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Home My WebLink AboutAgenda Report - July 2, 2003 I-02COU -NOL COMMUNICATION AGE=NDA TiTt.E: Adopt Resolution Awarding Contract for Kettleman Lane Median Improvements, Hutchins Street to School Street, to Clayborn Contracting Group, Inc., of Auburn; ($120,000) and Appropriate Funds MEETING DATE: July 2, 2003 PREPARE Y: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the above project to Clayborn Contracting Group, Inc., of Auburn, in the amount of $129,058.00 (base bid plus optional bid item) and appropriate funds in accordance with the recommendation shown below. BACKGROUND INFORMATION: This project consists of installing a raised concrete median (base bid) and electrical conduit for a future traffic signal interconnect system (optional bid item) on Kettleman Lane from Hutchins Street to 200 feet east of School Street, all as shown on the plans and specifications for "Highway 12/Kettleman Lane Safety Median Improvements". The City received three bids for this project. The lowest bidder, Clayborn, has a bid that is about $67,000 lower than the engineer's estimate and $77,000 lower than the second lowest bidder. This can be due to the fact that Clayborn was the contractor that completed the concrete median project on Kettleman Lane from Hare Lane to Hutchins Street in 2001. Their knowledge of the construction methods and familiarity with the job site gives them an advantage over the other contractors on cost savings in bidding this project. City staff has worked with Clayborn on the previous median project and is confident that they are a competen?contractor. The owner of the Euclid Shopping Center on Kettleman Lane has expressed concerns that the proposed median would restrict their westbound customers from entering the shopping center. They hired their own traffic engineer. Linscott, Law & Greenspan (LLG), to study this issue. LLG felt that a westbound left -turn could be accornmodated between Hutchins Street and Church Street for the shopping center. However, some of the design assumptions and criteria they used are not consistent with those Caltrans has required the City to use on other portions of Kettleman Lane. Staff forwarded LLG's study to Caltrans for review and approval. After reviewing LLCM's study, Caltrans has again disapproved opening the median for the proposed westbound left -turn pocket for the shopping center (letter attached). Staff felt that the decision by Caltrans is consistent with past practice and notes that westbound left -turns to the Euclid Shopping Center continue tc be available at Church Street. This project is partially funded by Federal money (Hazard Elimination Safety Program) with a required local funding match_ An additional appropriation is requested above the bid amount to cover material testing costs, construction contingencies. and engineering. "H. Dixon Olynn City u ,:hr" OW25la3 Adapt Resolution Awarding Contract far Kettleman Lane Median Improvements, Hutchins Street to School Street to Clayborn Contracting Group, Inc, of Auburn, ($129,060) and Appropriate Funds July 2 2003 Page 2 Plans and specifications for this project were approved on April 2, 2003. The City received the following three bids for this project: Bidder Location Base Bid Optional Dern Engineer's Estimate $186,81I.00 $24,200,00 Clayborn Contracting Group, Inc. Auburn $119,177.00 $ 9,881.00 Gold Valley Construction, Inc. Rocklin $196,82425 $17,600.00 J. A. Gonsalves & Son Const., Inc. Napa $202,934.00 $22,000.00 FUNDING: Requested Appropriation: $21,000-00 (Street Fund) HES Funds $127,000.00 Project Estimate: $148,000-00 Bid Opening Date: May 21, 2003 Funding Available: inanc (director Richard C. Prima, J. Public Works Director Prppare� by 1_Yrnan hang, Associate CiA Engineer RC,i'II_f, Ipi- f A''tachmena cc: City Attoo-ney 'L1rChF�stf"t�} C3tticer Fars date U01 Engin-eer Chang �"a trans PrimeShino Express C,Award 06/25/03 - _.. .. �.._ - Ci12A1' I)<4�r.,S`?