HomeMy WebLinkAboutAgenda Report - February 5, 2003 E-08If"ITY OF LOD
COUNCIL COMMUNICATION
AGENDA TITLE; Contract Change Order — WaterA/Vastewater Main Replacement Program (Project No, 1)
MEETING DATE: February 5, 2003
PREPARED BY: Public Works Director
RECOMMENDED ACTION° This item is for information only. No action is required.
BACKGROUND INFORMATION: This information is being given to the City Counci4 in accordance with
the Contract Change Order policy approved by Resolution 85-173.
One of the requirements of this policy is that we inform the City Council
of all change orders where the total change orders exceed $25,000,00.
On Auciust 21, 2002, Council awarded a contract to Crutchfield Construction in the amount of $911,526.00 for
the Water/Wastewater Main Replacement Program (Project No. 1). The attached Contract Change Orders
(Numbers 2 and 3) total $43,362.40, which is 4.8% of the contract. -rhey include additional work needed to
avoid a conflict with an existing gas main, rehabilitating existing manholes with a thicker epoxy lining,
installing an additional manhole, and assisting City crews with the installation of new water services. An
additionai 21 calendar days were added to the contract as a result of these two contract change orders.
Due to the complicated nature of this project and lack of accurate documentation of the 70 -year old
infrastructure, change orders to cover such items were anticipated and planned for in the initial. appropriation.
Staff approved contract Change Order No. 1 (attached) on October 25, 2002. The additional work included
small modifications associated with the proposed water improvements and increased the contract amount by
$8,017.83 or 0.9% of the original contract amount.
FUNDING� Contract Amount $954,888,40
Budgeted Fund', Water Utility Capital Outlay Fund
Wastewater Utility Capital Outlay Fund
Prepared. by Wesiey K. Fujitani, Senior Civil Engineer
RCP/WKF/pmf
Attachments
cc: Water/Wastewater Superintendent
Senior Civil Engineer Swimley
n a® City Manager
C_CCD2and3
$770,500.00
$379,500.00
CONTRACTCITY OF LODI
PUBLIC WORKS DEPARTMENT ,
Sheet 1 of 1
Date: December 3, 2002
PROJECT'. later and Wastewater water gain Replacement Program Project No. 1
CONTRACTOR: Crutchfield Construction Company
You are directed to make the following changes or do the following work not included in the
Pians and Specifications on this contract.
----------------------------------------------------------------------
Description of work to be done, estimate of quantities, and prices to be paid. Specify whether
additional work is at contract price, agreed price, or force account, Unless otherwise stated,
rags for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
1. Relocate water main to avoid conflict with gas main
Acct: 181673 Agreed Upon Price $ 12,764.89
2, rehabilitate manholes with 60 mite Epoxy coating (18 MH's at $1450,00 each)
Acct: 171021 Agreed Upon Price $26,1000.00
3. Delete Contract Item #6 Manhole Rehabilitation (18 H's at $1,325,40)
Acct: 171021 Agreed Upon Price ($ 23,850,00)
4. Additional crew time on water main testing due to faulty 409 assembly
Acct: 181673 Agreed upon Price $ 3,563.97
5 Install WWMH at 331 E Vine St,
Acct: 171021 Agreed Upon Price 5,410,79
PERCENT OF
CONTRACT
Original Contract Price $911,526.00
Total Cost of This Change Order NOT TO EXCEED 24,009.65 2.6%
Previous Change Orders 8,017.83
Total Cost of All Change Orders to Gate 32,027.45 3.5%
Contract Price, Including All Change Orders, Will Be: $943,553.48
Time of completion will be adjusted as follows: To Be Determined,
cbrnittedy� Date—a--I—�-� a
Approval Recommended � _ � � `i �Date-i&-,, 4 - OIL -
Approved, Public Works Director_ bate t
Approved, City M n f r Public Works Policies d Procedures, Administration 4 1)
®ate
The and e tsi ne contrac r, having carefully considered the change proposed, ag ens, of this
proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted
above, perform all services necessary for the work above specified and accept as full payment
the prices shown above.
ACCEPTED. bate. � Contr
Title
If the contractor does not sign acceptance of this order, the contractor should refer to Section 4
1.03A of the Standard Specifications regarding filing a written protest within the specified time.
CITY OF LODI
PUBLIC WORKS DEPARTMENT
Sheet 1 of 1
Date: January 15, 2003
PROjECT� !ValorandWastewater Main Replacement Program Project No. I
.- I
CONTRACTOR'. Crutchfield Construction Company
You are directed to make the following changes or do the following work not included in the
Plans and Specifications on this contract.
