HomeMy WebLinkAboutAgenda Report - April 6, 2005 E-14AGENDA ITEM Eo 14
CITY OF LODI
COUNCIL COMMUNICATION
FM
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute a Professional Services
Agreement with Padilla & Associates, Inc., for Disadvantaged Business
Enterprise (DBE) Program Consulting Services ($6,300)
MEETING DATE: April 6, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Thatthe City Council adopta resolution authorizing the City Managerto
execute a professional services agreementwith Padilla & Associates, Inc.,
to submit the City of Lodi's Disadvantaged Business Enterprise (DBE)
Program Overall Annual Goal for Federal Fiscal Year 2005106.
BACKGROUND INFORMATION: The U.S. Departmentof Transportation (DOT) regulations under49CFR,
Part 26, Participation by Disadvantaged Business Enterprises in
Departmentof Transportation Financial Assistance Programs, ensures
fair competition for all DOT contracts. The regulations are intended to
insure a level playing field on which minority, women, and other disadvantaged small businesses can compete
for federal ly-assisted highway, transit and airport contracts. These regulations require the City of Lodi to
submit an Overall Annual Goal that meets the regulations as a condition of using Federal funds. The Overall
Annual Goal must be submitted in June 2005 for the Federalfiscal year of October 1,2005 through
September 30,2006.
Padilla &Associates, Inc., was hired to develop the DBE Program and goals for the last four Federalfiscal
years. The consultant will prepare the Overall Annual DBE Goal for Federal Fiscal Year 2005106 utilizing
49CFR Part 26 goal -setting methodology, including calculation of the base figure and required analysis;
determine the City's race -neutral and race -conscious participation projections and corresponding rationale
towards meeting the overall annual goal; and prepare required submissions to Caltrans. They will also
develop the required public notice and compile public facilitation summaryfor submission to Caltrans.
Staff is able to perform some of the required details in submitting the overall annual goal. However, there are
tasks, such as the goal -setting methodology, that need to be done by the consultant. There are complex
analysis and calculations involved that staff is unable to perform, and there is not local training offered so that
staff may be able to handle it in-house.
FISCAL IMPACT
FUNDINGAVAI
Use of Federal aid is at risk if no DBE goal is established.
Transit Admi
mes R. Krueger,
Prepared by Rebecca Areida, Management Analyst
RCP/RAlpmf
cc: Tiffani Fink, Transportation Manager
on Operating Budget ($6,300)
Richard C. Prima, Jr.`
Public Works Director
Padilla& Associates
APPROVED:
Blair i ,City Manager
J:IPROJBCTSIDBEIFFY05-061CPadilla&Assoc Agreement.doc 312112005
RESOLUTION NO. 2005-63
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH PADILLA & ASSOCIATES, INC., FOR
DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
CONSULTING SERVICES
WHEREAS, the U. S. Department of Transportation (DOT) regulations under 49CFR,
Part 26, Participation by Disadvantaged Business Enterprises (DBE) in Department of
Transportation Financial Assistance Programs, ensures fair competition for all DOT contracts;
and
WHEREAS, the regulations are intended to insure that minority, women, and other
disadvantaged small businesses can fairly compete for federally -assisted highway, transit, and
airport contracts; and
WHEREAS, these regulations require the City of Lodi to submit an Overall Annual Goal
that meets the regulations as a condition of using Federal funds in June 2005 for Federal fiscal
year October 1,2005 through September 30,2006; and
WHEREAS, Padilla & Associates was hired to develop the DBE Program and goals for
the last four Federal fiscal years and, upon approval of this Resolution, will prepare the Overall
Annual DBE Goal for Federal fiscal year 2005-06 utilizing 49CFR Part 26 goal -setting
methodology, including calculation of the base figure and required analysis; determine the
City's race -neutral and race -conscious participation projections and corresponding rationale
towards meeting the overall annual goal; and prepare required submissions to Caltrans. The
Consultants wilt also develop the required public notice and compile public facilitation summary
for submission to Caltrans.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Padilla &
Associates, Inc. for DBE Program Consulting Services in an amount not to exceed $6,300.
Dated: April 6, 2005
hereby certify that Resolution No. 2005-63 was passed and adopted by the Lodi City
Council in a regular meeting held April 6, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS—Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
SUSAN J. BLACKSTON
City Clerk
CITY COUNCIL
JOHN BECKMAN, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
JOANNE L. MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI. CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
March 31, 2005
Padilla &Associates, Inc.
2650 E. Imperial Highway, Ste. 204
Brea, CA 92821
BLAIR KING
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Authorizing City Manager to Execute Professional
Services Agreement with Padilla & Associates, Inc., for Disadvantaged
Business Enterprise (DBE) Program Consulting Services ($6,300)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, April 6, 2005. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Rebecca Areida,
Management Analyst, at (209) 333-6800, extension 2658.
T" I
Richard C. Prima, Jr.
Public Works Director
RCPlpmf
Enclosure
cc: City Clerk
NCPADILLA&ASSOC AGREEMENTMOC