HomeMy WebLinkAboutAgenda Report - May 11, 2004 B-01 SMAGENDA ITEM
CITY OF LODI
%W COUNCIL COMMUNICATION
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AGENDA TITLE: Approve pians and specifications, authorize advertisement for bids for installation
of streetlights on Phase IV of the Streetlight Completion Project, and authorize the
transfer of funds for the project ($980,000) (EUD)
MEETING DATE: May 11, 2004
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council approve the plans and specifications and
authorize advertisement for bids for installation of streetlights on
Phase IV of the Streetlight Completion Project and authorize the
transfer of funds for the project.
BACKGROUND INFORMATION: This item is being brought back to the City Council pursuant to
direction given to staff at the May 5, 2004, City Council meeting.
Attached for Council's information is supporting documentation
regarding previously -funded streetlight projects.
One of the City's goals is to provide streetlighting in unlit portions of the City. This project, known as the
Streetlight Completion Project, is estimated to install 1000 — 1200 lights over a period of 3 - 5 years at a
cost of $ 3.5 — 4 million in several phases. Phase IV will install a total of 292 streetlights in various areas
throughout the City. A contractor through the bid process, this item, will install 267 of these lights (109
steel standards and 158 City furnished concrete standards). City forces will install 25 streetlights on
existing wood utility poles. This recommendation will also provide funding for construction contract
management as well as other construction work by City forces. In addition the recommended transfer will
provide funding for ongoing design of Phase V and expenditures incurred to date in excess of previous
funding.
The estimated cost of the construction contract is $802,000.
The recommended amount of transfer from the Electric System Revenue Certificates of Participation is
$980,000
Bid opening has been scheduled for May 18, 2004.
FUNDING: Electric System Revenue Certificates of Participation
Funding Approval: ��` �•
Ruby aiste, Acting Finance Director
,1-,4
A an N. Vallow
Electric Utility Director
Prepared by: Al Smatsky, Sr. Electrical Estimator
APPROVED:
LSI. iflx6n FI nn, City
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO: ACCOUNTING MANAGER
FINANCE DIRECTOR
FROM: ELECTRIC UTILITY DEPARTMENT
TITLE: Fund Streetlight Completion Project, Phase IV
DATE: May 6, 2004
PROJECT NUMBER: 161672.1825.1700
Description of Project
One of the City's goals is to provide streetlighting in unlit portions of the City. This project,
known as the Streetlight Completion Project, is estimated to install 1,000 — 1,200 lights over
a period of 3 — 5 years at a cost of $ 3.5 — 4 million.
This Special Allocation will provide funding for the installation of a total of 292 streetlights,
Phase IV of the project, in various areas throughout the City. A contractor, through the bid
process, will install 267 of these lights (109 steel standards and 158 City furnished concrete
standards). City forces will install 25 streetlights on existing wood utility poles. This Special
Allocation will also provide funding for construction contract management as well as other
construction work by City forces. In addition the recommended transfer will provide funding
for ongoing design of Phase V and expenditures incurred to date in excess of previous
funding.
It is recommended that the transfer of $980,000 be from the Electric System Revenue
Certificates of Participation.
City Council action May 5, 2004. Resolution #
Alan N. Vallow, Electric Utility Director
(If you need more space, use additional sheet and attach to this form)
Date of Approval:
Amount Approved:
COUNCIL
CITY MANAGER
FUND OR ACCOUNT TO BE CHARGED
Current Budget
Reprogram Funds
Contingent Fund
Fund Balance — G F
Capital Outlay Reserve
Offset by revenues
CIP control account
Other: (Specify)
Utility Outlay Reserve
Account Number
Accounting Manager Finance Director
Submit this form in duplicate to the Finance Director, Distribution after approval will be as follows:
1) Originating Department 2) Finance Department
Estimated Costs
$980,000
SA Funding transfer2
STREETLIGHT COMPLETION PROJECT
PHASE IV
TURNER RD.
y0kr �
c o
LOCKRD ST.
