HomeMy WebLinkAboutAgenda Report - November 5, 2003 E-06c OF LOD]
F.
COUNCIL COMMUNICATION
AGENDA TITLE: Approve specifications and authorize advertisement for bid for 72,500 feet of ADSS fiber optic
cable, pole line hardware, fiber optic test and splicing equipment and GE OC -3 JungIeMUX
Multiplexer equipment and appropriate funding for engineering, specialized fiber optic
training, substation and overhead construction work associated with this project ($280,000)
(EUD)
MEETING DATE: November 5, 2003
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council approve the specifications for 72,500 feet of ADSS fiber
optic cable, pole line hardware, fiber optic test and splicing equipment and
GE OC -3 JungIeMUX Multiplexer equipment and appropriate $280,000 to
fund for engineering, specialized fiber optic training, substation and overhead
construction work associated with this project.
BACKGROUND INFORMATION: At the October 21, 2003 Shirtsleeve Session, Electric Utility Staff presented
Council with the proposed Fiber Optic Network Project. This project will
provide for a high-speed communication Sonet OC -3 Fiber Optic System for
Supervisory
Control and Data Acquisition (SCADA), telephone and video security for the City's electrical substations. The system
will be built by City forces and utilize the existing 60kV route between each of the City's electrical substations.
Staff is requesting the City Council approve the specifications and authorize bidding for materials, testing and splicing
equipment at an estimated cost of $346,000, and staff will return to Council for award and appropriation of funds at a
later date. The cable bid specification; pole line hardware and fiber optic test and splicing equipment lists are
attached.
In addition, staff is also requesting appropriation of $280,000 for funding to begin engineering, training and
construction work associated with this project.
FUNDING: $280,000 - Included in the 2003-2005 Financial Plan and Budget. Business Unit 161685
Funding Approval: U.ti1ft_0k u & 'C>L,NJ
Vicky McAthi
Finance Director
Alan N. Vallow
Electric Utility Director
PREPARED BY: Al Smatsky, Senior Electrical Estimator
ANVIAMSRat
C: City Attorney
Purchasing Officer
APPROVED: z�&Vj_, �Li "
H. Dix ynn -- City Manager
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CITY OF LODI
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TABLE OF CONTENTS
Section Title Page
No.
SECTION 1
SECTION 2
SECTION 3
NOTICE INVITING BIDS..................................................................... 1.1
INFORMATION TO BIDDERS............................................................2.1
BID PROPOSAL.................................................................................. 3.1
FIBER OPTIC SECTION 1
TEST AND SPLICING EQUIPMENT NOTICE INVITING BIDS
CITY OF LODI, CALIFORNIA
The City of Lodi hereby invites sealed proposals to furnish and deliver fiber optic test and splicing
equipment to the City of Lodi, California.
Each bid shall be in accordance with this notice and specifications on file and available from the
Purchasing Officer, Lodi City Hall Annex, 212 West Pine Street, Lodi, California 95240, (209)
333-6777. No bid will be considered unless it is submitted on a proposal form furnished by the
City of Lodi.
Sealed proposals shall be delivered to the Purchasing Officer at the Lodi City Hall Annex, 212
West Pine Street, Lodi, CA 95240 (P.O. Box 3006, Lodi, CA 95241-1910) at or before
11:00 a.m., Wednesday, November 26, 2003.
At that date and hour said sealed proposals will be publicly opened and read in the Public Works
Conference Room, City Hall, 221 West Pine Street, Lodi, California. Bidders or their authorized
representatives are invited to be present.
The City of Lodi reserves the right to reject any or all bids, to waive any informality in any bid, to
accept other than the lowest bid, or not to award the bid.
Reference is hereby made to said specifications for further details, which specifications and this
notice shall be considered part of any contract made pursuant thereto.
CITY OF LODI
Joel E. Harris
Purchasing Officer
1-1 10/30/03
FIBER OPTIC
TEST AND SPLICING EQUIPMENT
SUBMISSION OF BIDS
SECTION 2
INFORMATION TO BIDDERS
A The Purchasing Officer will receive sealed bids at the following address until
11:00 a.m., Wednesday, November 26, 2003.
B. Bids shall be submitted under sealed cover, plainly marked "Proposal — Bid Opening,
Fiber Optic Test and Splicing Equipment". Bids which are not properly identified may be
disregarded. Bids which are not received by 11:00 a.m. Wednesday, November 26,
2003, will be returned to the bidder unopened.
Bids shall be submitted
To: Lodi City Council
c/o Purchasing Officer
(If delivered by FedEx, UPS, or courier): (If delivered by mail):
212 West Pine Street P O Box 3006
Lodi CA 95240 Lodi CA 95241-1910
BID OPENING
A At 11:00 a.m., Wednesday, November 26, 2003, or as soon as possible thereafter, in
the Public Works Conference Room, City Hall, 221 West Pine Street, Lodi, California,
bids will be publicly opened and read. Bidders or their authorized representatives are
invited to be present.
PROPOSAL FORM
A Prospective bidders are furnished with one proposal form included with the
specifications.
B. The proposal must be signed with the full name and address of the bidder, by an
authorized representative of the company.
C. The City of Lodi (hereinafter "City") reserves the right to accept other than the lowest bid,
or to reject any or all bids.
REJECTION OF PROPOSALS
Bids may be rejected if they show any alteration of proposal form, additions not called for, or
alternative bids not properly documented. Erasures or irregularities of any kind may also be
cause for rejection.
2-1 10/30/03
FIBER OPTIC
TEST AND SPLICING EQUIPMENT
AWARD OF BID
SECTION 2
INFORMATION TO BIDDERS
A The award of the bid, if it be awarded, will be to the lowest responsible bidder whose bid
proposal complies with all the requirements herein described.
B. In evaluating the bids and determining lowest responsible bidder and lowest cost to the
City, the City will consider the Sales Tax Credit in the amount of one percent (1 %) of the
purchase price of the materials or equipment, when such purchase is consummated at
the retailer's place of business and such business:
1. Is located within the City of Lodi;
2. Is licensed by the California State Board of Equalization to collect sales tax at the
local place of business;
3. Maintains a valid City of Lodi Business License.
C. Where alternative bids are received, the City Council reserves the right to select the bid
most advantageous to the City. The award, if made, will be made within sixty days after
the opening of the bids.
D. In case of tie bids, consideration will be given to bids as described in "Award of Bid",
Paragraph B, above. If that section does not apply to resolution of the tie, the tie will be
broken by a coin toss, conducted by the City Purchasing Officer. Tie bidders will be
notified and may be present.
PRICES
All quoted prices shall be current and firm for at least ninety days after date of bid opening.
Prices to be F.O.B. delivered to Electric Utility Department,1331 South Ham Lane, Lodi,
California 95242.
SALES AND USE TAXES
All quotations submitted shall include 7.75% California Sales or Use Taxes, and all sales shall be
subject to California Sales or Use Taxes in effect at the time of transaction.
PAYMENTS
A Invoices shall be submitted only for items and quantities ordered for release and delivery,
and delivered subsequent to such order release, and shall indicate sales or use taxes as
separate items apart from the cost F.O.B. point of delivery. Purchaser's item description
and release number shall appear on all invoices. All invoices shall be rendered in
duplicate.
B. Full payment by the purchaser shall not release supplier of the responsibility to fully carry
out all bid obligations nor be construed by supplier as acceptance of the work hereunder
by purchaser.
2-2 10/30/03
FIBER OPTIC SECTION 2
TEST AND SPLICING EQUIPMENT INFORMATION TO BIDDERS
WARRANTY
The fiber optic test and splicing equipment shall be free from defects. If any portion of a
manufacturer's equipment is found to be defective within one year of delivery, the manufacturer
shall be responsible for the cost of repair or replacement of such equipment.
2-3 10/30/03
FIBER OPTIC SECTION 3
TEST AND SPLICING EQUIPMENT BID PROPOSAL
CITY OF LODI, CALIFORNIA
Date: June 2003
To: The Lodi City Council
c/o Purchasing Officer
City Hall Annex
From:
(If by FedEx, UPS, or courier):
212 West Pine Street
Lodi CA 95240
(If by mail);
P O Box 3006
Lodi CA 95241-1910
(Name of Bidder)
The undersigned, as bidder, declares to have carefully examined the Notice Inviting Bids,
Information to Bidders, and Specifications filed for furnishing and delivering this material or
equipment, and agrees to be fully informed regarding all of the conditions affecting the material
or equipment to be furnished for the completion of the order, and further agrees that the
information was secured by personal investigation and research and not from any estimate of a
City employee, and that no claim will be made against the City by reason of estimates, tests or
representations of any officer or agent of the City, an proposes and agrees if the proposal be
accepted, to furnish the City of Lodi the necessary equipment or material specified in the bid in
the manner and time therein set forth. It has been noted the City of Lodi reserves the right to
accept all or part of this bid, to reject any or all bids, or to accept other than the lowest bid.
