HomeMy WebLinkAboutAgenda Report - April 16, 2003 E-050 CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE. Adopt Resolution Approving Specifications and Authorizing Advertisement for Bids for
Various Street Maintenance Activities, Fiscal Year 2003/04, and Authorizing the
City Manager to Award the Contracts and Appropriate Funds
MEETING DATE: April 16, 2003
-PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications and
authorizing advertisement for bids for various street maintenance
activities, fiscal year 2003/04, and authorizing the City Manager to award
the contracts and appropriate funds.
BACKGROUND INFORMATION: Until 2002, the Street Division has submitted multiple Council
Communications for the various street maintenance projects and
approved equipment purchases performed throughout the fiscal year.
In order to simplify the process and reduce the time spent on routine
maintenance items, the Street Division submitted all the requests in one Council Communication.
The following material purchases, contract services, and equipment purchases are needed to perform our
annual street maintenance programs which are guided by our pavement management system and are
consistent with past practices.
Purchase approximately 4,000 tons of asphalt materials, at an estimated cost of $148,000, to
perform pavement repairs and the thin overlay program.
Purchase a crack sealant melter applicator at a cost of $25,000. This piece of equipment has been
rented for the past two years at a cost of more than $16,000. Purchase of this machine is more
cost effective than renting and allows the use of a more effective product for sealing cracks in
pavement. Funds for this piece of equipment are now in place in the AB 438 account.
Authorize the slurry seal program which covers an area of approximately 1,000,000 square feet, at
an estimated cost of $75,000.
Authorize lane line striping at an estimated cost of $21,000. This item has been reduced by
approximately 16% due to the use of sprayable thermoplastic paints, which are more durable and
allow us to paint on a three-year cycle, as opposed to a two-year cycle as in previous years.
a, Authorize curb. gutter and sidewalk replacement annual contract at an estimated cost of $50,000.
Purchase of asphalt rejuvenating agent, pavement void planer rental, and trucking services will be dealt
with on an informal bid basis, as the individual costs will be less than $5,000 per event. This will allow us
to obtain services from multiple sources on an as -needed basis, rather than relying on one provider for the
entire season. The proposed operating budget has sufficient funds to cover these items. Funding for the
APPROVED:
H. Dixon Flynn --'
CumbinudStyeetlMai ntP roject92003-04 04/08103
Adapt Resoa ution Approving Specifications and Authorizing Advertisement for Bids for Various Street
Maintenance Activities, Fiscal Year 2003/04, and Authorizing the City Manager to Award the Contracts and
Appropriate Funds
April 16, 2003
Page 2
purchase of the crack sealant rnelter applicator will be appropriated from existing AB 433 funds. The
specifications are on file in the Public Works Department at the Municipal Service Center.
Nate that the 2003/04 operating budget amounts are preliminary. Our actual work and appropriations will
be teased on the adopted budget.
FUNDING: The money for these projects will be corning from the Street Operating Budget in the
proposed 2003/04 operating budget and current AB 433 Bands.
CombinedEstimate: $204,000
Budgeted: 20O3/04 fiscal year
Crack Sealer Melter Applicator: $25,000
AB 433 Funds: 2002/03 fiscal year
Richard C. Prima, .Jr'
Public li<iirks Director
Prepared by Curt J. Juran, Streets Contract Administrator
RCP/GM61dsg
cc: Randy Mays, City Attorney
George M. Bradley, Street Superintendent
Curt J Jur n, Streets Contract Administrator
Jod Morris, Purch8sing Officer
Com NnedStree tM. a i n Proj ects2003-04 04/08/03
RESOLUTION NO. 2003-56
WHEREAS, this project includes Various Street Maintenance Activities, Fiscal Year
2003-04; and
WHEREAS, staff recommends approval of the plans and specifications and,
authorization for bids for Various Street Maintenance Activities, Fiscal Year 2003-04. Thit,
material purchases, contract services, and equipment purchases are needed to perforrntht
annual street maintenance programs, which are guided by our pavement management systerr.
and are consistent with past practices. The recommended activities are listed as follows:
5) Authorize curb, gutter, and sidewalk replacement annual contract at an estimated
cost of $50,000.
WHEREAS, staff further recommends authorizing the City Manager to award the
contracts at the appropriate time following the bid openings and appropriate funds for the
various projects; and
WHEREAS, the above amounts are preliminary, and actual work and appropriations will,
�)e based on the 2003-04 adopted budget.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the plans and specifications and authorize advertisement for bids for the Various Street
Maintenance Activities, Fiscal Year 2003-04; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City
Manager to award the bids for Various Street Maintenance Activities for Fiscal Year 2003-04 at
the appropriate time following the bid opening; and
BE IT FURTHER RESOLVED that funds be appropriated from the Street Operating
Budget in the proposed 2003-04 operating budget and current AB 438 funds as follows:
Combined Estimate: $294,000-00
Budgeted 2003-04 fiscal year
Crack Sealer Melter Applicator: $25,000-00
AB 438 Funds- 2002-03 fiscal year
Dated-, April 16, 2003
1 hereby certify that Resolution No. 2003-56 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 16, 2003, by the following vote:
AYES- COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor
Hitchcock
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SUSAN J. BL. ACKSTON
City Clerk