HomeMy WebLinkAboutAgenda Report - September 17, 2003 E-16CITY 01F LODI
AGENDA T t r s f t min f e "p w r and duties r I t" tri the Lodi Arty;'`
Commission, thereby repealing. esolution No. 92-14
MEETING DATE- September 17, 200
PREPARED BY: Tea Silvestro, Arts Coordinator
E GE(iE1.19 111.30111F., Wi5flil:il3 "Lt Ii [I' II V. [[E
on, thereby repealing Resolution o. 92-146
AOsolely
Divisioncurrent standards of operation: withinthe Art.s Commis�lon:and
the
AprilOn _ Arts Commissionunanimously
approved a motion to request that th 0 City Council amend
Resolution 92-146.
FUNDING: None.
Respectfully Submitted,
Tea Silvestre,
Arts Coordinator
RESOL10T'ION NO. 92-145
A RESOLUTION OF THE LODI CITY COUNCIL
REPEALING AND REENACTING RESOLUTION NO. 89-121
RELATING TO THE LODI ARTS COMMISSION,
THEREBY DELETING REFERENCE TO THE NUMBER OF
CONSECUTIVE TERMS MEMBERS MAY SERVE.
WHEREAS, the Lodi Arts Commission has unanimously approved a
motions requesting the Lodi City Council consider repealing paragraph 4
of Resolution No_ 89-121 which reads:
"No member shall serve more than two (2) consecutive terms. This
provision shall apply to any persons appointed to fill vacancies
within the membership."; and
WNEREAS, the Lodi Arts Commission submits their request to
repeal Paragraph 4 with confidence that the elimination of limits on
terms served by members will be to the benefit of the arts in the City
of Lodi;
NOW, THSREFORE, BE IT RESOLVRD AS FOLLOWS:
1. Resolution No. 89-121 is hereby repealed in its entirety and all
previously adopted resolutions relating to the establishment and
operations of the Lodi Arts Commission are hereby rescinded, and
Resolution No. 89-121 is reenacted to read in full as follows:
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WHEREAS, the stature of a community is not measured by size alone
but in the way its physical and cultural needs are met; and
WHEREAS, with this in mind as being most important and with the
establishment of the Lodi Community Center which adheres to the above
statement, along with the constant and concrete evidence of an
expanding interest in the arts, both nationally and locally, it is most
advisable that a Lodi Arts Commission be established to assist local
arts groups to became more reflective of the wide range of contributive
talents existing within the community; and
WHEREAS, such a Commission, parallel to and balancing the
existing Recreation Commission, will provide strong support within the
administration of the Lodi Community Center and will prove a valuable
assist to the City in procuring such monies from regional, state, and
national sources as may be available in support of the arts and their
furtherance; and
WHEREAS, to such end, the following design for the establishment
of a Lodi Arts Comenissian is hereby submitted.
FINDINGS:
The City Council hereby finds and declares:
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a) That the growth and flourishing of art and culture depend
upon freedom, imagination and individual initiative;
b) That the encouragement and support of art and culture, while
primarily a matter for private and local initiative, is also
an appropriate matter of concern to the City of Lodi;
c) That this City's prestige and general welfare will be
promoted by providing recognition that art and culture, and
the creative spirit which motivates them and which they
personify, are valued as an essential part of the City's
resources;
d) That it is in the best interest of the City of Lodi to
maintain, develop and disseminate the City's artistic and
cultural resources;
e) That the continued growth of the Arts can no longer be
sustained by traditional resources; and
f) That in order to implement these findings it is desirable to
establish the Lodi Arts Commission to provide such
recognition and assistance as will encourage and promote the
City's artistic and cultural progress.
ARTS CODWSSION ESTABLISHED -
NOW, THEREFORE SS IT RESOLVED that there is established a Lodi
Arts Commission to promote and encourage programs to further the
development and public awareness of and interest in the fine and
performing arts and to act in an advisory capacity to the Lodi
City Council in connection with the artistic and cultural
development of the City.
