HomeMy WebLinkAboutAgenda Report - July 2, 2003 E-06Cffy oF LODI
AGENDA TITLE: Adopt a resolution authorizing continuation of the City's computer
purchasing program for desktop and notebook computers (IS)
MEETING DATE: July 2, 2003
PREPARED Y: Information Systems Manager
RECOMMENDED ACTIONS That the City Council adopt a resolution authorizing City departments
to continue to purchase desktop and notebook computers, as
budgeted, through fiscal year 2005, in aggregate amounts of $15,000
or less. Purchases would be made from MPC Com u- ers (Micron), Hewlett-Packard, or Dell Computers,
under State of California contracts awarded through the Multiple Award Schedule (CMAS) and through the
Western States Contracting Alliance (WSCA).
BACKGROUND INFORMATION: On September 20, 2000, the City Council adopted Resolution 2000-
160 authorizing staff to purchase desktop and notebook computer$ as
budgeted through FY2001 in aggregate amounts of $15,000 or less,
using competitively -bid agreements with Micron or Dell under the U S
Communities Government Purchasing Alliance.
In 2002, Doll Computers and the Western States Contracting Alliance entered into an agreement for
purchase of computer equipment. Taking advantage of the opportunity far volume discounts, the City Council
adopted Resolution 2002-33 to participate in the new contract and extended the $15,000 authorization
through FY200 ,
Since then, Micron has changed its name to MPC, and U S Communities has begun contracting with
dlstiibutors rather than directly with rnanufaotnrers. Consequently, the California Multiple Award Schedule
has replaced U S Communities as the vehicle for California public agencies buying computers directly from
MPC. Separately, WSCA added a contract with Hewlett-Packard for PCs, notebooks, and servers, offering
substantial discounts below distributors' prices to participating public agencies.
Government Code §6502 allows the City to participate jointly with other public agencies in programs like
those offered by WSCA and CMAS, and Lodi City Code §3.20.070 allows alternative methods of procurement
when such methods are in the best interest of the City, Since participating agencies enjoy volume pricing on
each of the brands, and each has a record of reliability within the City, staff recommends continued
participation in the alliances. Staff further recommends extending through Fiscal Year 2005 the City's
computer purchasing program through which budgeted notebook and desktop computers may be purchased
in aggregate amounts of $15,000 or less, without further competitive bidding or Council approval. For
procurements in excess of $15,400, staff would continue to submit its recommendations to the City Council
for review prior to purchase or solicitation of bids.
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING ONTINUA` IO T'H .CITY OF
t O I'S COMPUTER PURCHASING PROGRAM FOR
DESKTOP AND NOTEBOOK COMPUTERS
WHEREAS, on September 20, 2000, the City Council adopted Resolution
2000-160 authorizing staff to purchase desktop and notebook computers as budgeted
through fiscal year 2001 in aggregate amounts of $15,000.00 or less, using
competitively -bid agreements with Micron or Dell under the US Communities
Government Purchasing Alliance, and
WHEREAS, the Alliance is the primary program offered by the US Communities
Purchasing and Finance Agency, a non-profit public -benefit corporation established as
n "instrumentality" of government to help local agencies reduce the cost of, and to
help, manage the financing of purchased goods; and
WHEREAS, in 2002, Deli Computers and the Western States Contracting
Alliance (WS A) entered into an agreement for purchase of computer equipment, and
WHEREAS, shortly thereafter the City Council adapted Resolution 2002-3
authorizing ing City participation in the new contract and extended the $15,000.00
aggregate computer purchase authorization through fiscal year 2003; and
WHEREAS, since thea, Micron has changed its name to MPC, and US
Communities has begun contracting with distributors rather than directly with
manufacturers. Consequently, the California Multiple Award Schedule has replaced US
Communitiesas the vehicle for California public agencies buying computers directly
from MPC. Separately, WSCA added a contract with Hewlett-Packard for PCs,
notebooks, and servers, offering substantial discounts below distributers' prices to
participating public agencies, and
WHEREAS, overnment Code §6502 allows the City to participate jointly with
other public agencies in such programs, and Lodi City Code §3.20.070 allows alternative
methods of procurement when such methods are in the best interest of the City; and
WHEREAS, it is therefore recommended that the City Council authorize
continuation of the City's computer purchasing program for desktop and notebook
computers through fiscal year 2005, in aggregate amounts of $15,000,00 or less„ from
the participating agencies, through WSCA, without further competitive bidding or
Council approval.
W, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize continuation of the City's computer purchasing program for desktop and
notebook computers through fiscal year 2005 in aggregate amounts of. $15,000.00 or
less, from MPC Computers (Micron), Hewlet-Packkard, or Dell Computers, under the
State of California contacts awarded through CMAS and through WSCA, without further
competitive bidding or Council approval,
Dated, July 2, 2003
I hereby certify that Resolution No. 2003-112 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 2, 2003; by the following
vote:
AYES COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS — one
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACIIT'ON
City Clerk