Material or equipment listed below is to be in accordance with the City of Lodi specifications
attached hereto. The bidder will submit a detailed list of any and all exceptions taken to these
specifications. In the absence of such a list, it will be understood that the bidder's proposal is
based on strict conformance to the specifications in all respects. All exceptions taken will be
evaluated, and a determination as to acceptability of the exception will be made by the City of
Lodi before the award is made.
If awarded the bid, the undersigned agrees to design, furnish and deliver the material or
equipment described in the specifications, and to take in full payment therefor the following unit
and total prices, to -wit:
3-1 10/30/03
FIBER OPTIC
TEST AND SPLICING EQUIPMENT
QUANTITY
DESCRIPTION
SECTION 3
BID PROPOSAL
1 Alcoa Fujikura Fusion Splicer
Catalog #S012800 — FSM-40SB kit with CT -20-12 cleaver $
1 Fiber Collector System FC -01
Catalog #S012760 for CT -20-12 cleaver $
1 Noyes OTDR
M600 -K -QUAD -S C -S C -USA. $
1 Alcoa Fujikura Hybrid Two Fiber Launch Box
FB2-M6-SM-75-SC1-SC2-SC1-SC2. $
1 Noyes Optical Fiber Identifier
OF1200B. $
1 Alcoa Fujikura Optical Power Meter
OPM-5-3C $
1 Alcoa Fujikura Adaptor Caps Type SC
8800-00-0209. $
1 Alcoa Fujikura Optical Laser Source
OLS2-DUAL with 8400-00-0073 SC Interface/SM. $
1 Noyes Video Fiber Scope
VS300. $
Sub Total $
Sales Tax 7.75% $
TOTAL AMOUNT $
UNIT
PRICE
3-2 10/30/03
FIBER OPTIC SECTION 3
TEST AND SPLICING EQUIPMENT BID PROPOSAL
It is understood and agreed that if this Proposal is accepted, the prices quoted above
are inclusive of sales or use taxes, or similar tax now imposed by Federal, State, or
other governmental agency upon the material or equipment specified.
The undersigned has checked carefully all the above figures and understands that the
City and its officers and employees will not be responsible for any errors or omissions
on the part of the undersigned in completing this bid.
In any case where discrepancy in extensions may occur, the Bidder agrees that the unit
price shall be taken as the correct figure.
The undersigned, as bidder, hereby declares that the only persons or firms interested in
the proposal as principal or principals is or are named herein and that no other persons
or firms than herein mentioned have any interest in this proposal, that this proposal is
made without connection with any other person, company or parties making a bid or
proposal; and that it is in all respects fair and in good faith, without collusion or fraud.
This bid may be withdrawn by the written request of an authorized representative of the
bidding company at any time prior to the scheduled time for the opening of bids or prior
to any authorized postponement thereof.
The undersigned hereby designates as the office to which such notice of acceptance
may be mailed or delivered:
Name of Company:
Address:
City, State, ZIP
Authorized Signature:
Name:
Title:
Telephone No.:
FAX Number:
Date:
3-3 10/30/03
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CITY OF LODI
TABLE OF CONTENTS
Section Title Page
No.
SECTION 1
SECTION 2
SECTION 3
NOTICE INVITING BIDS..................................................................... 1.1
INFORMATION TO BIDDERS............................................................2.1
BID PROPOSAL.................................................................................. 3.1
POLE LINE MATERIAL SECTION 1
FOR FIBER OPTIC SYSTEM NOTICE INVITING BIDS
CITY OF LODI, CALIFORNIA
The City of Lodi hereby invites sealed proposals to furnish and deliver pole line material for fiber
optic system to the City of Lodi, California.
Each bid shall be in accordance with this notice and specifications on file and available from the
Purchasing Officer, Lodi City Hall Annex, 212 West Pine Street, Lodi, California 95240, (209)
333-6777. No bid will be considered unless it is submitted on a proposal form furnished by the
City of Lodi.
Sealed proposals shall be delivered to the Purchasing Officer at the Lodi City Hall Annex, 212
West Pine Street, Lodi, CA 95240 (P.O. Box 3006, Lodi, CA 95241-1910) at or before
11:00 a.m., Wednesday, November 26, 2003.
At that date and hour said sealed proposals will be publicly opened and read in the Public Works
Conference Room, City Hall, 221 West Pine Street, Lodi, California. Bidders or their authorized
representatives are invited to be present.
The City of Lodi reserves the right to reject any or all bids, to waive any informality in any bid, to
accept other than the lowest bid, or not to award the bid.
Reference is hereby made to said specifications for further details, which specifications and this
notice shall be considered part of any contract made pursuant thereto.
CITY OF LODI
Joel E. Harris
Purchasing Officer
1-1 10/30/03
POLE LINE MATERIAL
FOR FIBER OPTIC SYSTEM
SUBMISSION OF BIDS
SECTION 2
INFORMATION TO BIDDERS
A The Purchasing Officer will receive sealed bids at the following address until
11:00 a.m., Wednesday, November 26, 2003.
B. Bids shall be submitted under sealed cover, plainly marked "Proposal — Bid Opening,
Pole Line Material for Fiber Optic System". Bids which are not properly identified may be
disregarded. Bids which are not received by 11:00 a.m. Wednesday, November 26,
2003, will be returned to the bidder unopened.
Bids shall be submitted
To: Lodi City Council
c/o Purchasing Officer
(If delivered by FedEx, UPS, or courier): (If delivered by mail):
212 West Pine Street P O Box 3006
Lodi CA 95240 Lodi CA 95241-1910
BID OPENING
A At 11:00 a.m., Wednesday, November 26, 2003, or as soon as possible thereafter, in
the Public Works Conference Room, City Hall, 221 West Pine Street, Lodi, California,
bids will be publicly opened and read. Bidders or their authorized representatives are
invited to be present.
PROPOSAL FORM
A Prospective bidders are furnished with one proposal form included with the
specifications.
B. The proposal must be signed with the full name and address of the bidder, by an
authorized representative of the company.
C. The City of Lodi (hereinafter "City") reserves the right to accept other than the lowest bid,
or to reject any or all bids.
REJECTION OF PROPOSALS
Bids may be rejected if they show any alteration of proposal form, additions not called for, or
alternative bids not properly documented. Erasures or irregularities of any kind may also be
cause for rejection.
2-1 10/30/03
POLE LINE MATERIAL
FOR FIBER OPTIC SYSTEM
AWARD OF BID
SECTION 2
INFORMATION TO BIDDERS
A The award of the bid, if it be awarded, will be to the lowest responsible bidder whose bid
proposal complies with all the requirements herein described.
B. In evaluating the bids and determining lowest responsible bidder and lowest cost to the
City, the City will consider the Sales Tax Credit in the amount of one percent (1 %) of the
purchase price of the materials or equipment, when such purchase is consummated at
the retailer's place of business and such business:
1. Is located within the City of Lodi;
2. Is licensed by the California State Board of Equalization to collect sales tax at the
local place of business;
3. Maintains a valid City of Lodi Business License.
C. Where alternative bids are received, the City Council reserves the right to select the bid
most advantageous to the City. The award, if made, will be made within sixty days after
the opening of the bids.
D. In case of tie bids, consideration will be given to bids as described in "Award of Bid",
Paragraph B, above. If that section does not apply to resolution of the tie, the tie will be
broken by a coin toss, conducted by the City Purchasing Officer. Tie bidders will be
notified and may be present.
PRICES
All quoted prices shall be current and firm for at least ninety days after date of bid opening.
Prices to be F.O.B. delivered to Electric Utility Department, 1331 South Ham Lane, Lodi,
California 95242.
SALES AND USE TAXES
All quotations submitted shall include 7.75% California Sales or Use Taxes, and all sales shall be
subject to California Sales or Use Taxes in effect at the time of transaction.
PAYMENTS
A Invoices shall be submitted only for items and quantities ordered for release and delivery,
and delivered subsequent to such order release, and shall indicate sales or use taxes as
separate items apart from the cost F.O.B. point of delivery. Purchaser's item description
and release number shall appear on all invoices. All invoices shall be rendered in
duplicate.
B. Full payment by the purchaser shall not release supplier of the responsibility to fully carry
out all bid obligations nor be construed by supplier as acceptance of the work hereunder
by purchaser.
2-2 10/30/03
POLE LINE MATERIAL
FOR FIBER OPTIC SYSTEM
WARRANTY
SECTION 2
INFORMATION TO BIDDERS
The pole line materials for the fiber optic system shall be free from defects. If any portion of a
manufacturer's equipment is found to be defective, the manufacturer shall be responsible for the
cost of repair or replacement of such equipment.