MEMBERSHIP:
a) The Commission shall be eleven (11) members appointed by the
Mayor from a list of nominees, with the approval of the City
Council.
b) Each member of the Commission shall hold office for a tern
of three (3) years, except that:
1) The terms of office for all members of the Arts
Commission shall be deemed to run from July i of each
year. Commencing on July 1, 1990, the Mayor, with the
approval of the City Council, shall appoint four (4)
new members of the Commission. On July 1, 1991, the
Mayor, with the approval of the City Council, shall
appoint four (4) members, and on July 1, 1992, the
Mayor, with the approval of the City Council, shall
appoint three (3) members.
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2) As terms expire after the first, second and third years
following the adoption of this Resolution, succeeding
appointees shall serve for three (3) year terms; and
3) Any member appointed to fill the vacancy occurring
prior to the expiration of the term for which his or
her predecessor was appointed shall be appointed for
the remainder of such term.
c) in addition to the Mayor, the City Manager, and the City
Attorney, such other persons as may be designated as ex.
officio members without vote by the Mayor with advice from
the City Council shall be selected from any department,
office, commission, board, employee, or instrumentality of
the City of Lodi to aid, assist, and advise the Arts
Commii ss ion .
a) The Chairperson shall be selected by a majority vote of the
Commission at a meeting held in July of each year, and shall
take office immediately following such vote. The
Chairperson's term shall be for one (1) year.
b) If a vacancy occurs in the office of Chairperson, a
replacement shall be selected by majority vote of the
Commission to fill out the unexpired current term.
C) The Chairperson shall serve at the pleasure of the City
Council, but not in excess of two (2) consecutive terms, and
the provisions of this subsection shall apply to any person
appointed to fill the vacancy in the office of Chairperson.
SECRETARY OF THS C N•
The secretary of the Commission shall be the Community Center
Director, who shall act as liaison between the Commission and the
City Council.
YA IE :
If a member of the Arts Commission shall be absent from three (3)
consecutive regular meetings of the Commission without leave of
absence from the Commission expressed in its official minutes,
such office shall became vacant and shall be so declared by the
Mayor. The Secretary of the Commission shall notify the Mayor of
any vacancy whenever such occurs.
ORGANIZATION:
The Commission shall organize and adopt administrative rules and
procedures consistent with this Part to accomplish its purposes.
The Chairperson shall appoint such officers or committees as
shall be deemed necessary by the Commission.
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PgMRS- An DUTIES:
The powers and duties of the Commission shall be as follows:
a) All of the Commission shall meet at the call of the
Chairperson or a majority of the Commission, but not less
than once every three months. A majority of the members of
the Commission shall constitute a Quorum. The affirmative
votes of six W members of the Commission are required to
take any action. The Commission shall keep an accurate
record of its proceedings and transactions;
b) Recommend ways to maintain and increase the artistic and
cultural resources of the City of Jodi;
c) Propose methods to encourage private initiative in the
fields of art and culture;
d) Solicit private, state and federal funding available for the
fine and performing arts;
e) Develop methods by which to coordinate existing resources
and facilities, and to foster artistic and cultural
endeavors and the use of the arts both locally and outside
of the City to promote the best interests of the City;
f) Initiate, sponsor or conduct, alone or in cooperation with
other public or private agencies, programs to further the
development and public awareness of and interest in the fine
and performing arts;
g) Advise and consult with public and private groups, school,
the City, and State or Federal Cultural and Art Commission
interested in, or having knowledge or experience in, the
fields of art and culture of the City;
h) Advise the City concerning the receipt of or purchase of and
display of works of art to be placed on municipal property,
except for acquisition by museums and art galleries;
i) Improve access to the arts through various programs so that
the arts are within the reach of persons of all cultural
backgrounds and levels of income. The Commission shall
especially be concerned for segments of the conummity in
which the arts are lacking and needed;
j) Conduct studies and make recommendations with a view to
formulating methods or ways by which creative activity and
high standards and increased opportunities in the arts and
culture may be encouraged and promoted in the best interest
of the City's artistic and cultural progress and a greater
appreciation and enjoyment of the arts and culture by the
citizens of the City of Lodi and how such can be encouraged
and developed;
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I
k) Provide preliminary screening of annual requests for
allocation of Community promotion funds for cultural and art
activities and recommend a list of priorities with regard to
those requests to the City Council. The Commission
recommendation shall:
1) Be listed by priority ranking to reflect the
Commission's reccamendations based on thorough
consideration and evaluation of information and data to
be submitted by applicant organizations to justify
requested funding.
