HomeMy WebLinkAboutAgenda Report - April 22, 2003 B-01 SMPG
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2003-05 k'IRTRTeC AL PLAI�i &. B? S7? ET
CAPITAL SUDGtT DETAIL BY AC'ilMY
Public Safety
Streets mad Flood Control
48 h4SC restrtm/locker room expansion
Police Department
150,000
street MF, W & WW me
49 Reconsttuctirutnflavoment
1
Police Outdoor Range
50,000
259,000
350,000
511 Office fa rri tote for mobile toddler office
,Animal Shelter
51 &Ver sion of fled(semkes shop
275,000
275,000
2
Animal Shelter Expansion
1,865,000
53 Street Capitallviaint
1,865,000
1,969,1
5,475,000
3
Fire S7epaltmc at
Base station Emergency Alerting System
12,000
12,000
406,200
440,2000
CTF capital
4
Re- tdmtion of Scagmves Pumper
15,000
3,255,300
15,000
3,827,000
GF capital
5
Purchase Fire rz&e (2)
83,300
83,300
83,300
83,300
lease purchase
6
Rescue Trailer & Equipment
12,030,200
11,480,200
47,500
7
Vehiole - City Match to Grant
15,000
15,000
8
Fire Station #2 replacement
140,000 _
1,700,00000
� 140,000 _
OF cad 1Pu finansin
Total blic Safety
Pu
_
2,3801300
110,300
4,060,8010
223,300
public Utilities
Water Utility Services
19
Water
Water System capital Maint
1,515,000
1,515,000
1,640,000
1,340,0(10
20
Water. System Capital txpAns)on
950,1100
950,000
2,420,000
2,420,000
)1\0and water
21
Trailer Mounted Vacuam System
43,430
43,430
100°/a water
Westevratertlt'slity Services
22
Replace WS headwo* slince gate
15,000
15,000
23
WS professional services
40,E
40>0W
24
Replace WS primary sedimentation tank
15,060
15,000
15,000
15,000
25
Upgrade WS telephone system
42,000
26
he &dight hires
Replace WS lab ceding tfix
15,000
25"/ Public Benefits landing
27
WS facility improvements
18,365,000
18,365,000
365,000
365,000
rate increase - 22
28
Replace roof - WS boiler/tofluent pump build
15,000
15,000
29
storm drainage system expansion
18i3O(Xi
181,000
1,285,060
1,285,000
IlvIF
30
Storm drainage system capital maint
125,000
126,000
105,000
105,00
31
Callectiun system capital maim
1,100,000
1,100,000
700,000
700,000
Electric Utility Services
Electrical S rces
32
Replace data server & tape drives
12QtiQ
12,000
Electric Construction & Maintenance
34
purchase overhead luno pulIerhemioner
80,000
35
Line a, SM Connect; Subsiruetures
1,036,000
1,036,000
1,100,000
1,100,000
Line extensions ($650,WO)
Service Connections ($16000)
SubStrucn m ($766,000)
Revenue Metering *66,000)
36
Distribution system improve, Dusk to Dawn
919,200
919,2030
1,OR3,200
1,083,20(1
Distribution system improve ($917;000)
busk to Dawn fighting ($2,200)
38
Straeili&improvement
1,100,000
1,1001OW
950,000
950,000
39
60 K Transmission line
476,.000
476,500
648,250
648,250
40
Met optic systean
655,000
6,55,000
82,500
82,500
41
Streetlight Standards upgrade
87,500
87,500
87,500
87,500
Substation Constructiori k Maim
42
purchase 80 i£vDC MPot loaulatian Tester
12,000
12,000
43
Purcbm-Digntallvficro-Ohan€netcr
121X10
12,000
44
Substationrc-cnristructian
1,505,000
1,505,000
1,114,OW
1,114, 0
Engineering & Operations
47
Replace metering circuit analyzer
11,500
11,500
Total Public Utilltice
28,305330
28,169 13011,619,450
11,319,450
Transportation
Streets mad Flood Control
48 h4SC restrtm/locker room expansion
150,000
150,000
street MF, W & WW me
49 Reconsttuctirutnflavoment
249,000
259,000
street, W/WW,elec
511 Office fa rri tote for mobile toddler office
21,0JO0
51 &Ver sion of fled(semkes shop
275,000
275,000
1,950,000
L25U,00
Ilr£F, Elea, W, WW, transit
53 Street Capitallviaint
2,219]000
1,969,1
5,475,000
5,225,OW
various
54 Traffic sig 4 & street ligbtmg Vol.-
427,200
406,200
440,2000
219,20
Vaaious
56 Street expansion projects
3,255,500
3,255,300
3,827,000
3,827,000
State Tran, TEA, TDA,IlvTF
58 Dastvntown Street improvements
35
58, 0
MIC, Clxll,, Elcc
T061 Trans;Nnutlon
6,361 700
6,055 700
12,030,200
11,480,200
PG
4/10/2003
2003-05 FINANCIAL PLAN & BUDGET
Lotsurq Cultural & Sncinl Services
59 Parks& Recreation Capital
Upgrade P & Rmastar plan (50,000)
Creation ofPrivete Oliices (40,00(1)
Upgrade Recteanon noftume (35,000)
Pmks Mauitenance Proj/Equip (175,000)
Upgrade phone system (34,000)
60 Purchase Pickup
61 Replace Copy Machin
62 Purchase Turf Tractor
63 Aquatic Center Conswction
64 Indoor Sports Center.
65 Defunedatti Park Development
66 Modular Office
67 Restroom replacement - Vmeerood
68 Irrigation system retrofit - VmmoW
69 Restroom replatanteM-Heckman
70 Lodi Lake Centud Amfinpravements
Colonel Services
Library
71 Upgrade Computer System
Commarcy Center
72 Purchase pickup truck.
Total Lelaafe, Cultural & Social Services
300,000 175,000 300,000 300,000
20,000
Capital outlay
12,000
12,000 Equip Repl
18 0pp
GF Capital
460,000
5,983,000
COP, DO,.Caprml Outlay
92910W
9,450,000
COP, IMF, Capital Outlay
300,000
7,525,000
COP, IMF, Capital Outlay
City Mineger
75 Contritiimon to Salvation Army aapimt
500,000
50,000
130,000 GF capital
140,000 GF capital
170,000 GF capital
1,250,000 1,250,000 grants
204,000 35,000 GF capital
29,E Courant °alley
2,402,000 175,000 25,303.000 1,562,000
Community & Economic Development
Engmeenng..
73 High Resolution GIS cannot suvey r 501000 25,000 25,000 W,WW.IMF, Elec
TotalCommudty&Emnomiellevelopmed 50,000 25,000 25,000
General Government
City Council
74 Purchase laptop computers (5)
12,500
6,250
6,250
City Mineger
75 Contritiimon to Salvation Army aapimt
50,000
50,000
50,000
50,000
Five year pro®urn-RDA
infomnanon Systems.
76 Computer replacement fond
75,000
75,000
75,000
75,000
Capital outlay
Finmree
Purchasing
77 Add Transformer storage capacity
11,000
11,000
Electric Utility Capital
Public Works Facilities Services
78 Replace Library cmpet.
137,000
GF capital
79 RepairLibmty Dminagesystem
55,000
Capital outlay
8o Replace Library HVAC
10,000
600,000
Capital outlay
81 Complete Public Salary Build &Civic Centro
400,000
2,875,000
Financcing It" &GF
83 Hoe consitlmnt- evaluation of Lodi Arch
201000
20,00)
granas oraoactiona
84 Replaaeroofat RadioRbom
15,000
15,000
Capital outlaymplacemert
85 Replace emergency, generdor at MSC
45,000
45,000
Electric
86Replan° emergency, generator at Fire St 93
43,500
43,500
Capital outlay replacement
87 Replace Frei dmpeisser& card system
69,000
evaluate altemauve system
Total Genets Government
932,000
196,250
3,611,000
200,750
-
CAPITAL BUDGET
,.s,i41h'#i%v7�iQ
{, �33A,7 BAR
z`n sv, 6+
1IRa..
Public ArtFund
v
Current Debt Service:
GeneralFund
1,671,446
1,671,446
1,671,671
1,671,671
ElectrieFund
7,920,308
7,920,306
6,317,569
6,317,569
water -Fund
226,699
226,699
226,767
226,767
Wastewuer Food
817465
7-77-4
817,465
816440 816,440
TOTAL CAPITAL BUDGET
m
PG
2003.05 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY ACTIVITY
FUNDING SOURCES
GENERAL FUND - CAPITAL
416,550
669,550
GENERAL. FUND EQUIPREPL
-
55,500
FINANCING
18,000,000
-
CDBG GRANTFUND
175,000
200,000
ARACT FEE FUNDS -REGIONAL (332)
810,500
1,679,000
STATE STREETS (335)
2,629,000
2,856,000
MEASURE K• GRANT
750,000
3,900,000
MEASURE K -MAIM
260,000
259,000
STREET TDA
210,200
261,880
IMPACT FEE FUNDS- LOCAL STREETS (327)
-
I00,000
TDA
48,000
TEA
163,000
TRANSIT
55,000
238,000
ELECTRIC FUND
5,902,700
5,734,590
WATER FUND
2,250,930
3,374,840
WATERIMF
375,005
645,000
WASTEWATMFUND
1,743,500
1,583,840
WASTEWATERD"
231,000
1,297,500
OTHER GRANTS
710,000
1,991,000
General Fwd Debt Serviw
1,671,446
1,671,671
Electric Fund Debt Serviw
7,920,308
6,317,569
W9ter FmdDebt Service
226,699
226,767
Suver Fend Debt Service
817,465
816,440
PIAL BUDGET
`<<<: 'SN.-"
.: ::3
4/10/2003
1' 1
City Manager
Recommended
� F
Project Description
The ongoing Public Safety Building & Civic Center Complex Project has three Design/Construction phases. The
construction and implementation of the Police Department's Outdoor Range Facility is related to Phase II of this larger
project.
Project Objectives
The project objectives are..
• To provide a safe environment for sworn officer's to maintain their proficiency with weapons they are required to
use as part of their job.
• Eliminate rental of other: facilities for training purposes,
• To provide a facility for EOD Bomb training and the detonation of explosive devices for Lodi PD's Bomb Squad.
• Special circumstance K-9 trainingcourses would also be set up at this facility.
• Have training facilities available close to the City of Lodi for our employees. We do envision this as possibly
being a cooperative effort with the Lodi Fire Department.
Existing, Situation
The current situation requires all sworn police personnel to have outdoor range practice to maintain proficiency with
their rifles. To accomplish this training, we rent the San Joaquin Rifle & Pistol Range in Linden, California. This is
usually an all day training, which therefore requires us to provide lunches for employees required to be out of town. The
Outdoor Range element is the result of a cost saving measure on the new Police Faclli of approximately $1,2 million.
This also provides the opportunity to have an outdoor training facility that can accommodate a variety of uses and
training scenarios.
Schedule and Project Costs
Project
2003-04 2004-05 Total
Design $50,000 $ 50,000
Construction $350,000 $350,000
Total $50,000 $350,000 $400,000
Recommended Funding Sources
Debt financing with repayment from Development Impact Mitigation Fees and General Fund as part of the larger Police
Facility project.
Project Effect on Operating Budget:
There should be no effect on the current operating budget. A cost savings of overtime and lunches should be
accomplished. The Outdoor Range Facility would provide the opportunity of generating revenues. There is such a
shortage of range facilities that we will be able to rent our facilities to other law enforcement sectors for their outdoor
range training needs.
a
Project Description
Construct an animal facility compliant with State law and that meets Lodi's projected requirements for animal welfare
and control
Project Objectives
The project objectives are:
• Compliance with newly mandated State laws regarding lower kill rates of animals, mandatory spay/neuter of
animals released for adoption, longer holding periods of impounded animals, provision of medical care for all
"treatable" animals, increased record keeping requirements and the development of public/private collaborations
• Compliance with American Disability Act
• Meet the growing needs for animal control as well as animal welfare and population control
Existing Situation
The Lodi Animal Shelter was built in the 1960's to service a community of approximately 26,000. As most shelters
built at that time, its purpose was to be a "dog pound" i.e. a place to impound stray and vicious dogs before eutbanizing
them. The facility was not built for animal welfare or protection from contagious illnesses. The State holding
requirements were minimal. There was little effort made to find adoptive homes or to educate the community of the need
for animal population control.
The current shelter cannot meet the newly mandated State laws or fulfill the expectations of a community eager to
provide more humane animal care, It is operating beyond its capacity for the number of animals Lodi needs to serve.
Present conditions result in hundreds of healthy animals being destroyed because of lack of housing or resultant illness
from overcrowding.
Project Work Completed
The current staff and volunteers have done an outstanding job of improving the image of the shelter by increasing
adoptions, licensing and providing spay/neuter programs — all resulting in decreased euthanasia of healthy pets;
however, the current and projected increases in Lodi's animal population far exceed our shelter's present capacity.
Schedule and Pro�eet Cosis
Project
2001-02 2002-03 2003-04 2004-05 Total
220,000
250,000
220,000
250,000 1,865,000. 1,865,000. 3,980,000
5, 4 0
Project Effect on Operating Budgets
The 2003-05 Operating Budget should not be impacted. The initial planning and design of the facility are in the
completion stage. The formal bid process has not been implemented due to necessary additional approval. City Council
involvement and approval will occur during the 2003-2005 fiscal years. Actual building of the facility will take place
after bid and contract signatures.
U
ACTIVITY: Emergency Operations D Fire
REQUEST TITLE: Procurement and installation of base station emergency alerting systems
PROJECT DESCRIPTION:
Purchase base station radios, mixers and ancillary equipment to install at all fire stations to reduce occupational hearing loss.
PROJECT OBJECTIVES:
Reduce occupational hearing losses by installing appropriate emergency broadcast equipment and improve the quality of radio
transmissions.
EXISTING SITUATION:
Occupational hearing loss reduction and installation of emergency alerting base stations with private line strip capability is the
requested project solution. Delta Wireless provided a quote to install base station mobile radios, antennas, microphones and a mixer
amplifier at fire stations one, two, and three and a mixer amplifier at fire station four. This price also includes the installation of the
equipment and interface work that must be completed with the existing emergency alerting system. The purpose of this request was
stated in e-mails from the Fire Deparrenent to Human Resources and the grievance logged by the FirefighterQs union dated July 28,
2002. Occupational hearing loss is a concern and has affected employee health. The purchase of this equipment will reduce
occupational hearing loss and claims and rectify the grievance. It will allow for the reduction of ear piercing tones that come from the
emergency dispatch center to the fire department radios that affect personnel hearing. Work has been completed to reduce this tone in
the apparatus and on portable radios. The requested work will complete this process at all fire stations.
Schedule and PEWect
Costs
Prior Budgets
Funding Source
dnment Fund
Alternatives:
1. Delay or reject the installation.
2001-02 2002-03 2003-04 2004-05 Total
$12,000 $12,000
$12,000 $12,000
KI
Plan
ACTIVITY: Emergency Services
REQUEST TITLE: Restoration of 1921 Seagrave's Pumper (fire apparatus)
The Seagrave's Pumper was originally purchased in 1921 by the City of Lodi Fire Department. The vehicle was declared surplus and sold.
City Council accepted the pumper as a gift from a private citizen who had begun the restoration and acknowledged him with a
proclamation.
PROJECT OBJECTIVES:
The project objective is to complete the restoration of this pumper by the centennial anniversary (2007) of the Lodi Fire Department. The
restoration of this pumper is well under way and was donated back to the City in its current condition. Substantialwork remains to be
completed on this project to return the pumper to its original 1921 condition. This pumper is one of the very few items possessed by the
fire department that documents its history. The project is designed to be completed in three (3) years and the showpiece for the fire
department centennial and many years thereafter. Much of the work will be perforated by off duty fire fighters with assistance from private
contractors, i.e. mechanical and millwright work.
EXISTING SITUATIONS:
The pumper is currently being stored at a local storage facility. At this time there are no funds available to pursue the completion of the
antique department treasure.
Sehedttle and Protect Costs
Budget 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Acquisition
Construction $40,000.00
Total $I5,000.00 $I5,000.00 $10,000.00
Recommended Funding Source
Capital Equipment Fund
Total $15 000.00 $IS 000.00 $10000.00 $40000.00
Alternatives:
i. Do not fund the project
2. Locate alternative funding
M
N
IM
ACTIVITY: Emergency Operations - Fire
REQUEST TITLE: Lea d tti'shase two Fire Engines
0 «,
The Fire Department has been progressing toward re-establishing an engine company to Fire Station #I and replacing aging equipment.
In March 2002, the staff and engine company was re -assigned from Fire Station # I to Fire Station #4 to facilitate staffing at the new
station. The Fire Department has made progress toward re-establishing an engine company at Fire Station #1, by hiring 6 of the 10 needed
firefighters. In order to complete this project, a new engine (fire apparatus) will have to be purchased. the Fire Department is
recommending a lease/purchase option,
In addition, a second engine (fire apparatus) will have to be purchased to replace aging reserve apparatus. The oldest.2 engines (fire
apparatus) in the fire department flet have been in service for over 20 years (1976, 1981) and need to be replaced. The purchase of both
engines will be accomplished through a seven year lease program already established. All fire apparatus will be purchased with a full
complement of equipment, i.e, hose, ladders, lights, radios, etc.
Provide fire and emergency medical coverage in the Fire Station #I (downtown) area and to replace aging reserve fire apparatus.
EXISTING SITUATION:
Currently, the Fire Department has two fire apparatus in excess of 20 years old, 1976 Van Pelt and 1981 Van Pelt. Both apparatus have
operated beyond their 10 -year frontline and 10 -year reserve' expectancies. They are used as reserve fire apparatus. By purchasing the two
fire apparatus, the department will be able to shift older apparatus to reserve status and incorporate the new apparatus as frontline
equipment. In addition, fire apparatus costs have increased tremendously and new emission standards will take effect in 2004. By
agreeing to purchase two vehicles, the City could realize savings with lower costs due to multiple vehicle purchases/leasing. There is a 7-
9 month lead time for fire apparatus purchasellease and delivery. Should Council approve re-establishing an engine company in the
downtown area, the fire apparatus would have to be ordered in July for delivery in January. The current leasetpurchase agreement
terminates in 2003-04.
Sctredtde and Project
Costs
Prior Budgets 2001-02 2002-03 200"4 2004-05 Total
Acquisition
Construction
Total
Recommended Funding Source
Capital Equipment Fund
Alternatives:
$83,300 $83,300 $166,600
1. Purebase engines outright @$465,000each or $930,000 for both.
2. Delay re-establishment of and engine company in Fire Station #1 (downtown) area.
3. Continue high maintenancetrepair costs to operate current apparatus.
9
ACTIVITY: Emergency Services
REQUEST TITLE: Rescue "Light Level" Equipment and Trailer
PROJECT DESCRIPTION:
Establish a minimum operational level cache of rescue equipment.
PROJECT OBJECTIVES:
To ensure the Lodi Fire Department has adequate tools and equipment to meet the required San Joaquin County "Light" Operational Level.
EXISTING SI'T'UATION:
This budget request was submitted and approved in the (2001-03) budget pending the availability of grant funding.. However, funds were
not available, therefore we are resubmitting the proposal. The Lodi Fire Department is a member of the San Joaquin County USAR
response team and as such, adheres to the guidelines and policies for training and equipment. Within the "Lodi Fire Department Self -
Assessment Document", the fire department has determined that there is a need to fulfill the San Joaquin County's requirement for a "Light
Operational Level" cache of equipment. Additional resources must be requested from other departments in the County in the event of a
major catastrophe. In all likelihood, these resources would be inundated also during a regional emergency. The bordering fire districts of
Woodbridge and Mokelumne have "medium" level capabilities with apparatus for response. We are requesting a "light" capability to
handle the basic rescue responses and initiate the rescue process until mutual aid from the bordering districts can respond.
In the last two years several events have occurred to alter prospective needs of the community. The attacks of September I Ith and County
preparedness drills have raised awareness of the need for more mass casualty capabilities. Potential rescue risks include an increase in the
numbers of people inhabiting older downtown structures and the increase in the number of large concrete structures built in town. The
trailer will assist Fire Department personnel to mitigate emergency incidents involving rescue and mass casualties.
Water Rescue Equipment
$4,500.00
High/Low Angle Rescue
$3,000A0
Confined Space Rescue
$7,000.00
Trench Rescue
$2,000:00
Urban Search and Rescue
$4,000:00
Trailer
$22000.00
Total
$47'500'00
Schedule and Project Costs
Prior
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Acquisition
Construction
Total '
Recommended Funding Source
Capital Equipment Fund
Total
Alternatives:
1. No additional equipment purchased and utilize mutual aid
2. Defer trailer to future budget cycle
$47,500.00
$47,500.00
$47,500.00
$47,500.00
ACTIVITY: Fire Administration
REQUEST TITLE: Vehicle Matching Funds for Assistance to Firefighters Grant (FIRE ACT)
In the event the Fire Department is successful in acquiring an Assistance to Firefighters Grant, the City must provide a 30% match. The
grant will be used to purchase a fire safety mobile home to trach fire safety to adults and at -risk children. The fire safety mobile home is
estimated to cost approximately $50,000. The City matching cost is estimated to be $15,000.
To provide for a 30% match if Assistance to Firefighters Grant application is successful.
EXISTING SITUATION:
The Fire Department will apply for an Assistance to Firefighters Grant (FIRE ACT). The Grant will be used to purchase afire safety
mobile home. The fire safety mobile home will be used to provide fire safety information to both adult and at -risk children safety
programs. The estimated cost of the fire safety mobile home is $50,000. The City match is estimated to be $15,000.
Schedule and Proiect
Costs
Prior Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Acquisition $15,000 $15,000
Construction
Total
Recommended Funding Source
Capital Equipment Fund $15,000 $15,000
Total
M
ACTIVITY: Fire Administration
REQUEST TITLE: Fire Station #2 Replacement
Project Description:
Establish funding for the replacement of Fire Station #2.
Project Objectives:
Rebuild the Fire Station to meet Life Safety and Essential Services standards and increase fire apparatus storage space.
Existing Situation:
Fire Station #2 was built in 1980-1981. The building features a one-story, slab -on -grade pre-engineered, steel structure with exterior
metal siding. The facility is approximately 6070 square fit. A structural analysis was conducted by Ron Vogel for George Miers and
Associate& 'Phis analysis was perfumed in order to better ascertain costs for remodeling or rebuilding the station. The preliminary
analysis of Fire Station#2 suggests the building does not meet current fire department needs. The single most important issue concerning
this facility is that it does not meet Essential Facility Standards. In addition, the building does not meet basic Life Safety criteria as it
contains neither fire sprinkler suppression system nor make detectors. The electrical and mechanical systems have outlived their life
expectancies. The facility should be replaced. In the following Schedule and Project Costs summary, $40,000 has been requested for
additional design and performance standards, $100,000 has been requested for housing costs associated with continued operations during
remodeling/rebuilding phases. Staff is pursuing alternative funding sources for the actual rebuilding/remodeling costs, most notably design
buildtlease buy back options. Preliminary payment estimates for a leaselbuyback option range between $22,985 per month for 10 years to
$66,516 per month for three years. The executive summary and structural report is included with "request.
Sebedule aul Proiect
Costs
Prior
Budgets 2001-02 2002-03 200304 2004-05 Total
$25,000 $40,000 $40,000
$100,000 $100,000
$1,700,000 $1,700,000
1. Remodel building; bring up to Essential Services standards; Life Safety standards
2. Postpone remodel/rebuild until state budget crisis abates
LAI
Ron Vogel, S.E., Inc.
April, 2002
PROJECT SUMMARY REPORT
Project: Lodi Fire Station #2
East Lodi Ave.
Lodi, CA
Client: City of Lodi
Community Development Dept.
Attn: Gary Winnan
A structural review of the referenced project has been conducted by this office. Tile review
consisted of qualitative assessment performed during a site visit. The structure was visually
assessed on March 28, 2002, by Ron Vogel, structural engineer. This assessment was to provide
an opinion on the structural adequacy of the existing fire station and ramifications of future
expansion. This report provides a brief description of the structure, a summary of the
observations that were made, and conclusions and recommendations.
944,0 t..: ,:..
This review was limited to a visual observation of the existing structure and a review of the
drawings provided. Observation of the foundation was not possible. We looked for distress,
differential settlement, heaving, displacement, eta that would indicate significant structural
damage. A partial set of the existing structural drawings, and option "B" showing a potential
future addition, were made available. No destructive testing was doge and no finishes were
removed. The scope was not to verify every member or different condition, but rather to focus on
those elements of this structure judged by our office to be the most important, most frequently
overlooked, and/or most representative of the general quality. Users of this report must accept
the fact that it is limited in scope and addresses structural features only.
Description of structure:
There are two main portions to this existing facility; Main Structure and Tower.
1. Main Structure: This is basically a one-story, design -build steel buildings. Design
drawings, specifications, and computations for the design build portion (steel portion
above ground) were not available for review. Foundations are shown on the drawings by
Preszler and Bishop. Conventional continuous and spread footings are used. Window sill
height concrete masonry unit (CMU) retaining walls retain the landscaping berms around
the perimeter. Lateral force resistance is provided by moment frames and CMU shear
walls for East-West lateral forces. North-South lateral force resisting elements were not
visible but are assumed to be diagonal bracing within the perimeter walls. The steel
building uses wide flange shapes, light gage "Z" sections as roof rafters and horizontal
wall members. The exterior sheathing is light gage corrugated steel on all exposed
surfaces. Interior walls are light gage non-bearing steel studs at 16" on center sheathed
with gypsum board.
2. Tower: The four story steel structure was intended to be used to hang and dry hoses from
the upper levels. Wide flange, channel, and tube sections are utilized. Light gage
corrugated siding and roofing matches the main building. The tower is only minimally
detailed on the available drawings.