2-3 10/30/03
POLE LINE MATERIAL
FOR FIBER OPTIC SYSTEM
CITY OF LODI, CALIFORNIA
Date: June 2003
To: The Lodi City Council
c/o Purchasing Officer
City Hall Annex
(If by FedEx, UPS, or courier):
212 West Pine Street
Lodi CA 95240
From:
SECTION 3
BID PROPOSAL
(If by mail);
P O Box 3006
Lodi CA 95241-1910
(Name of Bidder)
The undersigned, as bidder, declares to have carefully examined the Notice Inviting Bids, Information to
Bidders, and Specifications filed for furnishing and delivering this material or equipment, and agrees to be
fully informed regarding all of the conditions affecting the material or equipment to be furnished for the
completion of the order, and further agrees that the information was secured by personal investigation and
research and not from any estimate of a City employee, and that no claim will be made against the City by
reason of estimates, tests or representations of any officer or agent of the City, an proposes and agrees if
the proposal be accepted, to furnish the City of Lodi the necessary equipment or material specified in the
bid in the manner and time therein set forth. It has been noted the City of Lodi reserves the right to accept
all or part of this bid, to reject any or all bids, or to accept other than the lowest bid.
Material or equipment listed below is to be in accordance with the City of Lodi specifications attached
hereto. The bidder will submit a detailed list of any and all exceptions taken to these specifications. In the
absence of such a list, it will be understood that the bidder's proposal is based on strict conformance to
the specifications in all respects. All exceptions taken will be evaluated, and a determination as to
acceptability of the exception will be made by the City of Lodi before the award is made.
If awarded the bid, the undersigned agrees to design, furnish and deliver the material or equipment
described in the specifications, and to take in full payment therefor the following unit and total prices, to -
wit:
3-1 10/30/03
POLE LINE MATERIAL
FOR FIBER OPTIC SYSTEM
BID ITEMS
ITEM
NO. DESCRIPTION
UNIT
1. Showshoes
ALCOA CAT #FOS 1 8 -AD -5256
PLP CAT #STO-4-N
TYCO CAT #DFOS1 8 -AD -1 00
MULTILINK CAT #2116-SSPSS
EA
2. Tangent Support Bracket
ALCOA CAT #ATG 826/875
PLP CAT #44009798
TYCO CAT #FOSC 6060PB
EA
3. Deadend Assembly
ALCOA CAT #ADELE 858048 C
PLP CAT #2872007C1 E1 W/5/8"
EYE NUT
TYCO CAT #AS02-FDEM 1590
EA
4. Suspension Assembly
ALCOA CAT #ASU 856/894
PLP CAT #6600003
TYCO CAT #ASO -1 -FOS -5060-S
EA
5. Fiberglass Stand-off Bracket
TYCO CAT #FPBS-15-18
OR EQUAL
EA
SUB TOTAL
TAX 7.75%
TOTAL BID
SECTION 3
BID PROPOSAL
UNIT
PRICE TOTAL PRICE
30 $ $
225 $ $
125 $ $
85 $ $
85 $ $
1).
3-2 10/30/03
POLE LINE MATERIAL
FOR FIBER OPTIC SYSTEM
SECTION 3
BID PROPOSAL
It is understood and agreed that if this Proposal is accepted, the prices quoted above are
inclusive of sales or use taxes, or similar tax now imposed by Federal, State, or other
governmental agency upon the material or equipment specified.
The undersigned has checked carefully all the above figures and understands that the City and
its officers and employees will not be responsible for any errors or omissions on the part of the
undersigned in completing this bid.
In any case where discrepancy in extensions may occur, the Bidder agrees that the unit price
shall be taken as the correct figure.
The undersigned, as bidder, hereby declares that the only persons or firms interested in the
proposal as principal or principals is or are named herein and that no other persons or firms than
herein mentioned have any interest in this proposal, that this proposal is made without
connection with any other person, company or parties making a bid or proposal; and that it is in
all respects fair and in good faith, without collusion or fraud.
This bid may be withdrawn by the written request of an authorized representative of the bidding
company at any time prior to the scheduled time for the opening of bids or prior to any authorized
postponement thereof.
The undersigned hereby designates as the office to which such notice of acceptance may be
mailed or delivered:
Name of Company:
Address:
City, State, ZIP
Authorized Signature:
Name:
Title:
Telephone No.:
FAX Number:
Date:
3-3
10/30/03
,•.c_f 1r,i row
GE JurxjeK4 JX OC -3
ORUIIgILVAAm11%ID:/=:7
CITY OF LODI
TABLE OF CONTENTS
Section Title Page
No.
SECTION 1
SECTION 2
SECTION 3
SECTION 4
NOTICE INVITING BIDS..................................................................... 1.1
INFORMATION TO BIDDERS............................................................2.1
BID PROPOSAL.................................................................................. 3.1
SPECIFICATIONS............................................................................... 4.1
GE JungIeMUX OC -3 SECTION 1
SONET MULTIPLEXER NOTICE INVITING BIDS
CITY OF LODI, CALIFORNIA
The City of Lodi hereby invites sealed proposals to design, furnish and deliver four GE
JungIeMUX OC -3 Sonet Multiplexer units to the City of Lodi, California.
Each bid shall be in accordance with this notice and specifications on file and available from the
Purchasing Officer, Lodi City Hall Annex, 212 West Pine Street, Lodi, California 95240, (209)
333-6777. No bid will be considered unless it is submitted on a proposal form furnished by the
City of Lodi.
Sealed proposals shall be delivered to the Purchasing Officer at the Lodi City Hall Annex, 212
West Pine Street, Lodi, CA 95240 (P.O. Box 3006, Lodi, CA 95241-1910) at or before
11:00 a.m., Wednesday, November 26, 2003.
At that date and hour said sealed proposals will be publicly opened and read in the Public Works
Conference Room, City Hall, 221 West Pine Street, Lodi, California. Bidders or their authorized
representatives are invited to be present.
The City of Lodi reserves the right to reject any or all bids, to waive any informality in any bid, to
accept other than the lowest bid, or not to award the bid.
Reference is hereby made to said specifications for further details, which specifications and this
notice shall be considered part of any contract made pursuant thereto.
CITY OF LODI
Joel E. Harris
Purchasing Officer
1-1 10/30/03
GE JungIeMUX OC -3
SONET MULTIPLEXER
SECTION 2
INFORMATION TO BIDDERS
SUBMISSION OF BIDS
A. The Purchasing Officer will receive sealed bids at the following address until
11:00 a.m., Wednesday, November 26, 2003.
B. Bids shall be submitted under sealed cover, plainly marked "Proposal — Bid Opening, GE
JungIeMUX OC -3 Sonet Multiplexer". Bids which are not properly identified may be
disregarded. Bids which are not received by 11:00 a.m. Wednesday, November 26,
2003, will be returned to the bidder unopened.
Bids shall be submitted
To: Lodi City Council
c/o Purchasing Officer
(If delivered by FedEx, UPS, or courier): (If delivered by mail):
212 West Pine Street P O Box 3006
Lodi CA 95240 Lodi CA 95241-1910
BID OPENING
A. At 11:00 a.m., Wednesday, November 26, 2003, or as soon as possible thereafter, in
the Public Works Conference Room, City Hall, 221 West Pine Street, Lodi, California,
bids will be publicly opened and read. Bidders or their authorized representatives are
invited to be present.
PROPOSAL FORM
A. Prospective bidders are furnished with one proposal form included with the
specifications.
B. The proposal must be signed with the full name and address of the bidder, by an
authorized representative of the company.
C. The City of Lodi (hereinafter "City") reserves the right to accept other than the lowest bid,
or to reject any or all bids.
REJECTION OF PROPOSALS
Bids may be rejected if they show any alteration of proposal form, additions not called for, or
alternative bids not properly documented. Erasures or irregularities of any kind may also be
cause for rejection.
AWARD OF BID
A. The award of the bid, if it be awarded, will be to the lowest responsible bidder whose bid
proposal complies with all the requirements herein described.
2-1 10/30/03
GE JungleMUX OC -3 SECTION 2
SONET MULTIPLEXER INFORMATION TO BIDDERS
B. In evaluating the bids and determining lowest responsible bidder and lowest cost to the
City, the City will consider the Sales Tax Credit in the amount of one percent (1 %) of the
purchase price of the materials or equipment, when such purchase is consummated at
the retailer's place of business and such business:
1. Is located within the City of Lodi;
2. Is licensed by the California State Board of Equalization to collect sales tax at the
local place of business;
3. Maintains a valid City of Lodi Business License.
C. Where alternative bids are received, the City Council reserves the right to select the bid
most advantageous to the City. The award, if made, will be made within sixty days after
the opening of the bids.
D. In case of tie bids, consideration will be given to bids as described in "Award of Bid",
Paragraph B, above. If that section does not apply to resolution of the tie, the tie will be
broken by a coin toss, conducted by the City Purchasing Officer. Tie bidders will be
notified and may be present.
PRICES
All quoted prices shall be current and frm for at least ninety days after date of bid opening.