2) Be submitted in accordance with due dates to be
specified by the City Manager to insure the City Annual
Budget review schedules are met.
3) Be advisory only and not binding upon the City Council;
all final determinations shall be shade by the City
Council.
1) To perform such other related duties and functions as the
City Council may from time to time direct, or otherwise
appoint, the Commission to administer or coordinate on
behalf of the City.
AMMQAL RSRQRT :
The Commission shall prepare and submit to the City Council, not
later than sixty (60) days after the end of each calendar year,
an annual report setting forth its activities.
The Commission shall prepare and submit to the City Manager an
annual budget for review and approval of the City Council. Said
budget shall reflect all actual and anticipated revenues and
expenditures.
COMPBNUATION:
Members of the Commission, the Chairperson and persons appointed
to assist the Commission in making its studies shall serve at no
salary, but shall be reimbursed for travel and subsistence
expenses incurred in the performance of their duties while away
from the City of Lodi in accordance with the travel allowance
policies adopted by the City of Lodi but only to the extent that
appropriations for such travel allowance have been provided in
the Commission's budget and approved by the City Council.
CLERICAL ASSISTANCE:
a) Within the ability of his present staff, the City Manager
shall provide for a stenographer, space, equipment and
supplies to perform clerical and typing duties of the
Commission.
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b) The City Council may authorize, subject to the Commission's
budget as approved by the City Council, the appointment by
the Chairperson of such secretarial and clerical and other
staff assistants and the acquisition of such equipment and
supplies as are necessary to enable the Chairperson and the
Commission to carry out their functions and duties.
c) The City Council shall designate the space and shall make
its facilities generally available to the Commission to
perform the functions related to the purposes of the
Commission.
STAFF SYSTANCS:
The Commission is authorized to secure through the City Manager
from any department, officer, consultant, commission, board,
employee, or other instrumentality of the City of Lodi
suggestions, estimates and statistics for the purposes of
carrying out the provisions of this Fart and each such
department, officer, consultant, commission, board, employee, or
other instrumentality of the City of Lodi through the City
Manager, is authorized and directed to furnish such information,
suggestions, estimates and statistics to the Commission upon
request made by the Chairperson of the Commission or upon the
request of any member or subcommittee of the Commission
whatsoever.
r84TLINGs : Lg=IQN-
The Commission, or on the authorization of the Commission, any
subcommittee or member thereof, may, for the purpose of carrying
out the provisions of this Part, sit and act in such time or
place within the City of Lodi as deemed necessary to the conduct
of its affairs. The deliberations of this Commission shall be
held in public session, but this shall not constitute the
sessions as public hearings -as a matter of right open to
participation by members of the general public at large, except
at the will of the majority of the Commission.
MUNICIPAL, ARTS FUND
a) There is hereby established in the Department of Finance a
special account designated "Municipal Arts Fund."
b) The City Council may make appropriations of funds to the
Municipal Arts Fund for works of art or other art forms to
be selected and implemented by the Commission as set forth
in subsection (d) herein.
c) Private, state and federal funds acquired by the City or
Commission may be deposited in the Municipal Arts Fund and
shall be used exclusively for the purposes and functions for
which appropriated or donated as set forth in subsection (d)
herein.