Observations
The following conditions were observed:
There are no general notes or references to a building code on the drawings. Therefore,
the allowable soil pressures, and design assumptions for vertical and lateral forces are
unknown, In 1980, the 1979 or 1976 UBC could have been used for design. Using the
Current 1998 CBG, exposure 13, 75 mph wind zone, and essential facility criteria, the
wind forces are approximately the same as those of 1979 UBC. Due to the light -weight
structural framing, seismic forces probably do not govern. Lodi is in Seismic Zone 3
which has reduced seismic forces.
The combined East-West lateral force resisting systems are not compatible with each
other. Perimeter elements are CMU shear walls while the interior elements are steel
moment fames. Differential movements will occur. horizontal "X" braces form the roof
diaphragm and distribute the wind/seismic forces to resisting elements. All of the force
will initially be attracted to the stiffer CMU walls. The horizontal roof diagonals were
probably not designed for that force level. Generally, they are designed for a tributary
area of one half the end bay width.
3. Because the perimeter CMU shear walls have an aspect ratio (H/W) of 4 to 1, the demand
on the footing to resist lateral force is amplified. The 16" wide footing with #4 top and
bottom is not adequate.
4. Full height CMU walls are braced out -of -plane by 3-'/2" diameter equally spaced bolts, a
steel column, atransverse beam, and light gage purlins, The load path to resist the out -of -
plane lateral forces is not adequate.
5. The full height CMU walls were part of the design build requirements, therefore the
actual vertical, horizontal and marginal reinforcing is unknown. The minimum specified
on the drawings, if used, is inadequate. Current detailing requirements now include
hooked bars, additional reinforcing at embedded anchors, etc..
6. The lateral force transfer connection of full height CMU walls to the structural steel is by
eccentrically loaded embedded plates. This type of connection has historically not
performed well for lateral forces. This is further exacerbated by the vertical loads being
eccentric.
The tower structure is of poor design by today's standards. The moment frame
connections are sub -standard; force distributing horizontal diagram are missing;
secondary members collect and retain water. Many of the primary and secondary
members are severely corroded and can no longer carry design forces.
8. The slab -on -grade is in surprisingly good condition for a four inch thick slab with welded
wire mesh for reinforcement.
9. Low CMU retaining walls show no signs of distress. The inside of these walls are furred
and not visible. Therefore, the presence of any water infiltration could not be observed.
10. No obvious footing or slab differential settlement was observed.
11. Ceilmg level water damage was observed in several locations indicating roof leaking.
Structural deterioration (corrosion) is a concern with repeated and prolonged exposure to
watef.
Conclusions and Recommendations.
The following conclusions and recommendations are based upon the foregoing observations.
Any future addition must be structurally separate from the existing building.
Modifications to the existing building can not add any projected area nor add mass
(weight) without having to re -analyzing the entire structure. The original steel frame
manufacturer would need to be contacted for the existing drawings and computations. If
these were not available, an extensive testing and survey program would be required.
2. While the train building could possibly meet current essential facility force requirements,
seismic detailing requirements have changed significantly in recent codes and these new
requirements most likely have not been met in the current design. Not withstanding this,
overall seismic performance is expected to be fair to good (except the tower). The
performance of the CMU is expected to be poor to fair.
The existing facility has resisted lateral forces without apparent distress up to this date.
The actual wind and seismic forces resisted by the buildings are unknown but were
probably much less than the code design forces. The code maximum force, or greater,
could occur at any time, however. Therefore, during any remodeling of the main
building, the lateral force resisting system should be reevaluated and modified to reflect
current design practices for an essential facility. This may include adding vertical and
horizontal braces, strengthening footings, removing CMU walls, etc.. Unfortunately, the
full height CMU walls, mentioned above, are located at the equipment doorways. If the
CMU walls perform poorly, as expected, the roll -up doors may be damaged, trapping the
equipment inside at a time when they are needed the most. Therefore, this area should be
investigated and modified regardless of a future remodel or addition.
The tower should be demolished.
5. Water infiltration and condensation issues need to be addressed.
6. The structural and light gage steel framing is in good condition (except the tower). If
remodeling is not the selected option and a new structure is to be built, the existing steel
could be dismantled and reused elsewhere.
Documents:
The drawings furnished to us for the review include:
1. PreszlerlBishop Architects - A, C.1, 1-14, PI -2, MI -2, El -4, L2, R1 dated July 9, 1980
2. George Miers & Associates - option "B" dated March H, 2002
Limitations:
Our services consist of providing professional opinions, conclusions, and
recommendations made in accordance with generally accepted structural engineering
principles and practices. This warranty is in lieu of all other warranties either expressed
or implied.
Ron Vogel, S.E., Inc.
April, 2002
1.0 PURPOSE OF THE STUDY
George Miers and Associates (GMA) was requested by the City to evaluate the existing Fire
Station #2 facility, located at 705 East Lodi Avenue in Lodi California, in order to determine 1) it's
existing condition relative to today's Life Safety and Essential Facility codes, 2) its condition
relative to existing building systems (HVAC, plumbing, electrical, etc.) and their long term
maintenance implications, and 3) the feasibility of remodeling the facility to meet both existing
codes and current Fire Department program needs. Since the City has recently completed
construction of Fire Station #4, it was requested that the existing Fire Station #2 facility be
evaluated relative to accommodating Fire Station #4's program components.
2.0 SUMMARY RECOMMENDATIONS (See 9.0 for detailed recommendations)
11
U
#2
The existing Fire Station #2 facility does not meet essential facility standards and contains
which could severely curtail fire fighting capabilities during a major
numerous building deficiencies
earthquake in addition, many of the facility's building systems such as the mechanical system
life cycle and need replacement. As a result, it is imperative
have reached the end of their useful
that significant upgrades to the facility be undertakenoas ased ui
for n as porecbng tgese deficiencies:
eo tions
assessment, we believe there are three (3) p P
Ootion #1 —Renovate As Is. Accept the existing Fire Station #2 facility in its current
no building additions. The result would be
configuration with no internal plan changes and
1982 plan which does not meet current Department needs.
a seismically upgraded
Option #2 - Proceed with the preferred renovation plan as described herein. Renovate and
add additions to the building in order to create a plan
reconfigure the floor plan and
commensurate with new fire station designs throughout the County. See attached Scheme A.
Option #3 — Similar to Option #2, but demolish the existing building and construct a
completely new facility similar to Fire Station #4
As described in greater detail under 9.0 Recommendations, we believe Option 3 offers the City
to state-of-the-art fire protection capabilities to the community
of Lodi the best opportunity provide
over the next fifty years. We also believe it may be the most cost effective solution over the long
long term operation costs. While Option 1 would
un both in terms of "hard" construction cost and
s safety by bringing it up to current life safety requirements,
improve the facility'it would not
compared to current Fire
improve the functionality of the facility which is sorely deficient when
Country. In essence, this option would result in a significant
Station designs throughout the
expenditure of public funds only to end up with an upgraded but obsolete Fire Station design.
the existing building along with a
Option 2 would provide both a seismic and life safety upgrade of
through the reconfiguration of the plan and building
significantly improved functional plan
additions. However, after studying many design options utilizing building additions and internally
(including the preferred Scheme A)
reconfigured roams, we feet that the costs for such a scheme
while not providing as good a layout due to the difficult design
exceed that of new construction
constraints presented by the site and existing layout. For the above reasons we feel that
option #3 presents the best alternative for the City.
11
U
#2
I
In order to perform this evaluation, GMA retained the services of structural, mechanical and
electrical engineers experienced with Fire Station and Essential Facility design to evaluate the
existing facility. Summary reports from these engineers are included herein. GMA then met with
Fire Department personnel in order to determine their needs. These program needs are noted
below. Once these needs are established, GMA prepared a series of floor plan studies to test
whether the criteria could be satisfied on site. Since the Fire Department's program criteria
required a different dormitory design with greater staff accommodations, it became necessary to
look at the feasibility of adding onto the existing facility. While a number of studies were
prepared, two preferred options were selected, which are included herein as options 1 and 2.
These are described further on under 6.0 Program Studies. Once the preferred schemes were
established each engineering consultant reviewed the plan relative to their discipline and an
evaluation was made as to the practical and economic benefits of a renovated vs. new
construction approach.
4.0 FIRE STATION #2 GENERAL BUILDING DESCRIPTION
Fire Station #2 was constructed in 1980-1981 and features a one-story, slab -on- grade, pre-
engineered, steel structure with exterior metal siding. At the time of construction the structure
w
was classified as Type V, non -rated with a B-2 occupancy The building consists of a ± 18.5 to
drive-through, central apparatus bay which can house up to four fire trucks, with a
16.5 foot high,
residential wing to the west and a service wing to the east. The residential wing consists of
1) a kitchen/dining/lounge area, 2) a multiple fixture restroom with shower (there is only one
restroom which needs to satisfy both male and female personnel), 3) a 9 bed dormitory which
consists of one large room with a central partial height "closet" divider, and 4) a small public
reception office, which is oriented towards East Lodi Avenue. The east service wing consists of
1) a multi-purpose shop/mechanical room which currently houses the facility's laundry
(appliances and sink) as well as the main electrical equipment, 2) a small exercise room, 3) a
small hose storage area and 4) a 40' high tower for hanging fire hoses. The facility is
approximately 6,070 SF (not including the three levels of stairs within the Tower) and the site is
approximately 43,833 SF or 1 acre. Staff and fire truck access is provided by a 20' wide secure
access road located along the west side of the property. This road accesses a large asphalt
parking area at the rear of the property, which provides for staff parking, fire truck turn -around
and general equipment/vehicle storage. Public access to the office located in the west wing is
off of East Lodi Avenue adjacent to the fire truck driveway. As noted above, the building
provided
exterior features mostly metal "rib" siding with split faced concrete block around the four
automatic apparatus bay doors (2 each side). The exterior design also features landscape
berms, which are located directly up against the building on the south and west sides.
5.0 EXISTING BUILDING DEFICIENCIES
We believe the single most important issue concerning this facility is that it does not meet
Essential Facility standards relative to seismic resistance - a significant requirement for all
public safety facllities. (See Structural Summary Report). In addition, as pointed out in the
Mechanical and Electrical reports, the facility also fails to meet basic Life Safety criteria as it
contains neither a fire (sprinkler) suppression system nor smoke detectors. In general, we
believe it is fair to say that the existing facility as a whole was neith f designed for longevity nor
Essential Facility standards. As described in the Structural report the basic structure was
for
developed as a Design -Build, light -weight, steel structure - a system which is adequate certain
types of uses like storage or light, industrial/office uses but not an Essential Facility. The Tower,
in particular, was poorly conceived structurally and poses a serious Life Safety hazard in a
moderate to heavy earthquake. It is also leaking. This structure should be demolished as it is no
In to the building's HVAC, the system is at the end of its useful life and
longer functional. regards
any renovation plans would need to include replacement of the HVAC units. (See Mechanical
Summary report).
GEORGE MIERS & ASSOCIATES 2 Lodi Fire Station #2
Functionally the building's design presents a number of problems which need immediate attention
if the facility is to continue functioning as a 216t Century Fire Station. These include;
1) Restrooms and dormitories are not designed to accommodate both male and female fire
fighters and, hence, need to be reconfigured
2) There is no public restroom.
3) Dormitories are inadequate relative to closet space, air movement (rags are placed in ceiling
grills to deflect air), and electrical convenience outlets (see photographs for extensive use of
extension chords).
4) The Exercise Room is too small for today's exercise equipment.
5) Fire fighting Equipment Storage is inadequate.
6) Kitchen and eating areas are not adequate for the needs of a three -shift facility.
In regards to the more cosmetic aspects of the building, the photographs on the following pages
perhaps best illustrate the facilities condition and need for remodeling. Problems include;
Bathroom fixtures and finishes are deteriorating.
Cracks exist in the Main Apparatus Bay slab.
Ponding exists at the Apparatus Bay drains and the parking lot floods about four months per
year.
Rusting of metal throughout the facility including vents, doors, restroom partitions, etc.
Metal siding and drain spouts are dented in numerous areas.
® Dormitory ceiling is leaking and a portion of the ceiling needs replacement. (Source of leak
was not determined).
® Corners of windows are leaking.
Most finishes such as painted walls, flooring, etc., need upgrading or replacement.
6.0 PROGRAM NEEDS and CRITERIA
Fire Department program requirements include the following key components;
1) The building must meet Essential Facility Standards and be "functional" following a major
earthquake.
2) The building must meet Life Safety Standards including the installation of a fire suppression
system (fire sprinklers), smoke detection in dormitories and emergency power.
3) Dormitory facilities should be modeled after Fire Station #4 and include five dormitory rooms,
housing three murphy beds, with associated closet space. The importance of three beds is
that it accommodates the three -shift system and allows each fire fighter to have his/her own
bed and room. The use of murphy - beds is an efficient and economical way of
accomplishing this.
M
GEORGE MlERS &ASSOCIATES 3 Lodi Fire Station,#2
V
4) Restrooros should be individualized with one provided for at least two dormitories.
5) Kitchen facility should be modernized with facilities provided to accommodate each shift.
6) Laundry facilities should be provided on the dormitory side of the Apparatus Bay.
7) Increased storage for equipment is needed commensurate with Fire Station #4. This would
include a Turn -out room for fire fighter's gear, a Decon Room, a separate Equipment Room
and dedicated Electrical and Telephone Equipment Rooms.
8) An increased Exercise Room commensurate with Fire Station #4.
9) A small Classroom/Meeting Room.
10) Public office with ADA accessible restrooms.
7.0 PROGRAM DESIGN STUDIES
Based upon the above program needs, a series of floor plan studies were developed to see if the
existing facility could be renovated to accommodate the above requirements. Scheme A included
herein illustrates the Fire Department's preferred scheme which includes an addition to the west
dormitory wing as well as demolition of the Tower. This scheme includes a 520 SF Exercise
Room addition in place of the Tower. In regards to the Dormitory wing, the approach has been to
convert the existing single room dormitory into three individual dormitory rooms, each equipped
with three murphy beds. While this design works in plan, it minimizes window area allowing only
clerestories over the required closets. An addition is then added which includes the two
additional dormitory rooms (5 total) plus restrooms and the small classroom. Due to existing site
constraints, the only feasible site area into which the addition could be located is to the north and
west. However, in order to accomplish this, it is necessary to abandon the existing west access
road and reconstruct it on the east. Once this decision was made, it also seemed logical to
expand the living/dining area and extra patio towards the west as well In all schemes studied,
the Apparatus Bay remains as is.
8.0 RENOVATION/ADDITION vs. NEW CONSTRUCTION
Once a preferred option was selected, the question was raised as to whether the combination of
seismic upgrade, building system's upgrades, building additions and site work relative to any of
the designs would cost more or less than starting from scratch with a new facility. While this is
difficult to confirm without actually developing a more detailed design for the preferred option, we
the building and meet current Fire
believe that the extent of work required to fully upgrade
be very close and possibly even higher than demolition of
Department requirements would
the existing facility and construction of a new facility. This opinion is based upon several
favorable
factors. First, given the cost of Fire Station #4 which was bid during a much less
anticipate at least as competitive a cost. In addition, site
bidding climate than today, we would
work should be less since utilities already are provided and this site does not have to add an
emergency generator fora City owned well such as was provided for at the Fire Station #4 site.
option scheme not only would require a complete seismic upgrade, new
Second, the preferred
fire sprinklers and life safety systems as well as a new HVAC system but the required additions,
each would need to be seismically separated from the main building which adds even greater
testing
cost to the addition, (See Structural Report). Also, an elaborate and costly structural
due to the absence of existing structural drawings which
program would most likely be required
needed to verify design criteria. The net result is that the three small additions would actually
are
be more expensive than typical new construction. When the higher new construction cost of the
is added to the renovation costs of the existing building along with the need to relocate
addition
the service access road, it seems clear that the overall construction cost would rival an all new
fire fighting personnel need to be relocated off site.
construction approach. In either option,
GEORGE MIERS & ASSOCIATES 4 Lodi Fire Station #2
11
11
As noted in our summary, recommendations, we believe there are three (3) options available to
the City of Lodi. These include:
O ti_�on #1 — Renovate As Is. Accept the existing Fire Station #2 facility in its current
configuration with no internal plan changes and no building additions. Under this scenario
we would strongly recommend that at a minimum the building be brought up to current Essential
Facility Standards and that a full Life Safety Program be implemented including fire sprinklers and
smoke detectors. We also believe it would make sense at this time to upgrade the HVAC system
and remodel the facility in terms of the cosmetic issues described herein. In addition, the Tower
should be demolished. This scenario would result in an upgraded version of the original 1980-
1981 design which meets current seismic and Life Safety codes. It would not, however, address
current Fire Department program requirements including the needs of malelfemale fire fighters.
Thus, the City could be looking at spending upwards of $500-$700,000 and ending up with a
programmatically obsolete plan. We, therefore, do not recommend this option.
Option #2 - Proceed with the preferred renovation plan as described herein. Renovate and
reconfigure the floor pian and add additions to the building in order to create a plan
commensurate with new fire station designs throughout the County. See attached Scheme A.
Option #3 - Demolish the existing building and construct a new facility similar to Fire
Station #4 See attached plan — Scheme B.
While additional study would be needed to better estimate the actual cost difference between
Options 2 and 3, our professional opinion is that Option 3 would result in the best overall facility
for the dollars expended and would very likely be close to the cost of Option #2. We, therefore,
recommend that the City either proceed with Option #3 or authorize a more detailed study
to better estimate the cost difference between the two.
Detailed structural, Mechanical, and Electrical reports are included herein under their respective
headings. While each report should be read in its entirety, we would like to call particular
attention to the following comments which we feel illustrate the extent of modifications needed in
order to bring the facility up to today's standards:
Structural Report
. "The combined East-West lateral force resisting systems are not compatible with each
other."
. "The 16" wide footing with #4 top and bottom is not adequate."
. "The load path to resist the out -of -plane lateral forces is not adequate."
. "The tower structure is of poor design by today's standards. The moment frame
connections are sub -standard; force distributing horizontal diagrams are missing; secondary
members collect and retain water. Many of the primary and secondary members are
severely corroded and can no longer carry design forces."
"Unfortunately, the full height CMU walls, mentioned above, are located at the equipment
doorways. If the CMU walls perform poorly, as expected, the roll -up doors may be
damaged, trapping the equipment inside at a time when they are needed the most.
GEORGE HERS & ASSOCIATES 5 Lodi Fire Station #2
17
I
r
Therefore, this area should be investigated and modified regardless of a future remodel or
addition."
Mechanical Report
"The useful life of a split system HVAC (the system in Fire Station #2) is between 15-20
years. The equipment has outlived this period of time"
Electrical Report
"The existing electrical service is only 400 amp, single phase and may not support any
significant expansion. Furthermore, a single phase service cannot support the more
energy efficient motors since those motors be three
ent ase.singFiphase motors and
le phase
service ultimately consumes more energy Y using lne
results in higher utility bills to the owner."
"The automatic transfer switch is a vintage 1980 and has been out of production for over 15
years. Parts are no longer available. The buzzing noise indicates the age of the automatic
transfer switch and may on the verge of failing. We feel that the automatic transfer switch
should be replaced at this time."
0
Lodi
#2
Project Description
This Project consists of major replacements, repairs and /or upgrades of water mains, wells and other system components.
Project Objectives
Maintain reliability and efficiency of water delivery and the ability to provide clean water at the pressure and quantity desired
by customers.
Existing Situation
The City's water system is reaching an age in which the alder lines (mainly in the eastside of the City) need to be replaced.
Many of the older mains lack the capacity for present day demands. A replacement program and corresponding rate increase
was approved by the City Council in 2001. The elevated water tank in the downtown area is in need of repainting. An
optional allowance of $12,000 has been included to add a logo feature on two sides of the tank.
Project Work Completed
The City completed the first of many projects to replace the older water mains in February of 2003. The second project is
currently in the design phase and will bid during the spring of 2003. Additional projects are planned throughout the duration
of this budget cycle. System relocations include minor work associated with moving existing facilities in order to construct
other City projects.
Miscellaneous System Relocations
Replacements
$ 25,000
$1,384,000
$ 25,000
$1,400,000
$ 25,000
$1,200,000
$ 25,000 $ 100,000
$1,200,000 $5,184,000
Miscellaneous Main
$ 40,000
$ 40,000
$ 40,000
$ 40,000 $
160,000
Water Service Taps
$
$
$ 110,000
$
110,000
Standby Generators
Well lt;plactuanas (Well SOC on Guild Ave.)
$175,000
$ 175,000
$
75,0000
Repaint Elevated Water Tank
$ 66,000
TOTAL $1,515,000 $1,640,000 $1,375,000 $1,265,000 $5,795,000
Recommended Funding Sources
Water capital Outlay Fund $1,515,000 $1,640,000 $1,375,000 $1,265,000 $5,795,000
Unfunded $ $ $ $
TOTAL $1,515,000 $1640,000 $1,375,000 $1,265,000 $5,745,000
Project Effect on Operating Budget: Reduced operation and maintenance costs for the rehabilitated water mains.
E
REQUEST TITLE Water S sty em Capital Expansion Projects
These projects include new water supply, transmission facilities and storage projects to meet demands of new
development and to mitigate groundwater overdraft. Elements of this expansion program begin the phased
implementation of a new program to secure surface water entitlements to augment groundwater resources. Initially,
we plan to perform design studies to set alternatives and evaluate the feasibility of implementing a water conservation
program and a groundwater enhancement program to reduce net consumptive use of the existing groundwater
resource.
Maintain reliability of water supply and the ability to deliver clean water to the City's customers.
Existing Situation
Groundwater is the only water source utilized by the City and the groundwater basin is in an over draft condition.
Recent legislation has established statewide requirement for assuring adequate water supplies exist to serve the
demands presented by new development.
Project Work Completed
The City has worked for several years developing strategies for groundwater basin management and groundwater
banking in cooperation with other agencies in the county. The City has recently joined the partnership fostering the
Mokelumne River Water and Power Authority Project. Recently, work has begun on studies of the options for
utilization of surface water supplies, including treatment and direct use of groundwater recharge.
surface Water Program
$ 90,000 $ 25,000 $ 75,000
$ 500,000
Acquisition $ 600,000 $1,200,000 $1,200,000
Construction of Treatment & Injection Facilities $2,250,000
T..i.inn Facilities $ 210,000 $ 85,000
" Well N27 (atElecuro Substation Site west
a XXTAI AIR ltYit>iieslefti Park)
Well Standby Generator
1 MG Storage Tank & Roaster Pump Station
TOTAL
Recommended Funding Sources
Water Capital Outlay
Impact Mitigation Fees
TOTAL
$ 110,000
$1,200,000
$ 100,000
$ 500,000
$1,200,000 $4,200,000
$2,250,000 $4,500,000
$ 295,000
$ 950,000
$2,420,000
$4,735,000
$3,450,000 $11,555,000
$ 625,000
$1,775,000
$3,450,000
$3,450,000 $9,300,000
$ 325 Qq0
$ 64S OOQ
$1 285000
$2 25$ 000
$ 950,000
$2,420,000
$4,735,000
$3,450,000 $11,555,000
Project Effect on Operating Budget: Increased costs for pumping water to new customers.
M46
ACTIVITY: Public Works - Water/Wastewater Division
Project Description
Purchase a new 4" trailer -mounted vacuum system.
Project Objectives
I. Purchase a trailer -mounted vacuum system to effectively clean out sand, rocks, and other debris from over 4,328
water valve boxes and 1,500 meter boxes throughout the City that prevent crews from turning off water mains
during emergencies and day -today maintenance.
2. This unit will be used extensively on the ongoing East Side project (next 10 to 15 years) for potholing on water and
sewer mains and service locations. It will also be useful in emergency situations where a water or sewer main or a
fire hydrant has been broken and an underground service alert is not possible to obtain before digging.
3. Make excavation around broken water and sewer mains safer, quicker and more efficient. If this unit is not
purchased, City Crews will need to continue to call the sewer hydro -cleaner away from its day to day maintenance.
Existing Situation
Many water valve boxes ranging in depth in the ground from a few feet to 12 feet are filled with water and debris (dirt,
rocks, sticks, bricks, etc.) which make operation of them impossible. Currently, they must be hand cleaned, if possible,
or the sewer hydrecleaner must be railed out, or the valve has to be dug up, which requires jackhammering out concrete
around the valve assembly and requiring asphalt to be replaced.
Scbedule and Prm ecEGosts
Pricy Project
Budgets 2002.03 2003-04 200405 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund (50%m)
Wastewater Fund (50%)
Total
Alternatives
1. Postpone purchase.
$43,430
$43,430
$43,430 $43,430
$21,715 $21,715
LZl715 $21.715
$43,430 $43,430
Project Effect on Operating Budget
This unit would decrease damage to other utilities in emergency situations, and would also reduce water and sewer main
repair time. This unit, combined with a valve turning program, would decrease the time it takes for emergency and
nonemergency main line shut downs, decrease sewer spill cleanup times, reduce water waste from broken water mains,
and reduce the amount of sewage entering the storm system from overflowing manholes and broken sewer mains.
9
ACTTVPTY. Public
Project Description
Replace one of the existing headwork's manual sluice gates.
Project Objectives
Replacement of existing manual sluice gate damaged by corrosion.
Existing Situation
Of the existing two main sluice gates one unit is in need of immediate replacement. The corrosive atmosphere has
damaged this gate and made it inoperable. Installation shall be by others.
Schedule and Pro'ect Casts
Prior Project
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Design $10,000
Acquisition $10,000
Construction 5,000 5,000
Total $15,000 $15,000
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds (Wastewater) $15,000 $15,000
Total $15,000 $15,000
Alternatives
1. Do nothing until replacement is critical, which will increase the replacement cost when the project
becomes an emergency.
Utility
Project Description
Funding is requested for professional services required at White Slough to develop and implement a Mercury Source
Reduction Public Outreach Program.
