HomeMy WebLinkAboutAgenda Report - May 19, 2004 E-04AGENDA ITEM E04
&IM CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt a resolution approving specifications and authorizing advertisement
for bids for Metering Circuit Analyzer and authorizing the City Manager to
accept or reject the bids, award the contract, and appropriate funds
($14,000) (EUD)
MEETING DATE: May 19, 2004
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications
and authorizing advertisement for bids for a Metering Circuit
Analyzer and authorizing the City Manager to accept or reject the
bids, award the contract (up to $14,000) and appropriate funds.
BACKGROUND INFORMATION: The 2003 - 04 Financial Plan and Budget includes the replacement
purchase of a 1982 Metering Circuit Analyzer. The current
generation of this type of equipment analyzes the entire transformer
rated metering installation on site without human interaction once the test is initiated. It will detect failing
current transformers, the associated wiring and the meter, all in one test, as well as produce a number of
different reports for use by the utility as well as the customer. Test data can also be uploaded to a PC
computer for various reports and for historical archives. Transformer rated meters are primarily used at
large commercial and industrial customers. Actual meter readings are multiplied by a constant
determined by the characteristics (ratio) of the transformers. Due to large constants at these customers,
any error or inaccuracy in the metering installation can have significant impact on either the utility or the
customer.
Since budget preparation in January 2003, a couple of enhancements to the Metering Circuit Analyzers
have been introduced. The current version can perform a three-phase test simultaneously, rather than
one phase at a time. Another enhancement is the addition of a load box. This device will add load to the
metering circuit when insufficient customer load exists to conduct the tests. Both of these improvements
will significantly reduce staff time for testing. It is recommended that both enhancements be included
with the purchase at an additional estimated cost of $2,500 and that the budgeted amount of $11,500 be
augmented with a transfer of funds from the System Improvement Business Unit, not to exceed $2,500.
FUNDING: Electric Utility Department's 2003 - 04 Financial Plan and Budget
Business Unit # 1611201 $11,500 (page E-53)
Business Unit # 161652 $2,500 (page E-42)
APPROVED: G
H. Dixori Flynn,
Adopt a resolution approving specifications and authorizing advertisement
for bids for Metering Circuit Analyzer and authorizing the City Manager to accept
or reject the bids, award the contract, and appropriate funds ($14,000) (EUD)
May 19, 2004
Page 2
Funding Approval:
Propaad by:
c: Interim City Attorney
Purchasing Officer
Ruby P i3
Acting Finance Director
Alan N. Vallow
Electric Utility Director
Hans Hansen, Manager, Engineering and Operations
WHEREAS, the 2003-04 Financial Plan and Budget provides for the replacement
purchase of a 1982 metering circuit analyzer; and
WHEREAS, the current generation of this type of equipment analyzes the entire
transformer rated metering installation on site without human interaction once the test is
initiated. It will defect failing current transformers, the associated wiring and the meter, all in
one test, as well as produce a number of different reports for use by the utility as well as the
customer. Test data can also be uploaded to a PC computer for various reports and for
historical archives; and
WHEREAS, transformer rated meters are primarily used at large commercial and
industrial customers. Actual meter readings are multiplied by a constant determined by the
characteristics (ratio) of the transformers. Due to large constants at these customers, any error
or inaccuracy in the metering installation can have significant impact on either the utility or the
customer, and
WHEREAS, since budget preparation in January 2003, a couple of enhancements to the
metering circuit analyzers have been introduced. The current version can perform a three-
phase test simultaneously, rather than one phase at a time. Another enhancement is the
addition of a load box. This device will add load to the metering circuit when insufficient
customer load exists to conduct the tests. Both of these improvements will significantly reduce
staff time for testing; and
WHEREAS, it is recommended that both enhancements be included with the purchase
at an additional estimated cost of $2,500 and that the budgeted amount of $11,500 be
augmented with a transfer of funds from the System Improvement Business Unit, not to exceed
$2,500,
NOW, THEREFORE, BE. IT RESOLVED that the Lodi City Council does hereby approve
the specifications and authorizes advertisement for bids for the metering circuit analyzer, and
further authorizes the City Manager to accept or reject the bids and award the contract up to
$14,000; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the appropriation
of funds for the project as shown as follows:
Electric Utility Department's 2003-04 Financial Plan and Budget
Business Unit # 1611201 $11,500 (page E-53)
Business Unit # 161652 $ 2,500 (page E-42)
Dated: May 19, 2004
I hereby certify that Resolution No, 2004-94 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 19, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
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