Prices to be F.O.B. delivered to Electric Utility Department,1331 South Ham Lane, Lodi,
California 95242.
SALES AND USE TAXES
All quotations submitted shall include 7.75% California Sales or Use Taxes, and all sales shall be
subject to California Sales or Use Taxes in effect at the time of transaction.
PAYMENTS
A. Invoices shall be submitted only for items and quantities ordered for release and delivery,
and delivered subsequent to such order release, and shall indicate sales or use taxes as
separate items apart from the cost F.O.B. point of delivery. Purchaser's item description
and release number shall appear on all invoices. All invoices shall be rendered in
duplicate.
B. Full payment by the purchaser shall not release supplier of the responsibility to fully carry
out all bid obligations nor be construed by supplier as acceptance of the work hereunder
by purchaser.
WARRANTY
See Section 4-03 Warranty in these specifications.
PURCHASES
2-2 10/30/03
GE JungleMUX OC -3
SONET MULTIPLEXER
Any transaction made pursuant to this bid and
Lodi Purchase Order, and all terms included
Proposal, and Specifications, shall be binding.
SECTION 2
INFORMATION TO BIDDERS
subsequent award shall be covered by City of
in Notice to Bidders, Information to Bidders,
2-3 10/30/03
GE JungleMUX OC -3 SECTION 3
SONET MULTIPLEXER BID PROPOSAL
CITY OF LODI, CALIFORNIA
Date: June 2003
To: The Lodi City Council
c/o Purchasing Officer
City Hall Annex
From:
(If by FedEx, UPS, or courier):
212 West Pine Street
Lodi CA 95240
(If by mail);
P O Box 3006
Lodi CA 95241-1910
(Name of Bidder)
The undersigned, as bidder, declares to have carefully examined the Notice Inviting Bids,
Information to Bidders, and Specifications filed for furnishing and delivering this material or
equipment, and agrees to be fully informed regarding all of the conditions affecting the material
or equipment to be furnished for the completion of the order, and further agrees that the
information was secured by personal investigation and research and not from any estimate of a
City employee, and that no claim will be made against the City by reason of estimates, tests or
representations of any officer or agent of the City, an proposes and agrees if the proposal be
accepted, to furnish the City of Lodi the necessary equipment or material specified in the bid in
the manner and time therein set forth. It has been noted the City of Lodi reserves the right to
accept all or part of this bid, to reject any or all bids, or to accept other than the lowest bid.
Material or equipment listed below is to be in accordance with the City of Lodi specifications
attached hereto. The bidder will submit a detailed list of any and all exceptions taken to these
specifications. In the absence of such a list, it will be understood that the bidder's proposal is
based on strict conformance to the specifications in all respects. All exceptions taken will be
evaluated, and a determination as to acceptability of the exception will be made by the City of
Lodi before the award is made.
If awarded the bid, the undersigned agrees to design, furnish and deliver the material or
equipment described in the specifications, and to take in full payment therefor the following unit
and total prices, to -wit:
3-1 10/30/03
GE JungIeMUX OC -3
SONET MULTIPLEXER
Manufacturer:
SECTION 3
BID PROPOSAL
DESCRIPTION UNIT
PRICE
GE JungIeMUX OC -3 Sonet Multiplexer, Common Equipment
including training.
(Unit Price Written in Words)
TOTAL $
SALES TAX 7.75% $
TOTAL AMOUNT, FOB LODI $
Warranty: Year(s)
Delivery: Weeks
Exceptions to Specifications: ❑ None ❑ Yes, detailed on
attached documents
User References: ❑ Attached ❑ None
3-2 10/30/03
GE JungleMUX OC -3 SECTION 3
SONET MULTIPLEXER BID PROPOSAL
It is understood and agreed that if this Proposal is accepted, the prices quoted above
are inclusive of sales or use taxes, or similar tax now imposed by Federal, State, or
other governmental agency upon the material or equipment specified.
The undersigned has checked carefully all the above figures and understands that the
City and its officers and employees will not be responsible for any errors or omissions
on the part of the undersigned in completing this bid.
In any case where discrepancy in extensions may occur, the Bidder agrees that the unit
price shall be taken as the correct figure.
The undersigned, as bidder, hereby declares that the only persons or firms interested in
the proposal as principal or principals is or are named herein and that no other persons
or firms than herein mentioned have any interest in this proposal, that this proposal is
made without connection with any other person, company or parties making a bid or
proposal; and that it is in all respects fair and in good faith, without collusion or fraud.
This bid may be withdrawn by the written request of an authorized representative of the
bidding company at any time prior to the scheduled time for the opening of bids or prior
to any authorized postponement thereof.
The undersigned hereby designates as the office to which such notice of acceptance
may be mailed or delivered:
Name of Company:
Address:
City, State, ZIP
Authorized Signature:
Name:
Title:
Telephone No.:
FAX Number:
Date:
3-3 10/30/03
GE JungIeMUX OC -3 SECTION 4
SONET MUTIPLEXER SPECIFICATIONS
4-01 SCOPE
The optical network consists of four (4) General Electric Multilin, Inc. (GEM) JungIeMUX OC -3
SONET multiplexer units, one for each node. One of the nodes will be in the Central Office,
normally know as the Headend node and the other three will be typical remote nodes for
substations. Each remote node consists of one 10/100M Ethernet (protected) circuit for LAN;
one V-40 Mapper with one Video 1/0 card for encoding camera images (up to three cameras per
Video 1/0 card); one 2 -wire telephone (FXS) circuit; one 4 -wire voice circuit for mobile and one
RS -232 LS Data circuit. At the Headend node, there shall be one 10/100M Ethernet (protected)
circuit for LAN; one V-4 Mapper with three Video 1/0 cards for the three remotes (one to one
configuration); three 2 -wire FXO cards for the three remote PBX telephone circuits; three 4 -wire
voice and three RS -232 LS Data cards. In addition, four fiber patch cords of 5 meters length are
provided for connecting, the redundant JungIeMUX optical transceiver cards' Ins & Outs to the
fiber patch panel. The system will be controlled using JNCI Network Management System (NMS)
II software (J-Config & SChannel). The system network shall have the capability of being
remotely monitored down to DS -0 level and shall be password protected.
The Cameleon Camera Control System, application software license plus computer Quad card
and serial converter com port card shall be included in the purchase. The City will provide the
PC hardware.
All nodes will have two chassis, one is the basic Common chassis, which is 4* RU (7 inches) high
on an EIA 19 -inch rack. The second chassis, the Expansion Channel shelf, is 2* RU (3-1/2
inches) and is used for housing more drop interfaces as the system expands. It will include a
blank space panel (1* RU 1-3/4 inch high) between the Common shelf and the expansion shelf.
The panel shall be included in the purchase. The purpose of the panel is to provide some
physical space at the rear of the shelves for wiring high count of VF circuits. The total mounting
height for both chassis plus the Blank Space panel will be 7* RU.
4-02 EQUIPMENT
The following equipment including software shall be provided:
Central Office (Headend) OC -3 — e/w 1310 nm Optics, 10Base T Ethernet, V-40 Mapper &
Video 1/0 cards; 2 -wire FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch
cable, see detailed equipment list. The voltage source shall be 48 Vdc.
Sub -Station #1 OC -3 node — e/w 1310 nm Optics, 10Base T Ethernet, V-40 Mapper & Video 1/0
cards; 2 -wire FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable, see
detailed equipment list. The voltage source shall be 48 Vdc.
Sub -Station #2 OC -3 node - e/w 1310 nm Optics, 10Base T Ethernet, V-40 Mapper & Video 1/0
cards; 2 -wire FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable, see
detailed equipment list. The voltage source shall be 125 Vdc.
Sub -Station #3 OC -3 node - e/w 1310 nm Optics, 10Base T Ethernet, V-40 Mapper & Video 1/0
cards; 2 -wire FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable, see
detailed equipment list. The voltage source shall be 125 Vdc.
Cameleon Camera Control System — Standalone Application Software, Quad -1 card for
monitor per attached detail equipment list (exclude PC Computer hardware and PC Monitors).
Bid Section 4-1 05/30/03
GE JungleMUX OC -3
SONET MUTIPLEXER
4-03 WARRANTY
SECTION 4
SPECIFICATIONS
The manufacturer warrants all equipment to be free from defects in material, workmanship and
title, under normal use and service. The warranty shall apply for twenty-four (24) months. The
warranty period doesn't commence until all equipment has been received by the City. The
equipment shall be tested upon receipt from the City. If any equipment fails during the warranty
period, the manufacturer shall be responsibly to repair or replace any and all defective parts or
equipment. The method will be as follows:
a) The Manufacturer shall make available any necessary parts or equipment needed to
make repairs that can be installed by the City personnel.
b) If repairs cannot be accomplished at City facilities, the Manufacturer shall pay all costs of
transportation to and from there manufacturing facilities. If a long lead-time is anticipated
for the replacement or repair, then back-up equipment will be provided by the
Manufacturer. The cost of shipping will be the responsibility of the Manufacturer.
