HomeMy WebLinkAboutAgenda Report - February 5, 2003 E-06UITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE. Adopt resolution awarding the contract for Tree Trimming (Power Line Clearing) to Trees,
Inc. ($223X8,00) (EUD)
MEETING DATE: February 5,2003
PREPARED BY- Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract.for the
above project to Trees Inc, of Houston, Texas at a cost of
$223,378.00 for the remainder of the 200212003 fiscal year (evaluated
cost of 1258.24 per hour).
BACKGROUNO INFORMATION: The Electric Utility Department has utilized a tree trimming con.tractor
forits line clearing requirements since November 1988. The current
contract was awarded b the City Council on February 12,20014or a
y
one-year five-month period with an option to extend yearly thereafter, at the City's sole discretion for a maximum
of three additional years. Arbor Tree Surgery requested a 16% increase for a three (3) person crew and a 12%
increase for a two (2) person crew on November 1, 2002, due to an increase in their workers' compensation
insuranoe premium. The request was denied, contract dated February 12, 2001 granted Arbor Tree Surgery a
3% increase, which they received on July 1, 2002. To maintain continuity of the line clearing program, a new
contract needs to be awarded. This contract, like the current one, has provisions for yearly extensions up to a
maximum of three years.
The specifications for this contract were approved on December 18, 2002 with bid opening on January 8, 2003.
The five bids received are shown below,
APPROVED;
H. Dixon Ron - city Mana . ger
First
Second
Bidder
Backyard Crew
Backyard Crew
Street Crew
Evaluated Cost
Trees Inc.
90.99
90.99
76.26
25824 / hour
Houston, TX
Arbor Tree Surgery
89,18
89.18
85.45
261811 hour
Paso Robles, CA
Davey Tree Surgery Co.
105,16
105,16
81.05
291.37 / hour
Livermore, CA
APPROVED;
H. Dixon Ron - city Mana . ger
y
First Second
Bidder Backyard Crew Backyard Crew
Asplundh Tree Expert 106,00 106.00
Stockton, CA
West Coast Arbarists, Inc 120.00 120.00
1 1111:1 1111111011
Street Grew Evaluated:Co
100.00 31100
k I§
FUNDING, The budgeted amount of $286,326.00 remains in the Department's 200212003. fiscal. year
budget, Funding for the 2003MG4 fiscal year contract will bein.oluded in tho proposed
200312005.budoet. runding for extensions of the contract will be budgeted on a year-to-year
basis.
Funding Approval:
Vichy McAthie, Finance Director
RESOLUTION NO. 2003-11
RESOLUTION OF THE LORI CITY COUNCIL
AWARDING THE CONTRACT FOR TREE
TRIMMING (POWER LIME CLEARING)
WHEREAS, in answer to notice duly published in accordance with lave and the order of
this City Council, sealed bids were received and publicly opened on January 8, 2003, at 11:00
a,m, for Tree Trimming (Power Line Clearing), described in the specifications therefore
approved by the City Council on December 18, 2002; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
First
Second
Bidder
Backyard Creta
Backyard Crew
Street Grua
Evaluated.
Cost
Trees Ino.
90,99
90,99
76.26
258:24 / hour
Houston, TX
Arbor Tree Surgery
89,16
89.18
85.45
263;81 / hour
Faso Rubles, CA
Davey Tree Surgery Go,
105.16
105.16
81.05
291:3'x! hour
Livermore, CA
Asplundh Tree Expert
106.00
106,00
100.00
312.00 / hour
Stockton, CA
Westoas.tt.Arb€�rist , Inc.
120,00
120.00
135.00
375.00 /hour
jnah
The Qstirnated cost of this contract for the remainder of the 2002/2003 fiscal year is $223,378
WHEREAS, the City Manager recommends award of the bid for Tree Trimming (Power
Line Clearing), be made to the low bidder, Trees Ino., of Houston, Texas.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for Tree Trimming (Power Lire Clearing), be made to the low bidder, Tree Inc., of Houston,
Texas, in the amount o $223,378.00 for the remainder of the 2002/2003 fiscal year (evaluated
cost of $258,24 per hour).
Dated: February 5, 2003
I hereby certify that Resolution No, 2003-11 was, passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 5, 2003, by the following vote.
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor
Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT, COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2003-11