HomeMy WebLinkAboutAgenda Report - May 7, 2003 E-08COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authodzing City Manager to Execute a Professional Services
Agreement with Padilla & Associates, Inc,, for Disadvantaged Business Enterprise
(DBE) Program Consulting Services ($6,300)
MEETING DATE: May T 2003
PREPARED BY-. Public Works Director
RECOMMENDED ACTIONS That the City Council authorize staff to hire the consulting services of
Padilla & Associates, Inc., to submit the City of Lodi's Disadvantaged
Business Enterprise (DBE) Program Overall Annual Goal for Federal
Fiscal Year 2003/04.
BACKGROUND INFORMATION: The D.S. Department of Transportation (DOT) regulations under
490FR, Part 26, Participation by Disadvantaged Business
Enterprises in Department of Transportation Financial Assistance
Programs, ensures fair competition for all DOT contracts. The
regulations are intended to insure a level playing field on which minority, women, and other
disadvantaged small businesses can compete for federally -assisted highway, transit and airport
contracts, These regulations require the City of Lodi to submit an Overall Annual Goal that meets the
regutations as a condition of using Federal funds. The Overall Annual Goal must be submitted in
June 2003 for the Federal fiscal year of October 1, 2003 through September 30, 2004.
Padilla & Associates was hired to develop the DBE Program and goals for the last two Federal fiscal
years. The consultant will prepare the Overall Annual DBE Goal for Federal fiscal year 2003/04 utilizing
49CFR Part 26 goal -setting methodology, including calculation of the base figure and required analysis',
determine the City's race -neutral and race -conscious participation projections and corresponding
rationale towards meeting the overall annual goal-, and prepare required submissions to Caltrans. They
will also develop the required public notice and compile public facilitation summary for submission to
Caltrans.
Staff is able to perform some of the required details in submitting the overall annual goal. However,
there are tasks, such as the goal -setting methodology, that need to be done by the consultant. There
are complex analysis and calculations involved that staff is unable to perform, and there is not local
training offered so that staff may be able to handle it in-house.
FUNDING'. Public Works Administration Operatlin Budget 4FFY,- 3-104 (Professional Services) $6,300
tw
Richard C. Prima,
Public Works Director
Prepared by Relhecca Areida, Management Analyst
RCP/RA/prof
cc: Randy Hays, City Attorney
Padilla & Associates
APPROVED'
CPADILLAASSOCSFYO:!-04
H. Dixon Flynn -- City
04/23103
RESOLUTION NO. 2003-75
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Padilla &
Associates.. Inc- for Disadvantaged Business Enterprise (DBE) Program consulting
Ser\I!CeSa
Dated: May 7, 2003
I hereby certify that Resolution No. 2003-75 was passed and adopted by the Lodi
City Council in a regular meeting held May 7, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and
Mayor Hitchcock
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
C C
,ity Clerk
2003-75
CITY COUNCIL
SUSAN HITCHCOCK, Mayor
EWLY HOWARD
Mayor Pro Tempore
JOHN BECKMAN
LARRY D. HANSEN
KEITH LAND
CIT Y UF L"M
PUBUC WORKS DEPARTMENT
CITY HALL. 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 9524 1-1 9 1 0
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@Iodi.gov
http:\\www.lodi.gov
May 1, 2003
Pad0la & Associates, Inc.
2650 E. Imperial Highway, Ste. 204
131,ea, CA 92821
H. DIXON FLYNN
City Manager
SUSAN J, BLACKSTON
City Glork
RANDALL A, HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Authorizing the City Manager to Execute a Professional
Services Agreement with Padilla & Associates, Inc., for Disadvantaged
Business Enterprise (DBE) Program Consulting Services ($6,300)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, May 75 2003. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street,
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate firne,
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. C. Box 3006, Lodi, California, 95241-1910, Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk, If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Rebecca Areida,
Management Analyst, at (209) 333-6800, extension 2658.
,7 , Richard C. Prima, Jr.
I ;h
fVK' Public Works Director
RCP/pnif
Enclosure
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