HomeMy WebLinkAboutAgenda Report - April 20, 2005 E-09AGENDA ITEM E11111,01
On% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Accept Improvements Under Contract for White Slough Water Pollution Control
Facility Year 2003 Interim Improvements Project, and Notification of Contract
Change Order
MEETING DATE: April 20,2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council accept the improvements under the
"White Slough Water Pollution Control Facility Year 2003 Interim
Improvements Project" contract. Also, in accordance with the Contract
Change Order Policy, the City Council is being informed of the change
order approved by the City Manager for this project since the April 21, 2004, Council meeting.
BACKGROUND INFORMATION: The projectwas awarded to Kirkwood-Bly, Inc., of Sacramento, on
September 17, 2003, in the amount of $1,410,000. The contract has
been completed in substantial conformance with the plans and
specifications approved by City Council.
The project is now complete. The original contract completion date was May 1, 2004. Changes in the electric
power supply system to the facility resulted in the extension of the completion date to June 17, 2004. The
projectwas substantially complete and in use by the City on June 17, 2004. The delay in final acceptance of the
projectwas due to issues with the City -supplied aeration blower supplier (Hibon. Inc.). The issues have now
been resolved. Detailed below is a description of work for Contract Change Order No. 11 totaling $15,047. The
total cost of change orders to date is $328,911 or 23.5% of the original contract. Change Order No. 1
($192,800) was pre -approved by Council to accelerate work that was originally to be included in the Phase 2
construction project. Excluding Change Order No. 1, the contract change orders are 9.7% of the original
contract. Including Change Order No. 11, the total contract amount to date is $1,738,911. More detailed
descriptions and backup information for this change order are available in the Public Works Department.
Change Order No. 11 —This change order is for the cost of investigating and resolving a continuing electric
circuit breaker and fuse issue with the aeration blowers ($15,047). (Other change orders were reported to the
Council on April 21,2004 — copy attached.)
Following acceptance by the City Council, the City Engineerwill file a Notice of Completion with the County
Recorder's office.
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: There are sufficient funds budgeted for this project for payment of the change
order listed above.
mes R. Krueger, Fi Dire or
Richard C. Prima, Jr.
Public Works Director
Prepared by Gary Wiman. Construction Project Managei
RCP/FWlpmf
Attachment
cc: Joel Harris, Purchasing Officer Gary Wiman. Construction Project Manager Del Kerlin,Asst. Wastewater Treatment Supt
APPROVED:
Blair King, nager
J 1PROJECTSISEWER1White Slough WPCF 20031CAccept_CCO doc 313112005
AGENDA ITEM E~13
Oft CITY OF LODI
COUNCIL COMMUNICATION
M
AGENDA TITLE: Adopt Resolution Appropriating Additional Funds for Change Orders for
White Slough Water Pollution Control Facility Year 2003 Interim
Improvements ($250,000)
MEETING DATE: April 21,2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That City Council adopt a resolution appropriating additional funds
for change orders for the White Slough Water Pollution Control
Facility Year 2003 Interim Improvements.
BACKGROUND INFORMATION: In accordance with the Contract Change Order Policy, the
City Council is being informed of change orders approved by the
City Managerfor this project.
The original contract for this project was $1,400,010. The total cost of change orders to date is
$313,864, which is 22% of the original contract. The project is approximately 90% complete. Detailed
below is a description of the work involved in the change orders. More detailed descriptions and backup
information for these change orders are available in the Public Works Department.
Change Order No. 1 - This change order is for the removal of organic solids from the equalization pond
and the engineered fill for the Phase 2 building pad. This work was originally intended to take place
during the Phase 2 project. Good weather conditions and the need to expedite the Phase 2 schedule
necessitated this work being performed during the Phase 1 contract. ($192,800)
Change Order No. 2 - This change order is to have the new chain link fence installed 8 feet high to match
the existing fence, instead of the 6 -foot high fence called out in the contract. This change order also
includes some mobilization costs not included in Change Order No. 1. ($3,191)
Change Order No. 3 - This change order is to add four NEMA "4" electric junction boxes, one at each
aeration blower motor, to allow the required electrical wiring to be ran to the motors. ($1,329)
Change Order No. 4 - This change order is a credit for deleted asphalt and seal coat around the
equalization pond. This work will be performed at the end of the Phase 2 project. ($11,565 CREDIT)
Change Order No. 5 - This change order is for demolition and removal of the abandoned electrical duct
bank in the south equalization pond levee. ($4,054)
Change Order No. 6 - This change order covers the cost of relocating existing electric transformerXFMR
T-1 S and the associated primary electric feeds. During construction, it was discovered that the existing
transformer could not be reused in its current location. After meetings with the electrical engineer and the
City EUD, the decision was made to relocate and replacethe existing transformer. One 4 -inch conduit
was also added at the request of the EUD for future use. ($40,214)
APPROVED:
H. Dixon+ Flynn, City'Manager
CC_OGOsAppropriation dM 4115/2004
Adopt Resolution Appropriating Additional Funds for Change Orders for White Slough Water Pollution
Control FacilityYear 2003 Interim Improvements ($250,000)
April 21,2004
Page 2
Chancre Order No. 7 - This change order covers the cost of hauling and spreading the organic solids
removed from the equalization ponds to the farmland. ($41,958)
Change Order No. 8 - This change order is a value engineering credit for changing four valves, one at
each of the aeration blower accessory piping. ($12,000 CREDIT)
Change Order No. 9 - This change order is for the secondary electrical feed needs between the relocated
transformer XFMR T-1 S and the existing automatic transfer switch. ($53,052)
Chanae Order No. 10 - This change order covers the cost of providing and installing small electric
transformers to the aeration blower local control panels (LCP's) to operate the LCP AC units. ($831)
FUNDING: Appropriate $250,000 from the 2003 CSCDA Financing, which along with funds
previously appropriated ($1,700,000) for the White Slough Water Pollution Control
Facility Year 2003 Interim Improvements Project, will cover the remaining items.
The total contract to date is $1,723,864.
�.�.-
Vicky McAthle, Finance Director
Ridhodl C. Prima. Jr.
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
RCPIGW/pf
cc: Gary Wiman, Construction Project Manager
Assistant WastewaterTreatment Superintendent. Del Kerlin
CC-CCOsAppropnation.doc 4/15f2004
RESOLUTION NO. 2004-67
A RESOLUTION OF THE LODI CITY COUNCIL APPROPRIATING
ADDITIONAL FUNDS FOR CHANGE ORDERS FOR WHITE
SLOUGH WATER POLLUTION CONTROL FACILITYYEAR 2003
INTERIM IMPROVEMENTS
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
appropriate additional funds for Change Orders for the White Slough Water Pollution
Control Facility Year 2003 Interim Improvements in the amount of $250,000.
Dated: April 21,2004
hereby certify that Resolution No. 2004-67 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 21, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
SUSAN J. BLACKSTON
City Clerk
2004-67