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Home My WebLink AboutAgenda Report - December 17, 2003 E-04AGENDA ITEM EO$ &1&% CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for Traffic Signal and Street Lighting Improvements at Lodi Avenue and Mills Avenue, and Signal Interconnect System on Lodi Avenue; and Adopt Resolution Authorizing the City Manager to Award the Contract and Appropriate Funds ($452,000) MEETING DATE: December 17, 2003 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council approve the plans and specifications for the above project, authorize advertisement for bids, and adopt a resolution authorizing the City Manager to award the contract and appropriate funds. BACKGROUND INFORMATION: The project includes installing a traffic signal and street lighting at the Lodi Avenue and Mills Avenue intersection and a signal interconnect system on Lodi Avenue from Mills Avenue to Central Avenue. As part of the interconnect system, the Church Street and Lodi Avenue signal will be modified to include left turn phases (arrows) on Lodi Avenue. In addition, two signal cabin et/control lers will be upgraded to accommodate the system. The purpose of the interconnect system is to provide a coordinated system while reducing delay and improving traffic congestion during peak periods. This project will provide the tools necessary to implement the coordinated system. On July 19, 2000, Council approved the City's Signal Priority Study. The Lodi Avenue and Mills Avenue intersection is one of the fourteen intersections on the Signal Priority Study List. The list and current status of each intersection is shown on Exhibit A. (Note that the score ranking is based on a previously -approved method and is for comparison purposes only. Based on funding opportunities, adjacent development and Council preference, actual construction sequence may change.) At its February 7, 2001, meeting, Council authorized the City Manager to execute a professional services agreement with Y & C Transportation Consultants, Inc., to design this project. The plans and specifications for the project have been ready for Council's approval since 2001; however, federal funding was not available until now. Required environmental studies have been completed. The State of California Department of Transportation recently authorized Congestion Mitigation and Air Quality (CMAQ) funds for this project. Staffs request is for Council to authorize the City Manager to award the project up to $452,000. Based on actual bids, if additional funds are needed, this item will be brought back to Council for approval to award and appropriate funds. The plans and specifications are on file in the Public Works Department. FUNDING: The project estimate is $452,000 and includes project construction and contingency costs. The funding source is CMAQ funds (maximum of $310,000), Local Streets Impact Fees, and Transportation Development Act funds. Planned Bid Opening Date: February 25, 2004 Funding Available: Vicky McAthi , Finance Director Richard C. Prima, Jr. Public Works Director Prepared by Paula J. Fernandez, Senior Traffic Engineer RCPIPJ F/pmf Attachment cc: City Engineer Street Superintendent Purchasing Officer Senior Traffic Engineer Police Chief Affected Property Owners APPROVED: CPS&A.doc Flynn, City Manager 121512003 13. Turner Road and Sacramento Street 98 14. Cherokee Lane and Elm Street 97 EXHIBIT A STATUS Completed Requesting bidding approval on February 25, 2004. For future budget For future budget On hold, pending results from #12 To be installed as mitigation measure for parking structure when funds are available. For future budget Completed. For future budget Turner Rd. left turn lanes installed in Jan. 2002, collision reduction may lower priority. For future budget Proposed Grocery Store at Tokay Bowl Site includes signal installation and connection to Kmart Center. Lodi Ave access to Kmart Center with RR project. For future budget For future budget INTERSECTION SCORE 1. Harney Lane and Stockton Street 352 2. Lodi Avenue and Mills Avenue 330 3. Harney Lane and Ham Lane 308 4. Lockeford Street and Stockton Street 307 5. Cherokee Lane and K -Mart south driveway 277 6. Lockeford Street and Sacramento Street 275 7. Stockton Street and Tokay Street 242 8. Century Boulevard and Ham Lane 241 9. Mills Avenue and Elm Street 172 10. Turner Road and California Street/Edgewood Dr. 143 11. Elm Street and Pacific Avenue 130 12. Cherokee Lane and Tokay Street 109 13. Turner Road and Sacramento