HomeMy WebLinkAboutAgenda Report - December 3, 2003 E-06AGENDA ITEM Er06
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Accept improvements under contract for Henning Substation, Block Wall and Gate Project
and adopt resolution appropriating $6,400 in additional funds for the project (EUD)
MEETING DATE: December 3, 2003
PREPARED BY: Electric Utility Director
ACTION: That the City Council accept the improvements under the Henning
Substation Block Wall and Gate contract, direct the Electric Utility Director
to file a notice of completion with the County Recorder's Office and
appropriate additional funds in the amount of $6,400.
BACKGROUND INFORMATION: The contract was awarded to System 3, Inc., Carmichael, CA on
December 4, 2002, in the amount of $$9,600. The City Council also
appropriated $80,660 for the project at the same meeting. During the
construction period a number of issues arose. The contractor had to reconstruct a substantial portion of the project
in order to conform to the plans and specifications. Plans and specifications were also modified to accept some of
the contractor's work without reconstruction. As a result of the contractor's approach to this project additional
expenditures were incurred by the City for inspections and testing as well as plans and specifications changes
during the construction period. Inspection and testing expenditures is the responsibility of the City. At the start of
the project it was not anticipated to have full time inspection on site. However, it became apparent that in this case
to get a product that would be acceptable full time inspection would be necessary.
At this time the contract has been completed in substantial conformance with the plans and specifications approved
by the City Council and as modified during construction. The project installed a 12ft. tall by 192ft. long concrete
masonry unit (CMU) block wall along the west property line and a 16ft. wide gate in the existing CMU block wall at
the south east corner of the substation.
The contract completion date was May 2, 2003, with the actual completion date being November 11, 2003. This
delay in completion was due to the above issues relating to the construction practices of the contractor coupled with
delays in obtaining additional materials for the reconstruction. It should be noted that the contractor did not submit
any change orders or request additional compensation beyond the contract amount.
It is further recommended that the City Council appropriate additional funds in the amount of $6,400 to fund the
unanticipated expenditures. The budgeted amount for this project is $100,000 with a final cost of $87,060.
FUNDING: Included in the Departments 2001-03 Financial Plan and Budget (page E141).
Funding Approval:
Vicky MrAthie, MN.
or
7
Electric Utility Director
PREPARED BY: Hans Hansen, Manager, Engineering and Operations
ANVIHHAst
cc: City Attorney Finance Director
RESOLUTION NO, 2003-224
A RESOLUTION OF : THE LOD] CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER. THE CONTRACT FOR THE HENNING
SU13STAT16N BLQ CK WALL AND GATE PROJECT, AND AUTHORIZING
AND DIRECTIN . G THE ELECTRIG UTILITY DIRECTOR TO FILE A NOTICE
OF COMPLETION . WITHTHE COUNTY RECORDER, AND FURTHER
APPROPRIATI . NG�ADIJITIONAL FUNDS FOR THIS PROJECT
WHEREAS, the contract for the Henning Substation Block Wall and Gate Project was
awarded to system 3, Inc., of Carmichael, California, on December 4, 2002, in the amount of
$69,600.00, with the City Council appropriating $80,660.00 for the project; and
WHEREAS, the final contract price was $87,060.00 resulting in an overrun of $6,400.00.
During construction several issues arose requiring the contractor to reconstruct a substantial
portion of the project in order to conform to the plans and specifications. The plans and
specifications were modified to accept some of the contractor's work without reconstruction;
and
WHEREAS, as a result of the contractor's approach to this project, additional
expenditures, which are the responsibility
onsibility of the City, were incurred for inspections and testing;
and
WHEREAS, the contract has now been completed in substantial conformance with the
plans and specifications approved by the City Council and as modified during construction.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does
hereby accept the improvements under the Henning Substation Block Wall and Gate Project;
and
BE 1T FURTHER RESOLVED that the Electric Utility Director is hereby authorized and
directed to file a Notice of Completion with the County Recorder's office; and
BE IT FURTHER RESOLVED that funds in the amount of $6,400.00 be appropriated
from the 2001-03 Financial Plan and Budget for this project.
Dated. December 3, 2003
I hereby certify that Resolution No. 2003-224 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 3, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor
Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
0103 A01