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HomeMy WebLinkAboutAgenda Report - December 17, 2003 E-05AGENDA ITEM 006 CITY OF LODI %W COUNCIL COMMUNICATION tee AGENDA TITLE: Adopt resolution to award bids for purchase of polemount and padmount transformers ($96,812.30) (EUD) MEETING DATE: December 17, 2003 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bids for the purchase of polemount and padmount transformers to the bidders whose proposal and equipment meet City of Lodi specifications, and whose transformers are expected to yield the lowest overall life -cycle costs, Wesco Distribution, San Leandro (polemounts & 112.5kVA padmounts) $33,815,5.0 Western States Electric, Portland, OR (50, 75, and 750kVA padmounts) $45,239.91 Howard Industries, Laurel, MS (37.5kVA padmounts) $ 6,038.31 Ermco, cto Hees Enterprises, Astoria, OR (500kVA padmounts) $11,714.58 BACKGROUND INFORMATION: On May 21, 2003, the City Council authorized the Electric Utility Department and the Purchasing Division to advertise for bids as necessary to meet the Electric Utility Department's requirements for polemount and padmount transformers through the fiscal year ending June 30, 2005. On December 2, 2003, bids were opened for three sizes of polemount and six sizes of padmount trans- formers, and life -cycle costs were evaluated. (Life -cycle costs are the combined total of purchase price plus cost of operation based on estimated power loss during the projected life of the transformer. Pro- posals are also evaluated on the basis of compliance with equipment and bid specifications. Failure to comply with both may lead to disqualification of the bid.) A summary of the bid evaluation is attached as Exhibit A. The polemount transformers are expected to be used in the reconstruction of the overhead distribution system near Church Street between Chestnut and Park Streets, and in the area south of Tokay Street and west of Hutchins Street. The padmount transformers are expected to be used in the Millsbridge #2 and Legacy #1 and #2 subdivisions, Millswood School, Tienda and Mills Professional offices, and the Plummer Cadillac auto dealership. A portion of the orders will be placed into inventory for use in the event of equipment failures or emergencies. FUNDING: Electric Utility Department 2003-2005 Financial Plan and Budget, Line Extensions, Business Unit #161651, Page E-41 Vicky McAthiA Finance Director Prepared by Joel Harris, Purchasing Officer APPROVED: Alan N Vallow, Electric Utility Director City Manager RESOLUTION NO. 2003-234 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BINS FOR. THE URCHASE OF POLEMOUNT AE C) RADMOUNT TRANSFORMERS WHEREAS; in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on December 2, 2003, at 1 1:00a.rr . for the purchase of polernount ani padmount tranSformers for the Electric Utility Department, described in the specifipatiom therefore approved by the City Council on May 21, 2003. The quantity and type are as follows: Podrnounf Trantfwmrs P610mount Tmnsformers 6. Each 37.5 kVA 2401120 Volt Sin le Phase Pad 8 Each 37.5 kVA 1201240 Veit Sin `lo Phase .GP mole 25Each 50 kVA :240/120 Volt Sin` Ie Phase Pad 10 Each 50 kVA, 0101240 Volt Sin ie Phase CP Pole 8 Each : .15 kVA' 24o112© Volt Sin 1e: Phase Pad 7 Each 37.5 kVA 277 Volt; Single Phase C.