Project Objectives
To meet a mandated mercury source reduction program as required by the National Pollutant Discharge Elimination
System Fermit.(NPDES)
Existing Situation
The Facilities current permit implemented January 2000, required that a mercury reduction workplan be developed.
The initial portion of the requirement involved background monitoring of the mercury levels from the commercial and
industrial dischargers to the City's sewer system. This portion was recently completed by City staff. The remaining
portion of the workplan is a comprehensive public outreach program. The requested. funding will be used to retain
our current consultant to develop and implement this required program.
Schedule and Pro°ect Costs
Prior Project
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study $40,000 $40,000
Design
Acquisition
Construction
Total $40,000 $40,000
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds (Wastewater) $40,000 $40,000
Total $40,000 $40,000
Alternatives
Do nothing, which would place us in violation of permit requirements and subject to fines.
ACTIVITY:
Project Description
Replace existing troughs in two of the primary sedimentation tanks.
Project Objectives
Replacement of the damaged existing fiberglass troughs. Installation work to be done by White Slough personnel.
Existing Situation
Stress fractures have developed in the support bracket area of the troughs in #4 Primary Tank. Repairs have been
made to maintain use but the troughs need replaced before further damage results in loss of use. The troughs in #5
Primary Tank are also exhibiting stress signs and are being schedule for replacement in the 2004105 Budget year.
Schedule and Pro'ect Costs Project
Prior - --- -
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Design
Acquisition
Construction
$15,000 $15,000
$30,000
Total $15,000 $15,000 $30,000
Recommended Funding Sources
Capital Outlay Fund $30,000
Enterprise Funds (Wastewater) $15,000 $15,000
Total $15,000 $15,000 $30,000
Alternatives
Do nothing and use existing units until they fail completely.
project Description
Upgrade of the White Slough mini PBX and upgrade the transmission line to Tl service.
Project Objectives
Upgrade of telephone system. To upgrade the White Slough mini PBX, in order to improve function of phone
system. Project requires installation of an I le mini PBX (est. cost $34;000.00).
Transmission line upgrade. To improve data transmission capabilities, a Ti line will be installed and data -network
equipment will be upgraded (est. cost $8,000.00)
Existing Situation
The current phone lines to the facility do not support Tl capabilities. ed improve transmission of data a new tine
aired through the years which contributes to its
will need to be extended to the facility. The current line has been rep
reduced capabilities. The internal upgrades are necessary to support the ungraded data transmission. The existing
system was designed and sized based on the lines capabilities at'that time. To take full advantage of the Tl
capabilities both portions need to be upgraded. Future installation of a SCADA system at the Facility will be
enhanced by this upgrade. This submittal was developed with input from Information Services.
Schedule and Pro'ect Gosts Project
Prior
Budgets 2003-04 2004-05 2005-06 2006-07 Tota!
Phasing
Study
Design
Acquisition
$42,000
$42,000
Construction
Total
$42,000
$42,000
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds (Wastewater)
$42,000
$42 000
Total
$42,000
$42,000
Alternatives
Continue with current level of telephone system enduring reduced level of service and Capabilities.
Project Description
Replace the existing ceiling the with drop ceiling acoustic tile.
Project Objectives
aireabte and in need of replacement to ensure the laboratory staff
Replacement of the existing tile, which are unrep
have an improved work environment.
Existing Situation
The current ceiling tile was installed in I966 as part of the original plant construction. It has endured well until
recent years when leaks in the roof allowed moisture to damage the tiles integrity. The the is an interlocking spline
construction, which makes repairs impossible. Because of this its replacement is the only feasible alternative. Due to
the method the lights are suspended with the old ceiling tiles, replacement of the light fixtures is also necessary.
Energy efficient lighting fixtures will be explored. Due to these energy-efFicieney improvements, these lights will
qualify for a 25% rebate under the Electric Utility Department's Public Benefits Program.
Schedule and Project Costs
Prior
Project
Budgets
2003-04 2004-05 2005-06
2006-07 Total
Phasing
Study
Design
Acquisition
Construction
$15,000
$15,000
Total
$15,000
$15,000
Recommended Funding Sources
Capital Outlay Fund
$11,250
Enterprise Funds (Wastewaterx75%o)
$11,250
$ 3,750
Public Benefits Program (25%)
$ 3,750
Total $15,000 $15,000
Alternatives
Do nothing and endure further ceiling deterioration.
Project Description
Major projects related to facility improvements and design.
Project Objectives
ater treatment facilities and design long-range improvements.
Maintain reliability and efficiency of wastew
Existing Situation
The City's current wastewater discharge permit includes many requirements, which must be met in the coming years.
To accomplish this, our consultant is developing interim and long-range facility improvements. Also included is
funding for ongoing facility maintenance projects.
Schedule and Pro'eet Casts Project
Prior .
Roadway Improvements (CM)
$ 30,000
55,000
$ 30,000 $ 60,000
55,000 110,000
Digester Cleaning
i WSWPCF Phase I Pre -Resign
454,000
P Interim Aeration Facility Improvements
140,000
3,000,000
3,000,000
d Construct Aeration Facility Improvements
® Design Tertiary Filtration & W Improvements
555,000
15,000,000
15,000,000
®Construct Filtration & W5,000,000
5,000,000
Pm Land Acquisition
6,000,000 6,000,000
No. Wetland Construction
o. Ground Water Monitoring
35,000
P Alternative Waste Discharge Permit
70,000
280,000
280,000 560,000
Irrigation System Expansion
$18,365,000
$365,000 $11,000,000_$29,730,000
N. Tnaat
M On going project from previous budget years.
No, Budgeted Contingency split between these projects.
► Estimated cost. Actual cost will be determined when design work completed.
Do, Major Capital items are still in design and costs are approximate.
Notes: Funding from Wastewater Capital Outlay Funds, 17.2
Major facility upgrades to be financed with either COP'S or State Revolving Fund loans.
(CM) means Capital Maintenance Project account automatically appropriated with budget.
Alternatives
For slight reductions, roadway and digester cleaning projects can be deferred.
VdV
Project Description
Replace the roof at the White Slough Wastewater Treatment Plant Boilerllnfluent Pumping Control Building.
Project Objectives
Replace the existing thirty -six -year -ofd roof with new built-up or single -ply systems.
The roof on the Boilerlinfluent Pumping Control Building was installed when the facility at the White Slough
Wastewater Treatment Plant was constructed in 1867. The roof has had varying amounts of maintenance and
repair work done on it since then, but has not been replaced.
The Citywide roof survey identified this roof as a candidate for priority replacement. It has exceeded its useful life
and is leaking, even through an increasing number of annual repairs and patches. It is becoming unreliable and
needs immediate attention, The attached roof plan indicates the approximate 1,500 square feet of roof that needs
replacing in 2003104.
Phasing
Study
Design
Acquisition
Construction $15.000 $15,000
Total $15,000 $15,000
Recommended Funding Sources
Wastewater Fund
Total
GRAND TOTAL 15000 $15.000 -
Alternatives
1. Incur ever -mounting repair costs and loss of reliability by failing to replace this roof. Delaying its replacement
further jeopardizes the contents of the building it should be protecting.
project Effect on Operating Budget
1. Eliminate costly maintenance expenses for this aging roof.
2. Reduce leaks and potential damage to equipment:
m
Project Description
As the City develops, new storm drainage facilities must be constructed. These facilities include drainage pipes,
basin inlet structures, and pump stations and controls that are required to serve new development. To assure that
facilities design provides the standard level of storm drainage service, preparation of a hydrologic model for the
expansions areas is recommended. Staff services primarily be used in preparation of the hydrologic model.
Project Objectives
Construct storm drainage facilities required to expand service to new development areas.
Storm drainage services are provided to the City via a system of collection pipes, storage basins and discharge pump
stations. Terminal drainage is provided by the Mokelumne River and the Woodbridge Irrigation District main
canal. Additional facilities will be required to provide storm drainage service to new development proposed within
the City' s service area. Presently, facilities design is guided by the 1964 Storm Drainage Master Plan.
Project Work Completed
Storm drainage improvements required to serve Westside Facilities Master Pian area has been completed.
implementation of those facilities is expected doting the next budget period. Master facilities planning for the areas
located south of Kettleman Lane and west of Lower Sacramento Road is required. Three basins are integral to
providing storm drainage services to these arease. Currently, the final design for Basin G and its associated storm
drain facilities is underway. Preliminary design work for the Basin F facilities has been completed. Master planning
for the Basin I facilities is required to assure service is available upon demand.
w.,...
System Hydrology Model
$ 45,000
-
$ 45,000
Tienda Drive (Vintner' s Square)
$136,000
$ 136,000
G -basin Excavation
$ 0
$797,000
$ 0
$ 797,000
G -Basin Pump Station & Piping
F -Basun Acquisition
$488,000 $500,000
$500,000 $1,488,000
TOTAL
$181,000
$1,285,000 $500,000
$500,000 $2,466,000
Recommended Funding Sources
Impact Mitigation Fee
$18I,000
$1,285,000 $5001000
$500,000 $2,466,000
TOTAL
costs
die facilities should
Project Effect on Operating Budget:
Additional operation
and maintenance
associated with new
be anticipated.
Cul
Project Description
Major replacements and upgrades to existing storm drainage pipes, basin inlet structures, and pump stations and
controls to mitigate localized street flooding problems. Preparation of a hydrologic model of the existing B watershed
area to assist in evaluating alternative mitigation measures for existing localized flooding.
Project Objectives
of storm
Maintain a comparable level drainage services and structure flooding protection on a city-wide basis.
Implement a program that addresses existing problems and systematically makes facility improvements to achieve the
program objectives.
Existing Situation
Storm drainage services are provided to the City via a system of collection pipes, storage basins and discharge pump
stations. Terminal drainage is provided by the Mokelumne River and the Woodbridge Irrigation District main canal.
Localized street and structure flooding problems exist in the City.
Project Work completed
A number of drainage improvements have been installed through the handicap ramp program wherein drop inlets at
corners have been replaced; by more efficient side inlet catch basins. Additionally, curb repairs and catch basin
installations have implemented in conjunction with the sidewalk repair program. Significant storm drainage
improvements have occurred along with recent major street construction projects such as Stockton Street, Lower
Sacramento Road, Downtown Revitalization Project and the new Police Building.
B Watershed Hydrology Model $35,000
Eltn Sued (Hutchins> Lee)
$44,000
Matti SL/Lodi Avenue $35,000
$55,000
Westwood street (Lockefurd.> Lake)
$82,000
Gloves Park Inlet Structure
$20,000
$tQ0,00A
Future, Unspecified Storm Grain Upgrades
Lodi Lake Pump Station Modifications
To Be Determined
Reaute-Actuated slide Gate Installation (2)
$30,000
TOTAL
$ 0
$ 44,000
S 55,000
$ 82;000
S 20,000
$100,000 $200,000
$ 30,000
$126,000 $105,000 $100,000 $100,000 $431,000
Reconnncnded Funding Sources
Wastewater Capital Outlay $126,000 $105,000 $20Q000 $100,000 $431,000
increase in electric
and time spent on storm drainage
P facilities.
Project Description
This Project consists of major replacements, repairs and /or upgrades of the wastewater collection system components.
Project Objectives
Maintain reliability and efficiency of wastewater collection facilities.
Existing Situation
The City's wastewater collection system is reaching an age in which the older lines (mainly in the eastside of the City) need
to be rehabilitated or replaced. Many of the older pipes are constructed of terracotta clay or concrete and have reached their
service life. Additionally, many of the pipes do not have the capacity for the present demand. A replacement program and
corresponding rate increase was approved by the City Council in 2001.
Project Fork Completed
The City completed the first of many projects to rehabilitate the older wastewater mains in February of 2003. The second
project is currently in the design phase and will bid during the spring of 2003. Additional projects are planned throughout the
duration of this budget cycle. System relocations include minor work associated with moving existing facilities in order to
construct other City projects.
Schedule and Project Costs Preleot
Prior
Budgets 2003-04 2004-05 2005-06 2006-07 Total
miscellaneous System Relocations
Miscellaneous Main Replacements
Miscellaneous Sewer Taps
Domestic Outfall Long Term Maint. Program
Total
Recommended Funding Sources
Wastewater Capital Outlay Fund
Unfunded
TOTAL.
However, if the corrosion control t
costs may range from $50;000/yr. to
$ 15,000 $ 15,000 $ 15,000
$1,035,000 $ 665,000 $1,025,000
$ $ 20,000 $ 20,000
$ 50,000 $ $ 400,000
$1,100,000 $ 700,000 $1,460,000
$ 15,000 $ 60,000
$1,025,000 $3,750,000
$ 20,000 $ 60,000
$ 100,000 $ 550,000
$1,160,000 $4,420,000
$1,100,000 S 700,000 $1,460,000 $1,160,000 $4,420,000
$1,100,000 $700,000 $1,460,000 $1,160,000 $4,420,000
,t. Reduced operation and maintenance costs for the rehabilttatec
study recommends an ongoing chemical addition program, the
a
PROJECT DESCRIPTION. Replace Electric Utility Data Server #2 and associated two data backup tape
drives.
PROJECT OBJECTIVES: To provide sufficient system capacity reliability and capability to properly
address:
✓ Long range needs or the iieparrment
✓ System reliability (replaces an 5 year plus old server)
✓ Date storage and backup functions
✓ Expanded needs for geographical information systems (GIS)
✓ Mapping system graphic user interface
✓ SCADA graphic and data inforniation
EXISTING SITUATION: The existing Data Server has been in continuous operation over the past five plus
years, which is nearing the equipment's life expectancy. With increased server traffic from additional
Autocad, SCADA and GIS graphical information; there exists an increased dependency on the Electric
Utility server and network reliability. The server equipment and it's reliability is a lifeline to the operation of
the Department.
Study
Design
Acquisition -0- $12,000.
Construction
Total
W
$12,000.
Capital Outlay Fund
duringWffiftirilt-j rift)
this budget cycle.
FINANCE 2003-2005
IMPLEMENTATION; Upon approval procurement and initiation will be completed in the 2004-05 Fiscal
Year.
Purchase an overhead line pu||er/tensi0Mer and increase the Electric Utility fleet by one line
pUileRfeU8iV8e[
To have the necessary line puller/tensioner equipment available to perform the task of installing new
overhead primary wire while the existing primary remains energized. This equipment will bring the Electric
Utility in compliance with CAL/OSHA Rule #2941 (1). This line puller/tensioner will enable the line crews to
keep a steady tension, This will keep the new wire from bouncing and sagging into secondary when pulling
in between the energized lines making re-conductoring the overhead lines safer for the line crews. Also
this equipment will enable the line crews to keep customers energized for a longer period of time. It is
-essential to have the necessary equipment available to perform related tasks in the safest and most
efficient manner possible.
Overhead primary is now pullediVbthe use Dfathree reel wire trailer and/or 8 singlenee|xvinWoaxe/
Both of these trailers have inferior braking systems. That will allow bouncing and sagging when pulling in
new wire, with the old wire being energized, This is not a safe working practice. In the past the overhead
line would be de -energized causing an inconvenience to the customers, with an all day outage. This line
puller/tensioner will have the capability to allow a steady breaking pressure to avoid bouncing and sagging
when pulling in new wire, while the existing primary remains energized with no inconvenience to the
customers. Thus saving crew time, increasing production of line crews and working safer. In this time of
rising costs and competition it is essential to implement cost savings whenever possible. Also to have the
safest working conditions possible for the employees.
SCHEDULE AND PROJECT COSTS 2003-2004 2004-2005 Pr ject Total
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Continue to pull wire with the two wire trailers (not recommended) or rent equipment, if available.
Construction and Maintenance
Y
This project provides for extensions of existing facilities to serve new electrical loads in subdivisions and
developments for all customer classes including associated revenue metering facilities. Work will be done by
Department personnel as part of the Capital Maintenance expenditure program.
•0 •.
Extend existing distribution facilities to serve new loads as they develop within subdivisions and developments..
+ Connect customer service entrance facilities to the City's electric distribution system.
Install substructures (vaults, conduits, etc.) to accommodate the distribution facilities indicated above. The
developer has the option of contracting for this element with the City (City is reimbursed for all costs) or contract
with the private sector.
Install revenue metering facilities. Funding is included for the purchase of remote readable meters for the larger
commercial and industrial customers.
Business Unit Title and Number
Line Extensions (Business Unit# 161651)
Service Connections (Business Unit # 161653)
Substructures (Business Unit # 161655)
Revenue Metering (Business Unit # 161656)
$650,000
$700,000
160,000
165,000
160,000
165,000
66,000
70 _000
Total; $1,036,000
$1,100,000
EXISTING SITUATION
At present, based on the Electric Utility Department's Rules and Regulations, Line Extensions, Service Connections
and Revenue Metering are performed by Department staff and provided at the City's expense.
"• •
Prior
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Study
Design
Acquisition
Construction
Total
Recommended Funding Source
Electric Utility Fund
Total
ALTERNATIVES
Have Line Extensions, Service Connections and Revenue Metering funded by advances from the developers. This
would require a change to the Rules and Regulations.
IMPLEMENTATION
This project Is implemented as required by developments within the City.
KM
This project provides for various construction projects to increase overall system capacity, reliability and operating
flexibility to serve the electric load under normal and emergency conditions. The Dusk to Dawn lighting is also
included under this project. Work will be done by Department personnel as part of the normal operation of the Capital
Maintenance expenditure program.
The objectives of this project are to meet the service requirements as outlined under "Project Description" above.
Specific projects have been identified below. However, funding for unidentified projects is included based on past
experience regarding such improvement projects during any fiscal period.
Fiscal Year: 200304
Rebuild downtown underground distribution system (final phase).
Construct underground feeder, Harney Lane from Ham Ln. to Mills Ave.
Construct 12 kV feeder, Vine St. betw. Low. Sac. Rd. and Road "B"
Reconstruct underground secondary, Royal Crest and Tejon areas, re -budget.
Reconstruct #6 cu. overhead lines, various areas.
Install capacitor banks (2), re -budget.
Dusk to Dawn Lighting.
Fiscal Year: 2004-05
Reconstruct get -a -ways at Killelea Substation, re -budget.
Construct underground; feeder, Mills Ave, from Century Blvd, to Harney Ln.
Construct underground feeder, Century Blvd. from Mills Ave. to Lower Sacramento Rd.
Reconstruct underground secondary, English Oaks area, re -budget.
Reconstruct#6 cu. overhead lines, various areas.
install capacitor banks (2), re -budget.
Dusk to Dawn Lighting.
Account Title and Number 2003-04 2004-05
Distribution System improvement (Business Unit # 161652) $917,000 $1,081,000
Dusk to Dawn Lighting (Business Unit # 161654) 2200, 2,200
Total: $919,200 $1,083,200
EXISTING SITUATION
The Electric Utility Department is responsible for providing adequate, reliable quality power at all times to the City of
Lodi. Accordingly the funding level of this project is established based on past experience coupled with identifiable
and necessary projects. The Dusk to Dawn lighting program is performed in response to customer requests for such
lighting.
im
Study
Design
Acquisition
Construction
Total
Recommended Funding Source
Electric Utility Fund
Total
ALTERNATIVES
None
$919,200 $1,083200 $1,200,00 $1,250,000 $4,452,400
$919,200 $1,083,200 $1,200,00 $1,250,000 $4,452,400
IMPLEMENTATION
Upon approval, the above projects will be scheduled and constructed during the identified fiscal periods. Undefined
projects and Dusk to Dawn Lighting will be constructed based on customer demand
m
Electric Utility, Construction and Maintenance
This project provides for installation of streetlights in areas throughout the City where streetlights do not exist or where
the existing lighting is insufficient i.e. lights missing, "dark spots". This project also includes upgrades of existing
luminaries on concrete standards.
The project objective is to provide uniform lighting meeting the specifications of the Illuminating Engineering Society of
America (IES) on all street within the City. It is estimated that 1000-1200 lights will be installed during the life of the
project (3-5 Years).
Account Title and Number
Streetlight Improvement (Business Unit # 161672)
�
$1,100,000 $950,000
Total $1,100,000 $950,000
Several areas throughout the City were developed without streetlights being installed. This project responds to one of
the City's goals by having streetlightsinstalled throughout the City.
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Source
Electric Utility Fund $2,177,910 $1,100,000 $950,000 $500,000 $0 $4,727,910
Total
None
�
$2,177,910 $1,100,000 $950,000 $500,000 $0 $4,727,910
Phases of this project are being designed, bid for construction and constructed on an ongoing basis until the total
project is completed.
FM
PROJECT DESCRIPTION
Engineer, design and construct a 60kV transmission line between Industrial Substation and the west side of the City.
- • %
To provide capacity on the west side of the City for future growth.
Account Title and Number
60kV Transmission Line (Business Unit # 161680)
i"
$476,500 $648,250
Total $476;500 $648,250
Henning and McLane substations, both located on the west side of the City, are supplied through a 60 kV loop circuit
from Industrial substation. The future addition of the West Side substation will cause a capacity shortage in the event
either leg of the 60 kV loop is lost. To provide sufficient capacity to serve all three stations on the west side during
emergency conditions, i.e.loss of 60 kV line, it is recommended that a third line be constructed to this area from
Industrial substation. This project is phased over a three year period to coincide with construction of the West Side
substation.
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Source
Electric Utility Fund
Total
Prior Project
Bud et 2003-04 2004-05 2005-06 2006-07 Total
$30,000 $40,000 $20,000 $90,000
$108,000 $100;000 $50,000 $258,000
e ..nn ecno grtn �gnn qnn $1.047.050
$476,500 $648,250 $270,300 $1,395,050
$476,500 $648,250 $270,300 $1,395,050
Do nothing, not recommended. Capacity will be needed on the west side. An alternate source from the west is no
longer being pursued.
Upon approval material will procured for the entire project and construction will be scheduled in phases over three
years.
a
Electric Utility, Construction and Maintenance
This project provides for engineering and installation of a Sonet OC -3 Fiber Optic system utilizing the existing 60kV
route between each of the City's electrical substations.
The project will upgrade from leased copper phone lines to a high speed fiber optic system which will provide the
communications medium for the City's Supervisory Control and Data Acquisition (SCADA) system to the electric
substations. In addition the fiber optic system will be used for voice communication and a video security system to the
substations. In the future this system may be used for water well site monitoring, traffic control with video imaging and
intra -city phone system connecting emergency services (fire, police, hospital, etc.).
Account Title and Number
Fiber Optic System (Business Unit # 161685)
$655,000 $82,500
Total $655,000 $82,500
The existing leased copper phone lines have failed numerous times over the years leaving the Electric Utility without
control of vital electrical components in the City's substations. The fiber optic system with its loop configuration
design will greatly improve continuous communications to the electric substations.
•
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Source
Electric Utility Fund
Total
Prior Project
Bud"et 2003-04 2004-05 2005-06 2006-07 Total
$42,000 $25,000
$67,000
$655,000 $82,500 $737,500
$655,000 $82,500
$737,500
Do nothing, not recommended. The proposed, system will significantly improve reliability as well provide capacity for
numerous future uses in communication, video, control and data transmission.
The material portion of this project will be bid in its entirety and the construction will be accomplished in phases until
the project is completed.
X
ACTIVITY: Electric Utility, Construction and Maintenance
t FOUEST TITLE; Streetlight Standards -_Upgrade
PROJECT DESCRIPTION
Replace painted steel streetlight standards with galvanized at various locations throughout the City.
PROJECT OBJECTIVES
Eliminate hazardous conditions (potential fall over) from deteriorated streetlight standards.
• Reduce maintenance cost (eliminate periodic painting).
• Improve light distribution.
Account Title and Number
i��
Streetlight Standard Upgrade (Business Unit # (to be determined)) $87,500 $87,500
Total: $87,500 $87,500
EXISTING SITUATION
The City's streetiighting system consists of approximately 6200 luminaires mounted on various types of standards and
poles. 360 of these streetlight supports are painted steel standards all of which are in excess of 30 years old. These
standards, due to lack of protective treatment, other than paint, are failing at the base from corrosion to varying
degrees depending on their location in the field. The Department has been monitoring the rate of deterioration during
the past decade and has determined that corrosion has advanced to a point where the strength of the standards is
reduced sufficiently to recommend a phased replacement program. Based on the data collected the location of the
most severely deteriorated standards is known and, therefore, the replacement program would be phased in
accordance with the level of deterioration on a four year program. It should be noted that these painted standards
have an associated maintenance cost for periodic painting, mainly for appearance purpose. Painting has not been
effective in preserving the standards in the area of the base. The standards would be replaced with galvanized steel
standards having a higher luminaire mounting height. The higher mounting height will improve the lighting uniformity.
Prior
Acquisition
Construction
Total:
Recommended Funding Source
Electric Utility Fund _$87,500 $87,500 $87,500 $87,500 $350,000
Total: $87,500 $87,500 $87,500 $87,500 $350,000
ALTERNATIVES
would result in continued deterioration with ultimate failure of the
Do nothing - not recommended. This alternative
standards and undue liability exposure to the City.
IMPLEMENTATION
Upon approval, the first phase, based on level of deterioration, will be scheduled.
Im
PROJECT DESCRIPTION
Purchase a replacement 80 Kv DC HiPot Insulation Tester.
PROJECT OBJECTIVES
To replace the current aging DC HiPot Insulation Tester.
EXISTING SITUATION
All the Electric Utility substations contain vacuum style circuit breakers. These breakers use a vacuum as
a medium to interrupt the ARC when the circuit breakers open under load. In the absence of a vacuum,
were a breaker to open the results could be catastrophic, resulting in a breaker failure. Breakers with
vacuum bottles are tested by impressing a DC voltage across the vacuum bottle and measuring the
leakage current. This is the only way to test the integrity of the vacuum system. The tester that is now in
use is approximately 35 years old and has gone through several repair and modification cycles. The unit is
becoming unstable and tends to drift when it is set to a particular voltage. This makes it difficult to test the
breakers to manufactures specifications.
