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HomeMy WebLinkAboutAgenda Report - January 2, 2003 I-02MEETING DATE: January 2, 2003 PREPAREO BY. Public Works Director RECOMMENDED ACTION: That the city Council direct staff to pursue: a) A long-term lease for the City Hall Annex for the Finance and Information Systems Departments; b) A long-term lease of the retail/office space in the Lodi Station Parking Structure to the private sector, as previously directed; and c) Continue with plans. to rernodel the old Public Safety Building for Fire Administration, Fire $tation No. 1, Community Development and Public Works Departments, and for City Hall to house the Administration, Finance and Human Resources Departments, BACKGROUND If FORMATION� The Finance Department has been located in leased space in the City Hall Annex, 212 West Pine Street (The Beckman Building), for approximately eight years. The lease expired on August 31, 2002. We are presently on a month-to-month rental arrangement. Given the issues surrounding air -borne PCE/TCE contamination relating to this facility, staff was directed by the City Council last Spring to develop alternatives for moving the Finance Department to other office space. This work has been done in conjunction with current planning studies for the remodel of the old Public Safety Building once the Police Department moves to their new building in early 2004. At a recent Shirtsleeve Session Staff presented a number of alternatives for relocating the affected departments. The presentation handouts from that session are attached. In addition to those alternatives, shown, staff also presented an option of leaving the Finance and IS Departments in the Annex with the understanding that air quality and other issues staff has with the building could be mitigated. At the conclusion of the meeting, staff indicated we would pursue these mitigations. Since that Shirtsleeve session, the ductwork and attic space in the Annex has been cleaned and the intehoc of the building was cleaned. Another round of air quality testing was done and the results indicate there is no compelling reason to vacate the building based on air quality issues. We will: need be vigilant in our maintenance schedules and there are some minor repairs/improvements to be made. A sumr-nary of the report is also attached. A meeting with the consultant and building staff was held on December 19, in two sessions, so that all interested employees could attend. While most of the Finance staff attended, no one from Information Systems attended. Finance staff was clear in their opinion that they should be moved from the building, APPROVED' Dixon (Flynn --- OtVlOanager 12123/02 City Office Space January 2, 2003 Page 2 Dealing with issues surrounding building air quality complaints in the absence of measurable air contamination is difficult at best. While there is no question of how most of the building's employees feel and symptoms they present, there is no consensus that any specific action will solve the problem. For example, owners of brand-new buildings can experience similar issues. Additional air quality testing has been done recently at City Hall and Carnegie Forum for comparison purposes and results will be presented at the Council meeting. In, the event Council directs that Finance be moved from the Annex, staff would recommend that one of the options utilizing the parking. structure be selected. From the long term perspective, Option 3 which puts Finance back in City Hall, their planned future location, makes good sense. In that case, Information Systems would be moved to Carnegie Forum as soon as the Police Building is finished. FUNDING: None at this time. RCP/DCiPmf Attachments cc: Randy Hays, City Attorney Vicky McAthie, Finance Director Rad BarOam, Community Deveiopment Director