LAKE ST.
AYERS AVE.
LOCUST ST
ROBERT ST. o m
REIMAN ST. o
COLETTE ST.
GRAFFIGNA AVE. NEPLUS ELM Sr.
Emerson
LOCKEFORD Sr. w Park
�► PINE ST.
S
z
OAK ST.
We
LODI AVE. w Hutchins Street i
Square =
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Q! U FF
at N
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CABRILLO CIR.
LEGEND
CONCRETE STANDARDS
STEEL STANDARDS
SHEET 1 OF 2
LOCKEFORD ST.
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LOC C
ST.
Hale
Park C
C
sr.
w
ST.
STREETLIGHT COMPLETION PROJECT
PHASE IV
MATCH LINE A -A UNION PACIFIC RAILROAD
LODI AVE. RAILROAD AVE
HILBORN ST. s 9
MATCH LINE A - A
FLOW► �!.
ST.
CHERRY
MATCH LINE B - B
MATCH LINE B - B
FLORA Sr.
W
MEN I ST.
Pip
Mlv'L
CHERRY ST.
VINE [ST.
WATSON ST•
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ELGIN AVE.
w
Y
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VALLEY AVE.
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iii
MISSION ST.
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FF -
Z
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W
S
Blakely
;
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�n
W
a1
it
POPLAR ST.
d
MATCH LINE B - B
MATCH LINE B - B
FLORA Sr.
W
MEN I ST.
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CHERRY ST.
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LEGEND
� CONCRETE STANDARDS x
� STEEL STANDARDS
oK
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Y
0
W
VALLEY AVE.
LEGEND
� CONCRETE STANDARDS x
� STEEL STANDARDS
Streetlight Completion Project
Timeline
EHNiE 1,
August16,2000 Approve plans and specifications, authorize advertisement for bids.
FwnO
jM: EUD Certificate of Participation
$200,000 by motion - unanimous consent
October 4, 2000 Award Contract for (nstaffation of Streeffights,
May 16, 2001 Accept improvements, filed notice of completion,
_PHASE 11a
March21, 2001 Approve plans and specification , authorize adv ertisementfor bids,
EutLdinq, EUD Certificate of Participation
$400,000 on consent
June 6, 2001 Award Contract for Installation of Streetlights.
February 20, 2002 Appropriate funds for Streetlight Completion Project.
Eunding. EUD Certificate of Participation
$125,000 Res -.2002-43, unanimous consent
February 20, 2002 Accept lmprovement, filed notice of completion,
�PHASE ffl:
August 2l,2002
Gictober 16, 2002
Approve plans and specifications, authorize advertisement for bids,
�F u �nd i n EUD Certificate of Participation
$1,235,000 Res,e2002-184, unanimous consent
Award Contract for Installation of Streetlights.
August 6,2003 Accept Improvements, filed notice of completion.
COMPLETION
P
CITY OF LODI
=COUNCIL COMMUNICATION
AGENDA 7TTLE: Approve plans and specifications, authorize advertisement for bids for
instaftation of streeUights on Avena and Orange Avenues and Cardinal, Park and
York Streets ($77,400) and authorize transfer of funds for the Streetlight
Completion Project
MEETING DATE: August16,2000
PREPARED BY: Oectiric Utility Director
BACKGROUND INFORMATION: One of the City's goals is to provide streetlighting in unlit portions of the
City. This project, known as the Streetlight Completion Project, is
estimated to install 1000 — 1200 lights over a Penod of 3 — 5 years at a
cast cf$3.5-4millian. Tnsrecarnmendation w0l provide funding for the tights planned for installation during the
I
,irst half of the 7000-2001 fiscal year period. As the prd*t progresses the City Coundl, wilt be requested to
atithorize additional transfers of funds from the Certificates of Participation.
itis also recommended that City Council approve plans and specifications and authorize advertisement for fids for
sristailation of streetlights (25 total) on Avena and Orange Avenues and Cardinal, Park and York Streets, part one
of this Phase of the project. TN5 area was selected due to its proximity to a neighborhood schod. Theestimated
cost of this part of the Stkeettight Completion Project is $77,400.
