HomeMy WebLinkAboutAgenda Report - December 17, 2003 E-09AGENDA ITEM Jjw(A
AQh CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for DeBenedetti Park/G Basin Rough
Grading to A.M. Stephens Construction Company, of Lodi ($266,680); and
Appropriate $320,000 for the Project
MEETING DATE: December 17, 2003
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for
the above project to A.M. Stephens Construction Company of Lodi,
in the amount of $266,678.00; and appropriate funds in accordance
with the recommendation shown below.
BACKGROUND INFORMATION: This project will develop the storm drainage storage portion of
DeBenedetti Park. This first phase of the park development
consists of the excavation, rough grading and export of material
from the DeBenedetti Park site. The work also includes site fencing,
mowstrips, rip -rap, and other drainage -related work.
Approximately 324,000 cubic yards of dirt must be excavated, with approximately 234,400 cubic yards of
that excavated material being exported off the site. The excavation/grading of this park will provide storm
drainage detention storage for the area north of Harney Lane, bounded by Lower Sacramento Road on
the west and the Woodbridge Irrigation Canal on the east and north. In order to reduce the excavation
costs, this rough grading contractor is being given a total of four years to complete the excavation and
rough grading. However, the portion adjacent to the major sports facilities is required to be completed in
two years (Zone 1). The intent is to have the contractor excavate the basin as the need for dirt in the
area arises so that the contractor won't have to stockpile and double -handle the dirt. In fact, with this
method, the low bidder is actually paying the City for the dirt, thus offsetting approximately $100,000
worth of site work. (See attached bid tabulation.)
The City's "standard" procedure is to require a bid bond in the amount of 10% of the bid proposal.
However, since there was a possibility that the City would receive bids wherein the contractor would pay
the City to excavate the basin area, the specifications established a set bid bond amount of $100,000.
A.M. Stephens Construction, the low bidder, and two other bidders did not include a bid bond of at least
$100,000. Their bid proposals included a standard 10% bid bond. The day after the bid opening,
A.M. Stephens provided the City with a $100,000 bid bond. As A.M. Stephens did not receive any
significant bid advantage in omitting the $100,000 bid bond on the day of the bid opening, staff is
recommending that Council waive this informality and award the DeBenedetti Park/G-Basin Rough
Grading contract to A.M. Stephens.
Plans and specifications for this project were approved on August 20, 2003. Staff feels that the major
difference between the low bid and the higher bids on this project is the result of each contractor having a
APPROVED:
Manager
C_award_rough grading.doc i% / 12/4/2003
Adopt Resolution Awarding Contract for DeBenedetti Park/G Basin Rough Grading to A.M. Stephens
Construction Company, of Lodi ($266,680); and Appropriate $320,000 for the Project
December 17, 2003
Page 2
different "risk factor" in finding a place or buyers for the excavated material during the next four years.
The City received the following seven bids for this project:
Bidder
Location
Bid
Engineer's Estimate
$ 301,760.00
A.M. Stephens Construction
Lodi
$ 266,678.00
Ford Construction
Lodi
$ 725,369.74
Granite Construction
Stockton
$ 807,602.00
Teichert Construction
Stockton
$ 933,740.00
DSS Construction
Stockton
$ 958,920.00
Siteworks Construction
Lafayette
$1,593,449.85
Blue Iron, Inc.
Woodbridge
$2,322,630.00
The park design includes a sufficient amount of "high ground" outside the grading area in this contract.
During the time frame of this contract, staff anticipates having other contracts for the installation of
underground utilities and, hopefully, a start on the actual park improvements. These may require change
orders on this contract to accommodate this work, thus we are recommending a higher -than -normal
contingency amount (20%) in the project appropriation. Staff also intends to eliminate the block wall on
the east side of the deep basin and use chain link fence as a cost-saving measure (see site map).
FUNDING: Requested Appropriation: Storm Drain Impact Fee Fund $ 320,000.00
Project Estimate: $320,000.00 (includes a 20% contingency amount)
Bid Opening Date: November 19, 2003
Vicky McAthie, Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by Wesley Fujitani, Senior Civil Engineer
RCPIWKFIpmf
Attachments
cc: City Attorney
Purchasing Officer
Parks and Recreation Director
Streets Superintendent
C_award_rough grading.doc 12/4/2043
CITY OF LODI
Public Works & Parks and Recreation Departments
Tabulation of bids received November 19, 2003
PROJECT: DEBENEDETTI PARK/BASIN G ROUGH GRADING
Item Description
1 Excavated Material for Export
2 Clearing and Grubbing
3 Excavated Material for Onsite Fill/Grading
4 Excavated Topsoil for Onsite Storage
5 Extension of Inlet @ NE Corner
6 Temporary Security Fencing
7 Permanent Security Fencing
8 Permanent Block Wall
9 20 -foot Concrete Mow Strip
10 Rock Rip -Rap
11 SWPPP
TOTAL
Engineer's Estimate AM Stephens
Lodi
Qty Unit Price Total Price Total
234,400 CY
1 LS
89,600 CY
6,500 CY
1 LS
1 LS
2,280 LF
720 LF
2,240 LF
78 CY
1 LS
$0.00 $0.00
7,500.00 $7,500.00
1.00 $89,600.00
1.00 $6,500.00
7500.00 $7,500.00
30,000.00 $30,000.00
14.00 $31,920.00
100.00 $72,000.00
9.50 $21,280.00
70.00 $5,460.00
30,000.00 $30,000.00
$301,760.00
Teichert Construction
Stockton
($0.50) ($117,200.00)
2,500.00
234,400
$2,500.00
$1.15
1.50
$2.00
$134,400.00
$3.69
1.00
2 Clearing and Grubbing
$6,500.00
LS
5000.00
$175,900.00
$5,000.00
$99,000.00
33,000.00
$20,803.73
$33,000.00
89,600
17.00
2.40
$38,760.00
1.80
140.00
5.01
$100,800.00
4 Excavated Topsoil for Onsite Storage
16.20
CY
$36,288.00
$13,000.00
85.00
$9,750.00
$6,630.00
$21,840.00
20,000.00
1
$20,000.00
20000.00
$266,678.00
DSS Construction
Stockton
Ford Construction Granite Construction
Lodi Stockton
Price Total
$1.00 $234,400.00
50,000.00 $50,000.00
2.77 $248,192.00
1.41 $9,165.00
4291.81 $4,291.81
32,097.33 $32,097.33
15.82 $36,069.60
119.35 $85,932.00
8.55 $19,152.00
65.00 $5,070.00
1,000.00 $1,000.00
$725,369.74
Siteworks Const.