(onv, Vole 8 each. ; : 112.5 W A, 208YIIX Volt Three Phase Pad ; 1 Each 750 WA` 2Q8Y/l20 Volt Three Phase Pad ; 2 Each 500 kVA 4t�ilY/27 i V41t Throe phase Ped WHEREAS, said bids have been cormpared., checked, and tabulated and a report thereof filed with the City Manager as shown on xhibit`A attached; and WHEREAS, the City Manager recommends the award of the bid for the various types and sizes of Polemount and Padmount Traci.sformers for the Electric Utility Depart.ment, be made to the bidders whose proposal and.equipment Meet City of Lodi specifications and whose transformers are expected to yield the lowest overall life -cycle costs as shown as follows: Wesco Distribution, San Leandro Polemounts and 112.5 kVA Padmounts $33,819.50 Western Mates Electric,: Portland, OR SCI, 75, and 750 kVA Padmounts $45,239.91 Howard Industries; Laurel,';MS 37.5 WA Padmounts $ 6,036.81 Ermoo, cio Hees Enteatprises, Astoria, OR 500 kVA Padmounts $11,714.58 NOW, THEREFORE:, .BE IT RESOLVED by the Lodi City Council that the award of the bids for the purchase. of polermount and padmount transformers: for the Electric Utility Department, :be and the same is hereby awarded to the: bidders listed above. Dated December 17, 2003 I hereby certify that Resoluiic n 'No.. 2003-234 was passed and adopted by the City Council of the City of Lod in a re.gulag meeting held December 17, 2008, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen NOES: COUNCIL MEMBERS — Norse ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS - None SUSAN J BL ACKST iN City Clerk EXHiStT A Transformer Bid Evaluation Bid Opening: December 2.2003 Pacirnount Tax (factor): 1.0775 8 28 >.1.80 Vendor Unit Extended Price No Load No Load Loss.$Matt 3;75 Cost of Life Cycle Delivery Height Impedance Price $ Noember.3, 2003 w8ax $ Loss (watts) Loss (watts) Load Loss$halatt: 1:25 Gast $ ('WROks) (inches) % WaMern States.(Cooper) 1,242.00 9,936.00 81x1 Item 1: '37.5 WA, 24W 120: VaR, Single Phase Pad. 120 667 3,600.00 6;870.00 Number of units: 6 9.11 24 28 X1.50 Vendor Unit Extended Brice NO Load Load No Load Load Cost of Life Cajole Delivery Height impedance 1,114.t?0 Pike $ Price '$ wltax. $ . Loss dwells) Loss (Watts) Loss walVe Loss value. Lasses $ Cost $ (W,e05) (inches) % Howard Industrleaii hic. 934:00 5,604.00 61039.31 88 320 1;980.60 2,400.00 4,3MOa 10,418.31. 6 8 24 1.600 Wesco.l3istribution'.994M 1,398.00 5,964.€0 6,429x,21 72 333 1,629.00 2,497.50 4,117:50 10;543.71 8.10 24 1.rm Central Moloney, Inc., _ .. 1,€:36.09 : 6,216..0.0 8,697.74 78 350 1,755.00.. 2,625,W 4,380:0t3 14,077.74 10 26 1.570 G E Supply1,074.00 1,237.00 6,444;06, .5;943.41 72 355 1,62ts.Ofl 2,662.50 4;282:50 11,22S91 8 39 1.7€ 0 . Erro.cn!Hess Ent .arprises,Inc, 1,124,00. 6,744.00 1,265:65 76 318 1;710:00 .2,385.fl4 4;095:013 111361AS 8-11 28 1100: KuhlrnanBedric 1,200.00 7,296.00 7,758.00 91 347 2;047.50 2,602.50 4,654100 12,408100 8.10 27 1.600 Western.Stat.as (Cooper) 1,4117.