Bid opening has been scheduled for September 13, 2000-
FUNDiNG, Oectric System Revenue Certificates of Participation
Funding Approval'.
Vic thie�Fi"niA ince lir
or
;Gn N. Vallow
Electric Utility Director
PREPARED BY, Hans Hansen, Manager, Engineedrig and Operations
ANWHH11st
0City Attomey Public VVQM4 oiremof
Magager, Bwness Panwnq arsd Marketifig Nroasing Officer
manager, Rat4s and Re%ourcef-
C,*gfjaaea Augu5l [6, m000
Agenda 4ern #E- 15 entitled, "Approve professional services for T est Water Well Drilling
2000iO2' was removed from the Consent Calendar and discussed and acted upon
following approval of the Consent Calendar.
16. Authorized the Treasurer and Deputy Treasurer to enter into agreements with the
Farmers and Merchants Bank of Central California for the issuance of a City credit card
for Jerry J. Adams, Chief' of Police,
!7 Set Publ is Heanng for September 20, 2000 to consider the Planning Commission's
recomrnendation of approval to the City Council for a General Plan Amendment from
LOR, L -ow Density Residential to NCC, Neighborhood Community Commercial; rezone
from C'S. Commercial Shopping and R-1, Singte-Family Residential to PO, Planned
Development-, and certification of Negative Declaration ND -00-05 as adequate
environmental documentation on behalf of Kristmont West, inc, for property located at
333,'--'iouth Lower Sacraments Road,
i 3. AuthoriZed the City to }ain the amicus brief in the case of2_; _ �Son�kiers �fncv
qh he US Supreme Court.
ra qit , 2(�4 F. 3d I � i
, -Ln 7 :n ' Circuit, Writ of Certiorari to
0��I. 1TEMS REMOVED FROM THE CONSENT CALENDAR
Agenda Jern 41E--3 entitled, 'Approve pians and S , Dr
eifl'[OCI
CatS, 3Uthorize adverl,'�sernent -Mf-
-lid's °or insllal!ation Qf sveetiighits on Avera and Orange Avenues and Cardinal, Park and
York Streets ($77,400) and autlhor;ze Iransfer of ;unds fOr the Streefllqnt Corn-pretion
Project",
Ccunci! Member Land, asked wr�at the priorities are for streetlights, He noted ft -,at a
nejqhDor-rocd on the '1700 block of west Locust Street has been asking for street lights for
'he fast four year.5,
nigireerng and, ('-d'peratkicins Manager Hansen responded that CoUncil's ac',�on toniblht'mill
authcji-ze it rstlallauon of 2^ ilCyi t a, and in the lUture staff will Install 150 lights at a t,
enure Pmjecl will 'as', four to years. The order of Priocity is: schools, pQ' lic
49C�iil:esccrn,-ne—cial, 3rd residenial. 'Ales, Locust &'i-eet ';s sc",edujed 'c be done ';rl
MC—I-N'
TI-)
LL-iLL—
I he City Council, an mction of Council Member Land, Nakanishi second, unanimously
au'ho,i, f r Qf S200,j00 irom the System Revem�e 'ertifical
I ized the 'ransle, 4 1� t tee o,
Particpatior, to `i,,inc pniase one of The Streekligrt Completion Project, approved the plans
and specificCwkioris for insta0alian of s1reetlights on Avena and Orange Avenues acid
k ardinal, Park and Yor- Stree Is, and authorized aoverisement for t)Ids.
2, Agenda, trim '-E--' entitled. "A prove plans and spe6fications and authcrize
adverl6sernen' or lids far Katzakian Park, 2735 `,,Vest Turner Road'.