Mike Pretz. Fire Chief Oty, '. Officespace doc Richard C. Pri a, Jr. Public Works Director Susan Blackston, City Clerk Joanne Narloch, Human Resources Director Jerry Adams, PoIic;e Chief Steve Mann, Information Systems Manager Civic Center Space Planning City Council Shirtsleeve Presentation — October 15, 2002 Decisions/Assumptions to Date Council Directed that. Finance Dept. vacate Annex by Spring 2003. * New Police Bldg. to Rouse Police Dept. ivi 2004 Information Systems to occupy Carnegie Forum basement following Police move to new building (2004), Fire Station AdmIni strabo , Station 1, Public Works and Community Development .opment to occupy cold PSB in 2005/06 fiollowIng remodel. City administration, Finance and Human Resources to occupy City Hall (2005!06). Police Bldg. . izacludes 6,370 SF open space; on second Boor for lease, future Police use after 30+!m years. 1 City Hall Space Current Issues o Inadequate space for current Community Development Dept. staff. o Inadequate space for current Human Resources Dept. staff. Inadequate space for groot b in. other Departments. c3 Goal. to move full-time office staff from basement, I Disclaimers o Given the rough level of the planning for the scenarios, cost estimates are p elimirhary and. need to be refined, However, they should be adequate, for comparison Purposes. ii Potential lease terms may also affect costs or feasibility of the scenarios. * Space layouts are also preliminary and are done to enough detail only to deter -nine feasibility, They will sheen to be refined. as we, work with the individual departments. a Scenario numbers are for identification only, they do not indicate any suggested priority, Interim Scenarios n Finance; & HR to Parking Structure, IS to old. Saba Building, CTD expands to SIR. area in City Hall. `irtance to Parking Structure, HR to mobile office, IS to old Sales Building, CDD expands to HR. area. 5l CDD 'T Public Works to Parking Structure, tS to old Saks Building, Finance to City Hall, City Dalt modifications to allow HR expansion. 4 CDD & Public Works to offsite mobile office, Finance & IS to City .lull, Hit expansion per 3). > Finance to City ball, CDD & Public Works Admin to Annex., HR expansion per 3). I r Scenarios Not Developed n Merit finished office space; Insuf ici(nit space Downtown Costs would vary deponding on location/state of building Generally problematic for public/city staff if Scenario d) is prefernA, we should reconsider this possibility Mobile offices within (civic Center Severe parking impacts Previously disrnissed by City Council o Lease space In Police Building No parking improveram t Cast For TTFs approxia-Wely $90,000 Space identified for San Joaquin County Space, could accommodae Finance Dept. only Parking ' )tructure, IS to Saks Bldg. cl Sales Bldg. -- currently ]eased for PCE/TC'E Public Document archive. Lease would Meed to be extended. Small portion planned for some City staff. * Unused storage space could be converted for IS with some additional walls, electrical & data dine work. e Costs include; R S75,000 00 For tenant iniprovernents $36,000 for lease (assumed l$ oaths) 4 in Parking tr., IS to Saks Bldg. (ont'd * Parking Str. — planned for lease to private developer, * Finance & FIRwould need 7,400 SF at north end (leaves 2,725 SF for lease). a l- elps solve Civic Center parking and loss of Annex parting lot on. Oak, E3 Costs include: $452,000 for tenant, improvements Slightly ever half reusable by future dQveloper ) r in. Parking t_ r ... (cont'd) 2 I { Parking Structure, ... (cont' d) 0 "etails - I ) . JS to Saks Bldg. (cont'd) 9 Parking Structure... (cont' in 'Scenario Details - 2, 1s ®a , (nt'd m Scenario Details - 3.) C; * CDD & PW would neer 8,000 SF at north end (leaves 2,725 SF for lease). * Helps salve Civic Center parking and lass of Annex parking lot on Oak. * Costs include.