HomeMy WebLinkAboutAgenda Report - September 17, 2003 E-10AGENDA TITLE.- Adopt resolution authorizing the purchase of Safari Recreation Management Software for use
by the Parks and Recreation Department from The Active Network, Inc. of Sacram ento, CA
($20,676A6)
MEETING DATE: September 17, 2003
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION-, That the City Council authorize the purchase of Safari Recreation. Management
software from The Active Network, Inc, of Sacramento to be used. in daily
operations by the Parks and Recreation Department.
BACKGROUND INFORMATIONl In 1997, the Parks and Recreation Department purchased RecWar.e Pro, an
automated recreation management software product, that is used
sed for activity
registration, child care program management, and facility management.
This product is based on a module concept with each module acting as a
separate product. The modules have presented several time-consuming challbriges to staff in the.:..areas of
accounting, multi -tasking (only one module open at a time), data collection, and tracking of certain transacti ons.
The makers of RecWare Pro have introduced a new line of recreation management software called Safari which
utilizes much newer technologies than the previous product, Included in the Safari product is fully integrated
components (activity registration and facility reservation), customer account management, financial tracking system,
data reporting engine, and a point of sale system. Also included in the package is an internet registration
component should the department choose to offer online options for customers. Some of the benefits to upgrading
the software are improved customer service, improved accounting and daily close procedures, additio'nal data
coliection options, improved reporting capabilities and ease of use by staff.
Included in the purchase price is staff training, the transfer of current data in RecWare Pro to Safari, and one year of
maintenance that includes product updates and unlimited technical support.
FUNDING: Parks and Recreation Capital Fund 1212738 ($20,675,46)
Funding Available-,
Finance Dictor
Prepared by Susan Bjork, Management Analyst
TGISB:tl
cc: City Attorney
APPROVED�
Tony Goehring
Parks and Recreation Director
H. Dixon'Flynn
09/10/03
ODI ,O
PURCHASE
- b! OF.
d A. R�bfqi�ti6N�MANAGEIVIENT SOFTWARE
FOR
IIB y f RECREATION
iFd..._ DEPARTMENT
WHEREAS, Lodi Municipal Code 3.20,070 authorizes dispensing with bids for
purchases of supplies; services, or equipment when it is in the best interests of the City to do
so; and
W HEREAS, ire :1997 the larks and Recreation Department purchased Re.cWare Pro, an.
automated recreation management.. software product that is used for activity registration, child
care program management, and facility rri agem nt; and
WHEREAS, this product is based. on a module concept with each. module acting as a
separate product. The modules have. presented several time-consuming challenges to staff in
the areas sof accounting, multi -tasking with the ability to open only one module at a time, data
collection, and tracking of certain transactions, and
WHEREAS, the makers of RecWare Pro have introduced a new lie of recreation
management software called Safari which utilizes much newer technologies with fully integrated
com.por tints that include activity registration, facility reservation, customer account
management; financial tracking system, data. reporting. engine, and a paint of sale system. Also
included is an internet reg mstration component that would allow online options to customers
should the Department choose to provide this service; and
WHEREAS, staff recommends purchasing the upgraded software which will improve.
customer service, improve accountin and daily close procedures, Provide additional data.
collection options,' improve report€ng capabilities and ease of use by staff.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the
purchase of Safari Recreation' Management'Software for the Parks and Recreation Department
from The Active Network, Inc. of Sacramento, California in the amount of $20,675.46.
Dated, September 17, 2003
I hereby certify that Resolution No. 2003-170 was passed and adopted by the City
Council of the City of Lodi in:a regular meeting held September 17, 2003, ley the following
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land,
and Mayor Hitchcock
NOES:COUNCILMEMBERS
MEMBERSABSENT: COUNCIL o
ABSTAIN,
�
SUSAN J. BLACKSTON
City Clerk
2003-170