2003- 2004- 005 Project Total
Study
Design
Acquisition $12,000.
Construction
WIM 'Pa,
Total $12,000. $12,000.
Recommended Funding Sources
capital outlay Fund
Continue to use the old HiPot tester and be concerned that we are not following manufactures guidelines.
Not recommended.
AI I 14113
Upon approval, advertise for bid and purchase a 80Kv Portable DC Insulation Test set in 2003-2004 Fiscal
Year.
Purchase a Digital Micro -Ohmmeter
PROJECT OBJECTIVES
To replace aging, existing Digital Micro -Ohmmeter used in substation maintenance.
EXISTING SITUATION
The Electric Utility substations have approximately 80 high voltage circuit breakers. The circuit breakers
have moving contacts, which open and close to make and break the circuits. When circuit breakers open
they interrupt a high current which erodes the contact surfaces.. These operations can cause the contacts
to wear and overtime fail. The way to check the contacts is with a low resistance Ohmmeter. The tester
now in use is a 10 amp model, The required method is now to test all contacts and substation busbars at
100 amps. The existing tester is not able to test the contacts to I.E.E.E. and N.E.T.A. and Manufacture
specifications.
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
2003-2004 2004-2005 Project Total
$12,000. $12,000.
$12,000. $12,000.
Continue to use the old 10 amp Digital Micro -Ohmmeter and rely on readings that are not accurate. Not
recommended.
FINANCE 2003-2005
IMPLEMENTATION
Upon approval, advertise for bid and purchase a 100 amp Digital Micro -Ohmmeter in 2004-2005 Fiscal
Year.
45
ACTIVITY: Electric Utility, Construction and Maintenance
REQUEST TITLE; Substation Construction-
. .
onstruction
.. r
This project provides for various construction pro1ects within the four substations to provide normal and emergency
capacity to serve the electric load and improve operating flexibility. Funding for design of the West Side Substation is
also included. This work will be done by Department personnel as part of normal operations of the Capital
Maintenance expenditure program as well as by outside contractors.
PROJECT OBJECTIVES
Specific projects, as shown below, have been identified for construction during this fiscal period.
Fiscal year 2003-04
Kiilelea Substation
Reconstruct substation with open 12 kV bus configuration. Project to include new 60 kV
bus structure, two power transformers, 12 kV open bus, control building with associated
protective relays and telemetering and masonry perimeter fencing. (Additional funding
requested this fiscal period, estimated total cost of project $4,435,000). $1,000,000
McLane and HennincLSubstations 279,000
Replace four 60 kV oil power circuit breakers. 110,000
Replace two remote terminal units. 100,000
Install reclosing relays (re -budget). 16,000
Install phone line isolators
Total: $1,505,000
Fiscal year 2004-05
McLane Substation
$172,000
Replace five 12 kV oil circuit breakers.
Industrial Substation
Install three 60 kV power circuit breakers, structural steel and bus extensions, steel tower
and associated relays, switches and disconnects.
542,000
New West Side Substation
400,000
Stud and design of substation
Construction of this station is expected during 2005-07 fiscal period at an
estimated cost of $4,200,000.
--------------------
Total:
$1,114,000
Business Unit Title and Number 2003.04
2004-05
Substation Construction (Business Unit ## 161657). $1,505,000
$1,114,000
Total: $1,505,000
$1,114,000
The Killelea Substation replacement project was initiated in the 1999-2001 fiscal period with funding appropriated for
study and design during the1999-2000"fiscal year and funding for construction including rebuilding and modification
of the existing power transformers included in the 2001-03 fiscal period. The latest study results have indicated that a
complete replacement of all components, including the power transformers, is the most economical option. It has also
been determined that an open 12 kV bus structure is the preferred option. To accommodate this configuration
additional property is required. Acquisition of adjacent property was authorized by the City Council during 2002 and is
currently being finalized. Based on the results of the study the estimated overall project costs are $4,435,000. This
budget request ($1,000,000) coupled with earlier appropriations will fund the overall project.
McLane and Henning Substations. These substations contain nine, total, oil insulated power circuit breakers
ranging in age from 24 —34 years and contain as much as 1,000 gallons of oil per unit. Requirements for handling oil
in the event of a spill are getting increasingly more stringent resulting in significant increased cost during both
maintenance and accidental spills. Based on the age of the equipment, difficulty in obtaining part (manufacturer no
longer in business) and the potential liability to the City from this type of equipment it is recommended that the oil
circuit breakers be replaced with gas insulated equipment.
The remote terminal units (RTU) at both stations are late 1970 models and have gone through several upgrades. The
BTUs are a vital link in the City SCADA system to monitor and control the substations. At this time the RTUs are
obsolete and have reach the maximum capacity to handle and process data. The manufacturer no longer supports
this vintage equipment with parts or technical support, therefore, it is recommended that the units be replaced.
At the time these stations were designed the City did not operate with automatic reclosing of circuit breakers and
therefore did not have reclosing relays incorporated into the design of the stations. In order to improve the service
restoration time i.e. reduce the length of some outages it is recommended that reclosing relays be retrofitted into each
station.
The SCADA system communicates via telephone lines leased from SBC (PacBeil). SBC are requiring isolation on all
such lines to avoid excessive voltage being impressed on their lines terminating in substations. This budget request
includes funding for phone line isolation at each station. Note: such isolation already exists at Industrial Substation
and is incorporated into the design of the new Killelea Substation.
Industrial Substation. Install three 60 kV power circuit breakers with associated relays, switches and disconnects
including extending the existing 60 kV bus structure. Two of these breakers will provide the terminal for the new 60
kV feeder to the west side of town. One will be installed in the existing 60 kV bus on the feeder supplying Killelea
Substation. This feeder was designed with only one breaker based on the projection that Killelea Substation would be
significantly reduced in size in the future. Due to industrial growth on the east side of town Killelea Substation will
remain as a very necessary and vital component of the City's electric system..
New West Side Substation. Funding has been included in this fiscal period for the study and design phase of the
new west side substation. Construction in expected during the 2005-07 fiscal period.
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Design
Acquisition
Construction
Total
$400,000
Recommended Funding Source
Electric Utility Fund $1505,000 $1,114;000 $4,750,000 $500,000 $7,869,000
Total $1,505,000 $1,114,000 $4,750,000 $500,000 $7,869,000
ALTERNATIVES
Do nothing (not recommended)
IMPLEMENTATION
Upon approval, the projects will be scheduled, designed and constructed.
am
Replace metering circuit analyzer.
Replace a 1982 vintage field metering circuit analyzer.
Account Title and Number
Metering Circuit Analyzer (Business Unit # (to be determined))
_ $11,500.00
Total $11,500.00
The Metering Division tests revenue metering installations periodically based on the various customer types. The
existing field circuit analyzer, used for this testing, does not test the entire metering installation, depends on the eye -
hand coordination of the operator performing the test and requires a significant amount of set up time in the field. In
addition test data are processed using a hand calculator and manually recorded in the meter database.
The proposed replacement field tester will test the entire metering installation, is very user friendly and requires no
interaction with the operator for the test. Test data are processed internally and will be downloaded directly into the
database, thereby eliminating introduction of errors.
Study
Design
Acquisition
Construction
Total
$11,500
$11,500
$11,500 $11,500
Recommended Funding Source $11,500
Electric Utility Fund $11,500
Total
$11,500
$11,500
Do nothing. This alternative is not recommended. The Department would continue testing with existing equipment
and not gain the benefits in accuracy, complete testing and data management as well as efficiency and productivity of
staff available with recommended test equipment, It should be noted that this test equipment is primarily used on the
sophisticated metering installations having meter multipliers and therefore; a small error either in the metering
equipment or from the human interaction could have significant financial impact on the customer.
t' " 0"
Upon approval the acquisition will be initiated.
a
� y is � Y, � �; ".
Public r
ProjectProject Description
Add approximately 450 square feet of men's and women's restrooms and locker rooms.
Objectives
1 . Adequately meet the needs of the increased employee population at the Municipal Service Center.
Existing Situation
The Municipal Service Center was built in 1972 and served 34 total employees. The existing facility's main
office has one women's toilet, two men's toilets, and 47 lookers in an area designed for 33. There is no more
room for additional lockers. This building currently serves 5 worsen, not counting the Transit employees that
use the facility when they are at the Shop, and approximately 80 men. This facility has been inadequate for a
number of years and currently does not meet any ADA requirements. With the addition of this restroom/locker
room combination, this facility will provide adequate service for all employees and 'meet the needs of ADA
requirements for access. We are currently meeting the needs of the employees by leasing a temporary mobile
modular restroom unit. Due to the lack of action since the initial request for the 2002-03 budget, estimated
construction costs have increase from $132,475 to $150,000.
Schedule and Project Casts Pmild
Prior
BndgeLs.. 2002-03 2003.04 2004A5 Total
Phasing
Design
Additional professional Services
Construction
low
Reconnnended Funding Sources
Street Fund INT-
Water
MFWater Fund IMF
Wastewater Fund IMF
Toud
Completed $ 4,965
Pending $ 15,000
$ 4,965 $ 150,000
1. Continue to rent mobile modular units to serve the needs of the employees.
$150,000
Projecton 16 ire ng u...:
ZDQg annuallv,,, on lease cost being charged
AP ii •
toastewat6r andStreets accounts.
implementation
6U
Descriptionproject
MEMO=i R -
1, Reconstruct the equipment yard and provide an adequate structural section for the heavier
equipmentp
timprove on-site drainage r longer pavement
3. install sand/oil traps for NPDES Phase 11 storm water regulations.
,1. Restore asphalt damaged in the Process Of installing the CNG fueling station.
Provide a smooth parking area adjacent to Kofu Park and the new skate park.
Existing Situation
Phasing
Study
Design
Acquisition
Construction — Pavement
(2) Sand/Oil
r�.
Total $ 5,000 $259,000 $ 264,000
Recommended Funding Sources
Street fund $5,000
$
92,680
$ 97,680
Electric Utility
$
68,640
$ 68,640
Water fund
$
21,840
$ 21,840
Wastewater fund
%
76 840
$ 75 840
Total $5,000
$
259;000
$264,000
Alternatives
Project Effect on Operating Budget
1. Eliminate costly maintenance expenses for this aging pavement.
2. Reduce exposure to storm water related fines and lawsuits.
an
This request is to fund the purchase of new office furniture for offices within the Municipal Service Center
(MSC) Mobile Modular Unit.
The primary objective is to provide new, stable, uniform and ergonomically correct office furniture for the
offices within the MSC Mobile Modular unit. New office furniture may also alleviate the safety risks
associated with ergonomically incorrect furniture.
Existing Situation:
The MSG is currently leasing a Mobile Modular office unit and a restroom unit to meet the needs of current
employees. The MSC is overcrowded and is in need of additional office space for WatertWastewater`and
Street supervisory staff. Along with the limitations of office space, office furniture is also limited. Employees
occupying the additional office space are currently using old "hand -me down" furniture. When either a chair
or desk breaks or is no longer reusable, staff has to search through storage for replacement furniture. Most of
the office furniture is outdated and not up to ergonomically correct standards. In addition, the office furniture
currently used is not uniform with the rest of the office furniture in the MSC building and does not provide for
efficient storage.
ALTERNATIVES
Sehedute aad Pro ect Costs
Prior Project
Budgets 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital outlay Fund
$21,000 $21,000
$21,000 $21,000
$21,000 $21,000
a1 '
This project consists of renovation and expansion of the Municipal Service Center (MSC) Fleet Services Shop. The
project includes remodeling of the existing space and evaluation of an expansion into the Animal Services Shelter. At
a minimum, the shop expansion needs to include additional work bays adequate to accommodate newer, larger
equipment, as well as the expanding Transit fleet.
Project Objectives:
The objective of this project is to:
• Provide adequate and safe working environment for Fleet Services staff;
• Provide for growth;
• Be complementary to the Municipal Service Center and its support functions;
• Accommodate changing fuel technologies.
Existing Situations
The existing shop facility at the MSC was constructed in 1971 The shop has undergone numerous low -budget fixes
to maintain its functionality, There are significant deficiencies in the mechanical and electrical systems, work space,
storage, parking for vehicles while being serviced and changing requirements for alternative fuel vehicles and
equipment. Due to the delay in other departments vacating the MSC, and the expanding shop requirements and
demand for service, it is now necessary to evaluate the shop as a separate component of this expansion. The Fleet
Services shop is past capacity and cannot wait for the complete expansion of the MSC. Fleet Services at the MSC
are restricted requiring innovative staffmg strategies and the movement of the Fleet Services Supervisor and
Administrative Clerk out of the shop area into an adjoining temporary trailer, further constricting the already limited
parking and difficult traffic flow at the MSC. Large pieces of equipment, which cannot fit within the confines of the
existing building, must now be serviced and/or repaired using portable lifts in the yard itself. The location of a
welding shop within the fleet services shop is not efficient and severely restricts the needed size of a functional
welding shop.
A master plan study was done in 1997 for the Municipal Service Center. Included in that was a number of
alternatives that affected the Fleet Services shop expansion. With the expansion of our Compressed Natural Gas
fleet, Transit and Fleet and Facilities have purchased explosion proof lights, fans and a methane detection system.
Additional requirements, from the Fire Department and State Code, include replacing existing suspended radiant
heating and automatic opening doors and alarms which are interconnected into the methane detectors.
Schedule and 1'ro'eet Costs:
Pnor Project
Budgetss 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study N/A
Design
Acquisition N/A
Construction
Total
Funding
Impact Fees
Entaptise Funds
Transit
EUD
Water
Wastewater
Project Effect on Operating Budget:
$275,000
$1,950,000
$,1950,000
$55,000 $ 659,000
$ 275,000
$1,950,000
$2,225,000
$ 714,000
Staff time during study and design phases. Some increase in utility costs due to additional square footage, somewhat
offset by use of more efficient HVAC and lighting system (not estimated).
Project Description
This project consists of street capital maintenance projects to existing City streets not included in the operating budget. While
these projects vary widely in scope, the work primarily includes street widening projects, street overlay projects and
reconstruction projects that may include median and landscaping componems,
Project Objectives
The objective of the Project is to maintain and/or enhance the level of service of the City's vehicular traffic corridors.
Existing Situation
The "Project" reflected below consists of streets that are in need of maintenance or reconstruction. Now that recent, major
street projects such as Lower Sacramento Road and Stockton Street are complete, the Department plans to focus additional
effort toward street maintenance work. The $50,000 per year budget request for the sidewalk repair installations is included in
the streets operating budget.
Project Work Completed
For projects scheduled in 03-04, the pre -design work has been completed and the final design work is in progress. Budget
estimates have been prepared for Projects listed below that are scheduled beyond 03-04. An agreement with the Railroads has
been executed allowing the Central City Railroad Safety Improvement Project to proceed.
Schedule and Project Costs
$2,219,000
$5,475,000
$4,594,000
$4,785,000
$17,073,000
NOT
PYO,jtX;t
Budgets
2003-04
2004-05 2005-06
2006-07
Total
Kealeman Lane Median Safety Project
Central City Railroad Safety Improvement Project
$ 314,000
$1,000,000
$3,600,000 $2,944,000
$2,500,000
$
$10,044,000
314,000
Lodi Avenue Overlay (Ham Ln. > UPRR)
$ 430,000
MKMaintenance
$ 260,000
$
430,000
Stockton Soeet Reconstruct (KealeranLn- >Harney Ln.)
$2,654,000
$1,100,000
$ 56,000
$1,100,000
$ 14,000
Pine Swed Overlay (Ham Ln. > Church St,)
$ 98,000
$ 200,000
$ 36,000
S
$
200,000
550,000
Turner Road Reconstruction (LSR>Loma)
$ 144,000
$ 550,000
$ 100,000
$ 175,000
$
100,000
Lower Sacramento Rd. Reconstruct (Turner Rd > UPRR)
$ 775,000
STIP
$ 445,000
$
495;000
Lodi Avenue Overlay (LSR�,Ham Lu.).
$ 741,000
RTTP
A8438
$ 340,000
$
340,000
Sacramento Street (Tokay St. > Lodi Ave.)
m
$ 170,000
IMF
$ 450,000
$
450,000
Hutchins Street Reconstruct(Lodi Ave. >Pace St.)
$ 1,025,000
Unfunded
Liv -000
$ 250 000
$ 750 000
Willow, Peach and Cochran.Rd. Improvements •
$
$ 50,000
$ 125,000
$ 50,000 $ 50,000
$ 50,000
$
200,000
New Sidewalk Installations
$17,073,000
$ $ -S
$
Misc. Streets & Sidewalk Improvements
$ -
$ $
'
Mise. Curb & Gutter Improvements
Handicap Rnrnp Retrofit (CDBO)
$ -
$ 175,000
$ $ _
$ 200,000 $ 200,000
$ 200,000
$
775,000
vine Street Overlay (Hem> Hutchins) •
Homey Lane Maintenance *(Partial funding 04/05)
$ 115,000
$ 135,000
$ 200,000 $ -
$ 635,000
$
$
115,000
970,000
Miscellaneous Overlays
$ -
$ • $ 750,000
$ 115,000
$
865,000
Proieot Effect on Oneratine Budeet Tenmorary reduced operational costs for the rehabilitated streets
W3
$2,219,000
$5,475,000
$4,594,000
$4,785,000
$17,073,000
Total
Recommended Funding. Sources
$ 272,000
$ 272,000
HES
MKOrant.
$ 750,000
$3,30000
$2,644,000
$2,500,000
$9,194,000
MKMaintenance
$ 260,000
$ 259,000
$ 850,000
$1,285,000
$2,654,000
TDA
$ 56,000
$ 14,000
$ 14,000
$ 14,000
$ 98,000
TDA (Bike and Ped)
$ 36,000
$ 36,000
$ 36,000
$ 36,000
$ 144,000
CDBG
$ 175,000
$ 200,000
$ 200,000
$ 200,000
$ 775,000
STIP
_
$ 741,000
$ 741,000
RTTP
A8438
$ 170,000
$ 170,000
IMF
$ 250,000
S 675,000
$ 100,000
$ -
$ 1,025,000
Unfunded
Liv -000
$ 250 000
$ 750 000
$ 750 000
$ 2,500,000
TOTAL
$2,219,000
$5,475,000
$4,594,000
$4,785,000
$17,073,000
Proieot Effect on Oneratine Budeet Tenmorary reduced operational costs for the rehabilitated streets
W3
ACTIMY: Transportation
RE VEST TITLE: Traffic S' nal and Street Li litha,lawrovenwrits
Project Description
These projects include design and/or construction of new traffic signals, street lighting fixtures, modifications to
existing traffic signals, replacement of existing signal cabinet/controller equipment, and other miscellaneous
improvements as described below:
• New Traffic Signals and Street fighting .Installations: Lodi Avenue/Mills Avenue is funded by a grant with a
twenty percent local match; Cherokee Lane/Tokay Street is impact fee/developer funded; Ham Lane/f Sarney Lane
is impact fee/Transportation Development Act (TDA) funded; Lower Sacramento Road/Century Blvd is part of
the Lower Sacramento Road widening project; Lockeford Street/Sacramento Street is Transit (Lodi Station
Parking mitigation) funded, and future signal installations. Future signal installations are determined by the City
Council based on the approved Signal Priority Study (SPS) list and City Council direction.
• Signal Modifications to Existing Traffic Signals — The modifications to the existing traffic signals are determined
by the annual review and evaluation of the collision diagrams for the intersections in the Intersection Study List
(ISL). Specific improvements and locations are as follows: Lodi Avenue/Cbmch Street (install left turn phases
(arrows) in the eb/wb directions), Cherokee Lane/Lockeford Street (install left turn phases in the nb/sb directions),
Church Street/Lockeford Street [convert fixed -time (no vehicle and pedestrian detection) operation to a fully -
actuated operation], Lower Sacramento Road/Trimer Road East (install a split phase operation and sin dual left
turn lanes) and future intersections per ISL.
• Existing Cabinet/Controller Equipment — Replacement of cabinet and controller equipment is requested at
signalized intersections that are over twenty years old. The locations are Central Avenue/Lodi Avenue, Cherokee
Lane/Lodi Avenue, Church Street/Lockeford Street, Elm Street/flam Lane, Ham Lane/Tokay Street, Ham
Lane/Turner Road, Ham Lane(Vine Street, and Lodi Avenue/Sacramento Street.
• Miscellaneous Improvements include pedestrian and other upgrades to the existing signal systems as follows: 1)
Turner Road and Loma Drive (install a lighted crosswalk with warning devices), 2) Lodi Avenue (install an
interconnected system), and 3) Kettleman Lane/Tienda Drive, and Kettleman Lane/Crescent Avenue (install
audible traffic signal equipment).
Project Objectives
1. To improve traffic flow, delay and safety conditions on the street system.
2. To install new traffic signals per the 2000 SPS List and as directed by City Council.
3. To reduce or eliminate collisions by implementing improvements at the existing traffic signals.
A. To install pedestrian nnprovements near Lodi Lake.
5. To provide visually impaired pedestrians with audible traffic pedestrian signals.
6. To improve traffic flow by coordinating the traffic signals on Lodi Avenue; between Lower Sacramento Road
and Cherokee Lane.
Existing Situation
• Staff maintains a list of proposed signal locations. The intersections meet Caltrans minimum traffic signal
guidelines and are ranked based on a priority system previously approved by City Council. Staff adds traffic
signals based on this list, and per City Council direction.
• Staff annually updates the Intersection Study List, a ranking of existing traffic signals by accident rate. Two of the
intersections, Church/Lodi, and Cherokee/Lockeford are ranked high on this list: The other two intersections are
low on the ISL, however, motorists experience poor operating conditions: At Lower Sacramento Road/Turner
Road, there is heavy traffic in the southbound direction and only one short left turn pocket. At Church
StrectiLockeford Stream this is the last fixed time signal and has no pedestrian push buttons or vehicle actuation.
Motorists and pedestrians are delayed waiting for the traffic signal to run the set timing plan even when
pedestrians or vehicles are not present.
• At eight intersections, the signal system equipment is over twenty years old and, parts and support services are
no longer available. Timely replacement of the equipment avoids long term disruption in the case of equipment
failure.
City Council has requested pedestrian improvements on Turner Road at Loma Drive. Currently, there are
flashing beacons and pedestrian signs with a ladder design crosswalk on Turner Road adjacent to Lodi Lake.
On Lodi Avenue, between Lower Sacramento Road and Cherokee Lane, traffic is congested and motorists
experience delays since the traffic signals are not operating in coordinated system.
Staff received a request from the Community Blind Center for audible signals at intersections. At Kettleman
Lane/Tienda Drive, and Kettleman Lane/Crescent Avenue intersections, the intersection are not equipped with
audible signals for the visually impaired pedestrian. Since both these intersections are on State Highway 12,
Caltrans has offered to install the equipment if the City pays for it.
Project Work Completed
At Lodi Avenue/Mills Avenues, signal design plans and specifications are underway and will be ready for
construction in 2003/04. At Lockeford Street/Sacramento Street, signal design plans and specifications are
complete, however, the project is not funded. Staff and the developer are currently reviewing signal consultants for
the design of the Cherokee Lane/Tokay Street signal. At Lower Sacramento Road/Century Boulevard, the signal
plans are near completion. The Lodi Avenue interconnected system plans are underway and will be ready for
construction in 2003/04. For Turner Road and Lorna Drive, a traffic consultant was retained to determine the
feasibility of a traffic signal and review indicated a lighted crosswalk and warning devices are preferred.
Schedule and Pro°ect Costs
Prior Project
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Lodi Ave./Mills Ave.
with interconnect system from Mills to UPRR
$310,000
with interconnect systemfrom UPRR to Cherokee
$00,000
Cherokee Ln./Tokay St.
$200,000
Harney LnAlarn lin.
$200,000
Lower Sacrantente RdJCentury Blvd.
See Major St
Expansion Projects
Lockeford St./Sacramemo St..
$200,000
Future Signal (Location undetermined)
$200,000*
Signal Modifications
Lodi Ave/Church St.
S64,000
Cherokee Ln/Lockeford St
$17,000
Climb St/LockefordSt
$45,000
Lower Sacramento Rd/I'umer Rd
$11,000
Signal Cabinet/Controilor Equipment Replacement
Ham Lntrun r Ln
$21,000
Lodi Ave/Sacramento St
$21.000
$75,000
$21,000
Other Locations
$54,000*
Miscellaneous
Turner Rd/Lem Pedestrian improvement
$30,000
Audible Signal Equipment
$2,200
$2,200
TOTAL
$627,200
5440,2410
$33x,000
$355000
$1,553AN
Recommended Funding Sources
HES
FTA
$200,000
$2001000
MK Maintenance
TDA
$109,200
$140,200
$131,000
$157,000
$537,400
TDAPed/Bike
$30,OW
$248,000
$62,000
$30'000
$310,000
CMAQ
STIP.
IMF
$40,000
$225,000
$265,000
Others (Developer)
$75,000
$136,000
$75,000
$239,000
Unfunded*
TOTAL
$427,200
$440;200
$331 ON
$355,000
$1,553A00
Project Effect on Operating Budget
Increased maintenance cost for new signals,
Pa oject Description:
These projects are major street widenings and extensions primarily associated with adding capacity for traffic
growth. They are:
• Lower Sacramento Road (Kettleman Lane to Kristen Court) - This is a joint project of the City and County with
a majority of the funding from the State Transportation improvement Program (STIP), Measure K, and City
regional IMF funds. A four lane facility with center landscaped median has been designed. A traffic signal is
included at the intersection with Century Blvd.
• Century Boulevard (Sage Way to Lower Sacramento Road) — Construction of one-half of the street is scheduled
to occur in conjunction with the Lower Sacramento Road widening project or the DeBenedetti Park project.