- $467,000 nclude; 467,000 for tenant improvements Slightly over half reusable by future, developer Some work in City ball, compatible with long-term- plan Saks sante as acenarlo l) GDD & PIA' Avail, For Lease 9 ,i vetans - Parking dare e a a co Rall ont 10 k 10 Modifications for JAR expansion. mobiles, Finance/IS City Hall o Of site City -owned locations Include: N. sick Lockeford btwn. Stockton & Washington oget Parc site utchins Street Square Guild l ve,/Thnnan St. property o Cost is approximately $400,000 and up depending on site work needed, o Public convenience & ether issues with moving outside Downtown Iff In 13 Admin to Annex, Finance City Hall * Minimal improvements needed in annex * Mostly puts Finance & HR in -final places ij Some minor improvements in City Hall to accommodate HR & Finance similar to 3) * PW Engineering to remain in City Hall basement until other space available * Main cost is continued Annex rent (no current lease, on inonth-to-month basis) c Parking as -is MI k_,,ost Summary Civic Center Interim Space Needs Costs Scenarios Parking Structure (permanent) $255,000 1) Finance & HR in 2) Finance in Parking 3) CCD & Public 4) CDD & Public .) CDD & Public Parking Structure, !S Structure, HR in mobile Works In Parking Works in offsite Works Admin to in old Saks Building. office, :1S in cold Saks Structure, 1S in old mobile office; Finance :Annex; IS stays in $75,000 Building Saks Building, Finance & I:3 to City Hall ..Annex, Finance to Item $0 . ................ to City Hail City Hall Tenant Improvements Parking Structure (permanent) $255,000 $146,000 $266,000 $0 $0 Parking Structure (interim) ........ ... .. $197,000 ... .. .. $178,000 ................ $201,000 ............. $0 0 Saks Bldg.(interim)$75,000 $75,000 $75,000 $0 $0 Mobile Office Lease ( 42 mos) $0 . ................ $:68,040 - $0 $246,000. _ $0 Saks Rent ( 18 mos) $36,000 $36,000 $36,000 $0 $0 Parking Structure 'Fent°' $20,000 $20"000 $20,.000 $0 $0 City Hall Minor Modifications $0 $'0 $108,000 $128,000 $108,000 Annex Hent (42 months) $0 $0 $0 $0 $281,000 Mobile Office site work, n1j'sc ........ ......... _. $0 $62,000 $0 $110,000 $0 loving expenses incl. data (2002103) $53,000 $53,000 $900.000 $105,000 $72,000 . . . ....... ......... . Total, $636.,.000 $ 38oO40 $805,000 $589:,000 $461,000 "Permanent' subtotal. $2.55,:040 $146,000.. $374,000 $126,.400. $108,.00 Net (total - permanent). ___..... $381,000 _... $492,040 $432,000 - $461,000. $3 53,000 .. ... Increased cost over renting annex. $100,000 .. .... $211,040 .... .. $151,000 ..._.. $180,000 $72,000 - ipotesi. ............. .... ... (permanent) means expenses that would likely be recouped through future . . .. ........ ............. .. ..... ..... ......... lease or use of City property that would otherwise need to be dune (.interim) means expenses thatwould likely be retained by .Dinner or, redone by future tenant and of no long-term benefit to City Parking Structure rent based on estimated lost income from potential lease to private developer Does not include office systems furniture for anyplanned staff additions nor any parking improvements Figures in italics very preliminary estimates ................... still to be confirmed _ ............................... . . . Triasterane Chemical Consulting & Analysis Analytical & Safety Services 2798 Forest Lake Road City of Lodi Public Works Department 221 West fine Street Lodi. CA. 95241-1910 Atte: Mr. Bennis Callahan Fleet and Facilities Manager Mr. Callahan. A ca po, CA. 959,9.®-9563 (209) 334-6420 December 19, 2002 Air sampling on December second, 2002, at the City of Lodi, City Hall Annex Building, located at 221 W. Pine, and subsequent lab analysis has resulted in the recommendations contained herein. 