_t t c •rt�::.E. DEPARTMENT OF TRANSPORTATION TIO; STOCKTON, CA 95201 TOD (209);�4k- 9 f FAX (209) 948-7884 PHONE 1709) (,148-7VS Rine 16, >CO3) 1. �a uar- Chang, C:ity of Lodi 1121 Wos" Pine Street Lodi, CA 95241-1910 Dear,%Ir Chang, N 1 8 2003 ;C TY OF I.. 0 D S3 -12, -PM 16.931/172164 SR -12 Kettleman Lane Permit Fles=orrr priu cr.' 1'raffic Operation has completed reviewing the traffic report prepared by Linscott Law and Greenspan (1 -.LG) Engineers dated May 16, 2003 for the State Route 12 (Kettle an Lane) raised med]an pennit project in the City of Lodi, L`.xhibit C; of the traffic report shows the proposed westbound left -turn pocket to the project driveway with a length of 24.4 meters. According to 'Table 2 of the traffic report, the 95'h PerceWileuie;ue for the westbound left- Wrn lane on Kettleinan Lane for Hutchins Street is 235 feet (7 1,0 meters) and for the eastbound left -turn laze for Churcb Street is 122 feet (37.2 meters), According to the Table 405.2B of the Caltrans Highway Resign Manual, the inim um deceleration Iarie length for a design speed of 56.3 knarh (35 mph) is 84.7 meters (246 feet). When we add the 95"' Percentile Queue aiid the minimum deceleration lane length the total distance is 278.2 meters (912 feet). The distance between Hutchins and Church Stroet is 225 meters (738 feet). Therefore, the proposed left -turn pocket can not be Wcoz .arccl ted. C.al"fa rs will not approve the proposed left -turn pocket. 1f you have any question, please contact Jose Mujica of my staff at (209) 948-7003 '1 Ho NGUYEN, Chief Traffic Operations Branch c- Clark. Carr, Chief, Traffic Operations Branch Alex Mmor, Chief. Transportation Fern -ills "CcaRrmis trnpmues rnobiltly ¢across: ('&forma" RESOLUTION NO. 2003-117 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR KETTL EMAN LANE MEDIAN IMPROVEMENTS, HUTCHINS STREET TO SCHOOL STREET, AND FURTHER APPROPRIATING FUNDS FOR THIS PROJECT WHEREAS, in answer to notice duty published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 21, 2003, at 11°00 a -m, for Kettlernan Lane Median Improvements, Hutchins Street t6 School Street, described in the specifications therefore approved by the City Council on April 2, 2003; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder it Bid Optional Item Engineer's Estimate $186,811'0 24,200.00 Clayborn Contracting Group, Inc- Auburn $119,177.00 $ 9,881 ,00 Gold Valley Construction, Inc., Rocklin $196,824.25 $ 17,600.00 J, A. Gonsalves & Son Construction, Inc., Napa $202,934,00 $ 21,000.00 WHEREAS, the City Manager recommends award of the bid for Kettleman Lane Median improve ments, Hutchins Street to School Street be made to the low bidder, Clayborn Contracting Group, Inc., of Auburn, California, in the amount of $129,058.00 (base bid plus optional bid item). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bid for Kettle an Lane Median Improvements, Hutchins Street to School Street, be made to the low bidder, Clayborn Contracting Group, Inc., of Auburn, California, in the amount of $129,058.00 (base bid plus optional bid item); and BE IT FURTHER RESOLVED that funds be appropriated as follows. Street Fund $ 21,000.00 HES Funds $127,000.00 Dated, July 2, 2003 I hereby certify that Resolution No. 2003-117 was passed and adopted by the City Council of the City of Lodiin a regular meeting held July 2, 2003, by the following vote: AY ES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT. COUNCIL MEMBERS — None SUSAN LA J. BIL, CKSTON City Clerk 2003-117 C lETY C0UN, C!L SUSAN HITCHCOCK, Mayo,. EMILY HOWARD N'aynt Fera Tempore JOHN BECKMAN LARRY D. "HAfNSEN KF_TH LA",ID Prime Shine Express 301 VV Kettleman Lane Lodi, CA 95240 CITY HALL. 221 WEST PINE STREET P.C. BOX 3006 LORI, CALIFORNIA g,5241-1910 (209) 333-6706 FAX (209) 333.6710 EMAIL. pwdept@lodi.gov hf p:'\,,www.loth.gov June 26,2003 Euclid Shopping Center, LLC 8294 Mira Mesa Blvd. San Diego, CA 92126 1 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director Caltrans PO Box 2048 Stockton, CA 95201 SUBJECT Adopt Resolution Awarding Contractfor Kettleman Lane Median Improvements, Hutchins Street to School Street, to Ciayborn Contracting Group, inc , of Auburn ($129,060); and Appropriate Funds Enclosed is a copy of background infon-nabon on an item on the City Council agenda of `Wednesday, July 2, 2003. The meeting will be held at 7 p,m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the regular calendar for Council discussion. You are welcome to attend. if you wish to write to the City Councii, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mala Or. you may hand -deliver the letter to City Hall, 221 West Pine Street. if you wish to address the Council at the Council Meeting. be sure I o fill out a speaker's cera (available at the Carnegie Forum immediately prior to the start of the meeting) and chive it to he City Clerk. if you have any questions about communicating with the Council, please contact Susan Blackston. City Clerk, at (209) 333-6702. if you have any questions about the item itself, please call Lyman Chang, Associate Civil Engineer, at (209) 333-6800, extension 2665. EnGlosufe `a -A "PARD Richard C Prima Jr Public Works Director EnGlosufe `a -A "PARD