Counicli Member Hitcnc--oe, qUeslioned 'f S600,000 Is 'he avefage (Qst ior a par'�. Publk;
ivarks Director prima responded that it is; however, thlis does not "include the Price of .he
iandL He added 'hat 'he DFcjecis being funded by park impact fees. Staff will come back
wita r -g w en 'he contract is awarded :n. a ew
Councdi h ecoe
mmndlation n ofienc��i n
weeks.
I
M ,es�Danse to l�,`lemoer Hitcncock, Parks and Recreation Director Williamson
StateC that Parks anc Reci-eation -aBredwith ser,,,ice c`ubs, in miasLt
.,,uaticris 'ney 'were oic,,er pafks toeing remodOed. He recalled 'Mat the
F ces )f 'ale Park most c,,4er S500,000. Renovations and"'or new packs cost an average
of S9100,0cc PQ 3125,oco Per ac. -e.
4
zCITY OF LODI COUNCIL COMMUNICATION]
AGENDA TITLE. Award Contract for Installation of Street4ights on Avena and Orange Avenues and Cardinal,
Park and York Street ($92:447,80)
MEETING PATE; October 4, 2000
PREPARED BY: Electnc titlilty Director
BIDDER
AMOUNT
teiu_�n y, V#11101 , C
$92,447.80
Northern CaliforniafElectric, Manteca, CA
E 93,745.00
102, (14.00
Tam Paxin's Excavation, Elk Grove, CA
� �_ 112,34680
Ten. son Electric, Livermore C
116,5MOO
Ci�E rrr Cc�r tr ilrt Uburn CA
— _ _ 123,687.00P
Collins Electric, Stockton, CA
172,000000
Construction, Rancho Cordova, Chi
� __ __� 175,4 2.00 �
€-nde round Construction, Benicia, CA
� 197,250M
This arcs;ect will install streetlights on Avena and Orange Avenues and Card€Taal. Farb and York Street. This is the first
phase of the Street4gOt Cornpletion Project- Vire area was selected because of its close proximity to a neighborhood
school. its estimated that the Street Completion Projea when mrnpleted, will have instailed 1,000-1,200 Tights
dune 'he next 3-5 years at a cost of 3.5 million
lar Es and Specifications firer this project were approved by the City Council at the meeting of august 16T 2000.
FUNDING: Business Unit 161512 Streetl t orraplf. (�ct
Funding Approval: ti
VickMthinance [director
ATiVr'Ah, VIst
City Attorney
X Smatsky, Senior Electncal Est orator
Pub(ir,V+GAS Diredof Purchasing Officer
Alan N. Vailow
iec; �c utility Director
W
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING CONTRACT
FOR INSTALLATION OF STREETLIGHTS ON AVENA AND ORANGE
AVENUES AND CARDINAL, PARK AND YORK STREETS
WHEREAS, in answer to notice duly published in accordance with law and the carder of
this City Council, sealed bids were received and publicly opened can September 13, 2000 at
11,00 a.r a for Installation of Streetlights on Avena and Orange Avenues and Cardinal, Park
and York Streets, described in the specifications therefore approved by the City Council on
August 16t 2000; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
'hereof filed with the City Manager as fellows:
BIDDER
AMOUNT
Steiny and Company, Vallejo, CA
$92,447.80
Northern California Electric, Manteca, CA
93,74&00
Richard Heaps, Sacramento, CA
102,804.00
Tim Paxin's Excavation, Elk Grove, CA
112,546.80
Tennyson Electric, Livermore, CA
115,580m
Claybom Contracting, Auburn, CA
123.687M
CollinsElectric, Stocktont CA
172M0.00
Aronsion Construction, Rancho Cordova, CA
175,462.00
Underground C€ nstwction, BenEc,,a, CA
197,250.00
WHEREAS, the City Manager recommends award of the contract for installation of
Streetlights on Av na and Grange Avenues and Cardinal, Park and York Streets be made to
the low bidder, Steiny and Company of Vallejo, Califomia,
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for installation of Streetlights on Avera and Orange Avenues and Cardinal, Park and
'-`carie Streets be and the some is hereby awarded to the low bidder, Steiny and Company, of
` a4ej ;, C iiforntia, in the amount of $92,447.130.