17ris report is an executive summary listing results, recommendations and status of each item. This report will also serve as a working document that can be utilized to track the status of each of the items requiring action. All results are summarized in the tables listed below with a brief summary in italics following each table. LCarbon Dioxide ane[ Carbon Monoxide Air sampling (Dosimeter tubes), for carbon dioxide, resulted in readings that were all below the Occupational Safety and Health Association (OSHA), American Conference of Governmental Industrial Hygienists (ACGIH) and ;national Institute un Occupational Safety and Health (NIOSH) limits of 5000 ppm. The average carbon dioxide (CO2) levels throughout the building were below the lower end of the American Society of Heating, Refrigerating and Air -Conditioning Engineers, Inc. (ASHRAE) recommended g -u delines of 700 ppm above the outdoor air concentration W, concentrations in acceptable outdoor air typically range from 300 to 500 ppm. High ('O, concentrations in the outdoor aur can be an indicator of combustion and/or other contaminant sources. I'lie iyproal CO2 concentration in the Stockton area is 350 ppm; therefore, the upper level for acceptable indoor ('G, concentrations is 1950 ppm, The maximum reading from any location was 859 ppm. Air sampling (Dosimeter badge), for carbon monoxide resulted in readings that were below the ACGII-I. NIOSH and OSTIA limits of 25 ppnr. NAAQS (National Ambient Air Quality Standards) suggest a carbon monoxide level of 9 ppm. Sample results contained a high reading of <0.63 ppm. Carbon Dioxide & Carbon Monoxide Resu1t� �®simiter Tubes] ` n �----I ''�I ample I Sample SampleFRm104 ple � 1 1 #2 -.--. .- PEL Smith Son r Rib 11 � 1m8 � West �6t #78.. G—G TL ASHRAE Sam le ham Ie Sam le S7m le OSHA Rm 919 Rm 1 Rib 111 Rm Rm 102 Rm 1p2 Gtm 111 ACG€H NAAQS TLV North 12102102 Dain cco �Auntin billing 1 —Billing Break Gail'sProcessingCollections Collections Room Office_ Carbon 5000 628 j 620 704 gf / 739 783 859 688 ' 5000 -1650 Dioxide .pLmpLmppm Carbon 25 Gpm <Q 56 r x6.69 0�59 1- <Q59 x0.59 <0.63 <0.65 25 pp --m 1 9 ppm Monoxide rbo_ Can Bla_nk f2e1t;rence 18500 —— — — — — - Dioxide :Carbon lBlank Refelcnce 23.5 i - t Monoxide it - + Sample #S� Sa9p—#�1— _T1e1210it00 .ample #1�SaSample #3 Sample� #1#1 C _ ____ 888 911 6 3 }IGXIdG rcroon t___ ?c 0 100 �}... 1 -- Monoxide e Carbon 161ank '2efar no5000 r 1 1 — fatOXldP 10 - - -------- Ca, auk MReference 10 J —� i C I Monoxide lo : I I ' Air sampling for carbon dioxide, with a continuous monitoring system, resulted in only one reading above the American Society of Heating, Refrigerating and Air -Conditioning Engineers, Inc (ASHRAE) recomnended upper guideline (--1050 ppm). The maximum reading was 1219 ppm, which is just above the ASHRAE recommended upper guideline. The carbon dioxide (CO3) levels throughout the building averaged 668 and 760 ppnM which is considerably below the. (ASHRAE) recommended guidelines of 700 ppm above the outdoor air concelu ration. Air sampling for carbon monoxide, with a continuous monitoring system, resulted in readings that were below the A('U(II, NIOSH and OSHA limits. NAAQS (National Ambient Air Quality Standards) suggest a carbon monoxide level of 9 ppm. The highest reading was 7 pain, but only for one minute. The average readings were 0 and 1 ppm. %REA DATF Carbon I)io8ide 122"02 t Mtin kA v� v4av 1v _ 9 1) 11 3, 5 X668 475 0 ( est 11:40-11:59 1 198 X481 574 0 Test 3 1 142-4: 1 p 524 760 11219 1 0 Temperature Hurin "P Min TAvs a TMlm FAvf 1 7 48.2 1 72.4 124916. '2 7' 39 5 83 5 ?5 4 6 , 39 4 43.0 0 1-64 r 7L2 �_. 