4-05 PRODUCT TRAINING
Training for six (6) students will be included in this bid. The training class will be four (4) days in
length. The first 3.5 days will be on the operation of the Ju ngleMUX. The remaining class time will
be spent on the Cameleon TM Camera System. The operation and configuration of common
equipment and interface units relevant to the City's system will be covered. If the City's
equipment is not available for use, GE will supply all of the pertinent equipment for the class.
Bid Section 4-3 05/30/03
86400 -OC -3 Jungle MUX SONET Multiplex Equipment
Central Office (Headend) OC -3 — e/w 1310 nm Optics, 1013ase T Ethernet, V-40 Mapper & Video 1/0 cards;
2 -wire FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable per attached detailed
equipment list.
Sub -Station #1 OC -3 node — e/w 1310 nm Optics, 1013ase T Ethernet, V-40 Mapper & Video 1/0 cards; 2 -wire
FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable per attached detailed equipment
list.
Sub -Station #2 OC -3 node - e/w 1310 nm Optics, 1013ase T Ethernet, V-40 Mapper & Video 1/0 cards; 2 -wire
FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable per attached detailed equipment
list.
Sub -Station #3 OC -3 node - e/w 1310 nm Optics, 1013ase T Ethernet, V-40 Mapper & Video 1/0 cards; 2 -wire
FXO Tel; 4 -wire Voice; RS -232 LS Data card & FC -ST 5m. fiber patch cable per attached detailed equipment
list.
Cameleon Camera Control System— Standalone Application Software, Quad -1 card for monitor per attached
detail equipment list (Exclude PC Computer hardware and PC Monitors.
4-02 EQUIPMENT
Detailed Equipment List
NO.
PRODUCT DESCRIPTION
ITEM CODE
HEAD
SUB #1
SUB #2
SUB #3
MISC.
TOTAL
END
QTY
QTY
QTY
QTY
QTY
1.
COMMOM EQUIPMENT
COMM EQUIPMENT SHELF
86430-01
1
1
1
1
4
JMUX CHANNEL SHELF
86430-02
1
1
1
1
4
VDC POWER
POWER CONVERTER 130V
86431-03
4
4
4
4
16
POWER UNIT PADDLE BOARD
86431-90
4
4
4
4
16
SERVICE UNIT
SERVICE UNIT
86434-02
1
1
1
1
4
SERVICE UNIT PADDLE BOARD
86434-91
1
1
1
1
4
BLANK PANEL
86427-01
3
13
13
13
42
2.
JMUXINTERFACE
OC -3 INTERFACE
OC -3 JMUX, 130ONM Laser
86432-01
2
2
2
2
8
3.
VT LEVEL INTERFACE
DS -0 DEMUX
JIF-SHARE UNIT
86485-01
2
2
2
2
8
JIF-SHARE PADDLEBOARD
86485-90
1
1
1
1
4
10 Base T
ETHERNET BRIDGE UNIT
86438-01
2
2
2
2
8
ETHERNET HUBBING PADDLEBOARD
86438-98
1
1
1
1
4
with 2x RJ -45 & AU
VIDEO MAPPER
VMAPPER-40 UNIT
86410-01
1
1
1
1
4
VMAPPER-40 NEW PB w/4 VPORTS
86410-96
1
1
1
1
4
(2 SLOT)
SPE PORT CABLE (48 in)
035-86430-71
2
2
2
2
8
VIDEO 1/0
VIDEO 1/0 UNIT w/AUDIO
86412-02
3
1
1
1
6
VIDEO 1/0 SUB -BOARD -1 xrs485/422
86412/D
3
1
1
1
6
VIDEO 1/0 PB (2 SLOT)
86412-96
3
1
1
1
6
RJ -45 STRAIGHT CABLE, UNSHIELDED
135-86411-01
3
1
1
1
6
(BLACK) (12in)
4.
DS -0 INTERFACE
4W VF
4W -VF S/CH E&M TYPE 1-5 W/BRDG
86444-06
3
1
1
1
6
2W/4W-VF PADDLE BOARD
86444-90
3
1
1
1
6
2W VF
2W -VF UNIT FXO
86445-41
3
3
2W VF FXS/FXO PADDLE BOARD
86445-91
3
1
1
1
6
DATA INTERFACE
DATA UNIT— L.S. RS -232 (=<38.4K)
86448-01
3
1
1
1
6
DATA UNIT PADDLE BOARD
86447-90
3
1
1
1
6
5.
DOCUMENTATION
TPIM — JMUX, TN -1 Ue FULL MANUAL (CD)
86451-03
1
1
1
1
4
6.
CABLING KIT /ACCESSORIES
OC -3 J -MUX RIBBON CABLE KIT
86430-51
1
1
1
1
4
VT/DSO RIBBON CABLE KIT
86430-52
1
1
1
1
4
COMPUTER / TEST CABLE KIT
86430-53
1
1
1
1
4
1 RU SPACER PANEL
P0885997
1
1
1
1
4
7.
OPTICAL PATCH CORDS (OEM)
FC/ST/SC CONNECTOR
SM OPT PATCH CORD, FC -ST, 5M
690-00725
4
4
4
4
16
8.
RTU LICENSE
JCI RTU LICENSE
86452-02
1
1
1
1
4
JNCI RTU LICENSE
86453-01
1
1
JNCI NMS -II JCONFIG RTU LICENCE
86453-02
1
1
1
1
4
JNCI NMS -II JCHANNEL RTU LICENCE
86453-03
1
1
1
1
4
9.
SERVICES
SYSTEM WIRE AND TEST LABOR -BASIC
86400-STA1
1
1
1
1
4
4HRS/TERM
ORDER ENGINEERING - FACTORY
OE
1
1
1
1
4
10.
OEM — CAMERA CAMELEON
CAMELEON SOFTWARE (STANDALONE
VERSION)
SAGE
1
1
BELKIN VIDEOBUS CABLE
F5U206
1
1
PCMCIA RS -232 COM PORT (PTZ)
PCMCIA,232
1
1
Bid Section 4-2 10/24/03
,•.c_f 1r,i row
W:1MA9MO NIIki'AU:C7/_1Itir_1: I
CITY OF LODI
TABLE OF CONTENTS
Section Title Page
No.
SECTION 1
SECTION 2
SECTION 3
SECTION 4
NOTICE INVITING BIDS..................................................................... 1.1
INFORMATION TO BIDDERS............................................................2.1
BID PROPOSAL.................................................................................. 3.1
SPECIFICATIONS............................................................................... 4.1
ALL DIELECTRIC SECTION 1
SELF SUPPORTING AERIAL CABLE (ADSS) NOTICE INVITING BIDS
CITY OF LODI, CALIFORNIA
The City of Lodi hereby invites sealed proposals to design, furnish and deliver various lengths of
all dielectric self supporting fiber optic cable (ADSS) to the City of Lodi, California.
Each bid shall be in accordance with this notice and specifications on file and available from the
Purchasing Officer, Lodi City Hall Annex, 212 West Pine Street, Lodi, California 95240, (209)
333-6777. No bid will be considered unless it is submitted on a proposal form furnished by the
City of Lodi.
Sealed proposals shall be delivered to the Purchasing Officer at the Lodi City Hall Annex, 212
West Pine Street, Lodi, CA 95240 (P.O. Box 3006, Lodi, CA 95241-1910) at or before
11:00 a.m., Wednesday, November 26, 2003.
At that date and hour said sealed proposals will be publicly opened and read in the Public Works
Conference Room, City Hall, 221 West Pine Street, Lodi, California. Bidders or their authorized
representatives are invited to be present.
The City of Lodi reserves the right to reject any or all bids, to waive any informality in any bid, to
accept other than the lowest bid, or not to award the bid.
Reference is hereby made to said specifications for further details, which specifications and this
notice shall be considered part of any contract made pursuant thereto.
CITY OF LODI
Joel E. Harris
Purchasing Officer
1-1 10/30/03
ALL DIELECTRIC SECTION 2
SELF SUPPORTING AERIAL CABLE (ADSS) INFORMATION TO BIDDERS
SUBMISSION OF BIDS
A. The Purchasing Officer will receive sealed bids at the following address until
11:00 a.m., November 26, 2003
B. Bids shall be submitted under sealed cover, plainly marked "Proposal — Bid Opening, All
Dielectric Self Supporting Aerial Cable". Bids which are not properly identified may be
disregarded. Bids which are not received by 11:00 a.m. Wednesday, November 26,
2003, will be returned to the bidder unopened.
