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HomeMy WebLinkAboutAgenda Report - February 16, 2005 E-15AGENDA ITEM E-15' CITY OF LODI COUNCIL COMMUNICATION M AGENDA TITLE: Adopt Resolution approving the proposed amendments to the Bylaws for the Eastside Improvement Committee MEETING DATE: February 16,2005 PREPARED BY: Community Development Director RECOMMENDED ACTION: That the City Council adopt a Resolution approving the amendments to the Bylaws for the Eastside Improvement Committee. BACKGROUND INFORMATION: The Eastside Improvement Committee has discussed the issue of a name change for several years, in order to better identify their participation and interest in issues that affect the entire community and not just the area identified as the "Eastside". This issuewas discussed at the Joint Meeting of the City Council and the Eastside Improvement Committee, held on August 17, 2004. At that time, Council gave direction for the Committee to take the appropriate action for the name change. At the Regular Meeting of the Eastside Improvement Committee on February 1, 2005, they again entertained this as an action item on their agenda. After considering the comments made by the members of the public that were present and after discussion amongst the committee members, a motion was made and seconded to amend the Bylaws to change the name from Eastside Improvement Committee to Lodi Improvement Committee and to amend or delete references to the Eastside throughout the Bylaws. That motion passed on a vote of 6 to 1. With those amendments made, the Eastside Improvement Committee respectfully submits their proposed amendments of their Bylaws, attached hereto as Exhibit A, to the Lodi City Council for their review and aooroval. A Ko -n= Bartlam T Community Development Director KBljw Attachment cc: City Attorney City Clerk Eastside Improvement Committee Members APPROVED: / s - Blair King, i y Manager BYLAWS OF THE LODI EASTS09 IMPROVEMENT COMMITTEE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi Eastside Improvement Committee. ARTICLE II PURPOSES SECTION 1. GENERAL PURPOSE The Lodi gastaide Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. " SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of properties throughout Lodi, but espeeially on the areas deSGrlbed on ArtiGle 1, Seration 1F, with the cooperation of residents, property owners, business, and government. -1- EXHIBIT " A C) To act as an advocate for eastside residents in issues dealing with the upgrade, improvement and maintenance of all Eastside infrastructure, including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. F) To work with business communityto encourage a healthy business climate. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements in service and appearance that contributes to the image and quality of the community. ARTICLE 114 MEMBERSHIP SECTION 1, GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. -2- ENM11T 'WO SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the I m provement Committee. ARTICLE IV OFFICERS SECTION 1. EXECUTIVE OFFICERS The Executive Officers shall consist of a Chairperson, Vice -Chairperson, and Treasurer. New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The Chairperson or Vice Chairperson shall serve as spokesperson for the Lodi €fie Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officeror Board of Directors memberwho misses three (3) unexcused meetingswithin a one year period without the consent of one of the Executive Board Members shall be deemed to have vacated the office. 1110 "U., ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Lodi Eastside Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Lodi Eastside Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview and signed by Treasurer and one Executive Officer. SECTION 2. AUDITING The fund account for the Lodi Eastside Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submitted by the Treasurer to the Finance Department of the City of Lodi. ARTICLE VI TERM OF EXISTENCEIDISSOLUTION SECTION 1. CONTINUOUS OPERATION The Lodi Eastside Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the improvement Committee Board of Directors. -4- EXHIBIT "A" ARTICLE VII BOARDPROCEDURES SECTION 1. PROCEDURES After the transition described in Article III, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the first Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code §54950 et. Seq.), SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorized by the Chairperson, or in his/her absence, by the Vice -Chairperson or a designated Board Member. -5- EXHIBIT "A" ARTICLE VIII AMENDMENTS SECTION 1. These Bylaws shall constitute the empowering documents for the Lodi €nstside- Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON , RATIFIED BY MAJORITYVOTE OF THE EASTSIDE IMPROVEMENT COMMITTEE ON FEBRUARY 1,2005. APPROVED AS TO FORM D. STEPHEN SCHWABAUER CITY ATTORNEY -6- EXHIBIT "A" CHAIRPERSON RESOLUTION NO. 2005-36 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AMENDMENTS TO THE BYLAWS