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Home My WebLink AboutAgenda Report - February 19, 2003 E-08 ERQTY op LODI COUNCIL COMMUNICATION AGENDA TITLE, Adopt Resolution Appropriating $14,185 To Cover Expenses Incurred During The November 5, 2002, General Municipal Election And For Expenses Associated With The Referendum Petition Submitted Against The Lodi Redevelopment Project No. 1 MEETING DATE. February 19, 2003 PREPARED BY, City Clerk RECOMMENDED ACTION: That the City Council adopt the attached resolution approving the appropriation of $14,185 to cover expenses incurred during the November 5, 2002, General Municipal Election and for expenses associated with the referendum petition submitted against the Lodi Redevelopment Project No, 1. BACKGROUND INFORMATION: Based on estimates provided by the San Joaquin County Registrar of Voters Office, $39,600 was budgeted for the November 5, 2002 General Municipal Election. The following factors, which were unknown at the time the 2002-03 budget was prepared, have increased the final costs: • Referendum against Ordinance No. 1713 (Lodi Redevelopment Project No. 1); • Measure U (Hotel -Motel Occupancy Tax Collection Rate); and • Increased costs due to San Joaquin County's bilingual designation and multiple ballot types. Attached as Exhibit A is the invoice from the San Joaquin County Registrar of Voters Office for services rendered for the referendum against Ordinance No. 1713; Exhibit B is the November 5, 2002, General Municipal Election invoice, In accordance with the Deputy City Manager's direction, it is requested that the City Council authorize the appropriation of $8,078,75 from the Contingency Fund and $6,106,25 from the Redevelopment Agency account to cover the election invoices. FUNDING- $8,078.75 — Contingency Fund $6,106-25 — Redevelopment Agency account* 'According to Finance Department, this amount will inifia;ly come from the Contingency Fund, however, it will be repaid to the General Fund from the RDA revenues once they are established. S3Bjmp Vicky McAA�;hi.,hn'lance Director Susan J. Black ton City Clerk mem��, OWNER iiiii Will I III ill 1! 1 1 MENINAMM, R�ME�M NUNN Ill I'll ill I ill 110, y:Fi ill I I INN III Should you have an questions regarding the above charge, .y' call Gina Verstrepen Y at (209) 468-3191 DEBORAHS.HENCH Registrar of Voters IMEMEMSEM Susan Blackston City Clerk City of Loj P.O. Box 3006 Lodi, CA 95241-1910 Dear . l c ton-, SAN JOAQUIN COUNTY 212 NORTH SAt'3 JOAQUIN STREET Q BOX 810 STOCKTON, CALIFORNIA 95201 2091468-2895 FAX: 20998-2889 RECEIVED INTERNET: .co.sari-j€aaquin.ca.gas ,SAN 2 4 Z003 City ClQrk City of Lodi t- RMSTRAR Of VOTM3 2010M(I -3 94 REGISTRATION 468.2890 DUS€NESS ANU FINANCIAL € J%.;.L0SURE 400.0042 CANPIDATE SERVICES 49"191 PRECINCT OPERATIONS EXHIBIT B The cost for conducting the City r:Lodi :, o; ounoill member.And.. Measure U), consolidated with the Gubernatorj6l Generalion eh ld on November 5, 2002 is z If you have any questions regarding AGENCYIDISTRICT, CITY OF LODI TITLE OF ELECTION: GENERAL COUNCIL MEMBERS (3) AND SPECIAL MUNICIPAL ELECTION, MEASURE U DATE OF ELEGTION: November 5 2002 REGISTERED VOTERS: 26,370 BALLOT TYPES: -34 COST PER REGISTERED VOTER: 11,.79 DEaCRIPTION AMOUNT OFFICIAL BALLOTS AND $18,391.56 SAMPLE BALLOT BOOKLETS MILEAGE $ 135.48 MISCELLANEOUS $ 508.98 POLLING PLACE RENTAL $ 397.76 POSTAGE $ 1,627.92 PUBLICATIONS $ 181,71 TRANSPORTATION $ 654.23 COMPUTER RUN TIME $ 106.68 ELECTION OFFICERS PAYROLL $ 3,163.12 ELECTION NIGHT WORKERS PAYROLL $ 121.95 FIELD INSPECTOR'S PAYROLL $ 157.73 OFFICE SALARIES $ 5,378.49 OVERHEAD $ 1,547.52 UTILITY & EQUIPMENT RATE $ 3,066.86 DUPLICATING SERVICES $ 48.54 PRECINCT SUPPLIES $ 875,33 PRECINCT KITS @ $25.00 EACH (381) $ 29032 SECURITY SERVICES (SHERIWS OFFICE) $ 38.40 CANDIDATE'S STATEMENT OF QUALIFICATION $10,386.08 SIGNATURE CHECKING $ -0- ADDITIONAL PUBLICATIONS $ -0- TOTAL AMOUNT. 47,078® WHEREAS, based on estimates provided by the San Joaquin County Registrar of Voterri Office, $39,600,00 was budgeted for the November 5, 2002, General Municipal Election; and WHEREAS, the following factors which were unknown at the time the 2002-03 budget was prepared, have increased the final costs: * Referendum against Ordinance No, 1713 — Lodi Redevelopment Project No, 1; * Measure U — Hotel -Motel Occupancy Tax Collection Rate; and * Increased costs due to San Joaquin County's bilingual designation and multiple ballot types. WHEREAS, attached hereto and made a part of this Resolution is Exhibit "A" and Exhibit "B," which are invoices from the San Joaquin County Registrar of Voters Office for services rendered for the referendum against Ordinance No. 1713 and for the November 5, 2002, General Municipal Election, NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby appropriate funds for payment of these invoices as follows: $8,078,75 — Contingency Fund $6,10625 — Redevelopment Agency (According to the Finance Department, this amount will initially come from the Contingency Fund; however, it will be repaid to the General Fund from the RDA revenues once they are established). Dated. February 19, 2003 I hereby certify that Resolution No. 2003-25 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 19, 2003, by the following vote. AYES: COUNCIL MEMBERS — Beckman, Hansen",oward, Land, and Mayor Hitchoock NOES: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk . Y.` ITT OF LODI SPECIAL ALLOCATION REQUEST TO. Finance Director DATE, February 20, 2003 FROM, City Clerk PROJECT NUMBER: Transfer from Contingency Fund into Elections Account (100102) $ 8,078.75 Transfer front Redevelopment Agency Account into Elections Account (100102) $ 6,106.2 (This amount will initially come from the Contingengy Fund; iaowever, it will he repaid to the General Rand from the RDA revenues Banco they are established,) TOTAL: $14,185.00 npiton, Funds are needed to cover expenses incurred during the November 5, 2002, General Municipal Election and for expenses associated with the referendum petition sub itted against the Lodi Redevelopment Project No. 1 (refer to attached Council Communication arta Resolution No. 2003425). Date sof Approval Council Current Budget Contingent Fund Capital Outlay Reserve Utility Outlay Reserve Accounting tanager Usan j. Blackston',fty Clerk (if you need more space, use additional sheet and attach to this form) F rt ary 19 2„003 Amount Approved City Manager Prior Year Reserve General Fund Capital Reimbursable Account Cather (Specify) RRA . Account lumber Finance Director Svbmit this toren in dup)ivate to the Finance Director. Distribution after approval will be as foilows: (1) Originating Department (2) Finance Department ?lt;;ncelspeuakol�.doc