Dated: October 4, 2000
1 hereby certify that Resor i an No, 2000-179 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 4, 2000, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino and Mayor
Mann
NQ a: (""OUNCIL MEMBERS — None
ABSENT.- COUNCIL MEMBERS -- None
ABSTAIN, COUNCIL MEMBERS S — Nana
SUSAN J, S 1 ON
Cite Clerk
2000-179
Ci),W;med October 4, 2000
F_ -G Aolopted Resolution No, 2000-178 approving Program Supplement No. 040-M to
E'dr-ninistering Agency -State Agreement 10-5154 for the Kettleman Lane (Kghway 1211
and, Crescent Avenue Traffic Signal/Median Project and authorizing the Public Works
Director to sign the supplement.
E,7 "Adapt resolution authorizing the Public Works Director to accept and sign the Muster
Agreement entitled, 'Administering Agency -State Agreement for Federal Aid Projects' for
all Procgr am suppiements to Administering Agency -state Agreement No. 10-5154,
updated June 4, 1997, Procedures for Federal Aid Funding of City of Lodi `transportation
Projects" was removed from the Consent Calendar and discussed and acted upon
trader t'ae Regular Calendar as H -i.
"Guth ri e City tarIager tc execute a professional serviCes agreement with West Yost �
Associates for engineefin g services to assess component failure movies and effects
analysis for the White Slough Water Pollution Control FacJity; and appEopriate 525,600 for
the project" was removed from the Consent Calendar and discussed and acted upon
under the Regular Calendar as H-8.
�i�t =.Jrl7 City €4 onager fo execute a professional Services agreement, with West Yost &
A: s,ociates for englineering safvices to perform pilot testing to determine the feasibility of
; cerc latices; treatmentidispnsal of effluent', and appfopriate :5113,500 for 'lie proiect" was
pulled from the agenda pursuant to staff's request,
xte .ci"Exclusive Night to Negotiate Agreement with ProS(ye Spars" was removed
from the Consent Calendar and discussed and acted upon under the Regular
Calendar as H-4.
Accep} =?ray° ntown Lodi c.sir,ess Partnership ( t_ P) 2001 Annual Report and Budget"
was puffed from the agenda pursuant to staff's request.
"�,re :tion of Swimming Pool ask Force" °rias removed from the Consent Calendar and
discussed and ,acted upon under the Regular Calendar as f-1-;,
W t 3 v'ed RG-- iutl �n V 3.2000--1 9 awa, dint, the zaantr pc, the instaliaticn of streetig`lhls
3n Avena, Gard Orange Aven.iues anr; Cardinal, Park and vx,' Stree,is to 'ire iow bidder,
Slcwffy and 'C -:or` mart., n the .mount of $92,447,80_
Notice `, ��reof Having been published according to taw, an atfic avif of whish publiGatip, �d is
on `ite in the office of tt3e City Clerk, Mayer Mann called for the Public Hearing to consider
Adult Qr'.ented'Business Regulatory Ordinance_
C',ty 1`Ottomey Hays briefly described each or the eight articles in the proposed adult
onented 'Justness regulatory ordinance.
HEARING OEENE CD 10 TIL PUB IC'
a P,ev. Cale Edwards, 1724 Camphor Way, Lodi, stated that adult oriented
burl es4es promote violence against women and contribute to pandemic health
Issu€;s `aced by our communities, it is the rr;sponsibihty cif government to protect
and promote moral values of society. The Councii has a responsibility to lay the
groundwork for tine City rn upholding moral excellence. Rev. Edwards stated that
his congregation of severai hundred ;people want to sive in a city that has moral
values. He urged the Clounc;l to vote in favor of the ordinance.
