HomeMy WebLinkAboutAgenda Report - March 16, 2005 E-03E403
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Plans and Specifications and Authorizing
Advertisement for Bidsforthe Lodi Avenue Overlay (Lower Sacramento Road
to Ham Lane)1Pacific Avenue Extension (Walnut Street to Lodi Avenue)
Project; Authorizing the City Manager to Execute All Necessary Agreements to
Implement the Project and to Award or Rejectthe Contract up to $815,000; and
Appropriating Funds
MEETING DATE: March 16,2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving plans and
specifications for the above project; authorizing the City Manager to
execute all necessary agreements to implement the project and to
award or reject the contract up to $815,000; and appropriating
funds.
BACKGROUND INFORMATION: This project is comprised of two separate but contiguous elements
of work paid for by separate funding sources. They are being
combined as one project to take advantage of economy of scale
cost savings associated with larger projects (see attached).
The first element of work consists of installing a 0.15 -foot thick asphalt pavement overlay on Lodi Avenue
between Lower Sacramento Road and Ham Lane which includes approximately 3,550tons of asphalt
concrete and 35,400 square yards of pavement reinforcement fabric; pavement grinding, pavement
striping; wheelchair ramps; installing 1,100 linearfeet of 15-inchdiameterstorm drain pipeline; and other
incidental and related work. This portion of the work will be funded by Measure K Maintenance and
Wastewater funds. The storm drain improvements are being performed prior to the overlay to address
deficiencies associated with the local drainage system serving Leland Court.
In anticipation of the paving project, Street Division crews performed base failure repairs in 2004 within
the project limits to stabilize portions of the existing pavement that were determined to be in too poor of
condition to overlay.
The second element of work consists of constructing a roadway extension of Pacific Avenue between
Walnut Street and Lodi Avenue. This work is being performed in cooperation with the Lodi Unified
School District and includes approximately 450 linear feet of roadway improvements that are planned to
facilitate traffic flow (including school buses) during school operations. The roadway extension will be
constructed on School District property and remain a District owned and maintained facility.
Traffic studies show that by providing an additional access point for Lodi High School at this location, the
traffic circulation at Elm Street and Pacific Avenue, and Ham Lane at Walnut Street and Oak Street will
be more evenly distributed, reducing the congestion at these locations during school commute times.
APPROVED: eL7� .:)
Blair King, City Manager
CPS&A Award.dac 31912005
Adopt Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for the
Lodi Avenue Overlay (Lower Sacramento Road to Ham Lane)/Pacific Avenue Extension (Walnut Street
to Lodi Avenue) Project; Authorizing the City Managerto Execute All Necessary Agreements to
Implement the Project and to Award or Rejectthe Contract up to $815,000; and Appropriating Funds
March 16, 2005
Page 2
Funding for this portion of the work is from a $108,000 Safe Routes to School Grant secured by
Public Works staff and a $12,000 match from Lodi Unified School District.
Construction for both elements of work is scheduled to take place during the months of June and July
while school is out of session. Businesses and residents along the corridor will be notified prior to the
start of work.
Staff is requesting Council authorize the City Manager to award or reject the Contract up to $815,000 and
to execute all necessary agreements such as a Program Supplement and MasterAgreement for project
funding.
FISCAL IMPACT: The project is anticipated to reduce storm drain and pavement maintenance costs
along the Lodi Avenue corridor between Lower Sacramento Road and Ham Lane.
No fiscal impact is associated with the PacificAvenue extension since the facility
will continue to be owned and maintained by the Lodi Unified School District.
FUNDING AVAILABLE: Measure K Maintenance: $590,000
Wastewater Fund: $105,000
Safe Routes to School Grant: $108,000
Lodi Unified School District $ 12,000
Project Estimate: Less than $815,000
Budgeted 2003-2005: CIB E-59
Planned Bid Opening Date: May 1, 2005
�L�
mes R. Krueger, Finance Director
Richard C. Prim, Jr.
