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HomeMy WebLinkAboutAgenda Report - October 15, 2003 E-04f ox- LODI. UIT COUNCIL COMMUNAT AGENDA TITLE: Adopt Resolution Rejecting all Bids for Equipment Purchase for the Lodi Unified School District Compressed Natural Gas Fueling Station MEETINGDATE; October 15, 2003 PREPARED Y: Public Works Director RECOMMENDED ACTION: Adopt a resolution rejection all bids for the equipment purchase for the Lodi Unified Schod District Compressed Natural Gas Fueling Station. BACKGROUND INFORMATION: This project consists of providing the necessary equipment for the Lodi unified School District's Compressed Natural Gas (CNG) Fueling Station, le sated at the District's Transportation Facility, 820 South Cluff Avenge. The City of Lodi and the Lodi unified School District are working in cooperation on several CNG projects. The purchase of the CNG equipment for the District's on-site CNG fueling station is the next step in that process. Bidding the equipment separately from the construction was the most cost-effective and efficient way to build the CNG station, as it reduces the cost of the equipment, since the manufacturers provide it. Staff is recommending that the City CQuncll reject all bids for equipment purchase for the CNG fueling station. During evaluation of the gids, it was discovered that a required authorization had not been received prior to bidding the project. Staff is working with Caltrans to complete all paperwork and intends to re -bid this project after receipt of the authorization. Plans and specifications for this project were approved on June 18, 2003. The City received the following two (2) bids for this project. Bidder Location Bid Engineer's Estimate $177,430 Allsup Corporation Upland, CA $182,831 Greenfield Compression, Inc Richardson, TX $194,110 FUNDING: Funding is not being requested at this time. Bid OpeNng mate,. July 16, 2003 i 4Richard. Prima,r.orks Direct Prepared by Tiffani M. Fink, Transpor€atton Manager RCPlTFlprnt cc: Purchasing Officer Fleet and Facilities Manager Transportation Manager LL)SD Superintendent LUSD Assistant Superintendent of Facilities and Manning LUSS Constructirn Project Manager LUSD Construction Project Specialist Torii Mitcheli, T. Mitchell Engineers & Associates ! ♦ # COUNCIL REJECTING ALL r +lN . R C H A E. FO R T HE LODI SCHOOLUNIFIED DISTRICT COMPRESSED NATURAL GAS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on July 16, 2.003, at 11:00 a.m. for the Equipment Purchase for the Lodi Unified School District Compressed Natural Gas Fueling Station, described in the specifications therefore approved by the City Council on June 18, 2003, and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bider Location Bid Ers�r' atieat 177 430.00 Atls�ap Gc�rpc�r�iici� l,ipland, �A $38�,$39.4� Greenfield Compression, Inc. Richardson, TX $194,310.00 WHEREAS, following the Old opening, it was discovered that a required authorization from Caltrans was not received prier to. bidding the project, and therefore staff recommends that the City Council reject all of the bids for the Equipment Purchase for the Lodi Unified School District Compressed Natural Gas Fueling Station. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby rejects all bids for the Equipment Purchase for the Lodi Unified School District Compressed Natural Cas Fueling Station. Dated: October 15, 2003 I hereby certify that Resolution No. 2003-187 was passed and adapted by the City Counci) of the City of Lodi in a regular meeting held October 15, 2003, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None SUSAN J. ULA ItSTON City Clerk CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov httpalwww.lodi.gov October 9, 2003 Lodi Unified School District Assistant Superintendent of Facilities & Planning Construction Project Manager Construction Project Specialist 1305 E. Vine Street Lodi, CA 95240 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director T. Mitchell Engineers & Associates Tom Mitchell 5737 Thornhill Blvd., Ste. 207 Oakland, CA 94611 SUBJECT: Adopt Resolution Rejecting all Bids for Equipment Purchase for the Lodi Unified School District Compressed Natural Gas Fueling Station Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, October 15, 2003. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Tiffani Fink, Transportation Manager, at (209) 333-6800, extension 2678. Richard C. Prima, Jr. Y • Public Warks Director RCP/pmf Enclosure cc: City Clerk NCREJ ECTEQUIPMENTPURCHASE.DOC CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1 91 0 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov October 10, 2003 Lodi Unified School District Mr. Bill Huyett, Superintendent 1305 E. Vine Street Lodi, CA 95240 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director SUBJECT: Adopt Resolution Rejecting all Bids for Equipment Purchase for the Lodi Unified School District Compressed Natural Gas Fueling Station Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, October 15, 2003. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. if you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Tiffani Fink, Transportation Manager, at (209) 333-6800, extension 2678. Richard C. Prima, Jr. -For : Public Works Director RCPlpmf Enclosure cc: City Clerk NCREJECTEQUI PNIENTPURCHASE2.t)OC