Lafayette
Item Description Qty Unit Price Total Price Total Price Total
1 Excavated Material for Export
234,400
CY
$1.15
$269,560.00
$2.00
$468,800.00
$3.69
$864,936.00
2 Clearing and Grubbing
1
LS
175,900.00
$175,900.00
99,000.00
$99,000.00
20,803.73
$20,803.73
3 Excavated Material for Onsite Fill/Grading
89,600
CY
2.40
$215,040.00
1.80
$161,280.00
5.01
$448,896.00
4 Excavated Topsoil for Onsite Storage
6,500
CY
2.00
$13,000.00
1.50
$9,750.00
3.36
$21,840.00
5 Extension of Inlet @ NE Corner
1
LS
20000.00
$20,000.00
12000.00
$12,000.00
14138.40
$14,138.40
6 Temporary Security Fencing
1
LS
30,000.00
$30,000.00
40,000.00
$40,000.00
33,200.64
$33,200.64
7 Permanent Security Fencing
2,280
LF
17.50
$39,900.00
17.00
$38,760.00
17.06
$38,896.80
8 Permanent Block Wall
720
LF
150.00
$108,000.00
115.00
$82,800.00
121.85
$87,732.00
9 20 -foot Concrete Mow Strip
2,240
LF
12.00
$26,880.00
7.00
$15,680.00
22.36
$50,086.40
10 Rock Rip -Rap
78
CY
70.00
$5,460.00
75.00
$5,850.00
98.46
$7,679.88
11 SWPPP
1
LS
30,000.00
$30.000.00
25,000.00
$25,000.00
5,240.00
$5,240.00
TOTAL
$933,740.00
$958,920.00
$1,593,449.85
Price Total
$1.50 $234,400.00
100,000.00 $100,000.00
2.20 $197,120.00
2.00 $13,000.00
20000.00 $20,000.00
30,000.00 $30,000.00
17.30 $39,444.00
126.00 $90,720.00
21.00 $47,040.00
101.00 $7,878.00
28,000.00 $28,000.00
$807,602.00
Blue Iron Inc.
Lodi
Price Total
$7.80 $1,828,320.00
35,000.00 $35,000.00
2.50 $224,000.00
4.00 $26,000.00
12000.00 $12,000.00
12,000.00 $12,000.00
22.00 $50,160.00
80.00 $57,600.00
15.00 $33,600.00
25.00 $1,950.00
42,000.00 $42,000.00
$2,322,630.00
EXISTING
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GROUND COVER
WATER
MEDIAN BARRIER
MASOwr WILL
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SWILL SNRN
MEDIA SIGN
CITY OF LODI
PRGPOSEO PARKS AND RECREATION DEPARTMENT
JULY 2003
ROUGH GRADING PLANS FOR:
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VICINITY MAP
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RESOLUTION NO. 2003-237
RESOLUTIONaAWARDING THE
AND . FURTHER w. .Owr:"`THISPROJECT
WHEREAS, in answer to notice .duly published in accordance with law and the order of
this City Gouncil, sealed bids dere received and publicly opened on November 19, 2003; at
11:00 a.m. for DeBenetfe.tti Park/G Basin Rough Grading, described in the specifications
therefore approved by the City Council on August 20, 2003; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Minder
�,
Location
Bid
n 7&0:
A; M. 3tephen.s Construction. Co., Inc.
Lodi
$ 266,678.00
Ford Construction
Lodi
$ 725,36974
Granite Construction
Stockton
$ 607,602:00
Toichert Construction
Stockton
$ 933,740.00
IHSS Construction
Stockton
$ 956;920:00
.Site works Construction
Lafayette
Blue Iran, Inc,
Woodbridge
$2,3221630.00
WHEREAS, the City Manager recommends award of the contract for the DeB nedetti
Pa,rk/O sin Rough Grading be made to the low bidder, A. M. Stephens Construction Co., Inc.,
of Lodi, CaIifornia.
i r.. :iI �^oma `i �.. rw �_tl. � f i. •.l 4� .i .. -r �a � - � i�i i. a. a
BE IT FURTHER RESOLVED that funds in the amount of $320,000.00 be appropriated
from the. Storni Dr Impact Pee Fund for this project.
[Sated: December 17, 2003
I hereby certify that Resolution No. 2003-237 was passed and adopted by the.. City
Council of the City of Lodi in a regular meeting held December 17, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor
Hansen
ABSENT:NOES: COUNCIL MEMBERS — None
COUNCIL
ABSTAI N: COUNCIL MEM B 4
SUSAN J. BL.ACKSTON
City Clerk
2003-237