Street 98 14. Cherokee Lane and Elm Street 97 EXHIBIT A STATUS Completed Requesting bidding approval on February 25, 2004. For future budget For future budget On hold, pending results from #12 To be installed as mitigation measure for parking structure when funds are available. For future budget Completed. For future budget Turner Rd. left turn lanes installed in Jan. 2002, collision reduction may lower priority. For future budget Proposed Grocery Store at Tokay Bowl Site includes signal installation and connection to Kmart Center. Lodi Ave access to Kmart Center with RR project. For future budget For future budget WHER A , this project includes installing a traffic signal and street lighting at the intersection of Lodi Avenge and Mills Avenue, and a Signal Interconnect System on Lodi Avenge from Mills Avenue to Central Avenue; and WHEREAS, on July 19, 2000, the City Council approved the City's Signal Priority Study, which included this intersection as one of fourteen intersections on the Signal Priority Study list; and WHEREAS, at its February 7, 2001, meeting, the City Council authorized the City Manager td.execute.a'professional services agreement with:Y & C Transportation Consultants, Inc., to design this project. In 2001, the plans and. specifications for the traffic signal design were essentially ready for Council's approval, however, funding was not available at that time; and WHEREAS, staff recommends approval of the plans and specifications and authorization for bids for the Traffic Signal and Street Lighting Improvements at Lodi Avenue and Mills Avenue, and Signal interconnect System on Lodi Avenue, and further recommends authorizing the City Manager.to award the contract at the appropriate time following the bid oening and appropriating $462;000 for this project; and WHEREAS, if the bids are above $452,000, this item will be brought back to City Council for its approval to award and appropriate funds. NOW, THEREFORE, BE IT RESOLVED that. the. Lodi City Council does hereby approve the plans and specifications and authorize advertisement for bids for the Traffic Signet and street Lighting Ire provements at Lodi Avenue and Mills Avenue, and Signal Interconnect System on "Lodi Avenue and BE IT FUI TH.ER RE 0LVED that the City Council authorizes the City Manager to award the bid yap to $452,000, which includes project construction and contingency costs, for the Traffic Signal and street Lighting Improvements at Lodi Avenue and Milts Avenue, and Signal Interconnect System on Lodi Avenue, at the appropriate time fallowing the bid opening, and BE IT FURTHER RESOLVED that funds in the amount of $452,000 be appropriated as follows: CMAO. and (maximum $310,000) Local Streets >impact Fees. transportation Development Act funds Dated: December 17, 2003 I hereby certifythat Resolution No. 2003-233.. was passed and adopted by the City COUnoil Of.the City of Lodi in a regular muting Meld December 17, 2003, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen NOES: COUNCIL MEMBERS ® None ABSENT: COUNCIL 'MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKST N City Clerk 2003-233 CITY COUNCIL LARRY D. HANSEN, Mayor JOHN BECKMAN Mayor Pro Tempore SUSAN HITCHCOCK EMILY HOWARD KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov December 11, 2003 Affected Property Owners - woQ N, bst ah'a�j H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director SUBJECT: Approve Plans and Specifications and Authorize Advertisement for Bids for Traffic Signal and Street Lighting Improvements at Lodi Avenue and Mills Avenue, and Signal Interconnect System on Lodi Avenue; and Adopt Resolution Authorizing the City Manager to Award the Contract and Appropriate Funds ($452,000) Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, December 17, 2003. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Paula Fernandez, Senior Traffic Engineer, at (209) 333-6800, extension 2667. Richard C. Prima, Jr. Public Works Director RCPlpmf Enclosure cc: City Clerk NCPS&A.DOC RESIDENT RESIDENT RESIDENT 261 S MILLS AVE 262 S MILLS AVE 300 S MILLS AVE LODI CA 95242 LODI CA 95242 LODI CA 95242 11.11111.11111lIlI,1111111111111 1111iiillllllllllllflill11111111 1111111tllllllltl111111111t11111 RESIDENT 301 S MILLS AVE LODI CA 95242 1111111111i1i1111111111111111111 GLENDA KELLY 421 S MILLS AVE LODI CA 95242 11111n1111111r1r11,11,1r11r1111 EILEEN DENNY 132 S MILLS AVE LODI CA 95242 Illltlltlllllllllllillllllllltlt MARGARET THOMPSON 2009 W LODI AVE LODI CA 952412 11111111111111111111111111111111