HomeMy WebLinkAboutAgenda Report - July 2, 2003 E-110 ODI
F IL
k -Alk -
AGENDA TITLE: Authorize Funds From the Protocol Account For The City Council To Host a
Reception Honoring Citizen Volunteer Service And Retirements On Various Boards
And Commissions (Approximately $6,500 / $23 per person)
MEETING DATE.' July 2, 2003
PREPARED BY. City Clerk
RECOMMENDED ACTION That the City Council, pursuant to Resolution No 2000-126, authorize
funds from the Protocol Account and direct the City Clerk to
coordinate the Council -hosted reception honoring citizen volunteer
service and retirements on all City boards and commissions
BACKGROUND INFORMATION- For more than 10 years the City Clerk's Office has coordinated an
annual event hasted by the Lodi City Council to extend its
appreciation to the members of this community who volunteer their
time and talents toward serving as a member of a Council -appointed
board or commission. Over the years, with the incorporation of many additional volunteer groups in the
oommunity, this event has increased to a number now approaching 400 individuals, In addition to the
boards and commissions members, the event now includes volunteers from the following groups and
CouncikaPpointed task forces;
* Animal Friends Conneotion
* Animal Shelter Task Force
* An i rn at shelter Vol u ritee rs
* Boosters of Boys and Girls
sports
* Friends of the Library
0 Library Board
Library Foundation Board
Hutchins Street Square
Foundation
Lodi Lake Docents
Lodi Sports Foundation
® Veterans Foundation
• Police Chaplains
0 Police Partners
• Storm Drain Detectives
It is estimated that the individuals comprising these boards, commissions, committees, task forces, etc.,
Dave volunteered well in excess of 46,000 hours during the: past twelve months to assist the City and the
Council in its efforts to conduct business, provide safety, and ensure recreational opportunities for
members.: of this community, and are in great part responsible for "enhancing the quality of life for Lodi
residents", which is the essence of the City's mission statement.
The proposed format for this year's event will be a reception at the Wine & Roses outdoor pavilion, The
event is tentatively scheduled for Thursday, August 21, 2003 from 6:00 p.m. to 8:00 p.m.
APPRovED,
'H. Dlion Ffynh
Aothrorize Funds From the Pmtoco!Acwunt For The City Coutxit To Host Reception Honoring Citizen Volunteer Service And Retirements On
Various Boards And Commissions (Approximatety $6,500j
July z 200
Page Two
Below is an estimate of the casts related to this event
Wine & Roses Event *Estimate $23 per person x 280
(*includes appetizers, wine, beverages, rentals)
Total Estimate $6,500
FUNDING $6,500 from Protocol Account 100 120
----------
Vicky WAthie, Finance Director
iSusan . J. Blacksto
City Clerk