Bids shall be submitted
To: Lodi City Council
c/o Purchasing Officer
(If delivered by FedEx, UPS, or courier): (If delivered by mail):
212 West Pine Street P O Box 3006
Lodi CA 95240 Lodi CA 95241-1910
BID OPENING
A. At 11:00 a.m., Wednesday, November 26, 2003, or as soon as possible thereafter, in
the Public Works Conference Room, City Hall, 221 West Pine Street, Lodi, California,
bids will be publicly opened and read. Bidders or their authorized representatives are
invited to be present.
PROPOSAL FORM
A. Prospective bidders are furnished with one proposal form included with the
specifications.
B. The proposal must be signed with the full name and address of the bidder, by an
authorized representative of the company.
C. The City of Lodi (hereinafter "City") reserves the right to accept other than the lowest bid,
or to reject any or all bids.
REJECTION OF PROPOSALS
Bids may be rejected if they show any alteration of proposal form, additions not called for, or
alternative bids not properly documented. Erasures or irregularities of any kind may also be
cause for rejection.
AWARD OF BID
A. The award of the bid, if it be awarded, will be to the lowest responsible bidder whose bid
proposal complies with all the requirements herein described.
2-1 10/30/03
ALL DIELECTRIC
SECTION 2
SELF SUPPORTING AERIAL CABLE (ADSS) INFORMATION TO BIDDERS
B. In evaluating the bids and determining lowest responsible bidder and lowest cost to the
City, the City will consider the Sales Tax Credit in the amount of one percent (1 %) of the
purchase price of the materials or equipment, when such purchase is consummated at
the retailer's place of business and such business:
1. Is located within the City of Lodi;
2. Is licensed by the California State Board of Equalization to collect sales tax at the
local place of business;
3. Maintains a valid City of Lodi Business License.
C. Where alternative bids are received, the City Council reserves the right to select the bid
most advantageous to the City. The award, if made, will be made within sixty days after
the opening of the bids.
D. In case of tie bids, consideration will be given to bids as described in "Award of Bid",
Paragraph B, above. If that section does not apply to resolution of the tie, the tie will be
broken by a coin toss, conducted by the City Purchasing Officer. Tie bidders will be
notified and may be present.
PRICES
All quoted prices shall be current and firm for at least ninety days after date of bid opening.
Prices to be F.O.B. delivered to Electric Utility Department,1331 South Ham Lane, Lodi,
California 95242.
SALES AND USE TAXES
All quotations submitted shall include 7.75% California Sales or Use Taxes, and all sales shall be
subject to California Sales or Use Taxes in effect at the time of transaction.
PAYMENTS
A. Invoices shall be submitted only for items and quantities ordered for release and delivery,
and delivered subsequent to such order release, and shall indicate sales or use taxes as
separate items apart from the cost F.O.B. point of delivery. Purchaser's item description
and release number shall appear on all invoices. All invoices shall be rendered in
duplicate.
B. Full payment by the purchaser shall not release supplier of the responsibility to fully carry
out all bid obligations nor be construed by supplier as acceptance of the work hereunder
by purchaser.
WARRANTY
See Section 4-08 Warranty in these specifications.
2-2 10/30/03
ALL DIELECTRIC
SECTION 2
SELF SUPPORTING AERIAL CABLE (ADSS) INFORMATION TO BIDDERS
1111ilizi *9
Any transaction made pursuant to this bid and
Lodi Purchase Order, and all terms included
Proposal, and Specifications, shall be binding.
subsequent award shall be covered by City of
in Notice to Bidders, Information to Bidders,
2-3 10/30/03
ALL DIELECTRIC SECTION 3
SELF SUPPORTING AERIAL CABLE (ADSS) BID PROPOSAL
CITY OF LODI, CALIFORNIA
Date: June 2003
To: The Lodi City Council
c/o Purchasing Officer
City Hall Annex
From:
(If by FedEx, UPS, or courier):
212 West Pine Street
Lodi CA 95240
(If by mail);
P O Box 3006
Lodi CA 95241-1910
(Name of Bidder)
The undersigned, as bidder, declares to have carefully examined the Notice Inviting Bids,
Information to Bidders, and Specifications filed for furnishing and delivering this material or
equipment, and agrees to be fully informed regarding all of the conditions affecting the material
or equipment to be furnished for the completion of the order, and further agrees that the
information was secured by personal investigation and research and not from any estimate of a
City employee, and that no claim will be made against the City by reason of estimates, tests or
representations of any officer or agent of the City, an proposes and agrees if the proposal be
accepted, to furnish the City of Lodi the necessary equipment or material specified in the bid in
the manner and time therein set forth. It has been noted the City of Lodi reserves the right to
accept all or part of this bid, to reject any or all bids, or to accept other than the lowest bid.
Material or equipment listed below is to be in accordance with the City of Lodi specifications
attached hereto. The bidder will submit a detailed list of any and all exceptions taken to these
specifications. In the absence of such a list, it will be understood that the bidder's proposal is
based on strict conformance to the specifications in all respects. All exceptions taken will be
evaluated, and a determination as to acceptability of the exception will be made by the City of
Lodi before the award is made.
If awarded the bid, the undersigned agrees to design, furnish and deliver the material or
equipment described in the specifications, and to take in full payment therefor the following unit
and total prices, to -wit:
3-1 10/30/03
ALL DIELECTRIC
SELF SUPPORTING AERIAL CABLE (ADSS)
QUANTITY DESCRIPTION
Lump Sum All Dielectric Self
Supporting Aerial Cable
SECTION 3
BID PROPOSAL
UNIT
PRICE
(Unit Price Written in Words)
Manufacturer:
Warranty:
Delivery:
Exceptions to Specifications
TOTAL $
SALES TAX 7.75% $
TOTAL AMOUNT, FOB LODI $
(Reel Lengths Must Be As Stated)
Year(s)
Weeks
❑ None ❑ Yes, detailed on
attached documents
User References: ❑ Attached ❑ None
3-2 10/30/03
ALL DIELECTRIC SECTION 3
SELF SUPPORTING AERIAL CABLE (ADSS) BID PROPOSAL
It is understood and agreed that if this Proposal is accepted, the prices quoted above
are inclusive of sales or use taxes, or similar tax now imposed by Federal, State, or
other governmental agency upon the material or equipment specified.
The undersigned has checked carefully all the above figures and understands that the
City and its officers and employees will not be responsible for any errors or omissions
on the part of the undersigned in completing this bid.
In any case where discrepancy in extensions may occur, the Bidder agrees that the unit
price shall be taken as the correct figure.
The undersigned, as bidder, hereby declares that the only persons or firms interested in
the proposal as principal or principals is or are named herein and that no other persons
or firms than herein mentioned have any interest in this proposal, that this proposal is
made without connection with any other person, company or parties making a bid or
proposal; and that it is in all respects fair and in good faith, without collusion or fraud.
This bid may be withdrawn by the written request of an authorized representative of the
bidding company at any time prior to the scheduled time for the opening of bids or prior
to any authorized postponement thereof.
The undersigned hereby designates as the office to which such notice of acceptance
may be mailed or delivered:
Name of Company:
Address:
City, State, ZIP
Authorized Signature:
Name:
Title:
Telephone No.:
FAX Number:
Date:
3-3 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
CONTENTS
4-01 Scope
4-02 General System Description
4-03 Supplier's Specific Requirements
4-04 Fiber Optic Cable Requirements
4-04.01 Scope
4-04.02 Fiber Optic Cable Construction Parameters
a. Optical Fiber
b. Buffer Requirements
c. Core Tape
d. Aramid Strength Members
e. Outer Jacket
f. Cable Marking
g. Fiber Trace -ability
h. Fiber Identification
4-04.03 Cable Mechanical Requirements
a. Span Length
b. Tensile Strength
c. Crush Resistance
d. Impact Resistance
e. Minimum Bend Radius of Cable
f. Temperature Requirements
g. High and Low Temperature Bend
h. Temperature Cycling and Aging
i. Lightening Damage
j. Cyclic Flexing
k. Cable Twist
I. Water Penetration
m. Filling Compound
n. Vibration — High Frequency
o. Vibration — Low Frequency (Galloping)
4-04.04 Glass Fiber Requirements
a. Fiber Type
b. Fiber Count and Physical Properties
c. Nominal Fiber Performance
4-04.05 Test Samples and Documentation
a. Fiber Optical Tests
b. Mechanical Tests
c. Testing Costs
4-04.06 Installation Information
4-04.07 Reel Requirements
a. Identification Tag
b. Reel Dimensions
c. Reel Packaging
d. Direction of Roll
e. Reel Length
4-05 Project Engineer
4-06 Shipping Requirements
4-07 On Site Installation Support
4-08 Warranty
Bid Section 41.doc 4-1 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
4-01 SCOPE
The scope of these specifications describes, for the bidder, the City's requirements of the self-
supporting, all dielectric fiber optic cable (ADSS). The bidder shall, with this proposal, indicate
any and all deviations from the requirements of this specification. The Project Engineer will
review any discrepancies for a determination as to their equivalency of that intended purpose.
