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Home My WebLink AboutAgenda Report - October 15, 2003 E-05V rip 16 Yui AGENDA TITLE: Adopt Resolution Rejecting all Bids for Construction of the Lodi Unified School District Compressed Natural Gas Fueling Station MEETING DATE, October 15, 2003 PREPARED BY: Public Works Director RECOMMENDEGTtONt Adopt a msolution rejecting all bids foo the constmcbon of the Lodi Unified Schooi District Compressed Natural Gas Fueling Station. BACKGROUND INFORMATION: This project is for the construction Lodi Unified School District's compressed natural gas (CNG) fueling station, located at the District's Transportation Facility, 820 South Cluff Avenue. The City of Lodi and the Lodi Unified School District (LUSD) are working in cooperation on several CNG projects. The award for construction of the District's on-site CNG fueling station is the next step in that process. Bidding the equipment separately from the construction was the most cost-effective and efficient way to build the CNG station, as it reduces the cost of the equipment, since the manufacturers provide it. The construction of the LUSD CNG station is being funded out of a Congestion Mitigation and Air Quality gr ant that the City of Lodi obtained on behalf of the School District for the distinct purpose of obtaining CNG vehicles and. the construction of a CNG station. This station shall serve as the primary fueling location for the School District's CNG fleet, as weil as acting as a back-up fueling station for the City of Lodi. Staff is recommending that the City Council reject all bids for construction of the CNG fueling station. During evaluation of the bids, it was discovered that a required authorization had not been received prior to bidding the project. Staff is working with Caltrans, to complete all paperwork and intends to re -bid this project after receipt of the authorization. Plans and specifications for this project were approved on August M 2001 The City received the following three (3) Bids for this project: Engineer's Estimate $175,000 Gas Equipment Systems, Inc. Chino Hills Non-responsive Performance Mechanical, Inc. Sacramento $208,463 Adsup Corporation Upland $252,391 FUNDING. No funding is being requested at this tiro� Bid Opening Date: September 24, 20 Richard C. Prima, PublicWorks Director Prepared by Tiffani M. Fink, Transportation Manager RCP/TF/pmt CC: PUFGhaSing Officer Reet and Facilities Manager Transportation Manager LUSD Superintendent LUSID Asst. Superintendent of Facilities and Planning LUSD Construction Project Specialist LUSD Construction Project Manager Tom Mitchell, T. Mitchell Engineers & Associates Appptovw., H. bixdn • :►ALLBIDS FOR THE CONSTRUCTION OF THE� WbI UNI F150 SCHOOLDISTRICT COMPRESSED NATURAL GAS FUELING STATION WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on September 24, 2003, at 11:00 a.m. for the Construction of the Lodi Unified School District Compressed Natural Gas Fueling Station, described in the specific tions therefore approved by the City Council on August 20, 2003; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as fellows: Location Bid GasEquipment Systems, Inc. Chino Hills tion-respom Performance. Mechanical, Inc. Sacramento $20$9463.00 Allsup Corporation Upland, GA $262,391.00 WHEREAS, following the bid opening, it was discovered that a required authorization from Caltrans was not received prior to bidding the prefect, and therefore staff recommends that the City Council reject all of the bids for the Construction of the Lodi Unified School District Compressed Natural Gas Fueling Station. NOW, THEREFORE, RE IT RESOLVED that the Lodi City Council hereby rejects all bids for the Construction of the Lodi unified School District Compressed Natural Gas Fueling Station. Dated: October 15, 2003 I hereby certify that Resolution No. 2003.188. was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 15, 2003, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, land, and Mayor Hitchcock 7Z USAN J. RLA STON City Clerk CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov October 9, 2003 Lodi Unified School District Assistant Superintendent of Facilities & Planning Construction Project Manager Construction Project Specialist 1305 E. Vine Street Lodi, CA 95240 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director T. Mitchell Engineers & Associates Tom Mitchell 5737 Thornhill Blvd., Ste. 207 Oakland, CA 94611 SUBJECT: Adopt Resolution Rejecting all Bids for Construction of the Lodi Unified School District Compressed Natural Gas Fueling Station Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, October 15, 2003. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about tho item itself, please Calf Tiffnni Fink, Transportation Manager, at (209) 333-6800, extension 2678. _PIC7_6� Richard C. Prima, Jr. r Public Works Director RCPlpmf Enclosure cc: City Clerk NCREJ ECTCONSTRUCTI ONBIDS.DOC CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov October 10, 2003 Lodi Unified School District Mr. Bill Huyett, Superintendent 1305 E. Vine Street Lodi, CA 95240 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Cleric RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director SUBJECT; Adopt Resolution Rejecting all Bids for Construction of the Lodi Unified School District Compressed Natural Gas Fueling Station Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, October 15, 2003. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie f=orum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hail, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Tiffani Fink, Transportation Manager, at (209) 333-6800, extension 2678. `fes Richard C. Prima, Jr. r • Public Works Director RCPlpmf Enclosure cc: City Clerk NCREJECTCONSTRUCTI ONBID52.DOC