0 71.7 73.0 1 737 38 9 42.4 The chemical sampling perfbrmed.lor carbon dioxide and carbon monoxide at this location indicates there is exo exposure to hazardous levels for these chemicals. The results obtained from the 12/01/00 sampling that correlate to the 12/02/02 sampling locations are included bor reference only. However, the values from the 12/07/00 sampling are not significantly different fi-oin the 12J)2/02 sampling. Dust 'sir sampling for total dust, resulted in readings that were below the OSHA limit of] 0 mg/mIl ppm. 'rite sarnlzling peaformed far (lust at this location indicates there is no exposure to hazardous levels. Dust samples were not collected during the 12/01/00 sampling. 1a-iehl®vogAhvle�ae (d'OEl aatcE'I'etraclalaroetlxvletre�fl'6.E-lrerchioroeih}+lenel Air sampling for trichloroethylene resulted in readings that were all below the OSHA, ACGIFI and NIOSH limits of 25, 50 and 25 ppm respectively. The highest: trichloroethylene concentration reported was <0.031 ppm, which is :0.012% of the OSHA limit. Air sampling for tetrachloroethylene resulted in readings that were all below the OSHA, ACGIFI and NIOSH limits of 25 ppm. The highest tetrachloroethylene concentration reported was <0.012 ppm, which is <0.048% of the OSTIA limit. The cherazical sarnplitig performed for trichloroethylene and te£raehloroethylene at this location indicates there is no exposure to hazardous levels for these ehernlcals. [lie results obtained front the 12/01/00 sampling that correlate to the 12/02/02 sampling locations are included for reference only. However, the values from the 12/01/00 sampling reported values at two locations that were greater than the 12/02/02 sampling, but still less than the OSHA Iimits� 20e)ISI t)ge� Air sat2lphiig for Organics per NIOSH methods 1500, 1501 and 1003 provided results that were all below the OSHA and ACGIII limits for each of the chemicals. All concentrations were below the detection limit for the samples. 12 02,'02 NIOSH 1500, 1501 and 1003 Sampling g Location Location Location Location Sample #6 #1 #2 #3 #4 OSHA Data Accounting Billing/ Offices Blank AGGIH PEC Processing Collections Room 104 TLV 1,1,2= frichloroe.thane 10 ppm <0,014 ,0.015 <0.014 <0,014 <0.000916 10 ppm 1,1-Dichloroethane 100 ppm <0.019 <0 020 <0.019 <0.019 <0.001 100 ppm 1,2,3-Tnchloropropane 10 Penn <0.013 <0,013 <0.013 <0.013 <n_000829 10ppm 1,2 -Dichlorobenzene 25 ppm <0.013 <0.013 <0.013 <0.013 ,0.0009315 25 ppm ,2-Diehloroetharo 1 ppm <0.019 <0.020 <0.019 <0.019 "0-001 10 pool 1,4-Dichiorobenzeno 10 ppm <0-013 <0.013 <0,013 <0,013 ,0.0009315 10 ppm Benzai Chloride 1 ppm ,0.015 ,0.016 <0,015 <0.615 <0.0009663 1 ppm Benzene 1 ppm <0.024 <0.025 <0.024 <0.024 <OOol O.5ppm Bromochloromethane 200 ppm <0.015 <0-015 <0.015 <0.014 <C_0009445 200 ppm Biomotoon 0,5ppm <0.008 <0.008 <0,008 <U07 <0-0004835 0,5 ppm Carbon Tetrachloride 2 ppm <0.012 <0.012 <0.012 <0_012 <0-0007945 5 ppm Chiorobenzene 10ppm <0.017 <0a18 <0.017 <0.017 <0.001 10ppm Chloroform 2 ppm <0.016 <0.017 <0,016 <0.016 ,0.001 10 ppm Cumene 50 ppm <0.016 <0,016 <0.016 <0.016 ,0.001 50 ppm Cyclohexane 300 ppm ,0.022 <0.024 <0.023 <0.022 -0.001 100 ppm Gydohexene 360 ppm <0.023 <0.024 <0.023 <0.023 <0 00 300 ppm Ethylbenzeoe 100 ppm <0.018 <0-019 <0.018 <0,018 ,0.001 100 porn Eithylenediahlonde 1 ppm <0-026 <0.026 <0,026 <0,026 "0-001663 10 Pam Heptane 400 ppm <0,019 <0.020 <0.019 ,0.019 <0-000516 400 ppm Hexachloroethane 1 ppm <0.008 ,O 008 <0.008 <0.008 "0.001 1 ppm Hexane 50 ppm <0,022 <0.023 <0.022 <0.022 <0-001 50 ppm Methylchloroform 350 opm <0.014 @.015 <0.014 <0.014 <0.001 350 ppm Methylcycioinexane 400 ppm <0.019 <0,020 <0.019 <0,019 ,0.001 406 ppm Naphthalene 10 pool <0.015 <0,015 <0.015 @.015 "0.0009535 10 ppm Octane 360 ppm <0,017 <0.017 <0.017 <0.016 ,0.601 300 ppm ;aentare 600 pprn <0.026 ,0.027 <0.026 <0.026 ,6.001 600 Pool Styrene 50 ppm <0.015 <0.019 <0,018 <0.018 -0.001 20 ppm Tetrachioroethene 25 Penn <0,011 <0.012 <0.011 <0.011 ,0000737 25ppm Toluene 50 ppm <0.021 ,0.021 <0.021 <0.020 ,0 .001 50 ppm Trichloroethene 25 ppm <0.031 <0.015 <0.014 <0.025 ,0.001 25 ppm vinyitoiuene 50 ppm <0916 <0.017 <0.016 <0.016 ,0901 50 ppm Xylene 100 ppm <0.018 <0.019 <0.018 <0.018 ,0 .001 100 ppm a-Methylstyrene 50 ppm <0.016 <0.017 <0.016 <0.016 =0-001 50 ppm p-t-Butvltoluene 1 ppm <0.013 <0.013 <0.013 <0.013 ,0.0008245 1 ppm 12/01.00 1,1,2 rich:oroethane 1,1-Dichloroethane 1,2,3-Tflahioropropane 1,2 -Dichlorobenzene 1,2-Dichloroethane 1,4 -Dichicnobenzene Benzal Chloride Benzene Bromochloromethane Bromoform Carbon Tet;achleride Cnierobenzene Chloroform Cumene Cyclohexane Cyclohexene Ethylbenzene Ethyienedichlonde Heptane Hexachloroethane Hexane Methvlchioreform Niethylcyclohexane Naphthalene Octane Pentane Styrene Tetrachloroethene Toluene Trichloroethene Vinyltoiuene Xylene a-Methylstyrene p-t-But}ltotuene N IOSH 1500, 1501 and 1003 Sampling 25 ppm Sample #13 Offices Room 104 <0.0169 <0.0228 ,-0.0153 -0-0154 <0.0233 <0.0I54 <0.0178 <0.0289 <0.0174 <0.00893 --0.0147 --0.0201 -0.0189 -0.0188 <0.0268 -O) 0276 <0.0213 <0.0228 <0.0225 ,0.00953 <0.0262 -0.0169 <0.0230 <0.0176 ,0.0198 <0.0113 -0.0217 <0-0136 <0.0245 50 ppm Sample #1 Sample #3 Sample #8 OSHA Data .Accounting Billing/ PEL processing 50 ppm Collections 10 ppm <0.0169 -0.0373 <0.0215 t00 ppm -0.0227 --0.0503 <0.0290 10 Path <O.G1S3 --0.0338 <0.0195 25 ppm <0.0133 -0,03339 <0.0194 1 ppm -0-0232 <0-0513 <0.0296 10 ppm -0-0153 <0.0339 <0.0195 1 ppm <0n178 <0.0393 @.0227 1 ppm --0.0312 <09637 <0.0367 200 ppm -0.0174 <0.0385 <0.0222 0.5 ppm -0.00890 -0.0197 <0-0113 2 pprn -0.6146 --0.0324 <0-0187 10 ppm -0.0200 -9.0442 N.0255 2 ppm --0.0188 <0,0417 <0.0240 50 ppm -0.0187 -0.0414 <0.0239 300 ppm -0.0267 <0-0592 <0.0341 300 ppm -0.0274 <0.0606 <0.0349 100 ppm <0.0212 <0-0469 @.0270 1 ppm --0.0227 <0.0503 <0.0290 400 ppm <0.0224 -0.0497 <0.0286 1 ppm -0.00949 -0.0210 <0.0121 50 ppm 0-0454 --0.0578 <0.0333 350 ppm -6-0169 <0-0373 <0.0215 400 ppm -0.0224 -0.0507 <0.0292 10 ppm --0.0175 -0.0388 <0.0224 300 ppm <0.0197 <0.0436 <0.0251 500 ppm -0.0312 0.279 09398 50 Ppm <0.0?.16 -0.0478 <0.0275 25 ppm 6.0198 0.107 <0.0173 50 Ppm <0.0244 <0-0540 <0-0311 25 ppm Sample #13 Offices Room 104 <0.0169 <0.0228 ,-0.0153 -0-0154 <0.0233 <0.0I54 <0.0178 <0.0289 <0.0174 <0.00893 --0.0147 --0.0201 -0.0189 -0.0188 <0.0268 -O) 0276 <0.0213 <0.0228 <0.0225 ,0.00953 <0.0262 -0.0169 <0.0230 <0.0176 ,0.0198 <0.0113 -0.0217 <0-0136 <0.0245 50 ppm -0.0190 <0,0421 <0.0243 <0,0191 100 ppm -0,0212 -0.0469 <0.0270 -0.0213 50 ppm -0.0190 -0.0421 <0.0243 <0.0191 1 ppm -0.0152 -0,0336 <0.0194 <0.0152 Blank ACGIH TLV <10 10 Ppm <10 100 ppm <10 10 ppm <10 25ppm <10 10 Ppm <10 10 Pam <10 1 ppm <10 0,5 ppm <10 200 pain <10 0.5ppm <10 5 Pont <10 10 ppm <10 10 ppm <10 50 ppm <10 100 ppm <10 300ppm <10 100 ppm <10 10 Ppm <10 400 ppm <10 1 ppm <10 50 ppm <10 350ppm <10 400 ppm <10 10 Pam <10 300 Ppm <10 600 Ppm <10 20 ppm <10 25 ppm <10 50 pprn <10 25 ppm <10 50 ppm <10 100ppm <10 50 ppm <10 1 Ppm The chenfacal sompling perfortiled for this group of NI0,VH chemicals at this location indicates there is no exposure to hazardous levels for these chemicals. The resins obtained from the 122/01/00 sampling that correlate to the 12/02/02 sampling locations are included for reference only, 1-1covever, the values from the 12/01/00 sampling reported a few values that were greaten than the 12/0102 sampling, but still less than the OSHA limits. Fhe bald values represent the reference samples, the values in italics indicate bioaerosols values that were higher than the reference sample, and the values underlined represent bioaerosol values that were present in the indoor sample but not /n the reference sample. NIOSIi states that the biological levels should be equal to or less than the outside levels and eompanson of the indoor and outdoor organisms should be similar in type. Samples 1, 2 10, 3, 4, and t i were