HomeMy WebLinkAboutAgenda Report - May 19, 2004 E-07AGENDA ITEM 1407
CITY OF LODI
COUNCIL COMMUNICATION
T
AGENDA TITLE: Adopt Resolution Rejecting the Bid, Authorizing Advertisement for Bids for the
Cochran Road Street Improvements from Peach Street to Willow Avenue and Further
Authorizing the City Manager to Award or Reject the Contract (Up to $40,000)
MEETING DATE: May 19, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution rejecting the bid for the above
project, authorizing advertisement for bids, and further authorizing the
City Manager to award or reject the contract up to $40,000.
BACKGROUND INFORMATION: This project consists of installing curb, gutter, sidewalk, and asphalt concrete
pavement along the north side of Cochran Road from Peach Street to
Willow Avenue, all as shown on the plans and specifications for
"Cochran Road Street Improvements, Peach Street to Willow Avenue".
The City received one bid on March 24, 2004, from A.M. Stephens Construction Company of Lodi. The
submitted bid price for this project was $44,959.10, which is about 30% higher than the engineer's estimate
($33,524.20). Staff has contacted A.M. Stephens Construction Company regarding the high bid prices.
A.M. Stephens explained that the high prices were due to the small project size and the high subcontractors'
prices submitted to them. Staff feels that the bid we received was not competitive enough and is investigating
other ways to make the project more cost effective, which may include using City forces to perform some of
the work. Cost saving measures will directly affect the property owners on this section of Cochran Road
because the property owners are obligated to reimburse all the construction cost to the City for this project.
Staff is recommending the Council reject the bid for this project, authorize advertisement for new bids at a
later date, and authorize the City Manger to award or reject the contract up to $40,000.
The plans and specifications are on file in the Public Works Department.
FUNDING: Property Owners and Street Fund
Project Estimate: $40,000
Planned Bid Opening Date: Unknown at this time
Funding Available -
Ruby Paisre, Acting Finance Director
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Richard C. Prima, Jr.
Public Works Director
Prepared by Lyman Chang, Associate Civil Engineer
RCP/LC/pmt
cc: Street Superintendent Senior Civil Engineer Fujitani
Management Analyst Areida Associate Civil Engineer Chang
A.M. Stephens Construction Property Owners
,I ---
APPROVED:
H. uixon Flynn, uty Manager
CPSAARebid.doc 511212004
WHEREAS, this project consists of installing curb, gutter, sidewalk, and asphalt
concrete pavement along the north side of Cochran Road from peach Street to Willow Avenue;
and
WHEREAS, this section of Cochran Head does not have any frontage improvements
along the north side of the street, and installation of frontage improvements is the responsibility
of the property owner per Lodi Municipal Code Chapter 15.44; and
WHEREAS, the City received one bid on March 24, 2004, from A.M. Stephens
Construction Company, of Lodi, in the amount of $44,959.10, which is approximately 30%
higher than the engineer's estimate of $33,524.20; and
WHEREAS, staff feels that this. sole bid is not competitive and recommends rejecting
the bid, advertising a second time, and further recommends authorizing the City Manager to
award or reject the bid up to $40,000.00.
NOW, THEREFORE, RE IT RESOLVED that the Lodi City Council does hereby reject
the sale bid of A. M. Stephens Construction, of Lodi, and further authorizes advertisement for
bids for the Cochran Road Street Improvements from Peach Street to Willow Avenue; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager
to award or reject the contract up to $40,040.00 for the Cochran Road Street Improvements
from Peach Street to Willow Avenue.
Dated: May 19, 2004
I hereby certify that Resolution No. 2004-96 was passed and adapted by the City
Council of the City of Lodi in a regular meeting held May 19, 2004, by the following vote:
AYES- COUNCIL MEMBERS Hitchcock,Land, and
Mayor .
SUSAN J. SLACKSTQN
City Cleric
A,
CITY COUNCIL
LARRY D. HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\kwww.lodi.gov
May 13, 2004
A.M. Stephens Construction Company, Inc.
P.O. Box 1867
Lodi, CA 95241
OwnersProperty
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
Interim City Attorney
RICHARD C. PRIMA. JR.
Public Works Director
SUBJECT: Adopt Resolution Rejecting the Bid, Authorizing Advertisement for Bids for
the Cochran Road Street Improvements from Peach Street to Willow "
Avenue, and Further Authorizing the City Manager to Award or Reject the
Contract (Up to $40,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, May 19, 2004. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion- The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Lyman Chang, Associate Civil
Engineer, at (209) 333-6800, extension 2665.
Richard C. Prima, Jr.
!r �• Public Works Director
RCPlpmf
Enclosure
NCPSAAREBID.DOC
LANA LOCKE TOM BURNS DARRYL LEE
730 WILLOW AVE 2121 COCHRAN RD 2113 COCHRAN RD
LODI CA 95242 LODI CA 95242 LODI CA 95242
DAVID RODGERS JOHN KEAGY
530 VISTA RIO CT 731 S PEACH ST
WOODBRIDGE CA 95258 LODI CA 95240
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