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Home My WebLink AboutAgenda Report - July 15, 2003 B-02 SMCITY OF .` AGENDA TITLE: Adopt Resolution Approving Plans and Specifications, Authorizing Advertisement for Bids, Pending Caltrans Approval, for Kettleman Lane Widening/Gap Closure Project from Lower Sacramento Road to Ham Lane, and Stockton Street to Cherokee Lane, and Authorizing the City Manager to Execute All Necessary Agreements to Implement the Project MEETING DATE: July 15, 2003 (Special Meeting) PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution approving the plans and specifications for the above project, authorizing advertisement for bids, ponding Caltrans approval, and authorizing the City Manager to execute all necessary agreements to implement the project. BACKGROUND INFORMATION: At the April 30, 2002, Shirtsleeve meeting, our engineering consultant, Mark Thomas & Company, Inc., and City staff provided a project overview and discussed the environmental documentation, public meetings, right of way appraisals, and proposed funding sources. At the August 21, 2002, closed -door session, City staff presented the proposed right of way costs and acquisitions needed to build this project. Since those meetings, we have been working to complete the plans, specifications, and cooperative agreements, and to acquire right of way and public utility and temporary construction easements. Currently, the State Transportation Improvement Program (STIP) funds are earmarked for 2006107, and there are no funding mechanisms to advance funds. In an effort to advance the construction of this project, San Joaquin Council of Government (SJCOG) is working with other agencies in the County to identify projects with funds that could be transferred to this project. SJCOG's funding recommendation will be presented to their Board at the August 28, 2003, meeting for approval. The funding source will be determined before staff advertises the project for bids. The project consists of improving Kettleman Lane (State Highway 12) from Tienda Drive to Ham Lane, and from Stockton Street to Cherokee Lane. The improvements include constructing a raised landscaped median at both locations, widening the westbound direction of Kettleman Lane from Lakeshore Drive to Tienda Drive, modifying the Tienda Drive and Kettleman Lane traffic signal to accommodate westbound dual left turns, widening the Walmart driveway to accommodate the two proposed inbound lanes, installing street lights, modifying the Ham Lane/Kettleman Lane and Cherokee Lane/Kettleman Lane traffic signals to accommodate eastbound dual left turn lanes:, and constructing a traffic signal interconnect system. These improvements will provide a continuous four - lane roadway with a raised median from Lower Sacramento Road to Cherokee Lane (a separate project will construct a raised median from Hutchins Street to School Street). APPROVED: GPS&A nn -- 07/08/03 Adopt Resolution Approving Plans and Specifications, Authorizing Advertisement for Bids, Pending Caltrans Approval, for Kettleman lane Widening/Gap Closure Project from Lower Sacramento Road to Ham lane, and Stockton Street to Cherokee Larne, and Authorizing the City Manager to Execute All Necessary Agreements to Implement the Project July 15, 2003 (Special Meeting) Page 2 Utility companies are scheduled to begin this month the process of relocating facilities in preparation for the; widening. Staff is requesting City Council authorize the City Manager to execute all necessary agreements for the improvements, once funding is secured. A cooperative agreement between the City and SJCOG will be prepared and executed by the City Manager. In addition, staff will prepare the agreements for construction management services, such as material testing and surveying. Staff has been pleased with the engineering firm that has prepared the design plans. With Council's approval, their professional service agreement will be amended to include construction staking and limited design consultation services. FUNDING: A request for appropriation of funds will be made at contract award. The estimated cost for construction management services is approximately $80,000. Project Estimate: Planned Bid Opening Date: $3,800,000 Septernbe 17, 2003 Richard APriJr. Public Works Director Prepared by Paula J. Fernandez, Senior Traffic Engineer RCP/PJFlpmf cc: City Attorney Purchasing Officer Street Superintendent Police Chief Caltrans Project Manager Tony Singh SJCOG, inane Grindall Mark Thomas & Ca:, Inc., Rob Hirnes Interested Property Owners Senior Traffic Engineer CPS&A 07108103 A, WHEREAS, this project consists of