compared to reference sample #14. Samples 5, 6, 12, 7, 8, and 4 were compared to reference sample Y13. Chere does net appear to be an indoor source of microbial/fungal growth or amplification in this work area at this time. There are a few locations where the concentration of mold/fungal growth is greater than the reference sample for that area, but these results do not indicate a major problem or cause for concern. Previous surveys of these work areas indicated there was visible water damage in the ceiling. The water damaged building materials should be repaired if this has not yet occurred. Biological Sampling [Aycelial Fragments Pollen Coact iota! Fungal Sparse Altermana ?"I rWspores Adhrnium Ascospore= b�pergiIlus/Pen (Ahum 3esidiospres 6ipotat'ls/Dresshler Cieetomium -imps `j,J` mum CGNulana Nsmspore Ddium/Pe ronaGp,Ora Pithoany: es/Ulocladlum KustS S nuts/fvlyxorngcetes Stachybotrys 1 arida U ,identlfied Con;dta _ 1.3 13 7 7 l)P =Data Proeesstng, h = Accouning; R Reference, B/C = Bilhug/Collections; O =Offices 7 7 13 The biological sampling performed at this location indicates that there does not appear to Bre are indoor source of niticrobiakfiingal growth or amplification in this work area at this. Ref Ref Sample Sample Sample Sample Sample Sample Sample Sample Sample Sample Sample Sample Sample Sample. Sample #1 i€2 #1) #3 #4 #11 #14 #5 0 #12 #7 #8 #9 #13 #15 DP DP DP A A A B/C 13/C B/C O 0 O Rm Rm Rm Rm Rm Rm R DF A Rm Rm Rm Rm Rm Rm R -8!G 8 1i3 1'13 113 112 118 112 ReoP 102 102 102 111 104 106 0 17 = <7 7 7 13 <7 13 40 <7 13 7 7 20 0 c7 '7 <7 e7 <7 , 7 7 7 <7 7 <7 a7 <7 0 180 180 53 753 453 293 4347 1587 2073 813 720 1273 680 6033 0 7 7 20 13 13 7 47 100 97 27 113 153 40 387 520 ?20 40 320 347 167 467 t3 7 7 27 33 47 40 213 73 180 27 33 100 20 200 03 13 27 13 33 40 240 3'33 20 87 87 107 1113 233 540 233 213 247 193 1667 7 7 7 7 7 i3 7 13 60 7 100 120 73 2600 647 460 453 87 473 200 3333 7 7 7 13 7 7 7 7 13 - 27 7 p 27 53 60 66 7 40 80 73 U ,identlfied Con;dta _ 1.3 13 7 7 l)P =Data Proeesstng, h = Accouning; R Reference, B/C = Bilhug/Collections; O =Offices 7 7 13 The biological sampling performed at this location indicates that there does not appear to Bre are indoor source of niticrobiakfiingal growth or amplification in this work area at this. Samples 2 and 3 were compared to reference sample #18. Samples 8 and 9 were compared to reference sample ##19, Samples 13 and 16 were compared to reference sample #20. Fha results obtained from the 12/01!00 sampling that correlate to the 12/02/02 sampling locations are Included for reference only. However, the values from the 12/01/00 sampling (as compared to the appropriate reference sample) are not significantly different from the 12/02/02 sampling (as compared to the appropriate reference sample), A summary of the CIH recommendations from the 12/2/02 sampling and the status of each are as follows: a Assure regular maintenance of the IJVAC system is performed including changing the filters regularly urith a medium grade filter. a V erify the ventilaiton rate is adequate for the it Limber of occupants in this building. ASHRAE recommends office spaces have a maximum occupancy of 7 individuals per 1000 square feet and 20 cubic feet per minute (cf n) per person of outside air to maintain acceptable indoor air quality parameters. 0 Verify the building air intakes are reasonably free from reentrainment of contaminants such as automobile exhaust, cigarette smoke and other outdoor contaminants. ® Assure the outside vents are secured to eliminate any additional entry points to the attic for the pigeons. 