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d) Each disbursement from the Municipal Arts Fund shall be
authorized by the Commission, shall be expressly designated
as to payee and to purpose, and the City Finance Department
shall authorize payment from such fund upon approval of the
City Manager.
e) "Works of Art", as used in this Part shall include all
paintings, mural decorations, inscriptions, stained glass,
statues, reliefs or other sculptures, monuments, fountains,
arches, or other structures, intended for ornament or
commemoration.
C•O:ilL• rel
Nothing herein in this Part shall be deemed to deprive the City
Council or any board, commission or officer of the City of any
power, duty or function which such Council, board, commission or
officer may now have or be hereafter granted, it being the
intention that the powers and functions hereinabove provided to
be exercised by the Lodi Arts Commission be nonexclusive. Also,
nothing herein contained shall be deemed to require the City
Council, or any board, commission or officer, to refer or submit
to the Lodi Arts Commission, or to receive from such, any report
or recommendation respecting any chatter hereinabove mentioned in
the Part before taking any action or making any decision with
respect to such matter, it being the intention of this Part to
authorize the performance of certain functions by said Commission
and not to deprive the Council or any board, commission or
officer of any power, duty or privilege which it now may have or
may hereafter be granted.
Dated: August 19, 1992
I hereby certify that Resolution No. 92-145 was passed and
adopted by the Lodi City Council in a regular meeting held August 19,
1992 by the following vote:
Ayes: Council Members - Hinchman, Pennino, Sieglock, Snider
and Pinkerton (Mayor)
Noes: Council Members - None
Absent: Council Members - None
ms.'.`µ' /►t ���
Alice M. Re Mche
City Clerk
92-146
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RESOLUTION NO. 2003-175
A RESOLUTION O THE LODI CITY COUNCIL AMENDING THE
POWERS AND l3UTIES RELAT%NO O THE LORI ARTS
COMMISSION THEREBY REPEALING RESOLUTION NO. 92-146
WHEREAS, the stature of a community is not measured by size alone, but in
the way its physical and cultural needs are mot; and
1
WHEREAS, with this in mind as being most important and with the
establishment at the Division of Arts and Culture Within the City's Community Center
Department, which adheres to the above statement; along with the constant and
concrete evidence of an expanding interest in the arts, both rationally and locally, it is
most advisable that the Lodi Arts Commission, created by the City Council of the. City of
Lodi on March 17, 1982 by adoption of Resolution No. 32-30, be re -affirmed and re-
established to assist local arts groups to become more reflective of the wide range of
contributive talents existing within the community; and
WHEREAS, such a commission, parallel. to and..balancing the existing Parks
and Recreation Commission, will provide strong support within the administration of the
Arts and Culture division and will prove a valuable asset to the City in procuring such
monies from regional, state, and national sources as may be available in support of the
arts and their furtherance; and
WHEREAS, to such end, the following design for the establishment of a Lodi
Arts Commission is hereby submitted.
Ell N :
The City Council hereby finds and declares:
a) That the growth and flourishing of art and culture depend upon freedom,
imagination, and individual initiative;
b) That the encouragement and support of art and. culture, while primarily a matter
for private and local initiative, is also an appropriate matter of concern to the City
of Lodi;
c) That this City's prestige and ,general welfare will be promoted by providing
recognition that art and culture, and the creative spirit which motivates. therm and
which they personify, are valued as an essential part of the City's resources;
d) That. it is in the best interest of the City of Lodi to maintain, develop and
disseminate the City's artistic and cultural resources;
e) That the continued growth of the Arts can no longer be sustained by traditional
resources; and
f) That in order to implement these findings it is desirable to establish the Lodi Arts
Commission to. provide such recognition and assistance as will encourage and
promote the City's artistic and cultural progress.
i 1 7
NOW,. THEREFORE BE IT RESOLVED that there is. established a Lodi Arts
Commission to promote and encourage programs to further the development and public
awareness of and interest in the fine and performing arts and. to act in an advisory
capacity to the Lodi City Council in connection with the artistic and cultural development
of the City.
a) The Commission. shall be. eleven (11) members appointed by the Mayor from a
list of nominees,with the approval of the City Council.
b) Each member of the Commission shall hold office for a term of three (3) years,
except that.
