10
Install Valve Box on Ex. Water
67 $
800.00 $
53,600.00 $
300.00 $
20,100.00 $
250.00 $
16,750.00
$
Services
11
Install Fire Hydrant Assembly
EA
12 $
3,000.00 $
36,000.00 $
3,000.00 $
36,000.00 $ 3,500.00 $
42,000.00 $
3,250.00 $
39,000.00
12
EA
22 $
2,500.00 $
55,000.00 $
1,800.00 $
39,600.00 $
1,500.00 $
33,000.00 $
1,650.00 $
36,300.00
Exist. Main Tie -In Excavations
Subtotal Water
$
1,503,975.00
$
1,015,308.00
$
1,682,640.00
$
1,281,129.00
D
Street and Landscape
Improvements
1
EA
326 $
500.00 $
163,000.00 $
300.00 $
97,800.00 $
300.00 $
97,800.00 $
300.00 $
97,800.00
Replace Existing Landscape
Improvements per Lot Damaged
during W/WW service
connection/disconnection, and
Point Repairs.
Subtotal Street and Landscape
$
163,000.00
$
97,800.00
$
97,800.00
$
97,800.00
Improvements
$
2,511,583.50
$
1,994,167.20
$
2,388,805.00
$
2,163,147.10
Total Bid Price
Eastside2WaterW W RahabBidTab.xls 5/27/2004
RESOLUTION NO. 2004-105
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR THE WATER AND WASTEWATER MAIN
REPLACEMENT PROGRAM (PROJECT NO. 2) AND FURTHER
APPROPRIATE FUNDS FOR THE PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 12, 2004, at 11:00
a.m. for the Water and Wastewater Main Replacement Program (Project No. 2), described in
the specifications therefore approved by the City Council on March 17, 2004; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder/Location Bids
Engineering Estimate $2,511,583.00
Crutchfield Construction Company, Stockton, CA $1,994,167.20
Tidelands, Construction Company, Brentwood, CA $2,388,805.00
WHEREAS, the City Manager recommends award of the contract for the Water and.
Wastewater Main Replacement Program (Project No. 2) to Crutchfield Construction Company,
of Lodi, California.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for the Water and Wastewater Main Replacement Program (Project No. 2) be and the
same is hereby awarded to Crutchfield Construction Company, of Lodi, California, in the
amount of $1,994,167.20; and
BE IT FURTHER RESOLVED that funds in the amount of $2,350,000 be appropriated
as follows: Water Utility Capital Outlay Fund $ 730,000.00
Wastewater Utility Capital Outlay Fund $1,620,000.00
Dated: June 2, 2004
I hereby certify that Resolution No. 2004-105 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 2, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-105