PublicWorks Director
Prepared by Charlie Swimiey, Senior Civil Engineer
RCPICES/pmf
Attachment
cc: D. Stephen Schwabauer, City Attorney
Joel Harris, PurchasingOfficer
F. Wally Sandelin, City Engineer
Paul Fernandez. SeniorTraffic Engineer
Wes Fujitani, Senior Civil Engineer
Sharon Welch, Senior Civil Engineer
George Bradley, Street Superintendent
Frank Beeler, Assistant WaterNVastewater Superintendent
Mamie Starr, LUSD Facilities Planning
CPS&A Award.doc 3/9/2005
0� • • , I
=�/FOR= CITY PUBLIC WORKS DEPARTMENT
Lodi Avenue Overlay
(Lower Sacramento Rd - Ham Ln)
PacificAvenue Extension
(Walnut Street - Lodi Ave)
M:\0PEN\EXHIBIT8\05X006.dwg, 3/4/200.2:05:02 PM,jpizzo
RESOLUTION NO. 2005-45
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR
LODI AVENUE OVERLAY (LOWER SACRAMENTO ROAD TO HAM
LANE)/PACIFIC AVENUE EXTENSION (WALNUT STREET TO LODI
AVENUE) PROJECT, AND FURTHER AUTHORIZING THE CITY MANAGER
TO EXECUTEALL NECESSARY AGREEMENTS TO IMPLEMENTTHE
PROJECTAND TO AWARD OR REJECTTHE CONTRACT UP TO
$815,000, AND APPROPRIATE FUNDS FOR THE PROJECT
WHEREAS, this project is comprised of two separate but contiguous elements of work
paid for by separate funding sources and are being combined as one project to take advantage
of economy of scale cost savings associated with larger projects; and
WHEREAS, the first element of work consists of installing a 0.15 -foot thick asphalt
pavement overlay on Lodi Avenue between Lower Sacramento Road and Ham Lane, which
includes approximately 3,550 tons of asphalt concrete and 35,400 square yards of pavement
reinforcement fabric; pavement grinding, pavement striping: wheelchair ramps; installing 1,100
linearfeet of 15 -inch diameter storm drain pipeline; and other incidental and related work. This
portion of the work will be funded by Measure K Maintenance and Wastewater funds. The
storm drain improvements are being performed prior to the overlay to address deficiencies
associated with the local drainage system serving Leland Court; and
WHEREAS, the second element of work consists of constructing a roadway extension
of Pacific Avenue between Walnut Street and Lodi Avenue. This work is being performed in
cooperation with the Lodi Unified School District and includes approximately 450 linear feet of
roadway improvements that are planned to facilitate traffic flow (including school buses) during
school operations. The roadway extension wilt be constructed on School District property and
remain a District -owned and -maintained facility; and
WHEREAS, traffic studies show that by providing an additional access point for Lodi
High School at this location, the traffic circulation at Elm Street and Pacific Avenue and Ham
Lane at Walnut Street and Oak Street will be more evenly distributed, reducing the congestion
at these locations during school commute times. Funding for this portion of the work is from a
$108,000 Safe Routes to School Grant secured by Public Works staff and a $12,000 match
from Lodi Unified School District; and
WHEREAS, construction for both elements of work iS SQhOvled to take place during the
months of June and July while school is out of session, with businesses and residents along the
corridor being notified prior to the start of work; and
WHEREAS, staff recommends approval of the plans and specifications and
authorization for bids for the Lodi Avenue Overlay (Lower Sacramento Road to Ham
Lane)/Pacific Avenue Extension (Walnut Street to Lodi Avenue) Project, and further
recommends authorizing the City Manager to execute all necessary Agreements to implement
the project, and further authorizes the City Manager to award or reject the contract up to
$815,000.00, and further recommends appropriating $815,000.00 as follows:
Measure K Maintenance $590,000
Wastewater Fund $105,000
Safe Routes to School Grant $108,000
Lodi Unified School District $ 12,000
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the plans and specifications and authorizes advertisement for bids for the Lodi Avenue Overlay
(Lower Sacramento Road to Ham Lane)/Pacific Avenue Extension (Walnut Street to Lodi
Avenue) Project: and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City
Managerto execute all necessary agreements to implement the project; and
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to
award or reject the contract up to $815,000.00 for the Lodi Avenue Overlay (Lower Sacramento
Road to Ham Lane)/Pacific Avenue Extension (Walnut Street to Lodi Avenue) Project; and
BE IT FURTHER RESOLVED that funds in the amount of $815,000.00 be appropriated
as follows:
Measure K Maintenance $590,000
Wastewater Fund $105,000
Safe Routes to School Grant $108,000
Lodi Unified School District $ 12,000
Dated: March 16,2005
hereby certify that Resolution No. 2005-45 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 16, 2005, by the following vote:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — Hansen
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2005-45
CITY COUNCIL
JOHN BECKMAN, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
JOANNE L MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI. CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:llwww.lodi.gov
March 10, 2005
Lodi Unified School District
Facilitiesand Planning
Mamie Starr, Assistant Superintendent
1305 E. Vine Street
Lodi, CA 95240
BLAIR KING
City Manager
SUSAN J. BLACKSTON
City Clerk
O. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR
Public Works Director
SUBJECT: Adopt Resolution Approving Plans and Specifications and Authorizing
Advertisement for Bids for the Lodi Avenue Overlay (Lower Sacramento Road
to Ham Lane)/Pacific Avenue Extension (Walnut Street to Lodi Avenue)
Project; Authorizing the City Manager to Execute All Necessary Agreements to
Implementthe Project and to Award or Rejectthe Contract up to $815,000;
and Appropriating Funds
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, March 16, 2005. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi. California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
Card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. Ifyou have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Charlie Swimley,
Senior Civil Engineer, at 333-6800, extension 2593.
Richard C. Prima, Jr.
r. : Public Works Director
RCPlpmf
Enclosure
cc: City Clerk
NCPS&A AWARD.DOC