The terms of office for all members of the Arks Commission shall be
deemed'to run from July t of each year. Commencing inn July 1, 1990,
the Mayer, with the approval of the City Council, shall appoint four (4)
new members to the Commission. On July 1, 1991, the Mayor,' with the
approval of the City.Council, shall appoint four (4) members, and on July
1, 199, the Mayor, with the approval of the City Council, shall appoint
three (3) members; and
2. As teras expire after the first, second and third years following the
adoption of this Resolution, succeeding appointees shall serve for three .
(3) year terms;.arid
3. Any member appointed. to fill the vacancy occurring prior to the expiration
of the terry, for which .his predecessor was appointed shall .be`appointed
for the remainder of such term.
c) In addition to the Mayor, City Manager, and City Attorney, such other persons as
may be designated as ex officio members without vote by the Mayor with advice
from the City. Council shall be selected from any department, office, commission;
board, amploye , or instrumentality of the City of Lodi to aid, assist, and advise
the Arts Commission.
12A
a) The Chairperson shall be selected by a majority vote of the Commission at a
meeting held in July of each year, and shall take office immediately following
such vote. The Chairperson's tern shall be for one (1) year.
b) If a.vacancy occurs in the office of Chairperson, a replacement shall be selected.
by majority vote of the Commission to fill out the unexpired currant term.
c) The. Chairperson shall serve. at the pleasure of the Arts Commission, but not in
excess of two (2) consecutive terns, and the provisions of. :this subsection shall
apply to any person appointed to fill the vacancy in the office of Chairperson..
,M O
The Secretary of the Commission shall be the City's Arts Coordinator, who shall act as
liaison between the Commission acid the City Council.
VACANCIES:
ROWERS ANS i T� IE :
The powers and duties of the Commission shall be as follows:
a) All of the Commission shall meet at the call of the Chairperson or a majority of
the Commission,: but not less than once eery three months. A majority of the
members of the Commission shall constitute a Quorum. The affirmative votes of
six (6) members of the Commission are` required to talo any action. The
Commission shell keep an accurate record of its proceedings and transactions;
b) Recommend ways to maintain and increase the artistic and cultural resources of
the City of Lodi;
c) Propose methods to encourage private initiative in the fields of art and culture;
d) Assist in the solicitation of private, state, and federal funding available for the fine
and performing arts;
e) Develop and recommend methods by which to coordinate existing resources and
facilities; and to foster artistic aid cultural endeavors and the use of the arts bath
locally and outside of the City to pro ote the best interests Of the City;
f) Initiate, sponsor, or conduct, alone or in cooperation with other public or private
agencies, programs to further the development and public awareness of and
interest in the fine and performing arts;
g) Advise and consult with public and private groups, schools, the City, and State or
Federal Cultural and Art Commission interested in, or having knowledge or
experience in, the fields or art and culture of the City;
h) Improve accessto the arts through various programs so that the arts are within
the reach of persons' of all cultural backgrounds and levefs of income. The
Commission shall especially be concealed for segments .of the community in
which the arts are lacking and needed;
i) Call for. studies and make recommendations with a view to formulating methods
car ways by which creative activity and high standards and increased
opportunities in the arts and culture may be encouraged and promoted in the
best interest of the City's artistic and cultural progress and a greater appreciation
and enjoyment of the arts and culture by the citizens of the City of Lodi and how
such can be encouraged and developed;
J) Provide., preliminary screening of annual requests for allocation of.. Community.
promotionfunds for cultural and art activities and recommend a list of priorities
with regard to those requests to the City Council. The ` Commission
recommendation shall:
1. Be listed by priority ranking to reflect the Commission's recommendat.lons
based on thorough consideration and evaluation of information and data
to be submitted by applicant org nizations to justify requested funding,
2. Be submitted in accordance with due dates to be specified by the City
Manager to insure the City Annual Budget review schedules are met,
3. Be advisory only and: not binding upon the City Council, all final
determinations shall be made the City Council.
k) To perform such other related duties and function as the. City Council may.from
time to time direct or otherwise appoint the Commission to administer or
coordinate on behalf of the 'City -
The Commission shall prepare, and deliver a presentation to the Community. Center.
