HomeMy WebLinkAboutAgenda Report - June 4, 2003 E-07CITY OF LODI
A e:
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Rejecting All Bids and Adopt Resolution Approving Revised
Specifications, Authorizing Advertisement for Bids for Traffic Signal Preventive
Maintenance and Repair Program, Fiscal Year 2002103, for City Traffic Signal
Systems. and Authorizing the City Manager to Award the Contract rip to $33,700
MEETiN DATE: June 4,2003
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolutian rejecting all bids and adopt a
resolution approving the revised specifications for the above project,
authorizing advertisement for bids, and authorizing the City Manager to
award the contract up to $33,700.
BACKa ROUND !NFORM TtONN The project includes providing preventive maintenance and repair
services for the City's existing forty-one traffic signal and lighting
systems. The specifications require the contractor to provide signal
maintenance inspections and perform repairs at 60 -day intervals and
annually test the traffic signal conflict monitors.
Specifications for this project were approved on April 16, 2003. The City received the following bid for
!his project:
Bidder Location
Bid A
Bid B
Total Bid
Engineer's Estimate
$23,500
$9,000
$32,500
Republic Electric Novato
$32,800
$18,450
$51,250
Funds 11$33,700) have been appropriated in the 2002-2003 Financial Plan and Budget. Currently, City
Utility Department electricians, funded in the Public Works Department budget, maintain the signal
systems. However, given the number of electrical systems they maintain and other duties, they are
unable to provide the ongoing preventive maintenance. The preventive maintenance is intended to
ensure the electricai systems are reiiably performing to limit equipment failures and the City's exposure
to liability claims. The electricians will continue to provide the signal maintenancefor emergency
s_rvices, call -out services and signal work orders. Since the bid was higher than the engineer's
.estimate, the specifications have been revised to eliminate items such as graffiti removal, cleaning
outside of "he cabinets, cleaning the lenses semiannually, testing the Emergency Vehicle Preemption
equipment with an emitter, and other rnisceilaneous items. These items will be performed by Public
Works, Electric Utility. and Fire Department staff regularly or as needed. The revised specifications are
on file in the Public Works Department.
Staffs request is for Council to authorize the City Manager to award the project up to $33,700. Based
on actual lids, if additional funds are needed, this item will be brought back to Council for approval to
award and appropriate additional funds.
Flynn -- City Manager
c,Pek%;JRehd
05/27103
Adopt Resolution Rejecting All Bids and Adopt Resolution Approving Revised Specifications and
Authorizing Advertisement tar Bids for Traffic Signal Preventive Maintenance and Repair Program,
Fiscal Year 2002/03, for City Traffic Signal Systems. and Authorizing the City Manager to Award The
Contract up to $33,760
June 4,2003
Page -4
FUNDING: Funds nave been appropriated in the 20022003 Financial Plan and Budget (p. D-13,
Summary of Significant Expenditures and Staffing Changes, 105031 account).
Project Estimate: $33,700
Planned Bid Opening Date: June 25, 2003
Funding Available:
Fir r c �Dir
ctar
Richard C. Prima,.
Public Works Director
Prepared by Paula J. Fernandez. Senior Traffic Engineer
RCP/P,IF!pmf
cc: U? y Attorney
City ;Igineer
Electric Superintendent
stveet'.Superintendent
Streets Contracts AdmiNstrat€ir
PUrci asing Officer
Technical S&Oces Mmiager Kerekes
Senior Traffic engineer
CRejectR Maid 05/27/03
RESOLUTION NO. 2003-99
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 7, 2003, at 11:00 a,m
for Traffic Signal Preventive Maintenance and Repair Program, Fiscal Year 2002-03, for City
Traffic Signal Systems, described in the specifications, therefore approved by the City Council
on April 16, 2003; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Enoineer's E01rnate $ 23,500800 $ 9,000M $32,504.00
Republic Electrio, Novato $ 32,800.00 $ 18,450.00 $51,250.00
WHEREAS, because the only bid submitted is higher than the engineer's estimate, staff
recommends rejecting the bid and re. -advertising with revised specifications eliminating items
such as graffiti removal, cleaning outside of the cabinets, cleaning the lense-S semia. nnually,
testing the Emergency Vehicle Preemption equipment with an emitter, and other miscellaneous
items: Staff further recommends that the City Manager be authorized to award the bid up to
$33,700-00
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby rejects the bid
for Traffic Signal Preventive Maintenance and Repair Program, Fiscal Year 2002-03, for City
Traffic Signal Systems, from Republic Electric, of Novato, California; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby approves the revised
specifications and authorizes advertisement for bids for the Traffic Signal Preventive
Maintenance and Repair Program, Fiscal Year 2002-03, for City Traffic Signal Systems; and
further authorizes the City Manager to award the bid up to $33,700.00.
Dated. June 4, 2003
I hereby certify that Resolution No. 2003-99 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 4, 2003, by the following vote:
AYES, COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor
Hitchcock
ABSENT, COUNCIL MEMBERS — one
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk