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HomeMy WebLinkAboutAgenda Report - June 18, 2003 I-04COUNCIL COMMUNICATION AGENDA TITLE Adopt Resolution Authorizing the City Manager to Execute a Purchase Order in the Amount of $15,000 in Accordance with Lodi Municipal Code Sectioin 3.20.070 for Pre -Purchasing 100 Side Inlet Catch Basin Assembiies from South Bay Foundry and Appropriate Funds MEETING DATE: June 18, 2003 PREPARED BY: Public Works Director RECTO ,1M -ENDED ACTION: That City Council adopt a resolution authorizing the City Manager to execute a purchase order in the amount of $15,000 in accordance with Lodi Municipal Code Section 3.20.070 for pre -purchasing 100 side inlet catch basin assemblies from Soulh Bay Foundry and appropriate funds as shown below. BACKGROUND INFORMATION�l Engineers and conti-actors are required to construct public works facilities in accordance with the Standard Plans to assure high quality and standardized public improvements. Engineering staff and pubiic opinion suggest the side inlet catch basin (SICB) inlet openings constructed in newer subdivisions are large enough is pose a safety hazard. To address this issue, staff recommends revising the City's curreiit Standard i'lan to specify a 5 -inch vertical opening measured from the gutter flowline to a horizontal bar, and a non-locking, circular. cast ;ron iid that is similar to manhole covers in the street. This design modification will improve the safety and maintenance aspects of these assembiies, however. it requires the advance commitment to purchase the SICB castings Staff met with representatives from two foundries. South Bay Foundry agreed to waive the mold charges if the City committed to purchase 100 catch basin assembiies at a reasonable cost of $150 each. The foundry will prepare the new casting mold, keep 10 to 15 assemblies on hand and will only charge the City for the assemblies cast. This option precludes the City from storing 100 catchbasin assemblies for an exiended period of time. Mold charges would not be waived by the second foundry and could have exceeded $3,000. Future development agreements will include recuperation of costs for the catchbasin assembiies. As new street projects (both private and pubiic) are constructed, the City will supply the catchbasin assemblies and will he reimbursed for purchase costs plus a 10% administrative charge. Staff rect mmends Council adopt a resolution authorizing the City Manager to execute a purchase order in the amount of $15,000 in accordance with Lodi Municipal Code Seciion 320.070 for pre -purchasing 100 side inlet catch basin assemblies from South Bay Foiiiidry. FUNDING. Requested Appropriation: $15,000 Stormwater Impaci Mitigation Fee (Reimbursable through future developer fees) Funding Available: Finance Dire for Richard Prima, Jr. Public Works Director Prepared by Charlie Swimley. Senjer Civil Engg neer RCP/CES/PM, Purchasing Officer Senior Civil Engineer Fujitani City Attorney Senior Civil Engineer Welch Ci,y ngineer Associate Civil Engineer Chang .C;ftc;t�E3asirr'ur�:husc Ei��c� Water/Wastewater Superiniendeni Asst. Wasiewater Treatment Superinteindeni 06/11/03 ..... . . . . . . . . . . . WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases of supplies, services, or equipment when itis in the best inteest of the City to do so; and WHEREAS, the Pubfic Works Department has been updating the City',% Standard Plafls; and WHEREAS, engineers and contractors are required to construct public works facilities in accordance with the Standard Plans to assure high quality and standardized public improvements; and WHEREAS, engineering staff and public opinion suggest that the side inlet catch basin inlet openings constructed in new subdivisions are large enough to pose a safety hazard; and WHEREAS, staff recommends revising the City's current Standard Plan to specify a five -inch vertical opening measured from the gutter flowline to a horizontal bar, and a non -looking, circular, cast iron lid that is similar to manhole covers in the street; and WHEREAS, this design modification will improve the safety and maintenance aspects of these assemblies, but requires the advance commitment to purchase the st de inlet catch basin; and WHEREAS, staff met with representatives from two foundries. South Bay Foundry agreed to waive the mold chargesif the City committed to purchase 100 catch basin assemblies at a reasonable cost of $150 each. The foundry will prepare the now posting mold, keep 10 to 15 assemblies on hand, and will only charge the City for the assemblies cast. This option precludes the City from storing 100 catchbasin assemblies for an extended period of time. Mold charges would not be waived by the second foundry and couW have exceeded $3,000,00; and WHEREAS, future development agreements will include recuperation of costs for the catch basin assemblies. As new street projects (both private and public) are ponstructed, the City will supply the catchbasin assemblies and will be reimbursed for purchase,costs plus a 10% administrative charge; and WHEREAS, staff recommends that the City Council authorize the City Manager t.o execute a purchase order for the purchase of 100 side inlet catch basin assemblies from South Say Foundry in the amount of $15,000.00- NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a purchase order for the purchase of 100 side inlet catch basin assemblies from South Bay Foundry in the amount of $15,000.00; and BE IT FURTHER 1 RESOLVED, that funds in the amount of $15$000.00 b appropriated from the Stormwater Impact Mitigation Fee (which is reimbursable through tuture development fees) for this project. Dated: Jure 18, 2003 I hereby certify that Resolution o. 2003-108 was passed and adapted by the City Council of the City of Lodi in a regular meeting held Jure 18, 2003, by the folloWing vow AYES, COUNCIL MEMBERS - Beckman, Hansen, Howard, Land, and Mayor Hitchcock NOE& COUNCIL MEMBERS - Uone SUSAN J. SLACKSTON City Clerk