€50 6.,042.1363 6;610:25 53 749 1;:92:50 5,617.5€3 6;81000 13,320.16. 9-11 24 3.640 Western States (Pau',usls) No Bid Bid Item 2: 50 WA,. 24011200%tt, Single Phase Pad 6diamben of unite: 25 28 >1.60 Vendor Unit Extended price No Load Load No Load Load Cost of Life Cycle Derivery Height Irnpeclance Price $ Price $ wtiax $ Loss (watts) Loss (waits) Loss value Loss value Losses $ Cost $ (wa4s) (inches) %a Westem.sstates (Cooper) 935.09. 23,375.410 .25,186.59 81 549 7,5.93.75 77,156.25 24;7550.0U 49,936,56 9-11 24 1-800 Howard Musries, tnt. 992.00 24,800.00 26,72180 97 452 9,093.75 14,125..00 23,218.75 49,94615 6 8 24 1`.800. We5cv Distribution 1096:043 . 27,4:3::.00 29;s23,50 80 422 7,500.00 13,187.Sa 217;667.50 5Cr,211.Yi9A 8-10 24 1;76Ei G E Supply 996.€74 24,900.00 26;928:75 95 488 8,908.25 14,625,00' 23;531.25 50,36(.440 8 28.8 1:520 Centng Mcioney, Inc. 1;1413.00 28;725:193 39051.19 101 412 9;46885 12,8751130 22,343:75 53,20494 10 32 1.62Q ErrncofHess Enterprises, Inc. 1,178.00 29,4500 31;732.38 92 422 8,625.00 13,,187.50 21,812.513 s3,54488 8-11 28 1.7UG Kuhlmmi Etechic 1,158.00 28;950.00 31;793.63 102 459 9.,562.517 14,343.75 23;90&.25 55,00,88 8.10 27 I.= Western States: (Patmeis) No bill Sid ltem 3:. 75 kVA, 2401120 Volt, Single Phase Pad Plumber of urvis: 8 28 >.1.80 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Height Impedance Price $ Price $ w8ax $ Loss (watts) Loss (watts) Lass value Loss valise Losses $ Gast $ ('WROks) (inches) % WaMern States.(Cooper) 1,242.00 9,936.00 10,706,04 120 667 3,600.00 6;870.00 10,470.00 21;'!16.04 9.11 24 2.€1x74: Hoses €t4tfustries, Ina 1,3€460 1€3,448.00 11;257.72 138 600. 4,140.00 6x000.00 10,140,00 .21,397M 6.8 24 1000 Masco Distribution 1,114.t?0 3,912.00 9;682.68 141 T75 4,230:x30 7,750.00 11,980,00 21482.58 8-10 24 1:990 CentreL iekswey; Inc. 1.337:00 11;178:00 92,042.14 125 580 3,750:00 5,800.00 .91550.00 21;592:14 10 32 2:6320 Ermco 1 Riess Enterprises, Inc. 1,398.00 11,184,00 12,050.76 114 628 31420.00 6.280.00 9,703.00 21,750.76 9.12 28 2:0061. Ka7hlinail:E9aarlc 1,525.00 1212{)6:.00 13,145.50 124 686 3,720:00 6,860,00 1%580m 23;725.50 8-10 27 1:sm G E Supply 1,237.00 .9,896,00 10;662;94 133 632 3.1990:00 6,320,60 40; woo 20;972.94 a 26.8 .370- 1.370- NO NO bid - Does not meet spacifcalions Exh A 121703.xis 2 EMBIT A Exh_k 1217O3.xls 2 >2.0 S:id item 4: 112.5 kVA; 208111120 Volt, Three Phase Pad Bid [teem 6: 500 kVA, 480'!1277 Molt, Three Phase Pad Plumber of units: 5 85 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery height impedance Cost of Puce $ Pr9ce $ wttax Loss (watts) Loss (watts) Ldss value Loss value Losses $ Cost (weeks) : CmcEres) % Vwesco Olstobution 3,015.00 15,050:0€3: 16;216:38 289 837. 6,498,75 5,231.25 10,650,00 25,866,33 8-10 42.6 2.670 ErmcoIHos Enterp6ses,(no. 3,091.0€T 15,455M16,652:76. 49 .244 '[026 4,575M6,412-50.10,98,50 11,280:00 12,154.20 27,64.,25:. 6-9 49 afw Western.. States(Pauwwis) 3,393.00 16,905.(30 18;279.79 40 962 4,125:06 5,637.50 9;762:50. 28;442:28 9-31 58 25W Westem States (Cooper) 3,561.00 17,865,60 19,184:09 270 $45 5,062.541 5;281.25. 