• Kettleman Lane Gap Closure (Tienda Drive to Cherokee) - Kettleman Lane between Ham and Tienda will be
widened from 3 to 4 lanes. Landscaped divider medians and turn pockets will be added between Lower
Sacramento Road and Cherokee Lane.
• Miscellaneous Street Widening — Concurrent with development projects within the City, a number of street
widenings are implemented. The Impact Mitigation Fee Program provides funding for these projects. Harney
Lane and Sargent Road (Lodi Avenue)are probable widening projects in this category. Widening of the
Woodbridge Irrigation District canal crossing on Harney is included.
An objective of these projects is to continue to provide a level of service on our streets facilities in conformance to
General Plan policy. An important objective is to synchronize the addition of capacity on the system with the
presentation of demand.
Existing Situation
Lower Sacramento Road is in need of significant maintenance and widening. The project is included in the Lower
Sacramento Road Special Purpose Plan and is a priority for the City and County. A requirement to extend Century
Blvd. to Lower Sacramento Road results from significant residential development in the area. in addition, the
extension will provide street frontage improvements along new DeBenedetti Park. Kettleman Lane is currently three
lanes between Ham Lane and Tienda Drive. Traffic volumes on Kettleman Lane are to the level that additional left
turn controls are a required safety improvement. These types of controls have already been installed over about half
of the roadway within the City limits.
i0=1
Construction documents for Lower Sacramento Road, Kettleman Gap Closure and Century Blvd. extension project
will be completed by the beginning of the fiscal year. Environmental clearances will have been issued by that time.
Requests to bid the projects will depend upon the State issuance of construction authorization.
Lower Sacramento Road
Century Blvd, Extension
Kettleman Lane Gap Closure
Lockeford Street Widening (UPRR>Cherokw)
Miscellaneous Widening
TOTAL
Recommended Funding Sources
State Transportation Improvement Program
Measure K Grant
Transportation Enhancement Act.(TFA)
Transportation Development Act (TDA)
Impact Mitigation Fees (Savers R4mad)
impact Mitigation Fees (Storm Drain & Paries)
Electric Utility
TOTAL
Project Effect on Operating Budget
$3,727,000 $3,727,000
$228,000 $ 228,000
$2,920,500 $2,920;500
$645,000 $1,000,000 $1,645,000
$ 335.000 $ 100,000 $100000 A-535 000
$3,255,500 $3,827,000 $973,000 $1,000,000 $9,055,500
$2,629,000
$2,856,000
$5,485,000
$ 600,000
$ 600,000
$ 163,000
$ 163,000
$ 48,000
$ 48,000
$ 415,500
$ 245,000 $745,000
$1,000,000 $2,633,500
$ 100,000 $228,000
$ 328,000
$r 26900
$ 26.000
$3,255,500 $3,827,000 $328,000 $1,000,000 $9,055,500
Increased utility costs associated with street lighting. Increased landscape and roadway maintenance costs.
NI
This project consists of repair and enhancements of Downtown streets adjacent to the renovated section of
School Street. The work includes street, sidewalk, and curb and gutter repairs, as appropriate; Installation of street
lighting using the same green poles and globes as used on School Street; installation of trees with an irrigation
system; and, placement of the same type benches and trash receptacles as used on School Street.
Project Objectives
The objectives of this project is to:
• Rehabilitate the aging streets in the Downtown;
• Provide pedestrian amenities as identified in the Downtown Revitalization Program;
• Continue the incentive for Downtown property owners to renovate their buildings;
Existing Situation
The existing Downtown streets and sidewalks consist of a mixture of design types and ages. While the Downtown
Revitalization catalyst project on School Street included some work on the adjacentblocks of Pine and Oak
streets, there is a need for sidewalk improvements on these blocks, and other adjacent streets were untouched by
the project. In the normal course of street maintenance, these streets would receive various pavement and
drainage improvements; however, these would not normally be done in a manner that would provide the
enhancements called for in the Downtown' Revitalization Program. This project, if approved, would set the
standard at this higher level.
Project Work Completed
Based on the Downtown Revitalization Program, budget estimates, including the items in the project description,
have been prepared by City staff. This is an ongoing capital improvement program that is entering the third year
of implementation. The transfer of street lighting to the Electric Utility Fund will provide funding for the streetlight
portion of the program. The program would be implemented at blocks adjacent to major public or private projects
in the downtown area, as has been the case with the theatre project. The next years of the program Include
improvements to Pine Street, Walnut Street, Oak Street and Sacramento Street.
Schedule and Project Costs
�' TPrior Project
Project Effect on
reduction in annual
QA
Pine St. (School to Sacramento) North Side
$ 35,000
$ 35,000
Pine St. (School to Sacramento) South Side"
$ 58,000
$ 58,000
Walnut St. (School to Sacramento)
$162,400
$162,400
Walnut St. (Church to School)
$182,000
$182,000
Oak St. (School to Sacramento)
$ 58,240
$ 58,240
Pine St. (Church to School)
$ 35,280
$ 35;280
Sacrainendi St (Oak to Walnut)
$235,200
$235,200
Oak St. (Church to School)
$ 44,800
$ 44,800
Locust St.(School to Sacramento)
$159,800
$1$9,800
Locust St. to School)
$124„320
$124,320
TOTAL
$35,000
$58,000
$162,400
$839,640
$1,095,040
Recommended Funding Sources
Measure K Maintenance
$35,000
$ 0
$ 0
$ 73,320
$108;320
CDHG(Tr3D)
$ 0
$ 0
$37,520
$164,646
$202,160
Electric Utility (Street Lighting)
$ 0
$ 0
$ 87,360
$414,640
$502;000
Unfunded ('')
$ 0
$ 58,000
$ 37,520
$187,040
$282,560
TOTAL
$ 35,000
$ 58,000
$162,400
$839,640
$1,095,040
Project Effect on
reduction in annual
QA
Project Description
This is a multi-year program to finance capital maintenat
City's investment in these assets, to ensure grounds and fa
State and Federal agencies. The projects which maybe fir
completed based on the availability of funds and priority.
• Small projects for various parks
a Floor Lift for Mechanic's Shop
Irrigation Booster Pump for Katzakian Park
New Armory Park Parking Lot and Storage
Area
• Blakely Park Pool Heater
• Upgrade Recreation Software
• Closed Circuit Monitoring System
Project Objectives
=arks and recreation grounds and facilities at a level sufficient to protect the
are maintained in a safe and useable condition and at standards set bythe City,
or equipment purchased include but are not limited to the following and will be
• Chapman Field Renovation
• Softball Complex Renovation
• Sotlball Complex Parking Lot Overlay
• Roofrepairs at Legion Park, Zupo Field, and
Softball Complex
• Upgrade Department phone system
• Creation of Private Offices for Staff
• Update Parks and Recreation Master Plan
The objective of the capital park maintenance program is to ensure that a reasonable level of investment is made in maintaining safe and usable
park facilities which comply with City, State and Federal' policies for public recreation facilities.
Existing Situation.
The Parks and Recr
priorities are to be determined
is
the funding level Ibr this project is 1
irks and Recreation Department in
ball fields, playgrou
the Parks and Recreation Commission.
Scliedule and Pro'ectCosts Project
Prior
Construction
Total
Recommended Funding Sources
Capital outlay Fund
Enterprise Funds
Alternatives
$300,000 $360;000 $300,000 $300 000
$1,200,000
$300,000 $300,000 $300,000 $300,000
Defer maintenance or reduce the size and scope of the City's park maintenance program.
Project Effect on Operating Budget
None.
e. The
Project Description
Purchase (1) compact pickup truck.
Project Objectives
To provide safe and reliable transportation for the Parks and Recreation Coordinator.
Existing Situation.
Currently the parks Coordinator is using a donated 1993 Ford Crown Victoria with 134,705 miles. This vehicle is constantly in for repairs.
Staff feels that a compact pickup would best fill the need by allowing the Parks Program Coordinator to transport equipment and supplies
thereby freeing maintenance staff of this activity.
Project Work Completed
This will be an addition to the fleet.
Schedule and Project Costs
Study
Design
Acquisition
Construction $20,000 $20,000
Tota! $20,000 $20,000
Recommended Funding Sources
Capital Outlay Fund $20,000 $20,000
Enterprise Funds
Alternatives
1. Continue to use the current high mileage vehicle.
2. Use personal vehicle.
Project Effect on Operating Budget
None
W
TITLE: Replace Copier Machine
Project Description
Replace Sharp SF2022 Copier Machine in the Parks Division.
Project Objectives
To provide staff with a reliable copier that produces good quality copies.
Existing Situation
The existing copier was purchased in August 1995 and has over 300,000 copies on it. Staff has had difficulty in obtaining a maintenance
agreement due to its age, The Parks Department copier is also a back up for when Recreation Department's copier breaks down. Many ofthe
functions on the machine are no longer reliable (sorting, duplexing and copying paper larger than 8'/x X 11 ) and it jams frequently, causing loss
of staff time.
Project Work Completed
None.
Schedule and Project Costs
$12,000
Total
Recommended Funding Sources
Equipment Replacement Fund $12,000
Enterprise Funds
Alternatives
Continue using existing copier
Project Effect on operating Budget
a
Project Description
Purchase (1) Turf Tractor
Project Objectives
To provide Parks Department with equipment to renovate, aerate and maintain smaller more sensitive areas without damaging turf; trees or
irrigation systems. To save on labor and material cost as well as providing more esthetically pleasing facilities.
Existing Situation.
Our current tractor is too large, and heavy as well as having too high a profile to be utilized in certain areas.
Project Work Completed
We have prices on several tractors.
Schedule and Project Costs
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternatives
Total
$18,000 $18,000
$18,000 $18,000
$18,000
1. Continue to perform work with existing inventory of equipment.
2. Rent turf tractor as needed and incur the cost.
Project Effect on Operating Budget
None
$18,000
i
Project Description
Construction of an aquatics facility.
Project Objectives
To provide the community with a much needed aquatic facility.
Existing Situation.
Currently, the city's recreational aquatic programming is held at the Enze/Field pool complex and school district pools. This complex consists
of two pools, one 25 meter and one recreational pool. Neither pool is adequate for swim league programs. Lodi relies heavily upon School
District pools to accommodate our aquatics needs. Additional facilities would eliminate the reliance upon the High School pools.
A site at the western end of Vine Street has been identified. Property ha snot been acquired or annexed into the city.
Project Work Completed
This project is currently in the design stage.
Schedule and Project Costs
Design $548,105
Acquisition $460,000
Construction $5,983;000
$6,991;105
Total
Recommended Funding Sources: Suggested sources; actual to be determined at a later date
o Impact Mitigation Fees; Capital Outlay Fund; Grants; Certificates of Participation
Alternatives
Maintain status quo
Project Effect on Operating Budget
Upon development, the facility must be maintained by staff.
NOTE: A public art component is required for this project (2% of $5,983,000 totally $119,660), which as not been factored into this request.
26
Project Description
This project consists of the Indoor Sports and Recreation facility development and construction. The facility will provide a gymnasium (3
courts), bathrooms, offices, and meeting rooms for multiple community uses. The center is anticipated to be 39,000 square feet. The site
location has been identified near downtown, bordered by Locust, Main and Elm streets.
Project Objectives
The objective of this project is to:
A Provide for local and regional basketball, volleyball; indoor athletics, and sports events;
• Provide a center with multiple indoor recreation uses for all age needs;
• Contribute to on-going downtown revitalization and economic development efforts.
Existing Situation
Lodi relies heavily upon school district, county, and state military facilities to accommodate our indoor sports and activity needs. Additional
facilities would eliminate the reliance upon these agencies. This center would allow the City to accommodate multiple users who wish to
participate in a variety of programs. A lack of indoor facilities has impacted programs for several years.
Project Work Completed
A feasibility study was completed in 1997. Design work has been approved by Council and is progressing. Additional propertyacquisition and
site improvements are needed.
Schedule and Project Costs
Study
Design $521,755 $525,000
Acquisition & Site
Improvements $404,000
Construction $9,450,000
$10,400;755
Total
Recommended Funding Sources: Suggested sources; actual to be determined at a later date
Impact Mitigation Fees; Capital Outlay Fund; Grants, Certificates of Participation.
Alternatives
Maintain status quo.
Project Effect on Operating Budget
Upon development, the facility must be maintained bystaff.
NOTE: A public art component is required for this project (2% of totally $189,000), which has not been factored into this reRuest.
EM
t
This project consists of design and development of a sports complex (with lighted fields) and park within the "G -Basin" that provides drainage
for the area bounded on the north and east bythe WID Canal; HameyLane on the south and Lower Sacramento Road on the west. 'The property
is located at the southeast comer of Lower Sacramento Road and future Century Boulevard, consisting of 44 acres.
Project Objectives
The objective of this project is to:
• Provide additional sports fields and neighborhood park facilities;
• Provide for growth in accordance with the General Plan;
• Provide storm water storage in accordance with the City's Design Standards
Existing Situation.
Design work for the project has progressed over the past year. The design plan calls for three elements or steps to occur:
• Mass grading and excavation of the basin;
• Park development for the eastern half of the property
• Park development for the western half of the property
This project is one of the four highest (unranked) projects identified by the Parks & Recreation Commission as of early 2001. Lodi Unified
School District is planning an elementary school south of the site. Joint use potential will be investigated. Existing baseball and soccer fields
are heavily utilized with demand increasing.
Project Work Completed
Property acquisition to the planned dimensions has been accomplished (49 acres net). Portions of the basin have been excavated to provide
storm water storage. Drainage studies confirming the required storage volume have been completed.
Study
Design $626,500
Acquisition
Construction — Mass Grading $300,000
Construction — Phase I $7,525,000
Construction — Phase 111 $3,458,000
$11,909500
Total
Recommended Funding Sources: Suggested sources; actual to be determined at a later date
Impact Mitigation Fees; Capital Outlay Fund; Grants, Certificates of Participation.
Alternatives
Maintain status quo.
Project Effect on Operating Budget
Some increase due to field maintenance and lighting.
NOTE: A public art component is required for this project (2% of $11,283,000 totally $225,660), which has not been fncmred into this request
M
Project Description
Replace the existing wood modular structure with a new modular office that is constructed of higher quality materials.
Project Objectives
To provide Parks Division statfwith office space by replacing the existing structure that does not rest on a permanent foundation.
Existing Situation.
The existing structure leak, the floor is uneven which causes doors not to close properly. The structure has had major repair work done
regarding the exterior siding (14 feet of exterior was replaced about two years ago when one of the three air conditioning units fell off the
structure due to dry rot).
Project Work Completed
Design will be done in-house.
Schedule and Project Costs
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternatives
1. Continue to provide staffwork space in the existing structure.
2. Lease a new modular unit.
3. Evaluate other locations for passible Parks Division offices.
Project Effect on operating Budget
Reduced maintenance and savings to the City.
$500,000
$500,000
REQUEST TITLE: Restroom Replacement/Relocation at Vinewood Park
Project Description
Replace and relocate the existing metal structure with a new modular restroom that meets current building codes and Title 24 requirements.
Project Objectives
Replace and relocate the existing 20 plus year structure that is not handicap accessible; also relocate the new structure so the restroom can be
accessible by all park users.
Existing Situation.
The existing structure has been repaired over the past 10 plus years. Repairs have consisted of rusty panel replacement, roof repairs and
numerous coats of paint.
Project Work Completed
Design work will be done in-house.
Schedule and Project Costs
Prior Project
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Design
Acquisition
$130 004 $130,000
Construction m ibn nun
Total �a.sv,vvv
Recommended Funding Sources
Capital Outlay Fund $130,000
Enterprise Funds
Alternatives
Continue to repair and provide the current restroom facility. Funding sources may include grant funds.
Project Effect on Operating Budget
Reduced maintenance and savings to the City for City facilities.
M
$130,000
ACTIVITY: Parks and Recreation Administration
REQUEST TITLE: V inewood Park —Irrigation System Retrofit
Project Description
Replace the old and outdated sprinkler heads, booster pump, valves, quick couplers, wire and controller. The overall project would be phased
over two years.
Project Objectives
Replace the old and outdated equipment with new irrigation technology and reduce the maintenance cost at this facility. By phasing the project
in north and south sections, water can be applied more efficiently to the turf.
Existing Situation.
The existing irrigation system is inadequate and needs numerous hours of maintenance during the summer months.
Project Work Completed
Design will be done in-house.
Schedule and Project Costs
2003-04
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternatives
Total
$1
$140,000 $150,000 $290,000
Continue to maintain and provide high maintenance to the existing irrigation system.
Project Effect on Operating Budget
Reduced maintenance and savings to the City.
M
ACTIVITY: Parks and Recreation
REQUEST TITLE: Restroom Replacement at Beckman Park
Project Description
Replace the existing metal structure with a new modular restroom that meets current building codes and Title 24 requirements.
Project Objectives
Replace the existing 20 plus year structure that is not handicap accessible; also reconfigure the restroom so that the restroom doors are facing
Ham Lane,
Existing Situation.
The existing structure has been repaired over the past 10 plus years. Repairs have consisted ofrusted through panel replacement, roofrepairs
and numerous coats of paint.
Project Work Completed
Design work will be done in-house.
Schedule and Project Costs
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternatives
Project
2006-07
$120,000 $120,000
$120,000 $120,000
$120,000
Continue to repair and provide the current restroom facility. Funding sources may include grant funds.
Project Effect on Operating Budget
Reduced maintenance and savings to the City for City facilities.
N
$120,000
ACTIVITY: Parks and Recreation Administration
REQUEST TITLE: Lodi Lake Central Area Improvements
Project Description
This project was identified by City Council as a priority and includes improvements to Lodi Lake central area. A site plan of improvements has
been produced and approved. Improvements include new irrigation, added turf areas, removal and replacement of asphalt paving, building
ramps, walkways and landscaping. The project also includes construction of a new parking lot from west of entry to the beach house from
Turner Road to the Discovery Center.
Project Objectives
To improve the site.
Existing Situation.
The park is in need of improvements due to its age.
Project Work Completed
This is part ofthe ongoing improvements based upon the Park, Recreation and Open Space Plan, adopted in 1994. Staffwill design the project
in-house and in keeping with work already completed at the entry and beach areas of the park.
Schedule and Project Costs
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
2006-07
In-house
_ $1,250,000 $1,250,000
$1,250,000 $1,250,000
$1,250,000
Alternatives
Funding source undetermined but may include: grant fiords, capital outlay fund, or other sources.
Project Effect on Operating Budget
Upon development, facility must be maintained by staff.
$1,250,000
f
ACTIVITY: Library
RE iTEST TITLE: U rade rote rated l'tbra coin uter s stem
Project Description
Upgrade the current server for the library's automated circulation and catalog computer system and install PC's to replace
terminals used for the online catalog and circulation functions and install separate air conditioning unit in computer rack area.
Project Objectives
1) Increase computer capacity for future expansion of the library's automated systems
2) Provide the public with computer stations allowing access to a variety of information sources, including Internet access to
simultaneously search other library catalogs for materials.
3) Provide the opportunity for library users to access the library from their home, school or business via the Internet and conduct
library business
4) Remodel and install a separate cooling unit in the computer rack area to provide a climate controlled facility for the library's
servers
Existing Situation Currently the library's server is failing. The server holds the bibliographic and patron databases that
support the automated circulation and catalog system and the online card catalog. The manufacturer of the server suspended
support for the server in 1999 necessitating an upgrade. GEAC, the vendor for the library's automated system, suspended support
for the server in April 2002. In addition the software package provided by GEAC is not undergoing further developments or
upgrades. The current public catalog stations are dumb terminals capable of accessing only the library's database. Upgrading to
PCs with a graphical user interface (GUI) for Internet access will allow patrons to access Lodi's catalog as well as other resources
added in the fixture. Our library users are already familiar with accessing the catalogs of neighboring libraries in Stockton and
Sacramento via the Internet. They expect the same service from their local library. In September 2000 the server was moved to
the computer rack room with the LAN (Local Area Network) server and the Gates grant server. The room was originally designed
as an officelmaintenance closet for a custodial position. Modifying the room to provide a separate cooling system would benefit
the servers and their peripheral pieces of equipment, which generate considerable amounts of heat.
Project Work Completed
In spring 2002 Lodi Public Library in conjunction with Stockton -San Joaquin County Public Library issued a Request for
Proposal to share an integrated library system with Stockton and Amador County. Simultaneously the Lodi Public Library
issued an RPP for a stand alone system housed at Lodi Public Library and administered by Lodi Public Library. Following the
receipt of responses the library systems jointly viewed vendor demonstrations and interview vendor customers. The Lodi
Public Library administration determined that the most economical method for achieving the goal of a fully functional
integrated library system was to partner with Stockton -San Joaquin County Public Library.
Schedule and Project Costs
Prior Project
Budgets 2003-04 2004-05 2005-6 2006-7 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
City Capital Outlay Fund
Total
Alternatives
Project Effect on Operating Budget
4,000
200,000
z§ 000
239,000
H
$239,000
239,000
ACTIVITY: Community Center Facilities Services
REQUEST TITLE: Purchase of Pickup Truck
Project Description
Purchase one pickup truck in 2003/2004 as an additional vehicle for the Hutchins Street Square Maintenance staff to
share, and obtain equipment and accessories to Rally equip the truck for duty. This truck will be an addition to the
City fleet. Current vehicle is a donated lease vehicle from the Alternative Fuel Vehicle program.
Project Objectives
1. Ensure that the Hutchins Street Square Maintenance staff has the type of vehicle they need for daily support of
the facility.
Existing Situation
Currently, we have an donated, leased, electric Ford Ranger pick-up truck with limited range for staff to use. The
lease for this vehicle will be up in September of 2003. At which time the Square will not have a vehicle for day-to-
day operations.
Additionally, the current vehicle does not allow staff to pick up needed material or tow items for use at the Square
due to the fact that it is an electric vehicle with limited power and range. For large jabs, staff must borrow larger,
powerful vehicles from other departments to take care of daily needs, and special events. This creates a conflict for
other departments.
A new pickup truck equipped with utility box, sprayed in bed liner, rear window guard/rack, 2 -way radio, and
accessories will cost $29,000.
Schedule and Pro'ect Costs
Prior Project
Bud ets 2003/04 2004/05 Total
Phasing
Study
Design
Acquisition $29,000 $29,000
Construction
Total $29,000 $29,000
Recommended Funding Sources
Capital Equipment Fund
Total
Alternatives
Search for donor..
impose on other departments on a daily basis for use of their vehicles. Not advised.
2403-05 Financial Pian
ACTIVITY: Engineering
RE IUEST TITLE: Ili It Resolution Ge ra hlc Inforneation S stem Control Surve
This project provides the comer stone for future implementation of a Geographic information System. The
services to be provided by an outside survey firm will establish horizontal and vertical coordinates at
approximately 20 locations around the City. Generally, the locations will correspond to section corners. The
survey will tie some existing City control points to each other and the statewide coordinate system, The work will
be performed utilizing high-resolution global position satellite survey techniques.
The project would occur in two phases. The first phase would complete the surveys, calculations, and
adjustments. The second phase would construct the control monuments in the field and file a Record of Survey
showing the locations of the control monuments.
A primary objective of this project is to create a standardized set of control points that will be used to facilitate
development, engineering, and planning. In addition, it provides the basis for the development of a
comprehensive and accurate Geographic Information System. Existing data bases for infrastructure mapping, tree
inventories and subdivision maps would eventually be linked to the control network. Future mapping of Electric
Utility facilities would be also be linked to the new control points.
Existing Situation
Presently, the City uses a variety of control points that are randomly selected, partly based upon convenience and
location. In the downtown area and to the east, the control points are either nonexistent or not relationally
accurate with respect to vertical and horizontal coordinate values.
Staff has met and reviewed control networks established by other Cities in the region to determine the most cost
effective approach to this project.
Schedule and Prn'ect Costs
pfloi Project
Bud els 2003-04 2004-05 2005-06 2006-07 Total
Construction
$50,000
$50,000
Total
$ 50,000
$50,000
Recommended Funding Sources
$ tz,soo
Water Capital Outlay
$ 12,500
$12,500
wastewater Capital Outlay
$ 12,500
$12,500
Impact Mitigation Fees
$ 12,500
$12,500
Electric utility
$ 12,500
TOTAL $ 50,000 $50,000
Project Effect on Operating Budget: There would be additional operating costs associated with this project.
• � � Y
ACTIVITY: City Council
REQUEST TITLE: Five (5) Notebook Computers for Council's use in accessing the electronic Council
a ends(jacket
Project Description
Purchase of five (5) notebook computers for Council's use in accessing the electronic Council agenda/packet.
w/minimum of:
Intel Pentium III Processor at 800MHz-M
12.1" XGA display
CD-ROM, CD -RW, CD-RW/DVD Combination drive
internal Hard drives at 30 GB2
Modem and networking devices integrated directly on the motherboard for integrated wireless networking
128MB Shared SDRAM memory
Project Objectives
pursuant to Council's major goaWobjectives:
To ensure an efficient and productive City organization through:
• Enhanced access to information through technology
• improved customer service
Public Trust:
• Ensure open, accessible public meetings
An electronic Council agenda/packet will provide the following benefits:
I. Improved customer service and public trust by providing internet access to City Council agendas and packets (i.e. all staff rep" s
2. Savings in paper and staff time by eliminating the laborious process of duplicating and assembling Council packets.
Existing Situation
Following final review and approval of the completed Council agenda and packet, the City Clerk's Office assembles,
duplicates, and distributes 200 agendas and 25 packets. This process, consisting solely of regular City Council meeting hard
copy duplication, assembly, and distribution, takes an average of four hours twice each month. Staff time increases when late
documents or changes are received, due to the necessity of manually inserting the additional pages in the packet binders.
Public access of the Council packet is limited to hard copies on file in the City Clerk's Office, the Library, and at the night of
the meeting in the Council Chamber,
Project Work Completed
Power outlets and wireless data capability now exist at the Council dais and staff table in the Carnegie Forum Council
Chamber. The City Clerk's Office is currently developing a procedure to produce an electronic Council agenda/packet.
