HomeMy WebLinkAboutAgenda Report - December 17, 2003 E-10AGENDA ITEM G 4 0
&1& CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Rental and Cleaning of Uniforms and Other
Reusable Products to Prudential Overall Supply of West Sacramento ($15,0001)
MEETING DATE: December 17, 2003
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the rental
and cleaning of uniforms and other reusable products for certain field and
warehouse employees to Prudential Overall Supply of West Sacramento, in the
amount of approximately $15,000 per year.
BACKGROUND INFORMATION: At its meeting of November 5, 2003, the City Council authorized staff to go to bid
for rental and cleaning of uniforms for specified employees in the Public Works,
Parks, and Finance departments, as well as seat covers, rags, and floor mats
used in the Fleet Maintenance Shop. The present contract will end as soon as
the new contract is in place. The new contract begins upon delivery of the first uniforms by Prudential.
Bids were requested for polyester/cotton shirts and pants, 100% cotton shirts and pants, and denim pants.
Employees are given a choice of the type of material they want and whether they want long- or short -sleeve shirts.
Changes cannot be made during the term of the contract. Bids were provided based on the weekly cost of each
item. To calculate the amounts for the tabulation of bids, it was estimated that employees would be wearing their
uniforms 50 weeks per year and a set number of each bid item was used. There will be approximately 63
employees getting shirts and pants and 19 employees getting only shirts. The contract allows changes in the
number of employees without additional charges and at rental rates in effect at the time of the contract. The City
does not pay for uniforms when employees are on vacation, sick leave or jury duty.
The contract is for a two-year period with an option to renew for an additional year upon mutual agreement between
the City and supplier. Funds are included in the annual operating budgets of the departments/divisions using the
uniforms and other rented items.
Listed below are the three bids received, calculated for a one-year period based on the formula described above.
These bids are lower than those received in 2000:
Bidder Location Bid
Prudential Overall Supply West Sacramento $14,979.90
Mission Linen & Uniform Supply Sacramento $19,711.80
Unifirst Corporation Stockton $20,454.10
FUNDING: The operating accounts for the divisions using the service.
Vicky McAthi , Finance Director
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Richard C. Prima, Jr.
Public Works Director
Prepared by Sharon Blaufus, Management Analyst
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cc: Randy Hays, City Attorney Vicky McAthie, Finance Director
Joel Harris, Purchasing Officer Tony Goehdng, Parks & Recreation Director
Public Works Division Heads Bradley, Callahan, Beeler, Kerlin Uniform Service Bidders
APPROVED:
CAWARD4.doc
, City Manager
12!312003
A RESOLUTION OF THE LOD1.01TY.COUNCIL.AW.ARDING
THE b6NtRA& FOR RENTALAND CLEANING 0F
UNIFORMS 4. ■ OTHER REUS
ABLE PRObUCTS
WHEREAS, in answer to notice duly published in accordance. with law and the order of
this City Cdunc.il, Baled bids were received and publicly opened on November 5, 2003, at
11:00 am. for Rental and CIeanincg of Uniforms and ether Reusable Products, described in the
specifications therefore approved by the City Council on November 5, 2003; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
ffWdpr
k2qLt1qn Bid
Prudential Overall Supply West Sacramento $14,979.90
Mission Linen U. ifcrm Supply Sacramento $19,711.80
Unifirst Corporation Stockton $20,454.10
WHEREAS, the City Manager recommends award of the contract for the Rental and
Cleaning of Uniforms and Other Reusable Products be made to the low bidder, Prudential
Overall Supply, of West Sacramento, California.
NOW, THEREFORE, BE IT RESOLVED by the. Lodi City Council that the award of the
contract for the Mental and Cleaning of Uniforms and Other Reusable Products be matte to the
low bidder, Prudential Overall Supply, of West Sacramento, California, in the amount of
$14,979.90,
Dated: December 17, 2003
I hereby certify that Resolution No. 2003-238 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 17, 20031 by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor
Hansen
NOES: COUNCIL MEMBERS — None
ABSENT:
ABSTAIN:
SUSAN J.. BLACKSTON
City Clerk
CITY COUNCIL
LARRY D. HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1 91 0
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi,gov
http:llwww.lodi.gov
December 11, 2003
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
Unifirst Corporation Mission Linen & Uniform Service Prudential Overall Supply
Attn: Ken Wagoner 7520 Reese Road 545 Jefferson Blvd.
125 E. Flora Street Sacramento, CA 95828-3707 West Sacramento, CA 95605
Stockton, CA 95202
SUBJECT: Adopt Resolution Awarding Contract for Rental and Cleaning of Uniforms and Other
Reusable Products to Prudential Overall Supply of West Sacramento ($15,000±)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, December 17, 2003. The meeting will be held at 7 p.m. in the City Council Chamber,
Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a Council Member
requests discussion. The public is given an opportunity to address items on the consent calendar
at the appropriate time.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card
(available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the
City Clerk. If you have any questions about communicating with the Council, please contact
Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Sharon Blaufus, Management Analyst,
at (209) 333-6800, extension 6011.
T
Richard C. Prima, Jr.
�r Public Works Director
RCPlpmf
Enclosure
cc: City Clerk
NCAWARD4.DOC