Director, not later than one hundred and fifty (150) days after the end of each calendar
year to include an annual account of its activities and goals.
ANNUAL .Blfl)GET:
The Commission's Secretary shall prepare and submit to the City Manager. an annual
budget for. review and approval of the City Council. Said budget shall reflect all actual
and anticipated revenges acid expenditures.
COMPENSATION:
Members of the Commission, the Chairperson, and persons appointed to assist:lhe
commission in making its studies shall serve at no salary, but shall be reimbursed #or
travel and subsistence expenses incurred in the performance of their duties while away
from the City sof Lodi in acoordance with the travel allowance policies adopted try the CRY
of Lodi,. but only to the extent that appropriations for such travel .allowance have been
provided in the Commission'sbudget and approved by the City Council.
�T6EE t ERP. l":
The City Council may Guth prize, s �bjept to the budget of the Division of ,arts and Culture
as approved by the City Council, such clerical and other staff assistants and the
acquisition of such equipment and supplies as are necessary to enable the Commission
to carry out its functitons and duties.
The Commission is authorized to secure through the City Manager from..any department,
officer, consultant, commission, beard, employee, or other instrumentality of the City of
Lodi suggestions, estimatesi and statistics for the purposes of carrying out the provisions
ofthis Part and each such department, officer, consultant, core mission, board
employee; or other instrumentality of the City of Lodi through the City manager is
authorized and directed to furnish such information, suggestions, estimates, and
statistics..to the Commission upon request made by the. Chairperson of the Commission
or upon the request of any member or subcommittee of the Commission whatsoever.
MEETINGS — LOCATI
The Commission, or on the authorization of the Commission any subcommittee or
member thereof, may, for the purpose of`parrying out the provisions of this Part, sit and
act in such time or place within the City of Lodi as deemed necessary to the conduct of
its.affairs. The deliberations of this Commission shall be hold in public session, but this
shall not constitute the sessions as public Hearings as a manor of right open to
participation by members of the general public at urge, except at the will of the majority
of the Commission.
AU TI ORITY NOWEXCLUSIV E.
Nothing herein in this Part shall be deemed to deprive the City Council or any beard,
commission or officer. cif the City of any power, duty or function which such Council,
board, commission or officer may now have or be hereafter granted, it being the
intention that the powers and functions hereinabove provided to be exercised by the Lodi
Arts Commission be non-exclusive. Also, nothing herein contained shall be deemed to
require the City Council., car any board, commission or officer, to refer or submit to the
Lodi Arts.Commission, or to receive from such any report or recommendation respecting
any matter hereinabove mentioned in the Part before taking any action or making any
decision with respect to such matter, it being the intention of this Fart to authorize the
performance of certain functions by said Commission arra not to deprive the Council or
any board, commission or officer of any power, duty or privilege which it now may have
or may hereafter be granted.
NOW., THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the amendment to the powers and duties of tete Lodi Arts Commission as set
forth above; and
BE IT FURTHER.RESOLVED, SOLVED, that Resolution No. 92-146 is hereby .repealed in
its entirety and all previously adopted resolutions relating to the establishment and
operation of the Lodi Arts Commission are hereby rescinded.
Dated September 17, 2003
003
1 hereby certify that Resolution No. 2003-175 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 17, 2003 by the
following vote:
AYES: COUNCIL MEMBERS ® Beckman, Hansen, Howard, Land,
and Mayor Hitchcock
ABSENT-
MEMBERS Nont
ABSTAIN: OMEMBERS
.:.
' 'fir..•.......+
SUSAN J. RLACKSTON
City Clerk
2003-175