Schedule and Pro'ect Costs
Project
ing0
Study
0
0
0
0
0
0
0
Design
0
0
0
$12,500
0
0
0
0
0
$I2,500
Acquisition
0
0
0
0
0
0
Construction
Dotal
Recommended Funding Sources
Capital Outlay Fund
Project Effect an Operating Budget - NlA
$12,500
Is
$12,500
2003-05 ) 'financial flan
ACTIVITY: Non -Departmental Services — Special Payments
REQUEST TITLE; That the City contribute $50,000 per year (five-year maximum) to the Salvation Arany Capital
Campaign Fund for the establishment of the Hope Harbor Shelter.
Project Description
The project moves the shelter from the current 5000 square foot site at 19 N. Sacramento Street to a 17,000 square foot
facility north of Lockeford Street. The new facility will house and sleep more than 80 men and 30 women and their children.
(There is currently no emergency shelter in the City of Lodi that serves women or children) The new food bank will increase
the current capacity for food collection, storage, and distribution by approximately five times. Estimated cost for the total
project currently exceeds $1.5 million.
Once the project is complete, the current shelter facility, housed in an historic downtown location, will be available for sale
and renovation, further improving the viability of the revitalized downtown, in which the City has made considerable
investments.
The Lodi City Council voted by Motion on October 3, 2001to "authorize the City of Lodi to participate with the Salvation
Army in funding a new homeless shelter at 622 N. Sacramento Street in the amount of $250,000 over a five-year period, or
less, with the funding source to be determined each year during the budget process".
Project Objectives
To serve the needs of the homeless in Lodi and to further promote the revitalization of Downtown.
The Army has secured a construction loan for the project in order to expedite the move which is desperately needed. The
City's commitment, as declared by Council motion on October 3, 2001, was used along with numerous private and public
agency pledges to obtain the loan.
Project Work Completed
The Salvation Army anticipates that the new shelter will be open by the end of the calendar year 2003.
Schedule and Pro'ect Casts
Prior Project
Budgets 2003,04 2004-05 2005-06 2006,07 2007-08_ _ Total
Phasing
Grant
Total
Recntnmended Funding sources
Capital Outlay Fund
Enterprise Funds
Redevelopment Agency
$50,000 $50,000 $50,000
$50,000 $50,000 $50,000
$50,000 $50,000 $50,000
$50,000
$50,000
$250,000
$50,000
$50,000
$250,000
$50,000
$50,000
$250,000
Project Effect on Operating Budget
Since recommended funding source it the Redevelopment Agency, no effect on operating budget is anticipated
2003-05 Financial
ACTWITYs Information Systems
The PC Replacement Fund has been the source of funds for replacing retired computer hardware and peripheral
equipment such as printers. The need to replace older, retired equipment will continue during this budget cycle.
Project Objectives
The purpose of this request is to ensure that the City has sufficient funds to replace vital computer equipment, on an
as -needed basis.
Existing Situation
The City currently has almost 500 personal computers and servers in its inventory. Each year a certain number of
these units are retired because they break and are irreparable, or they no longer serve the needs of the user and are
taken out of service.
PLasing
Study
Design
Acquisition
Construction
'I otas
Recommended Funding Sources -
Capital Outlay Fund 75,000 75,000 75,000
Enterprise Funds
Project Effect on Operating Budget
By consolidating its computer replacement funds, the City is better able to control expenditures in this area.
Computer equipment is not normally replaceable based upon age alone. There must be a demonstration that the
equipment is not able to meet the needs of the user or that it has reached the end of its useful life. More often than
not, the City's computers are kept in service until it is no longer practical to do so, at which time they are replaced or
rebuilt.
m
ii P
REQUEST TITLE: Add transformer storage capacity
• DESCRIPTION
&Yralr,t�lti * 9 �91 ra&s for smaller oolemount and padmount transformers.
To improve space utilization at the Electric Utility Department's MSC storage facility
•
(511int mw,& oles, electrical cable, concrete vaults and conduit is increasingly impacted at the
Municipal Service Center. Currently, a 60 -foot long steel rack provides vertical storage capacity for polemount and
smaller padmount transformers. However, in 2002, EUD began storing materials offsite because of space
constraints at MSC.
, ► .. • • A�l
2003-04 2004-05 Total
W x 60' Concrete Pad and 3 -level galvanized storage rack $11,000 $11,000
Altematives
1. Seek additional off-site storage space
2. Get rid of the surplus vehicles to free up storage space at MSC
3. Sell some of the surplus cable to free up storage space at MSC
im
2003-2005 Financial
Project Description:
Replace worn, faded, unattractive carpeting and baseboards in library's public reading and book stack areas. Replace file flooring
in the children's activity room.
Project Objectives: Create a pleasing, attractive and inviting environment for the public and library staff
Existing Situation:
Built in 1978, the library's d6cor is the traditional orange, gold and brown of that era. The carpeting is worn and faded and the
floor tiles are wracking. The carpet padding has disintegrated in high traffic areas. The library board commissioned the
development of a Library Facilities Master Plan in 2001 and the completed plan was adopted and endorsed by the Library
Board of Trustees and the City Council in April 2002. The plan recommends the expansion and remodeling of the existing
library facility.
Project Work Completed:
The library refurbished the Community Room/Lobby areas of the facility during 2002. However, renovation of the main library
facility is interrelated with and dependent upon the recommendations resulting from the Library Facilities Master Plan study.
Since the expansion project is on the city capital improvement timeline for completion at least eight years in the future, the
replacement of the existing carpet in the public area is advised at this time.
Schedule and Pro'eck (.osis
Prim PfO3a"
Budgets 2003-04 2004-05 2005-06 Total
Phasing
Study
Resign
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
2,000
135,000 137,000
2,000
135,000
Total 137,000
Alternatives:
Project Effect on Operating Budget: None
m
137,9
Public FDivision
ProjectREQUEST ITTLE:
Description:
,roject Objectives:
Provide drainage system forworks:
1) Provide a drainage system that does not put the basement at a risk for flooding
2) Provide a drainage system that reduces energy consumption
•
geffigned to route an FaImMic,
must be pumped out Additionally, the holding sump is located within a few feet of the main electrical service panel.
Several times when large amounts of rain have fallen quickly the pumps fail to keep up. Other times the pumps andifor
alarms have not worked, causing the basement to quickly flood. This creates an extremely inefficient, as well as
condition.
or significant modification to work effectively. This will require additions of rainwater leaders and some reconstruction of the
adjoining parking lot
the ;Iof the runoff from the roof, and the parking lot
surface water, and gravity flaw it into the street gutters and catch basins. This will eliminate the need to mechanically pump
i from basement
7- F f . y..
.............. ..................... �Qinri fisir its *,tirection has been completed, including a cost estimate.
Phasing
Study
Design
Acquisition
Construction
MM
11
<a � F.. .,
l_ m
Budgets 2002103 2003104 2004/05 2001117? Total _-_
$ 55,000 $55,000
$ 55,000 $55,000
$ 55,000 $55,000
OperatingProject Effect on
The new drainage system should reduce operating expenses in the utility category by being energy efficient,
emergency repair costs and call -outs Wit be substantially reduced. al
M
x Public Works Facilities
Services Division
projectDescription:
Project Objectives:
Create a healthy, comfortable environment for library customers, staff and library materials:
1) Provide a control system that efficiently maintains a set temperature
2) Provide a HVAC system that reduces energy consumption
3) Provide an environment for valuable library materials that increases their longevity
Existing Situation:
The Library was built in 1978 with a federal public works economic development grant. All heating, ventilation, and air
conditioning (HVAC) equipment and controls installed at that time are still in use. The existing heating and cooling system
has needed extensive repair, adjustments and calibrations in the past several years. Maintaining tolerable temperatures in
public and staff areas for either heating or cooling conditions is becoming increasingly difficult. The system controls are
pneumatic, extremely difficult to regulate and have become unreliable. Calibrating the controls is next to impossible, and
some controls have ceased to function accurately. In some instances parts for the HVAC system have been unavailable and
measures to repair the machinery have created interim solutions that will only be remedied by replacing the system. This
past four fiscal years over $15,000 has been invested in the HVAC system, and emergency repairs are becoming more
frequent. Three years ago the boiler system Megan to fail repeatedly, leaving the building totally without heat.
Initial studies of the library's heating and cooling infrastructure by multiple HVAC service commies, technicians, and
mechanical engineers indicate that the system needs replacing and that some system components are insufficient in
capacity for the size of the library building.
It is suggested that the pneumatic control system be replaced with a computer controlled one, and that a variable air volume
(VAV) design, which allows for better individual zone temperature control, be put in. The major concern is this will require
removal of the existing ceiling. Because of this, replacing existing lighting with more energy efficient lighting should be
considered at the same time. That project was included in a separate budget proposal.
Project Work Completed-
Schedule i r :` i i.:
Project
Budgets 20 1.+ 2004/05 lis.06 2006107 Total
Phasing $10,000
Study
Design $10,000
Acquisition
Construction $600,000 $600,00!
Not App
Total 1 ,w0—$600,
Recommended Funding Sources
Capital Outlay Fund $10,000 $600,000 $610,000
Total $10,000 $600,000 $610,000
Alternatives: Continue repairing and patching the existing system as needed.
oject Effect on Operating
costs substantially
.. reduced.
91
2003-2005 Financial Plan and Budget Kequest
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Safety
REQUEST TITLE: Public Safet)r Buildin Givic Genter Gamplex
Project Description:
The ongoing Public Safety Building & Civic Center Complex Project has three Design/Construction phases left
to complete:
Phase I includes the remodel of the Carnegie Basement for the Information Systems Division.
Phase II includes remodeling the existing Public Safety Building (PSB) for Fire Administration and Station #1
plus Public Works and Community Development, and remodeling City Hall to allow for expansion for
remaining departments and to move the Finance Department back into the building.
Phase III is the addition of a Parking Structure at Church/Elm.
NOTE: The upgrade of Fire Station #2, previously included, is now being requested as a separate project.
Project Objectives:
The objectives of this project are to:
• Provide an adequate and safe working environment for public safety and other City staff;
• Provide for growth;
• Maintain significant public facility presence in the Downtown;
• Be complementary to the Civic Center and Downtown.
Existing Situation:
The Council has approved moving ahead with design/construction of the new Police Facility and a Space Needs
Assessment for all Civic Center Departments considering the availability of the old Public Safety Building and
Carnegie basement. The new Police Building is now under construction and due to be completed in
January 2004, and the Space Needs Assessment is underway. Options on where to locate Civic Center
Departments were pursued and evaluated.
Recommendations were to: 1) Move the Information Systems Department into the Carnegie basement; 2) Move
Fire Administration, Public Works, and Community Development Departments into the PSB; 3) Leave Fire
Station #1 in the PSB and remodel, providing additional space; 4) Move Finance into City Hall; 5) Expand
spaces for Human Resources; and 6) Relocate other functions within City Hall to use basement space for
support functions rather than full-time staff.
Conceptual Design contracts for the Public Safety Building Remodel and Civic Center Parking Structure have
been implemented. Fire Administration was relocated for the interim into the Lodi Station Parking Structure.
Design work has begun to temporarily relocate the Finance Department into the Lodi Station Parking Structure
as well.
This request provides for funding for each of the three phases, in order to keep moving all components of this
project forward. The Carnegie Basement Remodel should begin as soon as the Police Detectives Division
moves out, and the remodels of the Public Safety Building should follow, with the remodel of City Hall following
immediately afterwards.
a
Phase -I
Carnegie Basement Remodel
Design/Construction $100,000 $100,000
Phase 11
Old Public Safety Remodel
Design $300,000 $300,000
Construction $2,800,000 $2,800,000
City Hall Remodel
Design $75,00 $75,000
Construction $425,000 $425,000
Phase III
Civic Center Parking Structure
Design/Construction $6,100,000 $6,100,000
Total $400,000 $2,875,000 $425,000 $6,100,000 $9,800,000
Funding Sources: Debt financing with repayment from Development Impact Mitigation Fees and General Fund.
Project Effect on Operating Budget
Some increase due to additional square footage additions, somewhat offset by use of more efficient WAC and
lighting system (not estimated). While parking structure is intended to provide free parking initially, possible
future charges for permitstpatidng will offset operating costs. I
HIs
IE . II. . -- .._
;, ► :^
f
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: Evaluation of Lodi
Hire a consultant, knowiedgeable of Historical Landmark restoration guidelines, to evaluate the condition of the Lodi
Arch, at Pine and Sacramento Streets.
Project Objectives
luate the Lodi Arch and determine
ny necessary electrical and structural repairs that should be made,
•'veli♦ • . to Y 9 ♦`• - 0& Anniversary. I
Phasing
Study
Design
Acquisition
Construction $20,000 $20,000
Total $20,000 $20,000
Recommended Funding Sources
Capital Impr. Replacement Fund $20 000 Total $20 000
$20,000
GRAND TOTAL 20 000 $20.000
1. Do nothing. Wait until there are problems or failures that can't be ignored, due to the Arch's location.
I&
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: Roof ReplacementRadio Room / Facilities ServicesOffices/Shop
, . ; y. ,..'..:rr,.
Replace the roof at the Radio Room / Facilities Services Offices/Shop.
Project Objectives
Replace the existing thirty -six-year-old roof with new built-up or single -ply systems.
The roof on the Radio Room / Facilities Services offices/Shop was installed when the facility was constructed in
1967. The roof has had varying amounts of maintenance and repair work done on it since then, but has not been
replaced.
The Citywide roof survey identified this roof as a candidate for priority replacement. It has exceeded its useful life
and is leaking, even through an increasing number of annual repairs and patches. It is becoming unreliable and
needs immediate attention. Particularly, a severe rainstorm in December 2002 caused extensive water
damage to critical radio equipment that supports the city Police and Fire operations and San Joaquin
County emergency and dispatching equipment; the value of this room's equipment is in excess of $1.5
million dollars. The attached roof plan (shaded portion) indicates the approximate 1,230 square feet of roof that
needs replacing in 2003/04. The carport roof adjoining this structure is NOT scheduled to be replaced, due to the
consideration that it will be modified or eliminated as part of the Public Safety Building Remodel, in order to allow
improved pedestrian traffic between City Hall and the PSB.
Project
Bu .. rr ►� tr. r �t r. 2006/07 to
Phasing
Study
Design
Acquisition
Construction $15,000
rig
Total $15,000 $15,000
Recommended Funding Sources
capital Impr. Repl. Fund
Total
G
GRAND TOTAL1$ 5 000 4915.000
Incur ever -mounting repair costs and loss of reliability by failing to replace this roof. Delaying its replacement
further jeopardizes the critical equipment and staff in the building it should be protecting.
•r r . fr'1
1. Eliminate costly maintenance expenses for this aging roof.
2. Reduce leaks and potential damage to mission critical equipment.
# I 1,i I I . � 1 , � # : ; 0 # s
Project Description
Replace the emergency generator at Electric Utility Department, MSC, 1331 S. Ham Lane.
Project Objectives
Replace the existing twenty -year-old generator with a new generator.
Unit #04-267 is a 15 kW Kohler generator purchased and installed in 1983. The generator has had various
' ' -- - - fieltion. and Darts are hard to find and costly. This
W 11,0141011 WFA' ency r a
W1 INNINI
—loll
=-
Generator, 30 kW (propane powered), installed $30,000-00
Misc. electrical, automatic transfer such, trench work, etc. 115.00-0-00
Total $45,000.00
Prior Project
Bud ets 20 3/04 21it i 00 /)6
Phasing
Study
Design
Acquisition
Construction $45,000
Recommended Funding Sources
Electric Utility $45 Q00 Total $45 000
$45,000
1. Eliminate costly maintenance expenses for this aging generator.
2- Reduce potential liability of inoperable equipment due to generator failure.
EP
Replace the emergency generator at Fire Station #3, 2141 S. Ham Lane.
Project Objectives
Replace the existing twenty-nine-year-old generator with a new generator and automatic starting and transfer
switches, upgrading to a larger size generator able to handle additional Station loads and requirements.
Fire Station #3 was constructed in 1974 and the existing generator was installed at that time. This 75 KW generator
has had various maintenance and repair work done on it since then, is in very poor condition, and parts are hard to
find and costly. This generator was a candidate for replacement years ago, but was never changed out.
' 1-1011010""111
N 1 60
WIN,
M lzpvi t cut and t MM
Station will not have power, so they are requesting that it be converted to an on-site power source. 0
00EMWMJ=
208v, 400amp, 125KW (diesel, gas, propane),
Automatic transfer switch
Installation
Roll -up service door
Misc. electrical
Misc. integration (ventilation, etc,)
Phasing
Study
Design
Acquisition
Construction $43,500
$25,000.00
$ 4,000.00
$ 4,000.00
$ 2,500.00
$ 4,000.00
LA&O-Q 00
Total $43,500.00
Mom
— Total $43,500 $43,500
Recommended Funding Sources
Capital Impr. Replacement Fund $43,500 Total
GRAND TOTAL 9'43 5 )0 $43 ,500
FM
Alternatives
1. Incur ever -mounting repair costs and loss of reliability by failing to replace this generator. Delaying its
replacement further jeopardizes the Fire Station, its emergency operations, and the people it should be
e), and do not add additional circuits
f Replace
equipment, would . approximately000...
1. Eliminate costly maintenance expenses for this aging generator.
2. Reduce potential liability of inoperable equipment due to generator failure.
li 'lfl • e a: -
Project Description
Replace the existing fuel dispenser at the Public Safety Building, 230 W. Elm Street, and add a Fuel Card System.
Project Objectives
The fuel dispenser at the PSB was installed in 9967. The single -hose fuel dispenser has had various maintenance
and repair work done on it since then, is in very poor condition, and parts are hard to find and costly. The dispenser
has been out of service numerous times in recent years. The Police Department and other City departments rely on
this dispenser to fuel their City vehicles, and must travel to the Municipal Service Center (MSC) when it is out of
commission. This fuel dispenser is a candidate for replacement and should be changed out.
A new Fuel Card System was recently installed at the MSC as part of the Compressed Natural Gas (CNG) Fueling
Station installation. This card system has the capability to manage secondary sites, if tied to them remotely via
phone lines. The existing system of logging by hand the amount of fuel used is out of date and error -prone.
Consideration should be given, if cost effective, to add a Fuel Card System at the Parks & Recreation site as well.
<.. • R::....
$48,000.00
$20,000.00
Li1Q_0_Q_W
Total$69,000,00
•
Project
Bud ets 200 i4 20041i5 2005106 2006/07•. .
Phasing
Study
Design
Acquisition
Construction $69,000
Total $tia,uuu $69,060
Recommended Funding Sources
Capital Impr. Replacement Fund $69,000$9 a 0 Total $69 000
1, Do nothing. Incur ever -mounting repair costs and loss of reliability by failing to replace this fuel dispenser.
Delaying its replacement further jeopardizes the City's fueling operations, and inconveniences the people it
should be serving.
2. Evaluate an option of using an outside vendor (gas station) for fueling.
f,. 1e` r• .e..
1 V
Pg
8
2003-05 FINANCIAL. PLAN & BUDGET
CAPITAL BUDGET DETAIL BY MISSION - Replacement Vehicle Requests
2003-04
200405
.
E:::::
Requested
Requested
Cost
Cost
Comments
Public Safety
Police Protection
Police Investigations
I Undercover units (3 each year)
88,200
92,400
defer year one
Police Operations
3 Parking Enforcement Senator (1)
29,100
4 Motorcycles (i each year)
21,000
22,000
6 Patrol sedans ((5 each year)
154,875
162,250
defer year one
Fire Safety
Emergency Services
34,000
34,000
defer Year one
8 Staff vehicle (2)
Total Public Safety
327,175
310,650
Public Utilities
Water Utility Services
Water
9 112 Ton Extended Cab Pickup
30,730
04-069
Wastewater Utility Services
12,9t0
04-094112 Water. 1@ WW
10 Air Compressor
Electric U4ility Services
Electric Utility
Electric Construction & Maintenance
105,000
04A42
11 Flatbed dump truck
Total Public Utilities
43,640
105,000
Transportation
' - Streets and Flood Control
Street Cleaning
200,000
04-105 W W
12 Street Sweeper
Transit
Transit
13 Fleet vehicles (2 each year)
175,000
175,000
defer year one
Total Transportation
375,000
175,000
Leisure, Cultural & Social Services
Parks and Recreation
Equipment Maintenance
14 Turf Vehicles (3 each year) 60,000 60,000 mconencnd $20,000 & $40,000
15 112 Ton Pickup Truck 26,000 07037 - defer one year
1035
16 Extended Cab Pickup Truck 28,000
Total Leisure, Cubnral & Social Services 114,000 60,000
TOTAL OPERATING BUDGET
FUNDING LEVELS:
EQUIPMENT FUND
TRANSIT
ELECTRIC FUND
WATER FUND
WASTEWATER FUND
859,815 650,650
100,000
175,000
37,185
206,455
518,640
300,000
175,000
105,000
580,000
The above is a listing of replacement vehicle requests. Per the Budget and Fleet Policies, a funding
level has been set and approved by Council. The funding level may not allow for all the requests to be filled.
The Fleet Cian nhtee will recommend to the City Manager all vehicles to he replaced during the year
based on criteria stated in the Fleet Policy and the available funding levels.
E- 55
E- 7
4/312003
2003 -OS FINANCIAL PLAN &BUDGET
CAPT%AL BUDGETDETAIL BY ACTIVITY
2003-04
2004-05
PG
Requested
City Manager
.Requested.
City Manager
N
Cast
R dad
Cost
Recommended
Caawents
Public Safety
Police Depamnent
I
Police Outdoor Recta
50,000
350,000
Animal Shelter
2
Animal Shelter Expansion
1,865,000
1,865,10
3
Fire Depenmeat
Base station Emergency Akning System
12,000
12,000
OF capital
4
Restoration of Seagraves Pumper
15,000
15,000
GF capital
5
Ptuchase Fire Engine (2)
83,300
83,300
83,300
83,300
lease purchase
6
Rescue Trailer & Equipment
47,500
7
Vehicle -City Match to Gant
15,000
15,000
8
Fin Station q2 replacement
140,000
1,700,000
140,000
GF cap & fiamw-
TobdPublic Safety
2,180,300
110,300
4,060,800
223,300
Public Utilities
Water Utility Semces
Water,
19
Water System Capital Maim
1,515,000
1,515,000
1,640,000
1,340,000
20
Weber System Capital Expansion
95000
950,000
2,420,000
2,420,000
DMF and water
21
Trailer Mounted Vacuum System
43,430
43,430
100%water
Wastewater Utility Services
22
Replace WS headwork siuiu fam
15,000
15,000
23
WS professiomel services
40,000
40,000
24
Replace WS primary, sedimentation tank
15,000
15,000
15,000
15,000
25 Upgrade WS telephone system
42,000
26 Replace WS lab ceiling tyle & light fuenaes
15,000
25 % Public Boue6ts funding
27 WS facility improvements
18,365,000
18,365,000
365,000
365,000
rate Increase -22%
28 Roplace roof- WS boiled1n0uent pump build
15,000
15,000
29 storm drainage system enpausum
181,000
181,000
1,285,000
1,285,000
DMF
30 Storm drainage system capital main[
126,000
I26,000
105,000
105,000
31
Collection system capital maim
1,100,000
1,100,000
700,000
700,000
' Electric Utility Services
Electrical Services
32 Replace data server & tape drives
12,000
12,000
Electric Construction & Maintenance
34 purchase overhead line puler/tensioner
80,OM
35 Line Ext, Sery Cmcwcl, 5ubstractures
1036,000
1,036,000
1,100,000
1,100,000
Line maenaiom ($650,000)
Service CoMations ($160,000)
Substmetmos ($160,000)
Rovenuc Meterag($66,000)
36 Distribution system improve, Dusk to Dawn
919,200
919,200
1,083,200
1,083,200
DictriWtion system improve ($917,000)
Dusk to Dmwn lighting($2,200)
38 Streetlight unprovement
1,100,000
1,100,000
950,000
950,000
39 601(v Traosmissian line
476,500
476,500
648,250
648,750
40 Fiber optic system
655,000
655,000
82,500
82,500
41
Streetlight standmds. upgrade
87,500
87,500
87,500
87,500
Substation Construction &Maim
42 Purchase 80 Kv DC HiPut lnsulmion Tearer
12,000
12,000
43 Purchase Digital Ntirno-Ohmmeter
12,000
12,000
44 Substation m -construction
1,505,000
1,505,000
1,114,000
1,114,000
Engineering&Op-mucus
47 Replace metering circuit mtalymr
11,5M
1t,S00
Total Public Utilltice
28,305,130
28,168,130
11,619,450
11,319,450
Transportation
Streets and Flood Control
150,000
150,000
street LMF, W & WW Ra
48 MSC rasttwaylodmr mom expansion
259,000
259,000
street, WAVW, elec
49 Recommction of Pavement
5o Office fumitum for mobile modWar oiEce
21.007
51 E pumd. of flat services shop
275,000
275,000
1,950,000
1,950,000
IMF, Eiu, W, WW, tmisit
53 Sneet Capital Maint
2,219,000
1,969,000
5,475,000
5,225,000
various
54 Traffic signal& street lighting impmvc
427,200
406,200
440,200
219,200
various
56 Street expamoon projects
3,255,500
3,255,500
3,827,000
3,827,000
State Tom, TEA, TDA)NIF
58 Downtown Shut improvemervs
35,000
58,000
MK, CDBG, Flet
Total Transportation
6,361,700
6,055,700
12,030,200
11,480,200
E- 7
CurnntDebt Service:
Gmead Fund
Electric Fond
Wats Fund
Wastewater Fund
TOTAL CAPITAL BUDGET
1,671,446
1,671,446
7,920,308
7,920,308
226,699
226,699
4!11!2003
817,465
2003-05 FINANCiAT, PLAN &BUDGET
10,615,928
CAPITAL BUDGETDETAiL BY ACTIVITY
-,
..2003-04
2004-05
PG
Requested
CityManagcr
Regnest-A
City Maoag,ar
#
Coat...