10,343;75 29,528.64. 9=11 50 2;530: Howird Industries; Inc, 3,542.00 17,710.00`. 19488,53 240 1047. 4,5M,00 6,543.75 '15;043;75 36,126:28 6-6 67 .2 2€ 0 G E 9vgpfy 3,994.00 19,970.00 211517.68 269. 50061 9;043.75 6;287,50 11,331.25. 32,848:93. $ 48:9, 3:961) Central Moloney, IM, 4,50k(O. 23,MG.06 . 24;644:83 17.13 1197 3,187.511 7,481.25 10,1308:75 35,483:.58 10 65 2040 Kuhlman Electric No Iait# 67 4:51 Kuhlrmn Electric No b€d >5.30 Bid. Itern 5: 750 kVA; 204Yi'i213 Volt, Three Please Pad Number of +antis: 1 90 vondm LWA Ex€srufed Prscs No Load Load No Load Load Cost of LffaCycie Deiivary Height tiripedanne Price $ Prim $ wltax $ Loss (watts) Loss (waft) Loss value Loss value Losses $ Cast $: (weeks) (inches) % Western States (Cooper) 8,675.00 6,675M 9,347.31 906 5599 3,397.50 6,936.25 . 4iF.333.75 79,681:416 9-91 64 5.741 western States (Fauweis) 8,951.00 8,95T:.00 8,644170 697 60.0f. 2,613:75 7,501.25 :10,11.5;130 19,759:70 9-11 72 5.750 Wesco Distobution . 8,904.00 8,904.M. 9,594,06 928 569D. 3,48000 7,112.50 10,SS2,54 241,486.56 8.10 66.5 5.710 Ent= l f46as EnteMdses, Inc. 8,595:00 8,595.00 9,261.11 952 5928 3,570.00 7,410.00 10,980,00 20,M.11 8-12 63 5.90.0 Howard: Industzies;:irxc. 4,535:00 9,53e,00 10;275:04 903 57.18 3,386.25 7,147.60 10,533.75 20,8838,79 fi 8 77 5.900 Central Moloney, Ind. 919:4-01): 9,994.00 91906.54 1068 6993 4,005.00 8;741.25 12,74625 22,652.79 10 57 6.050 G ESupttiy at),606:00 10;6Ufi.00 11,427.07 8.18 7059 3;0fi7:50 13;823.75 11;891:.25 23,319.:22 10 73.5 5.720 Kuhlmarf Electric No aid. Exh_k 1217O3.xls 2 Bid [teem 6: 500 kVA, 480'!1277 Molt, Three Phase Pad Number of units: 2 75 >4.00 Vendor Unit Extended Price No Load Lead No Load Load Cost of Lite Cycle 0e4very Height impedance Price$ Price $ wftax $ Loss (watts) Loss (waits) Loss vaiva Lasa value Losses $ cosi $ (weeks) (inches) % Ermoo ! Hess Enterprises, fno. 5,436M 10,872M 11,714.58 641 3604 4;807.50 91714:00 13,817.50 25;532,68 6»9 49 51500 Wesco Distribution 5,64&DO 11,280:00 12,154.20 652 3648 4,890.00 9:120.00 14,010.00 281184:20 9.11 50.5 5-8Mo Wosterr, States.(ODoper) 6,214.00 .12,428400 13,391.17 742 2926 5,565,00. 7,3 SM. .12,886.00 28,27117 9.11 50 4.420 Western States (Pauwsts) 6,684,00 13;3680€3 14;404,02 635 3004 4,762.50 7,510.00 12,272;50 26,6715.52 9-11 62 4,410 Central Moloney, Inc. 6,785:00 13,570;00 141621.68 642 2990 4,815.06 7,475.00 32,290,00 266,011m 10 01 6,140 G £ Supply 6,590:00 13,1811.00 14,201,45 784 31.03 51880.010 7;757.50 13;63.7;50 27,838.85 10 57.5 4:670 H vuard tatdctskies, Irrc. 7,231'00 14;462.00 15; 81 703 3045 5,27'2.50 7',612.50 12,MSO 28;487:;$1M 67 4:51 Kuhlrmn Electric No b€d Exh_k 1217O3.xls 2 3 NuMber alunits: 7 48 625 EXd-t1B)rA'. poless'!ount No.Load Lead las. (factor): 1.9775 Vendor Unit Extended Price Less toss No Load i oss.$fiwatt: 3:75 Lite Cycle Del"svery Height tNeight Price $ Price $ December 3, 20(13 (-ft) (waits) load tugs ${watt: .1.25 Losses $ Cost $ (weeks) (inches) (pounds) Wesco Distribution 615.00 Bid item 9. 37.5 WA, 1201.240 Volt, S€ngie Phase CP Pole 5.1301:30 82 327 Number of units: 8. 