4-02 GENERAL SYSTEM DESCRIPTION
This specification requires the successful bidder to furnish various lengths of an all dielectric,
self-supporting cable (ADSS) (as outlined in these requirements) designed for aerial installation
on wood and/or steel electrical transmission poles / towers (max span length of 400 feet per
California G.O. 95 "Light Loading"). The cable shall contain single mode fibers, it shall be
round and constructed according to the loose tube concept. The cable shall utilize non -formed
wire ADSS cable hardware for installation. No cables shall be considered that require special
potting compounds for dead -ends or cables with a non -integral Kevlar messenger or cables
using FRP as its only strength member. The fiber count is as specified in this document.
4-03 SUPPLIER'S SPECIFIC REQUIREMENTS
The successful bidder shall have five years minimum experience in manufacturing and installed
at least 10,000 km of ADSS cable from the manufacturing facility to provide the cable. The
bidder will be responsible for all phases of manufacturing, packaging and the safe keeping of
the fiber optic cable while at the successful bidder's factory and in transit to the City. Prior to
shipping, the supplier shall test each fiber to verify that both the user and the glass fiber
manufacturer's specifications are met. Each of the fibers in each of the cable reels shall be
completely tested with an Optical Time Domain Reflectometer (OTDR) at 1310 nm -1550 nm,
and 850 nm -1300 nm on an end-to-end basis and final test data attached to each reel. In
addition the successful bidder shall optically test the cable once it has arrived at the City of
Lodi to prove it meets this specification and was not damaged during shipment. A copy of the
test data (factory testing and testing at City of Lodi) shall be sent to the Project Engineer. The
documentation shall be on paper as well as a 3.5" floppy diskette.
4-04 FIBER OPTIC CABLE REQUIREMENTS
4-04.01 Scope It is the intent of this section to set forth the City's desired construction details
and minimum requirements for the single mode, self-supporting, all -dielectric,
telecommunications grade, fiber optic cable. Bidders shall furnish with their bids a detailed
description of the cable that is proposed. The information required on the cable shall be; the
glass manufacturer, cable configuration, fiber grade, optical characteristics, mechanical
specifications, sag and tension information, and all other pertinent information required for an
accurate evaluation.
4-04.02 Fiber Optic Cable Construction Parameters The cable shall be a
telecommunications cable, all -dielectric, self-supporting optical cable (ADSS) designed for the
high-speed transmission of voice, data, and video communications. The cable shall combine a
loose tube fiber with an ultraviolet rated outerjacket and be designed for aerial installations or
high strength duct installations. The following are the City's minimum requirements and
features for the fiber cable:
a) Optical Fiber: Each optical fiber shall be a single mode, glass fiber with a protective
outer coating. No fiber splices are to be allowed in a continuous length of cable.
b) Buffer Requirements: The cable provided shall incorporate loose buffer tubes; each
tube shall have exactly 12 fibers per buffer tube. It is acceptable to put a maximum of 5
empty buffer tubes in the cable. No other fiber count will be accepted.
Bid Section 41.doc 4-2 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
The buffer tubes that contain fiber shall be filled with a viscous non -hardening gel
compound to prevent the ingress of moisture to the fibers. The compound shall act as
a lubricant to permit the fibers to "float" inside the buffer tube with out causing any
stress on the fibers.
The filling compound shall be non -hardening, non-toxic, non -hygroscopic, non -nutrient
to fungus and electrically non -conducting. These buffertubes shall be stranded around
a dielectric member. The fibers shall be applied loosely inside each buffer tube. The
cable core shall also be water blocked by using either a dry water blocking binder or a
water -blocking compound.
C) Core Tape: A layer of non -hygroscopic tape shall be wrapped around the stranded
buffer tubes, making a complete core unit. The tape shall act as a heat barrier to
prevent deformation of and adhesion between the buffer tubes and the inner
polyethylene jacket.
d) Aramid Strength Members: The strength of the cable shall be obtained by layers of
aramid yarn. The aramid yarn shall be counter -helically applied in several layers over
the core and then wrapped in a polyester tape to insure no adhesion to the outer
jacket. It shall provide the mechanical strength required to support the cable and
provide cushioning against crushing. The aramid yarn must be decoupled from the
outer jacket.
e) Outer Jacket: The outer cable jacket shall be composed of a layer of medium density
polyethylene (MDPE) to ensure correct load transfer from the dead end hardware to
the cable. This jacket shall resist deterioration from ultraviolet rays, temperature
variations, and other environmental conditions including abuse during installation. The
jacket shall not promote the growth of fungus and shall be free of holes, cracks, blisters
or other imperfections. In addition, this jacket shall be non -conducting and suitable for
installation on poles supporting transmission lines with voltages up to 115 M The
outer jacket shall contain a highly visible ripcord for easy cable entry.
f) Cable Markina: The cable jacket shall be imprinted with the manufacturer's name,
manufacturing date, description of cable, and sequential length marks. In addition, this
cable shall be marked "LED" in white letters at the same frequency as all other cable
marks. The length marks shall be in feet. The maximum distance between cable
length marks shall be 5 feet.
g) Fiber Trace -ability: Each fiber shall be traceable back to the original fiber
manufacturer's fiber number and parameters of the fiber.
h) Fiber Identification: Each fiber, in a tube shall be distinguishable from the other by
means of color -coding as described in EIAMA — 598. Each buffer tube shall be
distinguishable from the others by means of color -coding. Color -coding means that
each fiber within a tube and each tube shall be of a totally different color from the
others.
4-04.03 Cable Mechanical Requirements The following mechanical parameters are the
City's minimum requirements. Bidders shall include with their proposals, detailed specifications
addressing each of the parameters listed in this section.
a) Soman Length: The cable provided shall be designed for "Light Load" aerial installations
on transmission structures, with a maximum span length of 400 feet.
Bid Section 41.doc 4-3 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
b) Tensile Strength: The fiber optic cable shall be designed for a maximum span of 400
feet for California Light Loading, G.O. 95 at 1 % sag.
C) Crush Resistance: The cable sample shall withstand a compressive load of 125 pounds
per square inch with no degradation to fibers in accordance with EIA/TIA Standard
FOTP — 41.
d) Impact Resistance: The cable sample shall withstand the impact test described in
EIA/TIA Standard FOTP-25. Average increase in fiber attenuation shall be less than or
equal to 0.20 dB for the fibers after 25 impacts. The attenuation on any single fiber
shall not exceed twice the average attenuation of all fibers. If the cable jacket splits or
cracks, the cable will have failed this test.
e) Minimum Bend Radius of Cable: Minimum Bend Radius at No Load is 10 x Cable
diameter. Minimum Bend Radius at Maximum Stringing Tension is 20 x Cable diameter
+ 2 inches.
f) Temperature Requirements:
Storage temperature: - 50°C to +70°C
Installation temperature: -40°C to +70°C
Operating temperature: -30°C to +65°C
g) High and Low Temperature Bend: After four turns, each turn no greater than 20 time
the cable diameter, the average increase in fiber attenuation shall be no great that
0.20 dB. Maximum attenuation for any single fiber shall not be greater than twice the
average attenuation. Cable jacket cracking or splitting shall be interpreted as a failure
of the test.
This test shall be conducted in conformance with EIA/TIA Standard FOTP-37. The
cable samples shall be conditioned for a least four hours at temperatures of —35
degrees and +65 degrees Celsius.
h) Temperature Cycling and Aging: Temperature cycling test will be conducted in
conformance with EIA/TIA Standard FOTP-3. The average increase in attenuation for
aging shall not be greater that 0.2 dB/km. At temperatures extremes the loss shall be
less that 0.1 dB/km.
i) Lightening Damage: The cable shall be designed to resist electrical stress caused by
faults on adjacent lines or lightening strikes. In addition the cable shall be resistant to
tracking when installed within four feet of 12 kV distribution lines.
j) Cyclic Flexing: The cable sample shall withstand at least 25 cycles of flexing without
increasing attenuation of the fibers by more that 0.1 dB. Any cracking or splitting of the
cable jacket shall be deemed a failure of the test. This test shall be conducted in
accordance with EIA/TIA Standard FOTP-104.
k) Cable Twist: The cable sample shall be subjected to at least 10 cycles of twists. The
cable sample shall be no longer than 6 feet. Any cracking or splitting of the cable
jacket shall be deemed a failure of the test. This test shall be conducted in accordance
with EIA/TIA Standard FOTP-85.
1) Water Penetration: When three feet head of water is applied to one end of a three-foot
sample of cable, no water shall leak out through the open end. This test shall be
performed in accordance with EIA/TIA Standard FOTP-82.
Bid Section 41.doc 4-4 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
M) Filling Compound: The filling compounds shall not drip or leak from the cable sample.