Aenommmded
Cost
Recon®mded
Comments
Leisure, Cultural & Social Seevils.
59
Parks& Recreation Capital
300,000
175,000
300,000
300,000
Upgrade P & R master plan (50,OW)
Craatlon of Private Offices (40.000)
Upgrade Recreation salience (35,OW)
Parks Maintenance Proj(Equip (175,000)
Upgrade phone system (34,000)
60
Punchiest, Pickup
20,000
Capital Outlay
61
Replace Copy Machine
12,000
12,000
Equip Rall
62
Purchase Turf Tractor
18,000
OF Capital
63
Aquatic Cmter Construction
460,000
5,983,000
COP, no, Capital Outlay
64
Indoor Sports Center
929,000
9,450,000
COP, RIIF, Capital Outlay
65
DmBmodetti Park Development
300,000
7,525,000
COP, IMF, Capital Outlay
66
Modular Office
500,000
67
Restroom mplacemarl- Virnwood
130,000
OF capital
68
Irrigation system retrofit- Vincivood
140,000
GF capital
69
Restroom replacement - Beckman
120,000
OF capital
70
Lodi Lake Central Area bnprovemmts
1,250,000
1,250,000
®ants
Colored Services
Library
71
Upgrade Con -are System
204,000
35.OM
GF capital
Community Circler
72
Purchase pickup truck
29,000
Capita end"
Total Lebsure, Cultural & Social Services
2,402,000
175,000
25,303,OW
1,562,000
Communally & Economic DeveloPment
Engineering
73 High Resolution GIS control survey
SO,OW
25,E
25,000
W,WW.IAF Elec
Total Community& Evenomk Development
50,000
25,WO
-
25.000
General Government
City Council
74 Purchase laptop computers (5)
12,500
6,250
6,250
City Manager
75 Contribution to Salvation Army capital
50,000
50,000
50,000
50,000
five year program -RDA
Information Systems
76 Computerrepiacement fiord
75,000
75,000
75,000
75,000
Capital outlay
Finance
Purchasing
77 Add Ttarefonner stomg, capacity
11,000
11,000
Electric Utility Capital
Public Works Facilities Services
78 Replace Library cmpat
137,000
GF capital
79 Repair Library Drainage system
55,000
Capital outlay
80 Replace Library HVAC
10,000
600,000
Capita outlay
81 Complete Public Safety Build & Civic Center
400,000.
2,875,000
frnerrcing, itvtf & GF
83 Bir, consultant - evaluation of Lodi Arch
20,000
20,000
Wants or donations
84 Replaceroofat Radio Room
15,000
15,000
Capital outlay replacement
85 Replace emergency generator at MSC
45,000
45,000
Electric
86 Replace emergency, gmnmtor at Fico St#3
43,500
43,500
Capital outlay replacement
87 Replete feet dispenser &card system
69,000evaluate
abeam -system
Total General Govemment
932,WO
196,250
3,611,000
200,750
-
CAPITAL BUDGET
40;232,130
34,136„380
56,624,450
24.810,900
Public Art Fund
$8,700
35,OW
CurnntDebt Service:
Gmead Fund
Electric Fond
Wats Fund
Wastewater Fund
TOTAL CAPITAL BUDGET
1,671,446
1,671,446
7,920,308
7,920,308
226,699
226,699
817,465
817,465
10,635,918
10,615,928
1,671,671
1,671,671
6,317,569
6,317,569
226,767
226,767
816,440
816,440
.9,032,447
9,032,447
50,869,04845,366,29565,715,597 33,898;147
E- 8
PG
2003-05 FINANCIAL PLAN & Bi)Bd'+ET
CAPITAL BUDGET DETAIL By ACTIVITY
Req-%% City Mensa Requc t d City Manager
FUNDING SOURCES:
GENERAL FUND -CAPITAL
416,550
669,550
GENERAL FUND-EQUIPREPL
-
55,500
FINANCING
18,000,000
-
CDBG GRANT FUND
175,000
200.000
LMPACT FEE FUNDS -REGIONAL (332)
810,500
1,679,000
STATE STREETS (335)
2,629,000
2,856,000
MEASURE K, GRANT
750,000
3,900,000
MEASUREK-MAINT
260,000
259,000
STREET TDA
210,200
261,880
Il.AYACT FEB FUNDS - LOCAL STREETS (327)
-
100,000
IDA
48,000
TBA
163,000
TEANSTT
55,000
238,000
ELECTRIC FUND
5,W2,700
5.734590
WATER FUND
2,250,930
3,374,840
WATER IMF
375,0M
645,000
WASTEWATERFUND
1,743,500
1,583,840
WASTEWATER IMI;
231,000
1,297,500
OTHER GRANTS
710,000
L9911000
General Fund Debt Service
1,671,446
1,671,671
Electric Fund Debt Service
7,920,308
6,317,569
Weter Fwd Nbt Service
226,699
226,767
Savter Fund Debt Service
817,465
816,440
TOTAL CAPITAL BUDGET
46,366,298
33$18,147
E. 9
4/112003
it 1
Pg
2003-05 FINANCIAL. PLAN & BURET
CAPITAL BURET DETAIL BY MISSION - Replacement Vehicle Requests
The above is a listing of replacemotrt vehicle requests. Per the Budget and Fleet Policies, a finding
level has been set and approved by Council. The loading level may not allow for all the requests to be filled.
The Fleet Committee will recommend to the City Manager all vehicles to be replaced during the year
based on criteria stated in the Fleet Policy and the available funding levels.
Police Protection
Police Investigations
I
Undercover units (3 each year)
88,200
92,400
defer year one
Police Operations
3
Parking Enforcement Scooter (1)
29,100
4
Motorcycles (1 each year)
21,000
22,000
6
Patrol sedans ((5 each year)
154,875
162,250
defer year one
Fire Safety
Emergency Services
8
Staff vehicle (2)
34,000
34,000
def�ear one
Total Public Safety
327,175
310,650
Public Utilities
Water Utility Services
Water
9
1/2 Ton Extended Cab Pickup
30,730
04-069
Wastewater Utility Services
10
Air Compressor
12,910
04-0941/2 Water. 1/2 WW
Electric Utility Services
Electric Utility
Electric Construction & Maintenance
11
Flatbed dump truck
105.000
09-042
Total Public Utilities
43,640
105,000
Transportation
Streets and Flood Control
Street Cleaning
12
Street Sweeper
200,000
04-105 WW
Transit
Transit
13
Fleet vehicles (2 each year)
175,000
175,000
defer year one
Total Transportation
375,000
175,000
Leisure, Calturat & Social Services
Parks and Recreation
Equipment Mauttenance
14
Turf Vehicles (3 each year)
60,000
60,000
recommend $20,000 & $40,000
15
1/2 Ton Pickup Truck
26,000
07.037 - defer one year
16
Extended Cab Pickup Truck
28,000
7035
Total Leisure, Cultural & Social Services
114,000
60,000
TOTAL OPERATING BUDGET
,•,' 9,s�1,'`i77777WW
FUNDING LEVELS:
EQUIPMENT FUND
100,000
300,000
TRANSIT
175,000
175,000
ELECTRIC FUND
-
105,000
WATER FUND
37,185
-
WASTEWATER FUND
206,455
518,640
580,000
The above is a listing of replacemotrt vehicle requests. Per the Budget and Fleet Policies, a finding
level has been set and approved by Council. The loading level may not allow for all the requests to be filled.
The Fleet Committee will recommend to the City Manager all vehicles to be replaced during the year
based on criteria stated in the Fleet Policy and the available funding levels.
[WO -EW 1
01. 11111F* Y+:
r P
ACTIVITY: Police
REQUEST
Project Description
Purchase three "under -cover" vehicles in 2003-2004, and three more in 2004-2005
! ! i .
readybudget period; and obtainfinstall emergency
nd police equipment as needed to make t-"-
vehicles i !-••.• 4. surveillanced
Provide the Police Investigations Bureau with safe, properly equipped vehicles that will not
malfunction during critical incidents.. Since these vehicles are sometimes used under emergency
conditions, advances in safety features that become available through regular replacement are
desirable. In addition, such regular replacement helps to prevent visual familiarity with the
vehicles among the local criminal element, which renders them less effective for surveillance.
It is projected that six existing units will have reached mileage and age levels that will be in
excess of the Fleet Policy and Procedures guidelines for Class 1-B (police undercover) vehicles,
by the time replacement vehicles are purchased and equipped in listed budget years. This is
based on an average usage of 7,500 miles annually for this class of vehicle. The vehicles are as
follows:
A-Fxceeds guidelines
.! r `: . i.. .ii! • ��.' Ili i ♦ 0!000144 , v !. -:
1194 IN 01 -i11 NON _
i ! i a ! . ii - !.. a ,l..
ones. The recommended funding Y o � equipment ` i,fund.
Budget Year: 2003/2004 200412005 Project Total
Study
Design
Acquisition: $88,200 $92,400
Construction
-- 00 ,.i ,.li .1 iti'
-I-
ablORA
Vehicle 11do
Cum
2003-2004
06_078 I r
iuub Pon Jae
11.1..
2003-2004
05-080
1997 Ford
62:000-
0i1"200.
11
2003-2004
i.-084
1997 Chevrolet00
2004-2005
05-081
1997 Ford
45,000
2004-2005
li
998 Chevrolet
48,000
2004-2005
05-089
iii Chevrolet
48,000
A-Fxceeds guidelines
.! r `: . i.. .ii! • ��.' Ili i ♦ 0!000144 , v !. -:
1194 IN 01 -i11 NON _
i ! i a ! . ii - !.. a ,l..
ones. The recommended funding Y o � equipment ` i,fund.
Budget Year: 2003/2004 200412005 Project Total
Study
Design
Acquisition: $88,200 $92,400
Construction
-- 00 ,.i ,.li .1 iti'
-I-
7i O::f a to •:
Police Department
REQUEST • ♦ e Replacement
Recommended
e..._..♦re ..fgSources
Equipment Replacement♦ ',«« 0 •.: 400 :1601
Total $88,200 $92,400 $180,600
♦ 4'
REPLACEMENT CARS:
(1) Undercover Vehicle
Emergency equipment
Each car (including tax)
1.1.1 ttM
28,00028,000
84,000 84,000
Plus 5% cost increase $ 4,200
Plus 1%, cost: A11
88,200 $ 92,400
Alternatives.
1 . Do not replace undercover vehicles on the current schedule. This alternative would only
delay the replacement of vehicles, and consequently compound the amount of purchase
dollars needed. Savings in purchase costs would be partly offset by greater rn anica
repair and maintenance costs,and increased fuel use would ♦elikely. Additionally, d
require the Police Department to use older, higher mileage vehicles that could be suspect of
their ability to perform under emergency conditions, and which would have reduced
e
Effect=11 Wl " WIN W16011
Project on n - s Budget
The current police undercover fleet consists of nineteen vehicles. Maintaining these u
requires that funds for fuel, car wash, maintenance and repairs be budgeted annually. i
-2-
M
PoliceDepartment
REQUEST TITLE: Police Parking Enforcement Scooter Replacement
IM
..• 1 i -W- • - i .• a • ♦♦.
Project Objective
The objective is to maintain the Police Department's current level of traffic enforcement and safety by providing
reliable scooters for Parking Enforcement.
Schedgle and Proiect ♦_.,...
Project
Bu met Year 2003/04 2004/05 Tntni
Phasing
Study
Design
Acquisition $29,100 $29,100
Construction
Public Art Not Applicable
Total $29,100 $29,100
immended Funding Source
Vehicle Replacement Fund $23,500 $23,500
Total
longer,1. Do not replace scooters on the current schedule. This would require that the existing scooter rem
in service with a likely reduction... • reliability.
commitment2, Reduce the number of staff assigned to parking enforcement. This would be counter to the Ci
i a strong•r g enforcement mission.
Projecton Operating Y Y r.
The current police motorcycle fleet consists of two units. Maintaining these units requires that funds for f
maintenance and repairs be budgeted annually.
-3-
This project is to address the City of Lodi's commitment to the ongoing replacement of the Traffic
Bureau's motorcycles on a three year rotational basis (pursuant to Council resolution 96-06.) The
Traffic Bureau continues to be an invaluable asset in responding to the many requests for traffic
enforcement and specialized operations, such as DUI Checkpoints. The Traffic Bureau also
responds to major traffic accidents and utilizes extensive training in the investigation and
reconstruction of such incidents. The assigned officers use police motorcycles as their primary
mode of transport during emergency response and enforcement activities.
The objective is to maintain the Police Department's current level of traffic enforcement and
safety by providing reliable motorcycles for our Traffic Bureau.
Existing Situation
Under the current motorcycle replacement plan, one motorcycle per year will be replaced. This
continues to give the City reliable motorcycles and takes advantage of the Harley Davidson "buy-
back° program. The Traffic Bureau has found the Harley Davidson FLHP-1 Motorcycle to be well
suited to its operations.
Project costs
it is estimated that each motorcycle will cost approximately $1$,000, and that removal and
reinstallation of existing emergency and enforcement equipment will cost approximately $2000.
Project
Bu et Year 2003/04 2004/05 Total
Recommended Funding
Equipment Replacement Fund 21000000 $43.000
Total $21,000 $22,000 $43,000
-4-
-..
REQUESTPolice Motorcycle Replacement
REPLACEMENT UNITS:
(1) HD Road king Motor
Emergency equipment
Each vehicle (including tax)
tt tt, tt+ tr!
01111101m,
1 f11
RIMart i9I
Plus 5% cost increase $ 1,000
Plus 10% cost increase, $ 2 SA
*Please note that the total cost does not reflect the buy-back of the used Harley Davidson
motorcycle. After the buy-back, costs should be decreased significantly. Estimated trade-in
value is between $8,000 and $10,000 per unit.
Alternatives:
2. Reduce the number of officers assigned to traffic enforcement. This would be
counter to the Police Department's commitment to a robust traffic safety mission.
Project Effect on Operating Budget
The current police motorcycle fleet consists of six units. Maintaining these units requires that
funds for fuel, maintenance and repairs be budgeted annually.
5-
Police Department
REQUEST TITLE* Purchase of Police Patrol Sedans
Project Description
Purchase five police patrol sedans in 2003/2004, and five more in 200412005, as replacement vehicles for
cars that will meet their retirement schedule during the next two years; and obtain emergency equipment
and accessories to fully equip these police patrol sedans for duty.
Project Objectives
1. Ensure that the Police Department is provided with safe, modem, and effective pursuit/patrol vehicles
for its daily operational needs.
2. Ensure that quantities of pursuit1patrol vehicles are adequate for staffing levels, providing for out_of_
service and emergency replacement situations.
Existing Situation
The current fleet of police patrol sedans includes twenty-five vehicles. At minimum, five are needed in the
2003/2004 fiscal year, and five in the 200412005 fiscal year, to meet the current replacement schedule.
The replacement patrol car is the Ford Crown Victoria four -door sedan at a current cost of $24,500 per
car, Our hope is that the design of the car will not change significantly so the emergency equipment in
the current vehicles can be reused. Planning on this limits the cost of emergency equipment and
accessories to installation expenses only, approximately $3,000 per car. If this equipment cannot be
reused, there will be additional costs to modify and equip the vehicles for service; i.e., back seat,
protective screen, shotgun rack, radio rack, push bumper, etc. New emergency equipment, purchased
and installed, is $5,000 per car.
Because the current patrol cars will reach their designated retirement mileage by the time these
Crown Victories can be ordered, received, and readied for service, and because the availability of police
patrol vehicles is limited to a very short order period, these sedans must be approved in 200312004.
Project Work Completed
Several years ago, the Police Department and the Public Works Equipment Maintenance Division formed
the Police Vehicle Committee, comprised of representatives from both departments, to evaluate vehicles
available to replace the Dodge Diplomat, which was no longer being manufactured. The group's
recommendation was to standardize the police patrol fleet with Ford Crown Victoras.
MMW�RUM#-w
Phasing
Study
Design
Acquisition $154,875 $162,250 $317,125
Construction
Total $154,875 $162,250 $317,125
Recommended Funding Sources
Equipment Replacement r
Total $154,875 $162,250 $317,125
6-
ACTIVITY: Fleet Services
REQUEST TITLE: Purchase of Police Patrol Sedans
Cost Detail 2QQ2L2M 20g4/2005
REPLACEMENT CARS:
(1) Crown Victoria sedan $ 24,500 $ 24,500
Emergency, • r1
(includingEach car tax) $ 29,56'0-$ 29,500
TOTAL $ 147,500 $ 147,500
Plus 5% cost increase $ 7,375
Plus 10% cost increase $ 14 750
GRAND TO0
Alternatives
I . Do not replace police patrol sedans on the current schedule. This aftemative would only delay
the replacement of patrol vehicles, and consequently compound the amount of purchase dollars
needed. Additionally, it would require the Police Department to use older, higher mileage vehicles
that could be suspect of their ability to perforno under emergency conditions, Because of being older,
they would also be technically further behind, and possibly not as safe, Savings in purchase costs
would be partly offset by greater mechanical repair and maintenance costs, and increased fuel use
would be
2, Require the Police Department to use alternative modes of transportation or downsize Its
patrol .f patrol f r Downsizing patrol staff to require fewer officers
would be directly opposed to the community-ofiented policing program the City of Lodi has adopted.
3. Change police patrol sedan selection to a less-expensive model. This alternative has been
considered. The Crown Victoria (full-size) patrol car is the car favored by the Lodi Police Department
and the Public Works Fleet Services Division because of the number of units presently in service.
Performance, size, safety features, familiarity, and serviceability are proven; choosing a different make
and model now, with the multiple benefits to be realized by the "standardization" of the patrol fleet,
would be ill advised.
Project Effect on Operating Budget
The current police patrol fleet consists of twenty-five cars. Maintaining these units requires that funds for
fuel, car wash, maintenance and repairs be budgeted annually.
7-
2003-04 Financial Plan and Budget
CAPITAL E UIPMENT BUDGET R' UEST
ACTIVITY: Emergency Services -Fire
REQUEST TITLE: Staff vehicle replacement
L
Purchase a replacement vehicle for staff.
Provide a safe, reliable vehicle for staff personnel. These vehicles are used for emergency services and must maintain a high degree of
reliability and dependability. This vehicle may meet alternative fuel vehicle requirements of the City. If available, outside grant
funding can be used. The use of the State contract can also be used to replace said vehicle with something comparable.
EXISTING SITUATION:
The fire department will have 4 staff vehicles, which have exceed the recommended replacement schedule, during the 2003-2005 budget
cycle. The vehicles to be replaced are a 1990 Plymouth Voyager (06-004), which currently has -85,000 miles and will be 14 years old
during the 03-04 budget cycle. The second vehicle is a 1995 Dodge Crown Victoria. These vehicles exceed the established guideline of
seven years for replacement as stated in the City of Lodi fleet policy manual.
Mid-size sedan
$29,000.00
Code 3 Package
1,500.00
Radio Equipment
--1-5 Q .00
Total
$34,000.00
'chedule and Proiect Casts
Prior
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study $34,000 $34,000
Acquisition
Construction $34,000 $34,000 $68,000
Total
Recommended Funding Source
General Fleet Fund
Total $34,000 $34,000 $68,000
Alternatives:
1. Continue to utilize the existing vehicle.
2. Defer replacement to a subsequent budget year.
ACTIVITY: Public Works— Water/Wastewater Division
REQUEST TPfLE• Halt Ton Extended Cab Pickup Truck �ITnit No. 04-069)
Project Description
Purchase a new Half -Ton Extended Cab Pickup Truck for the Water Conservation Program.
Project Objectives
1. Replace a 1998 GMC Sonoma Y ton extended cab pickup (Unit No. 04-069) used by the Water Conservation Coordinator
and Deputies.
2. Dispose of the existing unit by trade-in or at auction and transfer 2 -way radio and phone system to new vehicle.
Existing Situation
Unit No. 04-069 currently has an odometer reading of 154,160 miles. This unit was purchased for $17,121 in 1998 and has
accumulated $9,185.75 in repairs and $1,545.23 in maintenance costs. It is used on a daily basis by the Water Conservation
Coordinator. During the water conservation season (May through October), this vehicle is used 18+ hours daily by the Water
Conservation Deputies on patrol.
Schedule and Protect Costs
Prior Project
Budgets 2002-2003 200M4 2004-05 Total
Phasing
Study
Design
AcquisitionNehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
water Fund
wastewater Fund
Total
$30,730
$30,730
$30,730 $30,730
$30,730
$30,730
$30,730 $30,730
*Note : Trade-in value is not included so that ad ume funds are bud eted for misuse of vehicle.
Alternatives
Postpone replacement and continue with escalating repair costs. Endure more frequent breakdowns which will have a negative impact on our customers.
Project Effeet on Operating Budget
Eliminate any further expenses for this aging vehicle.
-9-
ACTIVPTY: Public Works — Water/Wastewater Division
RE U� Esr TITLE Air Compressor (E7ait No 04-044j
Project Description
Replace existing air compressor No. 04-094.
Project Objectives
1. Replace existing Air Compressor Model D185Q with anew comparable model.
2. Dispose of the existing units 04-094 and 04-103 by trade-in or at auction.
Existing Situation
Unit No. 04-094 is 18 years old and has a repair cost of $8,263.37 and maintenance costs of $700.04. This unit was
purchased for $12,610.00. Air Compressor Unit 04-103, which will not be replaced, is also 18 years old, was purchased for
$12,610.00, and has a combined repair and maintenance cost of $9,680.12. Both units should be disposed of by trade-in or at
auction.
Schedule and Pro sect Costs
Prior Project
Budgets 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition/Vehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
$12,910.00
$12,910.00
$12,910.00
$12,910.00
$ 6,455.00 $ 6,455.00
$ 6,455.00 $ 6,455.00
$t ;9 0:00 1 ,910.00
Continue with escalating repair cost. Endure more frequent breakdowns, which will have a negative impact on our
customers.
Project Effect on Operating Budget
Eliminate any further expenses for this aging equipment.
10-
2003-2005 Financial Plan and -Budget
CAPITAL IMPR6VIEMENT BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
lP.EQUEST TIJ Flatbed Dump Truck (Replacement)
Replace existing flatbed dump truck.
To provide a dependable dump truck with sufficient rating for hauling dirt, materials and equipment for
today's needs.
Flatbed dump truck 09042 is a 1979 Ford F8000. This truck was delivered on September 19, 1979. It is
approximately 22 years old with an odometer reading of 34882. The engine has significant idle time over
and above the measured road mileage due to operating hydraulic system for the bucket truck boom and
keeping the battery charged for radio transmission during the work day. Truck 09042 was used as a two
man bucket truck. In 1991the bucket boom was removed and a flatbed dump was installed. The original
cost of the vehicle was $55,655. The cost of maintenance and repairs to date is $29,242.85. This truck
does not have the gross vehicle weight (GWV) carrying capacity needed to haul dirt and backfill from the
jobsite. Crews need to take small loads of dirt which increases the length of the job. It is imperative to
have the necessary equipment to perform all tasks assigned in today's environment of prompt service to
customers at the lowest possible cost. The minimum replacement criterion of the "Fleet Policies and
Procedure" as outlined under "Guidelines for Utilization/Replacement" Section 4.8 is 15 years or 85,000
miles. This vehicle (09042) flatbed dump truck meets the criteria.
2003-2004 2004-2006 Project Total
Study
Design
Acquisition $105,000 $105,000
Construction
Total $105,000 $105,000
Recommended Funding Sources
Capital Outlay Fund
ALTERNATIVES
Keep truck #09042 (not recommended) which could result in significant down time and cost for major
repairs.
ii• III Jill III11 li
ACTIVITY: Public Works Dept.- Street Division
REiTEST TITLE CNG Street Sweeper (Unit No 04-105)
Project Description
Replace street sweeper Unit No. 04-105.
Project Objectives
1. Replace a 1990 FMC street sweeper (Unit No. 04-105) with a new CNG regenerative air sweeper.
2. Dispose of the existing unit (04-105) by trade-in or at auction.
Existing Situation
Unit No. 04-105, a 1990 FMC broom sweeper, has accumulated 51,750 miles and has an hour meter reading of 7,636
hours. This unit's minimum replacement criteria was met in 1996. This unit was purchased for $79,600 in 1990 and
has accumulated $297,1$1 in repairs and $4,003 in maintenance costs. The Street Division uses this unit as a backup
sweeper for street sweeping, maintenance and construction cleanup, and storm water quality control as per the Storm
Water Management Plan. The Tymco Unit No. 04-131 will be placed in the backup position. The high cost of this unit
is due to the Compressed Natural Gas option. A diesel unit is available for approximately $50,000 less.
Schedule and Pro'ect Costs
Prior Project
Bud m 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition(vehicic Replacement
Consiruction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
$200,000 $200,000
$200,000 $200,000
$200,000 $200,000
$200,000 $200,000
Continue to use current equipment and accumulate higher -than -normal maintenance expenses.
Project Effect on Operating Budget
None.
-12-
�l
ACTIVITY: GENERAL GOVERNMENT/
,AFQUSTTITLE.-AgllAqEMEnaTR--ANSff FLEET
Project Description:
This project consists of the replacement of four (4) vehicles in the Transit fleet over the next two (2) years.
Project Objectives:
The objective of this project is to:
• Replace existing traditionally fueled transit vehicles with Compressed Natural Gas vehicles;
• Meet the State requirement for fleet conversion;
• Protect the air quality of Lodi by reducing emissions from Transit vehicles;
• Retire existing buses which have extensive mileage.