FOR THEEASTSIDE IMPROVEMENT COMMITTEE, CHANGING THE COMMITTEE NAMETO LODI IMPROVEMENT COMMITTEE WHEREAS, the Eastside Improvement Committee (EIC) has discussed the issue of a name change for the Committee for several years to better identify its participation and interest in issues that affect the entire community and not just the area identified as the "Eastside"; and WHEREAS, in a Special Joint Meeting of the City Council and the EIC held August 17, 2004, the City Council gave direction to the Committee to take the appropriate action for the name change; and WHEREAS, at a regular meeting held February 1, 2005, the EIC voted to amend the Bylaws changing the name of the committee from the Eastside Improvement Committee to Lodi Improvement Committee; and WHEREAS, EIC respectfully submits its amended bylaws, amending and/or deleting all referencesto "Eastside," to the Lodi City Council for its review and approval. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the amendments to the bylawsfor EIC, changing its name to Lodi Improvement Committee, as shown on ExhibitA attached and made a part of this Resolution. Dated: February 16,2005 I hereby certify that Resolution No. 2005-36 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 16, 2005, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2005-36 EXHIBITA BYLAWS OF THE LODI IMPROVEMENT COMMITTEE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi Improvement Committee. ARTICLE II MMI SECTION I. GENERAL PURPOSE The Lodi Improvement Committee is organized and created for the purposes of maintaining and .nlproving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the conmiunity SECTION 2. SPECIFIC GOA LSIPURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation wLth or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of properties ffi.rou9bout Lodi, with the cooperation of residents, property owners, business, and government. C'# -]'o act as an advocate for residents in issues dealing with the upgrade, improvement and maintenance of all infrastructure, Including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, tire, and other health and safety laws, and local property rn u,nienance ordinances by property cn hers, residents, and businesses. E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts F) To work with business community to encourage a healthy business climate. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements j n service and appearance that contributes to the image and quality of the community. ARTICLE IIl MEMBERSHE' SECTION l.. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fiftypercent (50%) plus one of all directors then sewing on the Board. Aper transition is complete, directors shall continue. lo serve three year staggered terms, based on their original date of appointment. SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. -2- ARTICLE IV OFFICERS SECTION 1, EXECUTIVE OFFICERS The Executive Officers shall consist of a Chairperson. Vice -Chairperson, and Treasurer. New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The Chairperson or Vice Chairperson shall serve as spokesperson for the Lodi Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officer or Board of Directors member who misses three (3) unexcused meetings within a one year period \vIthout the consent of one of the Executive Board Nis shall be deemed to have vacated the office, ARTICLE V FINANCUL MATTERS All revenues of the Lodi Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Lodi Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subj eel to City Council overview and signed by Treasurer and one Executive Officer. -3- SECTION 2. AUDITING The (tind account for the Lodi Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submitted by the Treasurer to the Finance Department of the City of Lodi. ARTICLE V1 TERM OF EXISTENCE..;/DISSOLUTION SECTION 1. CONTINUOUS OPERATION The Lodi improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ARTICLE VII BOARD PROCEDURES SECTION 1. PROCEDURES After the transition described in Article Ili, Section 2 above is complete, five Board Nlesnbers shall constitute a quorum and may conduct business at any regular meeting. A majority o f those present may act by affirmative Vole No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the first Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall he held as necessary. All meetings shall e subjecs to the provisions of the Ralph M. Bro-vvn. Act (Gov. Code $54950 et. Seq.), -4- SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorizedby the Chairperson, or in hisi`ier absence, by the Vice -Chairperson or a designated Board Member. ARTICLE VIII AMENDMENTS SECTION 1, These Bylaws shall constitute the empowering documents for the Lodi Improvement Committee and may he revised by the City Council or a maj ori ty vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON , RATIFIED BY MAJORITY VOTE OF THE EASTSrDE IMPROVEMENT COMMITTEE ON FEBRUARY 1,2005. APPROVED AS TO FORM D. STEPHEN SCHWABAUER CITY ATTORNEY -5- CHAIRPERSON