0 1'lie data processing area, where the major water leak was initially reported in December 2000 appears to be free from mold/fungal growth at this time. Biologicals 121/01100 Sample Sample Sample Sample Sample Sample Sample Sample Sample 91 #3 918 #8 #9 #19#13 996 920 Dow Accounting Ret Billing/ Biking/ Ref Offices Break per Processing Collections Collections Room Room 104 Mycelial Fragments <7 <7 20 <7 13 <7 <7 <7 <7 Pollen Count <7 <7 <7 <7 7 <7 <7 <7 <7 Total Fungal Spores 80 73 1087 67 107 833 180 140 760 Altermaria 7 20 13 7 7 Ameraspores 13 13 133 20 27 60 13 27 40 Aftherium Ascaspores 7 7 247 13 7 93 73 7 127 Aspergillus/Penrul!1um 193 133 147 Basidiospores 7 200 27 13 153 20 7 167 Cnaetumium 7 Cladosporium 60 27 247 47 340 67 280 Curvularia Nigrospo€a Old rimtPeronospora 7 Rusts 7 7 Smutsimyxomycetes 7 13 7 7 7 40 7 Torula Unidentified Conlon 7 27 27 Fha results obtained from the 12/01!00 sampling that correlate to the 12/02/02 sampling locations are Included for reference only. However, the values from the 12/01/00 sampling (as compared to the appropriate reference sample) are not significantly different from the 12/02/02 sampling (as compared to the appropriate reference sample), A summary of the CIH recommendations from the 12/2/02 sampling and the status of each are as follows: a Assure regular maintenance of the IJVAC system is performed including changing the filters regularly urith a medium grade filter. a V erify the ventilaiton rate is adequate for the it Limber of occupants in this building. ASHRAE recommends office spaces have a maximum occupancy of 7 individuals per 1000 square feet and 20 cubic feet per minute (cf n) per person of outside air to maintain acceptable indoor air quality parameters. 0 Verify the building air intakes are reasonably free from reentrainment of contaminants such as automobile exhaust, cigarette smoke and other outdoor contaminants. ® Assure the outside vents are secured to eliminate any additional entry points to the attic for the pigeons. 0 1'lie data processing area, where the major water leak was initially reported in December 2000 appears to be free from mold/fungal growth at this time. I hope the information provided is clear, however, if you would Like or require additional clarification, please do not hesitate to call upon me at your convenience. I -hank you for the opportunity to work with you on this project. I hope that I may be of assistance to you on future projects. Sincerely, B.J. Fenn Analytical Chemist Consultant Triasterane Analytical & Safety Services RETAIL SPACES IN TIIE NEW PARKING GARAGE Page I of 2 Jennifer Perrin or ow 2m -:.- --- - — -- -- ---- -- : ----- _ From: Jennifer Perrin Gent: Tuesday, December 31, 2002 8:15 AM To: 'sheri@sheris.com'; Susan Blackston; Susan Hitchcock; Emily Howard; Keith Land; John Beckman; Larry Hansen Cc: Dixon Flynn; Janet Keeter; Randy Hays; Richard Prima Subjects RE: RETAIL SPACES IN THE NEW PARKING GARAGE Dear Mr. and Mrs. Didreckson: This reply is to confirm that your message was received by the City Clerk's Office and each member of the City Council. In addition, by copy of this e-mail, we have forwarded your message to the following departments for information, referral, or handling: 1) City Manager, 2) City Attorney, and 3) public Works Director. /s/ Oenn:.fer M. Perrin, Deputy City Clerk ___`-Original Message ----- From sheri@sheris.com [mailto.sheri@sheris.com] Sent. Monday, December 30, 2002 6:02 PM To: Susan Blackston; Susan Hitchcock; Emily Howard; Keith Land; John Beckman; Larry Hansen Subject, RETAIL SPACES IN THE NEW PARKING GARAGE Happy New Year to all! into the retail spaces at the new parking garage. Please DO NOT do this. These have been designed as retail spaces to help continue to enhance downtown Lodi. • on the ground floor and we do not need more. Darrell & Sheri Didreakson Sheri's Sonshine Nutrition Center 11212003 RETAIL SPACES INTHENEW PARKING GARAGE Sheri Didreckson Sheri's Sonshine Nutrition Center 6 N. School St. Lodi, CA 95240 (209) 368-4800 1/2/2003 Page 2 of 2