5,730.!30 11,031.30 48 625 487 Centrw Moloney 655,00 5,24:0.00 No load Load .--3132 2,4MO.00 3,020.00 5.1664}:130 1'6,.x°06:10 to 39 Vendor Unit Extended Price Loss (;oss No Load t omd Cost of Vfa Cycle . €34assy Height Weight 513 Prima $ Price svfiax $ (waft) (was) Loss. value Lose value Losses $ Gast $ Tweaks) (Inches) : (pounds) Wt-sco Distrlbeatkan 594,011.:3,564.00 7041:00 3,840,21 71 467 9,597:5#3 3,502,50 5,100:430 8,940.21 4'-6' 42 4 93 Ce36Yial Moloney 724-00: 4,344100 4;6030:68 92 354 2,070.470. 2;655;00 . 4;125:00 9,4435.66 10 33 510 estem States EFectria (Cooper) .844,00 5,064;110 5,458446 75 350 1,687:50 2,62519£1. 4;342:50 9,768,95 9 -It 41 533 ERMCO 830,00 4,98 M 5;36515 75 366 1,687.50 2,745.D0 4;43250 9,7" 8-11 34.9 514 Howard Industries 832.00 4;992:413 .5,378:88 .86 352. 1,935.0.0 2,640.00 ` 4;575:00 9,953;38 B-10 36 497 KuhimartE€edric 837:(10 5,022.00 5,411.21 77 436 1,732.541 3,270,00 5,002.50 1(1,413:`(1 8-10 38 552 C E Supply 995;00 5,910:DD 6.368.03 .70 368 1,575.00 2;76D.00 4,331.00 10.,7393.03 10 29.5 623 Bd item 2 60lr A, 12391240 Vott, Single Phase Cts Pale Number of Goats: SG 51 WO No Load Load Vendor Uta€t Extended Price Loss Loss No Load Load Cost of Lite CyC€e DoWery 3tolot We ht Price Price $ Wttax $ (oafs) (watts) Loss value Loss value Losses Cost $' . (weeks) finches) (po-ds) Wesco Distribution 728.00 18,200.03 19,610.50 94 457 8;812:50 14,2.81.25 23;(133:75 42,704.25 4-6 .39 672. Central hAailonoy 801;00. 20,025,00 21,576,94 99 5€17 9,231.25 15,843.75 25;125:00 46,72f.94 10 41. .625 Howard industries 618.60. 22,160.30 24;728:63 117 438 113;968:75 13;687.50 24,656.25 49,384 88 8.10 37 620 ERM C. 1;491 fYO 25,OW 00 25.931:50 93 453. 8;718.75 14,156 25 22;875,00 49,812;59 .8-11 3fi_9 668 Westem States Electno (Cooper) 984.00 24,5Eik? 00, 26;5646,0 87 495 8,158:25 15,468.75 23,625.00 50,131:S1i 9-41 41 667 KuhlmanE€ealft 916.00 22,90€1:00 24,674:15 117 498 10;406:25 15562.50 25;968.75 59,60,50 8.10 41 635 6E Supply 1,165.00 29,950:330 .32,211.13 103 376 9.658.25 11,7519.(70 21,406.25 53,677.38 44 33.4 820 BJditem 3: 37.5 WA, 277 Volt Single Phase Conv. Pole NuMber alunits: 7 48 625 No.Load Lead Vendor Unit Extended Price Less toss No Load Load Cost of Lite Cycle Del"svery Height tNeight Price $ Price $ wltax $ (-ft) (waits) Lnss value Loss vahm Losses $ Cost $ (weeks) (inches) (pounds) Wesco Distribution 615.00 4,920.00 5.1301:30 82 327 2,46.0,00 3,270.00 5,730.!30 11,031.30 4-6 36 487 Centrw Moloney 655,00 5,24:0.00 5.646:10 88...... .--3132 2,4MO.00 3,020.00 5.1664}:130 1'6,.x°06:10 to 39 569 Westem States Elea& (Cooper) 703.00 5,624:00 6,059.86 75 3.19 2,2563.00 3,190.00 5,440.00 11,499.56 9-11 39 513 G E supply 636;00 5,088.00 5,48232 68 420 2,049;00 4,200:00 6,2441:00 11,722.32 10 24.8 4.61 HDward.l Aust Les 7041:00 5,600.00 6,034.00 91 313 2.730:00 3,130.00 5,860.0.0 11.,894.00 8-10 36 541 ERMCO 786.00 6,288.00 6,775.32 82 324 2,460,00 3,240.00 5,700,00 12,47 32 9-12 32.9 509 Kuhlman E4eciric 795.00 6,360.00 6,852.90 96 342 2,880:90 3,420.00 6,306:m3 13,152.90 B-10 32 491 Ext _k I21703.x1s 3