improving Kettleman Lane (Mate Highway 12) from Tienda Drive to Ham Lane, and from Stockton Street to Cherokee Lane. The improvements include constructing a. raised landscaped median at both locations, widening the westbound direction of Kettleman Lane from Lakeshore Drive to Tienda Drive, modifying the Tienda give and Kettleman Lane traffic signal to accommodate westbound dual left turns, widening the Walrmart driveway to accommodate the two proposed inbound lames, installing street lights, modifying the Ham Lane/Kettleman Lane and Cherokee Lane/Kettleman Lane traffic signals to accommodate eastbound dual left -turn lanes, and constructing a traffic signal interconnect system. These improvements will provide a continuous four -lane roadway with a raised median from Lower Sacramento Head to Cherokee Lane (a separate project will construct a raised median from Hutchins Street to School Street); and WHEREAS, staff recommends that the City Council approve the plains .and specifications, authorize advertisement for bids, pending Caltrans approval, for the Kettlernan Lane Widening/Gap Closure Project, and further authorizing the City Manager to execute all necessary agreements for the improvements, once funding is secured. A cooperative agreement between the City and San Joaquin Council of Governments will be prepared and executed by the City Manager. In addition, staff will prepare the agreements for construction management services, such as material testing and surveying. Staff has been pleased with the engineering firm that has prepared the design plans. With Council's approval, its professional service agreement will be amended to include construction staking and limited design consultation services. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the plans and specifications and authorize advertisement for bids, pending Caltrans approval, for the Kettleman Large Widening/Gap Closure Project, and BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute all necessary agreements for the improvements, once funding is secured, for the Kettleman Line Widening/Gap Closure Project. Dated: July 15, 2003 I hereby certify that Resolution No. 2003-121 was passed and adopted by the City Council of the City of Lodi in a special meeting held July 15, 2003, by the following vote'. AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, and Land ABSENT: COUNCIL MEMBERS — Mayor Hitchcock ....... ...... SUSAN J. BLISTON City Clerk CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST P;NF STRFET P.O, BOX 3006 LODI, CALIF ORNfA 95241-1910 (209) 3336706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.Iodi,gov July 9, 2003 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clark RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director Tony Singh, Project Manager Diane Grindall Rob Himes Caltrans SJCOG Mark Thomas & Company P.O. Box 2048 6 S, El Dorado, Ste. 400 7300 Folsom Blvd., St. 203 Stockton, CA 95201 Stockton, CA. 95202 Sacramento, CA 95826 Interested Property Owners -Mat I q in W� L & �q*n clvd SUBJECT: Adopt Resolution Approving Plans and Specifications, Authorizing Advertisement for Bids, Pending Caltrans Approval, for Kettleman Lane Widen.ing/Gap Closure Project from Lower Sacramento Road to Ham Lane, and Stockton Street to Cherokee Lane, and Authorizing the City Manager to Execute All Necessary Agreements to Implement the Project Enclosed is a copy of background information on an item on the City Council Special Meeting agenda of Tuesday, July 15, 2003. The meeting will be held at 7 a.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the calendar for Council discussion. You are welcome to attend. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Paula Fernandez, Senior Traffic Engineer, at (209) 333-6800, extension 2667. Richard C. Prima, Jr. Public Works Director RCP/pmf Enclosure �6:: �b . C. r. �.. pity : CI k NCPS&A IIEIII11tIElIIE�lIEIIIEIIiIIEIi) ILIIlItI,IEE{�{IIIttIEEItIIttlll II1I1lIIEIiIiIIIIIFIIIEIIIEIEII{IEI{E13I1III13111IIi SJ C.NTY OFFICE OF EDUCATION LORI FIRST NAZARENE CHURCH BRITTANY LLC ATTN MR DUNSCOMBE 2223 W K TTLEMAN LN PO BOX 1510 PO BOX 213030 LODI CA 95242 LODI CA 95241-1510 STOCKTON CA 95213 IIIItIIItIII1111111111tIIII31III JOIN M & KERRY GIANNONI 2000 W KETTLBMAN LN LODI CA 95242 IIII3tIItIIIIIIIIIIIIIIItIIIIIII JOHN & ALTA 13EZUG 1811 W KETTLEMAN LN LODI CA 95242 I11I1ltIFIE111113I{ElilltlllllEl CHURCH OF GOD 7TH DAY OF LODI 1545 JASMINE WY LODI CA 95242 IIEItEIIIIlIl3t{31I3I III I11I113I OKO & GEORGE= NAKAMURA 642 15LAND PL REDWOOD CITY CA 94065 I I I I I I I I I I I I I I I I I I I I I I I I I I 111311 TSUTOMU TSUTAOKA 2124 CORBIN LN LODI CA 95242