HomeMy WebLinkAboutAgenda Report - August 6, 2003 E-094ATY OF LODI
AGENDA TITLE: Accept improvements under contract for Streetlight Completion Project — Phase I I I and adopt
resolution appropriating $24,944.60 additional funds for the project (EUD)
MEETING DATE,- August 6, 2003
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council accept the improvements under the Streetlight
Completion Project — Phase III contract, direct the Electric Utility Director to
file a notice of completion with the County Recorder's Office and appropriate
additional funds in the amount of $24,944.60.
BACKGROUND INFORMATIOW The contract was awarded to Clayborn Contracting Group, inc. Auburn, CA
on October 16, 2002, in the arnount of $662,259.00. The final contract price
was $687,203.60 resulting in an overrun of $24,944-60 or 3.77%. The main
reason for this overrun was the changing of bore path during construction to avoid existing facilities. Other changes
were the addition of one concrete streetlight, two junction boxes and additional conductor, due to the change in bore
path, coupled with an offsetting reduction in video inspections.
The contract has been completed in substantial conformance with the plans and specifications approved by the City
Council. The project installed a total of 270 streetlights (94 steel and 176 concrete) on unlit streets in the area within
Turner Road, School Street, Pine Street and Ham Lane.
The contract completion date was July 17, 2003, with the actual completion date being July 10, 2003. The contract
completion date was extended by 20 days due to delays, not caused by the contractor. This extension in workdays
did not change the contract price.
It is further recommended that the City Council appropriate additional funds, to fund the overrun, in the amount of
$24,944,60.
FUNDINGBusiness Unit #161672, Streetlight Completion Project (Phase III total $687,203.60)
2001 - 03 Financial Plan and Budget, page E-34
Funding Approval'.
Vicky McAth e Finance Director
Ian N. Vallow
Electric Utility Director
PREPARED BY: Hans Hansen, Manager, Engineering and Operations
ANWHII/Ist
City AqQmey
City Clerk
Public Works Director
Purchasing Officer
APP RovED,
H. Dl`xon Flynn
RESOLUTION NO. 2003-140
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER THE CONTRACT FOR THE STREETLIGHT
COMPLETION PROJECT — PHASE III, AND AUTHORIZING AND
DIRECTING THE ELECTRIC UTILITY DIRECTOR TO FILE A NOTICE
OF COMPLETION WITH THE COUNTY RECORDER, AND FURTHER
APPROPRIATING ADDITIONAL FUNDS FOR THIS PROJECT
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WHEREAS, the contract for the Streetlight Completion Project — Phase III was awarded
to Clayborn Contracting Group, Inc., of Auburn, California, on October 16, 2002, in the amount
of $662,259.00; and
WHEREAS, the final contract price was $687,203.60 resulting in an overrun of
$24,944.60 or 3.77%. The main reason for this overrun was the changing of bore path during
construction to avoid existing facilities. Other changes were the addition of one concrete
streetlight, two junction boxes, and additional conductor, due to the change in bore path,
coupled with an offsetting reduction in video inspections; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does
hereby accept the improvements under the Streetlight Completion Project — Phase III contract;
and
BE IT FURTHER RESOLVED that the Electric Utility Director is hereby authorized and
directed to file a Notice of Completion with the County Recorder's office; and
BE IT FURTHER RESOLVED that funds in the amount of $24,944.60 be appropriated
from the Business Unit #161672, Streetlight Completion Project (Phase III total $687,203.60)
and the 2001 - 03 Financial Plan and Budget, page E-34.
Dated: August 6, 2003
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I hereby certify that Resolution No. 2003-140 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 6, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKON
City Clerk
2003-140