This test shall be performed in accordance with EIA/TIA Standard FOTP-81.
n) Vibration — High Frequency: The cable shall be tested for vibration (100 Million cycles)
in conformance with IEEE P1222. After this test there shall be no mechanical damage
to the cable or hardware.
o) Vibration — Low Frequency (Galloping): This cable shall be tested for vibration
(100,000 cycles) in conformance with IEEE P1222. After this test there shall be no
mechanical damage to the cable or hardware.
4-04.04 Glass Fiber Requirements The following fiber parameters are the City's minimum
requirements. Bidders shall include with their proposals, detailed specifications addressing
each of the parameters listed in this section.
a) Fiber type: The optical cable shall be furnished with single -mode, glass fibers. The
glass fibers shall be manufactured by either Corning Incorporated, Alcatel, Fujikura or
OFS. The cable shall be manufactured in one continuous run. No others will be
accepted.
b) Fiber count and physical properties:
Fiber Counts: 144 single mode fibers
Nominal cable diameter: 0.610"
Nominal cable weight: 127-lbs/1000 ft
Cable breaking strength: 3970 lbs
Cladding Diameter: 125 plus or minus 1 micron
Protective Coating: 250 plus or minus 15 microns
C) Nominal Fiber Performance:
Max. Attenuation at 1310 nm: 0.4 dB/km
Max. Attenuation at 1550 nm: 0.3 dB/km
Chromatic dispersion
from 1285 to 1330 nm: = 3.5 ps/nm•km
from 1500 to 1550 nm: = 18.0 ps/nm•km
Numerical Aperture: 0.13 plus or minus .01
Fiber Non -circularity: Less or equal to 1 %
Point Discontinuity: Less or equal to 0.10 dB
Mode Field Diameter 1310nm: 9.3 microns plus or minus .5 microns
Mode Field Diameter 1550 nm: 10.5 plus or minus 1 micron
Cable Cutoff Wavelength: less than 1260 nm
4-04.05 Test Samples and Documentation All testing as required by this specification shall
be documented in a certified report. Prior to the cable being shipped, two copies of this report
will be sent to the City's Project Engineer. In addition, two 24 -inch cable samples will be sent.
After the City's Project Engineer has reviewed and approved both the samples and the test
reports, the Project Engineer will send written authorization to the manufacturer to ship the
cable. The manufacturer will not ship the cable until this written authorization is received.
a) Fiber Optical Tests: The manufacturer will test each fiber in every reel to verify
conformance with all the requirements listed under Section 4 "Glass Fiber
Requirements" as well as the manufacturer's own requirements and specifications.
Fibers will be tested at both the 1310 nm and 1550 nm windows using an Optical Time
Domain Relectometer (OTDR). This testing will be done on a bi-directional averaged
Bid Section 41.doc 4-55 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
basis. Each reel's test results will be attached to the respective reel and protected
from water damage. These tests will be conducted after cable is on the reels and
ready to ship.
After receipt of delivery of the cable at the City's site, the cable supplier shall test the
cable to confirm damage has not occurred during shipment. The tests shall consist of
optical tests which verify each fiber with an Optical Time Domain Reflectometer (OTDR)
for attenuation in both 1310 nm and 1550 nm optical wavelength. For City acceptance
of the cable, the customer site test values must be less than or equal to +0.05 dB of
the factory site test values.
b) Mechanical Tests: The manufacturer will provide documentation to show that the cable
meets all requirements listed under Section 3 "Cable Mechanical Requirements" as well
as the manufacturer's own requirements and specifications.
C) Testing Costs: All costs associated with the required testing shall be incorporated in
the bid price of the cable.
4-04.06 Installation Information The manufacturer shall provide the City all the required
information for installing the cable on the City's transmission line structures. The information
shall include but not be limited to the following: stringing tensions, required sags based upon
span lengths from 100' to 400', recommended operating tensions, required equipment and
detailed instructions and precautions to be observed during installation. The manufacturer
shall provide final sag and tension charts for temperature ranges from 25 degrees Fahrenheit
to 115 degrees Fahrenheit.
4-04.07 Peel Requirements Cable shall be shipped on wooden non -returnable reels
designed to prevent cable damage during shipment and installation. These reels will have
steel -reinforced arbor holes.
a) Identification Taa: Each reel shall contain an identification tag protected from water
damage, and securely attached to the reel. This tag shall contain the following
information:
1. City of Lodi Purchase Order Number
2. Date of Manufacture
3. Date Shipped
4. Reel Number
5. Manufacturer Cable Number
6. Fiber Count
7. Length (feet)
8. Beginning and Ending Sequential Length Markings
9. Gross Weight
10. Net Weight
11. Inspected By Signature & Date
12. Comments
b) Reel Dimensions: The reel flange diameter shall be a maximum of six feet in diameter.
The diameter of the reel drum shall be at least 30 times the diameter of the cable.
C) Reel Packaging: Each reel shall be covered in such a manner so as to prevent water
from collecting on the cable. In addition, the cover shall also prevent solar damage to
the cable. The cable ends shall be sealed and protected against ingress from
moisture. The reel packages will be designed for outside storage.
Bid Section 41.doc 4-6 10/30/03
ALL DIELECTRIC SECTION 4
SELF-SUPPORTING AERIAL CABLE (ADSS) SPECIFICATIONS
d) Direction of Roll: Each reel shall be marked so as to indicate the direction it should be
rolled in order to prevent loosening of the cable.
e) Reel Length: The fiber optic cable shall be shipped in the following reel lengths:
Reel # 1: 19,000 feet
Reel # 2: 6,500 feet
Reel # 3: 17,500 feet
Reel # 4: 22,000 feet
Reel # 5: 7,500 feet
No other footage quantities will be accepted.
4-05 PROJECT ENGINEER
The Project Engineer for this contract shall be Gary Mai, 1331 S. Ham Lane, Lodi, Ca, 95242.
Please contact the Project Engineer for any technical questions at phone # 209 / 333-6800 ext
2024.
4-06 SHIPPING REQUIREMENTS
The cable shall be shipped to the Electric Utility Department, 1331 South Ham Lane, Lodi, CA
95242. The ends of the cable shall be sealed in order to prevent the ingress of moisture. The
fiber optic cable reels shall be designed for outdoor storage. Delivery of cable is required within
eight (8) weeks of receipt of notice to proceed. The delivery time excludes the City's
Test/Cable review period time and notification to supplier to ship cable.
4-07 ON SITE INSTALLATION SUPPORT
The cable supplier shall provide on-site installation support to train crews on the proper
methods of cable handling and installation. Installation support personnel shall have
experience in all aspects of ADSS cable installation. The training shall be scheduled and
coordinate with the Construction/Maintenance Supervisor. The training period shall be at least
four (4) days and consist of the following:
a) Two (2) days of classroom and equipment operation.
b) Two (2) days of in field training on hardware, roller and rope installation and oversee
first fiber pull.
4-08 WARRANTY
The fiber optic cable shall be free from defects. If any portion of a manufacturer's cable is
found to be defective within three years of delivery, the manufacturer shall be responsible for
the cost of repair or replacement of such cable. If, during this minimum three-year warranty,
more than three defects, spaced at least 100 feet apart, are found within one reel length, the
manufacturer shall replace the entire reel length F.O.B., Destination at the manufacturer's cost.
Bid Section 41.doc 4-7 10/30/03
.. i I # ..f1.'
WHEREAS, at the October 21, 2003, Shirtsleeve session, staff presented to the City
Council the. proposed Fiber Optic Network Project, which will provide for a Nigh -spud
communication Sonet OC -3 Fiber Optic System for Supervisory Control and Data Acquisition
(SCADA), telephone, and video security for the City's electrical substations; and
WHEREAS, the system will be built by City staff utilizing the existing 60kV route
between each of the City's electrical. substations; and
WHEREAS, staff recommends that Council approve the specifications and authorize
bidding for materials, testing, and splicing equipment at an approximate cost of $346,000.00,
with staff returning to Council for award and appropriation of funds at a later date; and
WHEREAS, staff further recommends that funding in the amount of $230,000.00 be
appropriated from the 2003-05 budget 'to begin the engineering, training, and construction work
associated with this project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the specifications and authorizes advertis meet for bids for 72,500 feet of ADS S fiber optic
cable, pole line hardware, fiber optic test and splicing equipment, and GE OC -3 Junglemux
Multiplexer equipment; and
BE IT FURTHER RESOLVED that funds in the amount of $230,000.00 be appropriated
from the 2003-0 budg t to begin the engineering, specialized. fiber optic training, and
substation and overhead construction work associated with this project.
Dated: November 5, 2003
I hereby certify. that. Resolution No. 2003-201 was passed. and adapted by the City
Council of the City of Lodi In a regular meeting helm November 5, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor
Hitchcock.
NOES: COUNCIL MEMBERS — None
ABSENT, COUNCIL MEMBERS -- None
ABSTAIN: COUNCIL MEMBERS -- None
SIJ Ai 1, I LACI�STON
City Clerk
2003-201