HomeMy WebLinkAboutAgenda Report - April 2, 2003 E-064"ITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE. Adopt a resolution to 1) reject the low bid for conduit fittings and award the
bid in that category to the second -low bidder, Intraline, Inc., of Burlingame,
and 2) award the bid for power utility conduit to the low bidder in that
category, AZCO at Stockton, (Total: $32,554.30) (EUD)
MEETING DATE, April 2, 2003
PREPARED BY, Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution rejecting the low bid for conduit
fittings (couplings, elbows) submitted by All -Phase Electric Supply
Company of Stockton, awarding the bid for fittings to the second -low bidder
by virtue of payment terms offering a 2% discountifinvoice is paid within
20 days (Intraline, Inc. of Burlingame), and further awarding the bid for utility conduit to the low bidder in that
category, AO of Stmkton. Total amount of award is $32,554.30,
BACKGROUND INFORMATION'. On March 5, 2003, the City Councit approved specifications and
authorized advertisement for bids for this material.
Seven bids were received, and opened on March 19, 2003. Since prices for conduit and for fittings move somewhat
independently of each other, bid specifications separated conduit and fittings into separate categories, and bid
instructions indicated that award would be made to the low bidder in each categovy.
Bid results were as follows:
FittinM, Cqnduit
Intralina, Burlingame
LU61A
$33,303,18
Graybar Electric, Roseville
VM55
$37r022-39
AZCO, Sto kton
$7,622.21
Horning Underground Supply, Sacramento
$7,407,22
162,95
G E Supply Company, North Highlands
$7,606.29
$29,352,29
Wesce DWHWtion, San Francisco
$ 8,1W 16
$29,966.85
'Ali -Phase. Electric Supply, Stockton
$ 5,486,85*
$35231.90*
*Alf-Phaso Electric's bid contained an exception to price protection, and is therefore considered non-responsive
Although All -Phase Electric's bid for fittings was low, the bid contained an exception to specifications in that quoted
prices were valid for only 19 days. Bid specifications require that prices be firm for thirty days. The 19 -day "firm"
period requested by All -Phase may have given them an unfair pricing advantage over other bidders who complied
with the 3.0 -day "firm" requirement , Staff therefore recommends that the bid from All -Phase Electric be considered
non-responsive and be rejected, and that award for fittings be made to intraline, the next -low bidder in that category
when their payment terms of 2% 20 days are considered in the bid evaluation. (Bid instructions indicate that terms
offering a discount for payment in 20 days or more shall be considered in the evaluation.)
Some of the subdivisions planned for service installation are Century Meadows #1 Units 2 and 3. Century Meadows
#2 Unit 4, Century Meadows #3 Unit 4, Almondwood Estates, Legacy Estates, and Woodhaven #3.
RESOLUTION NO. 2003 -
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on March 19,
2003, at 11:00 a.m. for peer utility duct and fittings, described in the specifications,
therefore approved by the City Council on March 5, 2003, and
WHEREAS, since prices for conduit and for fittings move somewhat
independently of each other, bid specifications separated conduit and fittings into
separate categories, and bid instructions indicated that award would be made to the low
bidder in each category.
WHEREAS, said bids have been compared, checked, and tabulated and a repor)
thereof filed wift the City Manager as follows'.
I r if ,inc., Burlingame
raybat Electric, Roseville
AZCO, Stockton
Herning Underground Supply, Sacramento
Supply Company, North Highlands
Wesco Distribution, San Francisco
*Ali -Phase Electric Supply, Stockton
WI -Phase lectric ss. bid contained an exception
considered non-responsive.
Eittir s CQndujt
, 0
$33,303.18
$7,622-21
U&LQ4.80
E
$29,352.29
to price protection,, and is therefore
WHEREAS, the bid submitted by All -Phase Electric Supply Company, the
apparent low bidder for the conduit fittings, contained ars exception to specifications
in that quoted price were valid for only 19 days, Bid specifications required that
prices be firm for thirty days, The 19 -day "firm" period requested by All -Pas
may have given theca an unfair pricing advantage over other bidders who
complied with the 30 -day "firm" requirement, Staff therefore recommends the bid
from All -Phase Electric Supply be considered non-responsive and be rejected; and
WHEREAS, staff therefore recommends rejecting the bid from All -Phase Electric
Supply Company, of Stockton, California, as being non-responsive, and awarding the bid
for conduit fittings to the next lowest bidder, intraline Inc,, of Burlingame, California; and
WHEREAS, staff further recommends awarding the bid for utility conduit to the
low bidder in that category, AZCO, of Stockton, California.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the bid for
conduit fittings from All -Phase Electric Supply Company, of Stockton, California, i's
hereby rejected, and the bid is hereby awarded to the next lowest bidder, Intraline Inc.,
of Burlingame, California, in the amount of $5,769.50; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby awards the bid
for utility conduit to the low bidder in that category, A. O, of Stockton, California, in the
amount of $26,784 80,
Dated: April 2, 2003.
I hereby certify that Resolution No. 2003-50 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 2, 2003, by the following vote:
AYES,, COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
SUSAN J. BLA KSTON
City Clerk