--------------- ------------------------ ------------------
Descriotion of work to be done, emirnaie of quant;lljes, and prices to be paid. Specify whether
additional work is at contract price, agreed price, or force account. Unless otherwise stated,
rates for rental of equipment cover onty such tm)e as equipment is actuaily used and no
aHov,.,ance will be made for idle time.
1. Adjustment in contract price to epoxy line manholes.
(18 each at 5217.50)
Acct: 171021 Agreed Upon Price $ 3,915.00
2, Furnish and Install asphalt for extra trench width ran Vine St. (Central to WasNngton)
Acct: 181673 Agreed Upon Price $3,120.06
3. Assist City fo,,,ces in lnsta!Wion of 35 water taps
Acct: 181673 Agreed Upon Price $4299.86.
__—
TOTAL $11,334.92
PERCENT OF
CONTRACT
01 iginal Contract. Price $911,526,00
f'otaf Cost of This Change Order NOT TO EXCEED $ 11,334.92 1.2%
Previous Change Orders $ 32,027.48
Total Cost of All Change Orders to Date $ 43,362,40 4,8%
Contract Price, Including All Change Orders, Wifl Be: $954,888,40
Time of conn.pletion will be adjusted as follows: Add 21 calendar days
Subn-iitted ByZ
Date —)G
Approval Recornme Date t
Approved, Public W 0[ks DiF.ct Date
7
Approved, City Manager (Per Public Works Policies and Procedures, Administration 4-1)
1"he undersigned contractor, having carefully considered the change proposed, agrees, if this
pmposal is approved, to provide all equipment, furnish all MateFWS, except as otherwise noted
above, perform all ser,ices necessary for the work above specified, and accept as full payment
the Prices shown above.
ACCEPTED: Date
By
Contractor
Title
if the conUtactor does not sign acceptance, of this order, the contractor should refer to Section 4-
1,03A of the Standard Specifications regarding filing a written protest within the specified time,
CITY OF LODI
Sheet 1 of 1
Date Oct, 23, 2002
PROJECT'. Water and Wastewater Main Replacement Program Project No. I
CONTRACTOR: Crutchfield Construction Company
You are directed to make the following changes or do the following work not included in the
Plans and Specifications on this contract.
-----------------------------------------------------------
Description of work to be done, estimate of quantities, and prices to be paid. Specify whether
additional work is at contract price, agreed price, or force account. Unless otherwise stated,
rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time,
1. Re4ocate Fire Hydrant @ 220 Cherry St, (WO #1)
Acct: 181673 Agreed Upon Price $ 276,86
2. Replace 1 -inch set -vice with 1 '/�-inch water service at 325 Watson St. (WO #2)
Acct: 181673 Agreed Upon Price 732.95
3, Relocate Water service at 314 Watson Street (WO #3)
Acct: 181673 Agreed Upon Price $ 314.77
4 Replace 8 -inch tee with 8 -inch cross at Mission and Central (WO #4)
Acct: 181673 Agreed Upon Price $ 544-90
5, Relocate FH at Watson and Central (WO #5)
Acct: 181673 Agreed Upon Price $460615
6- Replace 108 LF of C900 pipe with Ductile Iron and backfill with CDD (WO #6)
Acct: 181673 Agreed Upon Price $1542.20
PERCENT OF
CONTRACT
Original Contract Price $911,526.00
Total Cost of This Change Order NOT TO EXCEED $ 8,017.83 0.9%
Previous Change Orders $ 0.00
Total Cost of All Change Orders to Date $ 8,017,83 0.9%
Contract Price, Including All Change Orders, Will Be: $919,543.83
Time of completion will be adjusted as follows.- Add two calendar days,
Submitted By Date u - -07��el
Approval Recommended, Date P 0
14—i-
Approved, Public, Works Director Date (6 7,
- -OZ-
Approved, City Manager (Per Public Work o icier and Procedures, Administration 4.1)
NA Date
The undersigned contractor, having carefully considered the change proposed, agrees, if this
proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted
above, perform all services necessary for the work above specified, and accept as full payment
the prices shown above,
ACCEPTI�i , Dale
Contractor kf-1 '
Title
If the, contractor does not sign acceptance of this order, the contractor should refer to Section 4-
1,03A of the Standard Specifications regarding filing a written protest within the specified time,