HomeMy WebLinkAboutAgenda Report - October 15, 2003 E-14CITY of Lops
AGENDA TITLE® Adopt resolution approving the reallocation of one (1) vacant Administrative
Clerk position to Permit Technician located in Community Development
along with the new job specification and salary range (I-II)
MEETING DATE, Wednesday, October 15, 2003
SUBMITTED Y- Human Resources Director
RECOMMENDED A TION: Adopt resolution approving the reallocation of one (l) vacant
Administrative Clerk position to Permit Technician located in
Community Development along with the new job specification and
salary range. (I-II,)
BACKGROUND INFORMATION:
A classification study has been conducted on the position of Administrative Clerk in accordance with the Rules
for Personnel Administration. This position is currently vacant, Over the years this job has evolved from
performing clerical functions to performing more technical duties in Community Development. Theolume of
customers at the public counter has increased significantly. By creating the Permit Technician classification
the building division will be able to assist the public more efficiently by answering code questions and
processing plans and pen -nits. in a timely manner. Currently there are two Administrative Clerks assgsiancd to
the front counter who cannot answer the more technical questions or review construction drawings for intake.
A permit technician will be able to answer routine code questions, review plans for intake and process permit
applications. This will reduce the time Building Inspectors and the Senior Builditig Inspector work at the
counter, thereby improving the plan check turnaround time.
1 urian resources staff looked at our survey agencies and almost all had a position similar to the one we
have, developed. It is recommended the position of Administrative Clerk be reallocated to Permit Technician,
Attached is a new class specification (Exhibit A) .for this new title. This position will remain in the General
Services Bargaining Unit.
It is rec,omniended the Permit Technician be set to market. The recommended salary range for this
classification is:
$2,926.35 $3,072.67
C.. ..._.__.,,........�WV_
$3,226.30 $3,387.52
E.
$3,557.00
U1 Vy- Or LOW COUNCIL COMMUNICATION
COST: Additional fiscal -year cast o $8,388
FUNDING® General Fund (Currently approved in FY 003-04 Budget)
Respec,tf lly Submitted,
Joan M. Narloch, Human Resources Directeur
cc: City Attorney
Rad Bartlam, Community Development Director
Prepared By: Any Flores, Mmagement Analyst
DixonAPPROVm
H.
RESOLUTION NO. 2003-193
A RESOLUTION OF TH&LODI CITY COUNCIL
APPROVING THE EALL C"ONO.F ONE VACANT
ADMINISTRATIVE . LE K POSITION TO PERMIT
TECHNICIAN. IN THE COMMUN ITY DEVELOPMENT
DEPARTMENT, AND.FURTHER APPROVAL OF A NEW
JO B DESCRIPTION AND SALARY RANGE
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the reallocation of one vacant Administrative Clerk position to Permit
Technician located in the Community Development Department; and
BE IT FURTHER RESOLVED that the City Council hereby approves the new job
description for Permit Technician, as shown on Exhibit A attached hereto; and
BE IT FURTHER RESOLVED that the salary range for Permit Technician shall
be as follows:
Step A
Step- B
Step Q
Step Q
Stec) E
__-
$2,926.35
$3,072-67
$3,226.30
$3,387.62
$3,557.00
E
I hereby certify that Resolution No. 2003-193 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 15, 2003, by the
following vote:
AYES: COUNCIL MEMBERS - Beckman, Hansen, Howard, Land, and
Mayor Hitchcock
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLACKSTON
City Clerk
EXHIBIT A
C1'T'Y OF LODI 44DATE 1
P. T. T
Provide technical apd clerical support functions in the procossing of building permits and r�:la.fedu
permits in the Community Development Department.
This class perforrns more technical functions than the Administrative Clerk series. Perfonn."o a
full range of permit processing including review of construction drawings, .lrnow[edge of building
codes, and State regulations related to construction.
Responsibilities may include the indirect supervision of part-time and/or Administrative Cl,brk
positions. General supervision is provided by professional or management presonn"'el.
Functional or twhnical supervision may also be received from department staff.
MMMIMME
Duties may include, but are not limited. to the, following:
o Assure compliance with policies and proceduros in the receipt, routing and procesising"'.. of
permit applications; process applic ations for new construction and building modificatio'n.s;:
* Provide, information assistance to contractors, developers, architects, engineers and trb e,
general public; assist in the resolution of complex and sensitive customer service issues. in
person, on the telephone, or in wilting; answer questions regarding building codes and laild
use roquirements as requested;
e 'Prepare, and maintain records, files and logs related to permit issuance, processing And
inspections; prepare, documents and plans for microfilming; submit plans and documentsto
other departments as required;
0 Calculate and. collect building permit fees including issuance of permits;
* Plan review for Code compliance of routine or minor projects;
OP Review submittal of construction documents for completeness-,
* "Performs a variety of support duties related to the, department to assist staff in various office
and public activities;
* Enters and retrieves data from computer systems, Operates personal computer, relateA
software and peripheral equipment following established formats;
Js-Pmnir technician-droff,doc
CITY OF LORI EXTUBIT A
Pagg- 2 of .5
* Operate and maintain the division's automated permit tracking system;
* Prepares correspondence, reports, fonts and specialized documents related to the functions of
the department assigned, from drafts, notes, dictated tapes, or brief instructions;
* Copies, assembles and distributes reports and other written materials;
* May serve as receptionist; receives and screens callers and visitors; provides inforniati-on
regarding City or department practices and procedures to a variety of parties and the general
public;
* Perforins other related duties as rquired.
hu k' 1, 1 OF
Knowledee oP.
* Applicable codes and laws enforced by the Building Inspection Division;
* Basic office practices and procedures, including filing and the operation of standard ofoxe
equipment;
* Basic business data processing principles and the use of and operation of a personal
("0111puter;
* Basic real property descriptive terminology and concepts;
* Land use regulations,;
* Business arithmetic, including the calculation of areas and fees.
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* Process permit applications for new construction and building modifications;
0 Assist in coordinating the perinitting process with building official, inspectors, plannors,
emginee . rs, fire insp�tom, other City staff, County, State and other outside agencies;
* Calculate and collect building permit fees;
0 Read and interpzet codes, ordinances and procedures.
0 Communicate effectively both verbally and in writing.
0 Communicate tactfully and effectively with the public;
a Qrgxii.ze and maintain accurate records and of files;
* Use and operate centralized telcphone equipmept, pri-sonai computer, related software and
peripheral equipment;
* Establish and maintain cooperative and effective relationships with those contacted during
the course of work.
CITY OF LbDI XffT` A
?riit Tec: xczan?T P3 off' 33
Any combination of exporience and education that would Likely pxoduce the qualifymg
knowledge and agility. A typical combination is;
KA!42 0
* Equivalent to the completion of lbigh school including completion of College course work zn
related .field.
Experienco:
a Two years ofresponsible advanced clerical experience involving public contact.
ICC C arfl.:fication as a permit techrucian or equivalent within 2 years of the date of hire.
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