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Home My WebLink AboutAgenda Report - February 5, 2003 E-04kATY o' LOD COtJNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Approving Plans and Speciftations and Authorizing Advertisement for Bids for Traffic Signal and Street Lighting Improvements at Century Boulevard and Ham Lane and Authorizing the City Manager to Award the Contract and Appropriate Funds ($185,000) MEETING DATE: Febwary 5, 2003 PREPARED BY: Pubflc Works Director RECOMMENDED ACTIONThat the City Council adopt a resolution approving the plans and specific ation s for the above project, authorizing advertising for bids, and authorizing the City Manager to award the contract and appropriate funds, BACKGROUND !NFORMATION: The project includes installing a traffic signal and street fighting at the Century Boulevard and Ham Lane intersection. On July 19, 2000, City Council approved the City's Signal Priority Study. This intersection is one of the fourteen intersections on the Signal Priority Study List. The list and current status of each intersection is shown on Exhibit A. (Note that the score ranking is based on a previously -approved, arbitrary method and is for comparison purposes only. used on funding opportunities, adjacent development and Council preference, actual construction sequence may change.) At its February 7, 2001, meeting, Council authorized the City Manager to execute a professional services agreement with Y & C Transportation Consultants, inc,, to design this project, In 2001, the plans and specifications for the traffic signal design were essentially ready for Council's approval, however, funding was not available at that time. The specifications require that construction work be performed to minimize the disruption to high school pedestrian and vehicle traffic. The contractor will be required to perform sidewalk. work during off-peak hours (when students are not going to and from school) and some roadway work during the high school's summer break. Staff's request is for City Council to authorize the City Manager to award the project up to $185,000. used on actual bids, if additional funds are needed, this item will be brought back to City Council for approval to award and appropriate funds. The plans and specifications are on file in the Public Works Department. FUNDING: The project estimate is $185,000 and includes project construction and contingency costs. The funding source is Transportation Development Art funds (50%) and Local Streets Impact Fees (50%). Planned Bid Opening Date: February 26, 2003 Funding Available: Pre.pared by Piula J. Fernandez, Senior Traffic Engineer RCP/PJ F/pref Attachment M City Engineer Senior Traffic, Eng€neer Purchasing Officer APPROVED! CnS&A. Street Superintendent Police Chief Tokay High Schooi Principal N. Dixon Flynn -- City Manager Affected Property Owners LUSD Superintendent LUSS Police Services 01/29103 ..—_— I T ` I C TAT U 1. Marney Lane and Stockton Street 352 under construction 2. Lodi Avenue and dills Avenue 330 In design, grant funded 3. Harney Lane and Siam Lane 343 For future budget 4. Lockeford Street and Stockton Street 307 For future budget 5, Cherokee Lane and l -Mart south driveway 277 On hold, pending results from #12 0, Lockeford Street and Sacramento Street 275 To be installed as mitigation measure for parking structure when funds are: vail bl . 7. Stockton Street and Tokay Street 242 For future budget 8. Century Boulevard and loam Lane 241 Requesting bidding approval on February 5, 2003: 9, Mills Avenue and Eire Street 172 For future budget 10. Turner Road and California treet/ dgewood Dr. 143 Turner fid. left tarn lane . installed in .fan. 200Z collision reduction may Iower priority. 'IF I Elm Street and Pacific Avenue 130 For future budget 12. Cherokee Lane and Tokay Street 100 Proposed Grocery Stare at Tokay Bowl Sitewill include signal installation and connection to Kmart Center; Lodi Ave, access too Kmart Center with ISR project, 13. Turner Road and Sacramento Street 98 For future budget 14. Cherokee Lane and Elm Street 97 For future budget RESOLUTION TION O. 2003-21 WHEREAS, this project includes installing a traffic signal and street lighting at the intersection of Century Boulevard and Ham Lame, and WHEREAS, on July 19, 2000, the City Council approved the City's Signal Priority Study, which included this intersection as one of fourteen intersections on the Signal Priority Study List, and WHEREAS, at its February 7, 2001, meeting, the City Council authorized the 'City. Manger to execute a professional services agreement with Y & C Transportation Consultants, inc., to design this project In 2001, the plans and specifications for the traffic signal design were essentially ready for Council's approval; however, funding was not available at that time; and WHEREAS, staff recommends approval of the plans and specifications and authorization for keds for the Traffic Signal and Street Lighting Improvements at ;Century Boulevard and Ham Lane; and further recommends authorizing the City Manager to award the contract at the appropriate time following the bid opening and appropriating $185,000.00 for this project; and WHEREAS, if the bids are above $185,000.00, this item will be brought back to City Council for its approval to award and appropriate funds. NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council dots hereby. approve the plans and specifications and authorize advertisement for kids for the Traffic 8ignal and Street Lighting Improvements at Century Boulevard and Ham Lane; and BE IT FURTHER RESOLVED, that the City Council authorizes the City Manager to award the bits for the Traffic Signal and Street Lighting Improvements at Century Boulevard: and ,-lam Lane at the appropriate time following the bid opening; and BE IT FURTHER RESOLVED, that finds in the amount of $185,0000 00 be appropriated as follows: Transportation Development Act funds (50%) Local Streets Impact Fees (50%) Dated, February 5, 2003 I hereby certify that Resolution No. 2003-21 was passed and adopted by the -City Council of the City of Lodi in a regular meeting held February 5, 2003, by the following Vote, AYES, COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor Hitchcock NOES, COUNCIL MEMBERS — None ABSENT, COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk CITY COUNCIL SUSAN HITCHCOCK, Mayor EMt�Y HOWARD Mayor Fro Ternpore JOHN BECKMAN LARRY D. HANSEN KEiTH LAND Tokay High School Attn: Principal 1111 W. Century Blvd Lodi, CA 95240 CITY OF Luji PUIBIAC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LOM, CALIFORNIA 95241-1910 (2-09) 333-6706 FAX (209) 333-6710 EMAIL pwdept@1odi,gov h tip :l\vyww. Jodi, gov Affected Property Owners — January 30, 2003 H. DIXON FLYNN City Manager SUSAN J. 81-ACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C, PRIMA, JR. Pubho Works Direrror Lodi Unified School District Lodi Unified School District Mr. Bill HUyett, Superintendent Police Services 1305 E. Vine Street 1305 E. Vine Street Lodi, CA 95240 Lodi, CA 95240 SUBJECT: Adopt Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for Traffic Signal and Street Lighting Improvements at Century Boulevard and Ham Lane and Authorizing the City Manager to Award the Contract and Appropriate Funds ($185,000) Enc(osed is a copy of background information on an item on the City Council agenda of Wednesday, February 5, 2003. The, meeting will be held at 7 p.m, in the City Council Chamber, Carnegie Forum, 305 West Pine Street.. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address !terns on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P, 0. Box 3006, Lodi, California, 95241-1910, Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. if you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Paula Fernandez, Senior Traffic Engineer at (209) 333-6800, extension 2667. 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