Existing Situation:
The City of Lodi's Transit fleet currently consists of twenty-five (25) vehicles. These vehicles are a mixture of small
cutaways used primarily for Dial -A -Ride, one (1) replica Trolley used for Fixed Route, and five (5) 40 -passenger
NABI's used to serve the five (5) fixed routes in Lodi. Currently, twenty-one (21) of these vehicles run on
Compressed Natural Gas (CNG).
Project Work Completed:
In 2002, six (6) new cutaways were received by the City. Additionally, a CNG Station has been built in the
corporation yard at the Municipal Service Center to fuel transit vehicles, as well as other City CNG fleet vehicles.
Schedule and Pro'ectCosts:
Prior Project
Budgets 2003.04 2004-05 2005-06 2006-07 Total
Phasing
Study N/A
Design NIA
Acquisition
Construction N/A
Public Art N/A
Total
P.eeoromended Funding Sources
Enterprise Funds
Transit
r,.: i t+ r
Staff time during procurement and upon delivery.
$175,000 $ 175,000
$175,000 $175,000 $ 350,000
$175,000 $175,000 $ 350,000
13-
� � � � l �,.
2003-05 Financial Plan and Budget Request
CAPTTrAL IMPROVEMIEIVT GET RE(�tITEST
ACTAV['9'Y: Parks & Recreation Equipment Maintenance
REOUEST TITLE: Turf Vehicles
Project Description
Purchase (2) turf vehicles to replace M2 and TV -021, which were budgeted in the 2002-03 budget, but have yet to be replaced. In addition,
purchase (4) turf vehicles to replace TV -022, TV -023, TV -024 and TV -025.
Project Objectives
To provide Parks Division employees with safe and reliable equipment to perform there job duties in a proficient manner.
Existing Situation.
These vehicles are used to prepare our athletic fields and maintenance of our parks.
Project Work Completed
These vehicles meet the City of Wdi's Fleet Policies and Procedures criteria for replacement.
Schedule and Project Costs
Prior Project
Budgets 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Design
Acquisition
Construction $60,000 $60,000 $120,000
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternatives
$60,000 $60,000 $120,000
$60,000 $60,000
Continue to operate vehicles with increasingly higher repair cost and downtimes.
Project Effect on Operating Budget
None
14-
$120,000
2003-05 Financial Plan and Budget Request
REQUEST TITLE: Full Size Ys ton Pickup Truck
Project Description
Purchase (1) '/z ton pickup truck to replace 07-037
Project Objectives
To provide Parks Division employees with safe and reliable equipment to perform job duties in a proficient manner.
Existing Situation.
The mow crew uses this vehicle daily to transport mowers to parks and is used by maintenance staff in the off-season to perform various duties.
This vehicle is 14 years old. The city has spent over $12,000 in maintenance and repairs to date. Down time due to repairs is continually
increasing. This vehicle is becoming unproductive in our efforts to maintain our facilities.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement
Schedule and Project Costs
Study
Design
Acquisition
Construction
$26,000
r 1i M&A
$26,000
Total $26,000 $26,000
Recommended Funding Sources
Capital Outlay Fund $26,000
Enterprise Funds
$26,000
Alternatives
Continue to operate vehicles with increasingly higher repair cost and dowmimes.
Project Effect on Operating Budget
None
-15 -
2003-05 Financial
AC : Parks & Recreation Equipment Maintenance
REQUEST TITLE: Replacement Pickup for Recreation Supervisor
Project Description
Purchase (1) Extended Cab pickup truck.
Project Objectives
To provide safe and reliable transportation for the Recreation Supervisor in order to meet program needs.
Existing Situation.
Currently the Recreation Supervisor is using a 1989 Dodge Caravan (vehicle #7035). This vehicle has proven to be unreliable for the After
School Program. Staff feels that an extended cab pickup would best fill the need by allowing the Recreation Supervisor to transport people and
supplies to the after school program sites throughout Lodi.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and procedures criteria for replacement in age but not in miles.
Schedule and Project Costs
Study
Design
Acquisition
Construction
ilt
2005-06
Project
$28,000
Total $28,000 $28,000
Recommended Funding Sources
Capital Outlay Fund $28,000 $28,000
Enterprise Funds
Alternatives
1. Use any surplus funds from the After School Program revenues to purchase the vehicle.
2. Continue to use other available vehicles from the motor pool as breakdowns continue to occur.
Project Effect on Operating Budget
-16-
2003-05 FINANCIAL PLAN Ar BUDGET 4/2112003
CAPITAL BUDGET DETAIL BY ACTIVITY
PG
M
Public Safety
Police Department
I
Police Outdoor Range
50,000
350.000
Animal Shelter
2
Animal Shelter Expansion
1,865,000
1,865,000
Fire Deparbnem
3
Base station Emergency Alerting System
12,000
12,000
OF capital
4
Restoration of Seagrave's Pumper
15,000
15,000
GF capital
5
Purchase Fire Engine (2)
83,300
$3,300
83.300
83,300
least purchase
6
Rescue Trailer & Equipment
47,500
7
Vehicle -- City Match to Grant
15,000
15,000
8
Fire Station N2 replacement
140,000
1,700,000
140,000
GF caEs_& fm�
Total Public Safety
2,180,300
110,300
4,060,800
223,300
Public Utilities
Water Utility Services
Water
19
Water System Capital Maml
1,515,000
1,515,000
1,640,000
1140,000
20
Water System Capital Expansion
950,000
950,000
2,420,000
2,420,000
IMF and water
21
Trniler Mounted Vacuum System
43,430
43,430
100% ,.ter
W&sle'eater Utility Services
22
Replace WS headwork sluice gat,
15,000
15,000
23
WS professional services
40,000
40,000
24
Replace WS primary sedimentatiou milk
15,000
15,000
15,000
15,000
25
Upgrade WS telephone system
42,000
26
Replace WS lab ceiling tile &light fixmtes
15,000
25% Public Benefits funding
27
WS facility improvements
18,365,000
18,365,000
365,000
365,000
race increase - 22%
28
Replace roof- WS boilerlefluent pump build
15,000
15,000
29
stern drainage system expansion
181,000
181,000
1,285,000
1,285,000
IMF
30
Stems dramage system capital round
126,000
126,000
105,000
105,000
31
Collection system capital main
1,100,000
I, I OQ000
700,000
700,000
Electric Utility Services
Electrical Services
32
Replace data server & tape drives
12,000
12,000
Electric Construction & Maintenance
34
Purchase overhead line pulledtensioner
80,000
35
Line Ext, Serv, Connect, Substmetures
1,036,000
1,036,000
1,100,000
1,100,000
Line extensions ($650,000)
Service Connections ($160,000)
Substructures ($160,000)
Revenue Metering ($66,000)
36
Distribution system improve, Dusk to Dawn
919,200
919,200
1,083,200
1,083,200
Distribution system improve ($917,000)
Dusk to Dawn lighting ($2,200)
38
Streellightnnprovemen
1,100,000
1,100,000
950,000
950,000
39
60 Re Transmission line
476,500
476,500
648,250
648,250
40
Fiber optic system
655,000
655,000
82,500
82,500
41
Streetlight standards upgrade
87,500
87,500
87,500
87,500
Substation Construction & Meant
42
Purchase 80 Kv DC HiPot Insulation Tester
12,000
I2,00
43
Purchase Digital Micro -Ohmmeter
12,000
12,000
44
Substation to -construction
1,505,000
1,505,000
1,114,000
I, 114,000
Engineering & Operations
47
Replace metering circuit analyzer
11,500
11,500
Total Public Utilities
28,305,130
28,168,130
11,619,450
11,319,450
Transportation
Sheets and Flood Control
48
MSC o stroom/locker room cxpansion
150,000
150,000
,met IMF, W & WW IMF
49
Reconsttection of Pavement
259,000
259,000
street, W/WW,el,c
50
Office Omdmre for mobile modular office
2LOOp
51
Expansion of fleet services shop
275,000
275,000
1,950,000
1,950,000
IMF, Fire, W, WW, transit
53
Street Capital Maint
2,219,000
1,969,000
5,475,000
5,225,000
varions
54
Traffic signal& street lighting improve
427,200
406,200
440,200
219,200
various
56
Street expansion projects
3,255,500
3,255,500
3,827,000
3,827,000
Stare Tran, TEA, TDA,IMF
58
Downmmi Street improvement.,
35,000
58,000
MK, CDBG, Flee
Total Transportation
6,361,700
6,055,700
12,030200
11,480,200
Leisure, Cultural & Social Services
&7
2003-05 FINANCIAL PLAN& BUDGE427/2003
T'
CAPITAL BUDGET DETAIL BY ACTIVITY
PG
.59 Parks & Recreation Capital
Upgrade P & R master plan (50,000)
Creation of Private Offices (40,000)
Upgrade Recreation soRware (35,000)
Parks Maintenance Pmj/Equip (175,000)
Upgrade phone system (34,000)
60 Purchase Pickup
61 Replace Copy Machine
62 Purchase Turf Tnctor
63 Aquatic Center Constmemp
64 Indoor Sports Center
65 Def err detti Park Development
66 Modular Office
67 Restroom replacement- Vn ewood
68 irrigation system retrofit - Vinewood
69 Destructor replacement - Beckmmn
70 Lodi Lake Central Area Improvements
Cultural Services
Library
71 Upgrade Compumr System
Commodity Center
72 Purchase pickup truck
Total Leisure. Cultural& Social Services
20,000
12,000
18,000
460,000
929,000
300,000
130,000
204,000
29,000
2,402,000 175,000
Community & Economic Development
Engineering
73 High Reso inion GIS control survey 50,000 25,000
Total Community& Economic Development 50,000 25,000
General Government
City Council
74 Purchase laptop computem (5)
City Manager
75 Contribution to Salvation Army capital
Information Systems
76 Computer replacement fund
Finance
Purchasing
77 Add'fransfonner storage capacity
Public Works Facilities Services
78 Replace Library carpet
79 Repair Library Drainage system
80 Replace Lib mry HVAC
81 Complete Public Safety Build & Civic Center
83 Hire ..pitano- evaluation of Lodi Arch
84 Replace roof at Radio Room
85 Replace emergency generator at MSC
86 Replace emergency geaenror at Fire St f(3
87 Replace fuel dispenser&card system
88 Lodi Adopt -A -Child Building Renovation
Total General Government
CAPITAL BUDGET
Current Debt Service:
General Fluid
Electric Fluid
Water Fund
Wastewater Fuad
TOTAL CAPITAL BUDGET
300,000 300,000
35,00b OF capital
25,303,000 1,562,000
25.000 WWW. IMF, Fee
25,000
12,500
Capital Outlay
6,250
12,000 Equip Repi
50,000
OF Capital
5,983,000
COP, IMF, Capital Outlay
9,450,000
COP, IMF, Capital Outlay
7,525,000
COP, IMF. Capital Outlay
SOQ000
11,000 11,000
GF capital
140,000
OF capital
120,000
OF capital
1,250,000
1,250,000 gams
35,00b OF capital
25,303,000 1,562,000
25.000 WWW. IMF, Fee
25,000
12,500
6,250
6,250
1,671,671
6,317,569
226,767
816,440
50,000
50,000
50,000 50,000
five year program -RDA
75,000
75,000
75,000 75,W0
Capital outlay
600,000
11,000 11,000
Electric Utility Capital
137,000
1,671,446
7,920,308
226,699
817,465
1,671,671
6,317,569
226,767
816,440
1,671,671
6,317,569
226,767
816,440
GF'Capital
55,000
Capital outlay
10,000
600,000
Capital outlay
400,000
2,875,000
tangoing, IMF &GF
20,000
20,000
giants or donations
15,000
15,000
Capital outlay replacement
45,000
45,000
Electric
43,500
43,500
Capital outlay replacement
69,000
evaluate alternative system
43,830
not recommended
975,830
196,250
3,611,000
200,750
-
1,671,446
7,920,308
226,699
817,465
1,671,446
7,920,308
226,699
817,465
1,671,671
6,317,569
226,767
816,440
1,671,671
6,317,569
226,767
816,440
E- 8
PG
If
2003-05 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY ACTIVITY
FUNDING SOURCES
GENERAL FUND- CAPITAL
416,550
GENERAL FUND -EQUIP REPL
-
FINANCING
18,OW,000
CDBG GRANT FUND
175,000
IMPACT FEE FUNDS -REGIONAL (332)
810,500
STATE STREETS (335)
2,629,000
MEASURE K - GRANT
750,000
MEASURE K -MAINT
260,000
STREET TDA
210,200
IMPACT FEE FUNDS- LOCAL STREETS (327)
-
TDA
48,000
TEA
163,000
TRANSIT
55,000
ELECTRIC FUND
5,902,700
WATER FUND
2,250,930
WATER IMF
375,000
WASTEWATER FUND
1,743,500
WASTEWATER IMF
231,000
OTHER GRANTS
710,000
CAPITAL BUDGET
General Fand Debt Service 1,671,446
Electric Fund Debt Service 7,920,308
Water Fund Debt Service 226,699
Sewer Fund Debt Service 817,465
TOTAL CAPITAL BUDGET
E- 9
669,550
55,500
200,000
1,679,000
2,856,000
3,900,000
259,000
261,880
100,000
233,000
5,717,590
3,369,840
645,000
1,575,840
1,297,500
1,991,000
1,671,671
6,317,569
226,767
816,440
4/21/2003
2003-05 n and Budget Request
CAPITAL IMPROVEMENT BUDGET REqUEST
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: Lodi Adopt -A -Child - Bniiding Renovation
Project Description:
The project request consists of constructing a second basement entrance / exit and a bathroom remodel at the City -
owned building located at 100 Bast Pine Street.
Project Objectives:
The construction of a second basement entrance / exit will allow Lodi Adopt -A -Child to fully utilize 1,440 square feet
of basement space for storage capacity. The bathroom remodel and construction of a hallway will enable Lodi Adopt -
A -Child to allow other organizations to use certain rooms not being occupied by Lodi Adopt -A -Child.
Existing Situation:
Lodi Adopt -A -Child is unable to use the basement of the building due to Uniform Fire Code and California Uniform
Building Code requirements for a second entrance / exit in the basement of the building. The Fire Marshal will
authorize the use of the basement once this requirement is met.
Additionally the location of the handicap restrooms prevents Lodi Adopt -A -Child from being able to secure certain
areas of the facility for other organizations' uses. By relocating the men's restroom to the room across the hall from
the women's handicap restroom and by constructing a hallway, the areas could then be secured.
Project Work Completed:
Lodi Adopt -A -Child has received a proposal for the aforementioned work: $35,457 for the basement entrance / exit
construction and $8,372 for the restroom relocation.
Schedule and Project Costs
Prior Project
Nuid ,u, 2003-04 2004-05 2005-06 2006-07 Total
Phasing
Study
Design
Acquisition
Consuucdorn $43,830
Public Art
Total
Recommended Funding Sources
Capital Outlay Fund $43,830
Enterprise Funds
Project Effect on Operating Budget
City of .s
Lodi,221 West Pine Street
. 95240
Lodi Adopt A-Cliild `s
"Wish "Foundation
u ulaailopI-ac%ild.mgl
1? 0. Box 2479
Lodz CA 95241
209-33.3-1056
A L;drJnnn ( f , Cr ! ........ Nl2 i,i51 ,
Fidrm141ouifmnlirru No J/-15806/3
Tuesday, April 08, 2003
errs 9p�, r�
fyq�u o 049?
r/r�{nom
Dear Mr. Flynn,
We have received an estimate from Renovate -It Construction for construction of the
second basement entrance/exit for of $35,457.00 (see attached) at 100 East Pine Street as
required by the existing Fire Code. The Lodi Fire Marshall brought this unforeseen correction
to the existing basement to our attention during our first building inspection last November
when we received authorization to partially occupy the building. Consequently we have been
unable to utilize the 1,440 square feet of potential storage space the basement contains until
this requirement is met.
This issue brings to the forefront an existing problem we noticed during our Christmas
Program last year. During this period when we were using the entire building for separate
activities we realized that the interior design of the building prohibits allowing other
organizations, such as the Partnership for Families, to utilize the facility for security and
safety reasons. Robina Asghar and I have discussed the Partnership utilizing certain rooms
not being used by Lodi Adopt -A -Child, per the City Council's recommendation, but the interior
design of the building lends itself to several major security and safety flaws. The main
security concern is access to other parts of the building containing client files, executive
offices, the safe, etc. There is also concern of the inconvenience of not being able to utilize
the two new handicap restrooms without disturbing the activities of the other organization.
To help facilitate cross utilization of the building, we have installed separate alarm
partitions (zones) to facilitate the use of the building by the Partnership and others but the
security concerns of the existing interior design of the building would remain. To help
eliminate these security flaws we have decided to move the existing Men's Handicap
reslronm to the rnnm across the hall from the existing Women's Handicap restroom. This
would allow •a hallway to be constructed between the General Office area and the Handicap
restroom facilities that could then be secured. This remodel would allow easy access to the
restroom facilities by separate activities in different rooms in the same building without
interfering with each other and would eliminate the security concerns as previously stated.
Renovate -It Construction has submitted an estimate of $8,372.24 to complete this
remodel and the Board of Directors for Lodi Adopt -A -Child unanimously urge you to grant this
request concerning the bathroom remodel. In a few days, Mr. Tim Preszler of Renovate -It
Construction will be submitting plans to the City for both projects as he secures the required
building permits. We would like to have both projects done at the same time and estimate
that both could be completed by the end of May of this year with your approval.
The Board of Directors and I realize the financial hardship the City is facing in this budget
and would understand if the City is reluctant or unable to share any of the cost of the required
second basement entrance/exit as required by the Lodi Fire Marshall to a City owned building
at 100 East Pine Street. However, if the City could find its way to share the cost of the second
basement entrance/exit it would not only be to the advantage of Lodi Adapt -A -Child, but to
the City as well.
Your immediate consideration of this request is most appreciative and I would like to meet
with you to discuss this at your earliest convenience.
Sincerely and in rvice to Lodi,
enrns Lewis, President
RENOVALT- IT CONSTRucrION, INC.
627 E. OAR ST., S MIT C
LODI, CA. 95240
(209) 367-8765 FAX (209) 367-4320
r orroxrate a oftcom.net
CALIFORNIA COwRACPOR.S LICENSI: NUMBEE 607395
PROPOSAI,
Lodi Adopt -A -Child April 7,2003
P.O. Bos 2479
Lodi, CA. 95241
Attn: Dennis Lewis
IM Addition Basement
M) pl Pine- St.
Lodi, C1. 95240
I propose to furnish all rnat:e.rials and perform all labor in it workmanlike xnrumer to complete the
following per plans:
1.) Saw cut door opening, Saw cat 5'x 3, concrete, saw cut 4'37' asphalt, break and reprove. S 1,218.00
2.)
Block wall, rebar•, groat nrix, labor.
$5,625.00
3.)
Coucrete pad and footing.
S 4,150.00
4.)
Dig holo w/backhoe and backfill RGravel
$9,993.00
5.)
1I ind Rail
S 981.00
6.)
Metal doors and frames. Locksets, hinges, door bottom, and installation.
S 9,400.00
7.)
Framing- wall, roof, and exterior soling
S 4,800.00
8.)
Roofing and gutter
S 1,800.00
9.)
Moor trusses
S 495A)
10.)
Asphalt pateb back
8 1,295.00
11.)
Llectricixl
S 1,100.00
W.)
Shoring foi dirt wall~ during Construction iii Plywood 4_t4 pasts.
(Cost could change rnge it CAL OSTIA Wanted different t'vTv of shoring)
S 500.00
13.)
Scal Block
8 500.00
All of the above wort: to be completed in a wor•krnaulihe, and a. substantial manner according to stsnribod
practices for the scan of. Thirty Five Thousand Four Hundred Fift). Seven Dollars $ 35;451.00
Phclusions:
1.) Permit Fees
2.) Plans
3.) Plumbing
4.) Painting
5.) Fire Sprinklers
6.) HVAC
Note:
1.) This proposal may be withdrawn by us if not
Accepted within 60 days from proposal dated above.
9_.) Wonh that is not listed above is not included.
3.) Supervision, Profit, and Overhead is included ill line itaxus above.
Respectfully Submitted,
T(.rli Pl'es'Ller,
President
Acceptance of Proposal
Sign—---------------Date--,�K-7
RENOVATE — IT CONSTRUCTION, INC.
627 E. OAK ST., STATE C
LODI, CA. 95240
(209) 367-8765 FAX (209) 367-4320
renovate@sof tcoln, net
CALIFORNItS CONTRACTORS LICENSE NUMBER 607395
PROPOSAL
Lodi Adopt -A -Child March 3,2003
P.O. Box 2479
Lodi, CA. 95241
Attn: Dennis Lewis
Be: 100 E. Pine St., Lodi
Relocating Mews Restroom
L We Propose to furnish all material and perform all labor in a workmanlike manner to
complete the following:
Plumbing
Flooring
FRP
Electrical
Relocate counter top to new restroom
Relocate mirror to new restromn
Cut opening- Frame, Rock, patch, and Texture
Move Signage
Relocate to new restroom handicap bars, towel dispenser, and toilet paper dispenser.
Painting
All of the above work to be completed in a workmanlike and a substantial manner
according to standard practices for the sum of: Eight Thousand Three Hundred Seventy
Two Dollars $ 8,372.24
Exclusions:
L) Permits
2.) Plans
3.) Insulation
Note:
1.) This bid covers only the items that were described above any other items will be
considered is additional work and will be charged extra.
Rspectfully Seib fitted,,
Tim PreWer,
President
Acceptance of Proposal
Sign_—L _----------- Date __——
The following three letters
submitted for this item when it
appeared i '' April a 2003
Regular City i meeting.
This e was discussed r that time
and was continued to a Special meeting
for April 22, 2003; therefore,
ri r r r
letters
w. ♦ r. been
rrn r.! with this
meeting
r!material.
Advisory Board
Janice Roth, chair
Marilee Ginoulis
Carol Meehleis
Alex Taddei
LaVon Keszler
Elmer Much:
Walter Reiss, M.D.
Donald Reek
Gerry Schook
Ivan Suess
Ms. Julie Govette
Roy Reimche
Ron Mettler
Chris Phillips
Annette Murdaca
Thomas G. Obrion
Capital Campaign
Chairman
Pat Patrick
Capital Campaign
Steering Committee
TETE SALVATION ARMY inobs
i
P.O. Box 1388 o Lodi, California 95241
Center Phone: 209/369-5896 m Shelter Phone: 209/367-9560
Annette Murdaca, chair
Janice Roth
Janet Hamilton
Christian Phillips
Ivan Suess
Dr. Walter Reiss
Capt. Frank Severs
Ron Mettler
Pat Patrick
Ken Owen
Thomas O'Brien
Carol Meehleis
March 14, 2003
The Lodi City Council
c/o Ms. Janet Hamilton
Lodi City Hall
221 W. Pine Street
Lodi, CA 95240
Dear Friends At The Lodi City Council:
and Susan Severs
RECEIVED
Arra ; 5 2003
City Clerk
City of Lodi
1 am writing in regard to request $50,000 per year for 5 years (for a total of
$250,000) from the City of Lodi General Fund. We have discussed this, as it relates
to moving our old shelter out of Downtown Lodi and relocating 5 blocks North on
Sacramento Street. This location is where we are purchasing and remodeling our
community dining room, food bank for Northern San Joaquin County, men's shelter
and the remodeled rooms for women and children. Can you please consider a
$50,000 allocation, as we are getting ready to start the remodeling in the next few
months?
Thank you for your help and consideration in this matter!
Blessings to you,
Captains Frank Severs
CFS:lb
William Booth, Founder e john Larsson, General a Linda Bond, Commissioner • Major Fda Hokou;, Divisional Commander
ZMUUME=l
�•-
CT Y CL£I
CITY OF LODI
CapitalAs the Chairman of the • • for
Hope Harborbuilding s • - once again your •••
r , ll'- • • • r•
• • • • 1 lit • ..
Appreciating budget constraints the city is facing, we know general
fund cash is in very short supply. We ask the council to consider the
first year's payment commitment of fifty thousand dollars be
substituted through the council approved wavier of city building
permits and construction fee costs. Our contractor estimates these to
be in the neighborhood of forty thousand dollars.
The people in need in Lodi and we campaign workers appreciate each
of the individual gifts and the support you have shown for this
Community -wide project. We count, as of today, with your
confirmation to make good on the $250,000 promise, only $48,000
remaining to our $1.5 million goal.
We ask you prayerfully consider this request.
Sincerely,
Pat Patrick
3S South School Street • Lodi. California 95240 - Telephone: 209 367,7840 • Fax: 209.334.
Sent By: The#SalvatioArmy; 209 369 2724;
From:
SENT VIA FAX
3755 \onh Fremav BIVd
Apr -16-03 17:24; Page 1/1
04/16/2003 15:13 #D15 P X2
April 15, 2003
F0, dox34400
Lodi City Council Members
5xanuuaa a CA 95334 City of Lodi
Ph... (916) 361 --Mo Dear Council Members:
Fix (916) 648-0535 1 would like to express my sincere thanks on behalf of The Salvation Army for the
support that each of you has given this past year. As you are aware, The
.csaroday.org Salvation Army has taken on atask that would appear insurmountable, but with
the support of City leaden and the community at largo the goal of raising 1.5
million dollars is obtainable.
When The Salvation Army decided to move forward with a Capital Campaign
over a year ago, the City of Lodi made a commitment of $250,000 over a period
Of five years using City funds towards the Capital Campaign. I understand that
there is some hesitation toward honoring this commitment. I hope we can work
out the details so the gift can become a reality.
Probably The Sal
! r T 4 a I.IY' rt\ ! •{ a y
Its A
Hopefully after each of you review the success of our program in Lodi, funds will
become available so the original commitment ent can be honored. I look forward to
the continued support and working relationship that The Salvation Army has with
the City of Lodi.
Sincerely,
David G. Bentley
Director of Business Services
Del Oro Division