HomeMy WebLinkAboutAgenda Report - December 17, 2003 E-08AGENDA ITEM LWi OH
JIM CITY OF LODI
%W COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution to rescind award to Graybar Electric for Category 2 of
Electric Utility Distribution Hardware Supply Contract, 2003-2005, and to award to
second -low bidder, Southwest Power, Benicia, CA ($38,750.36) (EUD)
MEETING DATE: December 17, 2003
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution to rescind the award to Graybar
Electric of Roseville for Category 2 (Overhead Hardware) of the Electric
Utility Overhead and Underground Distribution Hardware Supply Contract
for 2003-2005 for failure to sign the agreement, and to award Category 2 to the second -low bidder,
Southwest Power, Benicia, CA, for an estimated total amount of $38,750.36.
BACKGROUND INFORMATION: On July 2, 2003, the City Council adopted Resolution 2003-109
awarding contracts to the evaluated low bidder in each of five categories of
the electric utility overhead and underground distribution hardware supply
agreement, covering the two-year period ending June 30, 2005.
Agreements were signed by all awardees except Graybar Electric. Repeated attempts by city staff to
secure a signed contract were met with excuses from Graybar as to reasons for the delays. Staff now
believes Graybar has no intention of honoring their bid or signing the contract.
It is therefore recommended that the contract for Category 2 to Graybar Electric be rescinded, and that
Category 2 be awarded to the second -low bidder, Southwest Power. The anticipated additional two-year
cost to award to Southwest Power is $2,103.30.
FUNDING: Electric Utility Department's 2003-2005 Fiscal Operating Plan
VickyMcAthl�nce Director
Alan N. Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
APPROVED:
Flynn, City Manager
RESOLUTION
WHEREAS, can July 2, 2003, the..L.odi City Council adopted Resolution 2003-10.9
awarding contracts to the evaluated low bidder in each of five categories of the Electric Utility
Overhead and Underground Distribution hardware Supply bid, covering the two-year period
ending June 30, 2005. Contracts were awarded to the following bidders:
Category 1 (Wood. Crossarrms)
Category 2 (Overhead Hardware)
Category.3 (Electrical 'ape)
Category;4 (Underground Hardware)
Category 5 (Underground Hardware)
Western States Electric, Portland, OR
$ 6,533:96
Graybar Electric, Sacramento
$18,323.53
Southwest Power, Benicia
$ 4,778.50
Southwest Power, Benicia
$ 2,805.81
Southwest Power, Benicia
$_6,1.20.74
Estimated snnual total:
$38,562:54
Estimated two-year total;
$77,125.08
WHEREAS, Graybar. . Electric, of Sacramento, California, has failed to execute the
required contract, and staff believes it has no intention of honoring its bid or signing the
contract; and
WHEREAS, staff recommends rescinding the award of the Electric Utility Distribution
Hardware Supply. Contract' 2003.05 to Graybar Electric for Category 2 (Overhead Hardware)
and further recommend. s awarding it to the second -low bidder, Southwest Power, of l enid ,
California, for an estimated total amount of 38,750.36.
NOW,iHEREFCRE, BE IT RESOLVED that the Lodi.City Council doses hereby..rescind
the award of .theElectric Utility Distribution Hardware Supply Contract 2003-05 to Grayber
Electric for Category 2 (Overhead Hardware), and further awards it to the second. -low bidder,
Southwest Poirier, cf Benicia, California, for an estimated total amount of $38,750.36.
Dated: December 17, 2003
1 hereby certify that. Resolution No. 2003-236 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 17, 2003, by the following vote.-
AYES:
ote:
AYES: COUNCIL M M13ERS Beckman, Hitchcock, Howard, Land, and Mayor
Hansen
NOES' COUNCIL MEMBERS — No]
ABSENT::
ABSTAIN.- COUNCIL MEMBERS ® Mone
SUSAN J. BLACKSTON
City Clerk
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