[COUNCIL COMMUNICATION
AGEMOA TITLE,, Accept improvements under Streeflight Completion Project — Phase I (EUD)
MEETING DATE, May 16, 2001
SUBMI-17TED BY Electric Utility Director
RECOMMENDED ACTION, That the City Councff accept improvements under the Streeffight Completion
Project — Phase I contract and direct the Electric Utility Director to fate a notice
of (;ompleflon with the County Recorder's Office.
BACKGROUND INFORMATION: The contmcl: was awarded to Steiny and Company, Inc_ Vallejo, CA, on
October 4, 2000, in the amount of $92,447,80. On December 20, 2000, the
City Council approved an addendum in the amount of $4,916,00 which
expanded the scope of the COntMCtL Dursng the constructicn period one Contract Change Order was issued, making
the contract amount $101,722.57. The contract has been completed in substantial contbrmanGe with the plans and
Spe0fications approved lay the City council.
Tinecontraci completion date was May 14, 2001, and the actual completion date was April 0, 2001. The final contract
Th tract rice s due to a ustm
pnce was $106,497.46. , e difference between the contract amount and the final con p i dj ents,
in =Mract quantities (I)Willg and installing conduits and removallreplacement of sidewalk) to pay the contractor for
actual work performed,
FUNDING: Business Unit #1(316 2, Streeflight Completion project
FUnding Approval-
VIC�17ithse, Finance birector
Ala Vallow
Sectric Utility Director
PREPAREV SY; Hans Hansen, Manager, Engineering and Operations
ANVIHHAst
amity Attoirney
tidy GiOrK
Pu bflr, WwRs Director
purcftsOlg offloi
H. Dixon Flynni- City
When Recorded, Mail to:
Electric Utility Director
C4 of Lodi
P,O Box 3006
Lodi CA 952411- 1910
NOTICE OF COMPLETION
NOTICE 1S HEREBY GIVEN THAT:
'� I:
ASSE5SG�� RECC)po�_
11 cojH-1,( CLER- -1
GARY
its
Y
S A riJ C0 T Y
On May 16, 2001, the City Ccuncill of the City of Lodi accepted completion of the work of
improvements known as:
STRIE�TLIGHT "10MIPLETION PROJECT - PHASE I
The work of improvement consisted of baring and installing 3,923 linear feet of conduit,
excavation, backfilling and compaction, installing 25 luminaires and standards with
associated wiring, 31 streetlight bases and other incidental and related work as shown on
the plans and Specifications for the project.
The -Mntractor is Steiny and Company Inc., 27 Sheridan Street, Vallejo, CA 94590
The Surety i,5 Liberty NlutuW lnsurance Company, Victoria Voorhees, Attorney -in -Fact,
1551 N_ Tustin Avenue, Sulte 1000, Santa Ana, CA 92705
CITY OF LODI
Hans Hansen
Manager, Engineering and Operations
1'hat 1 am the Manager, Engineering and Operations in the Electric Utility Department of
the City of Lodi, the municipal corporation that executed the foregoing notice as owner of
the aforesaid interest or estate in the property therein described; that I make this
verfficaiion on behalf of said municipai corporation: that I have read this notice and know
`he content thereof, and that the facts 'therein stated are true.
I declare under penalty of pe(tury that the foregoing is true and correct.
Dated M Lodi, California, this 17 .h day of May '4001
IMMMEN
Z1 0
1J6;tiy
Hans Hansen
Manager, Engineering and Operations
E -3 AdoPted Re5clution No. 2001-107 adding Gell 35 3n authorized manufacturer or oer
servers for the wide area netwarR, and furlther authorizing the purchase of a Dell
seI for =leer Services' Fkl et Anywne(em system in the amount of 59,346.00.
AdopteRe5clution No, 2001-108 awarding me oici for purchase of 15kV XL_P�::
d
concentric neutral Primary underground conductor to the to OiddeCS in aact) sj�le
as fo�lows.
20,000 feet ttl, Pirelli Cables & Systems, Colusa, CA S 16,017,50
45,000 feet 4210 Pirelli Cables & Systems, Colusa, CA S 44,696,50
-1-0,000 feet 4750 Nexans Energy USA, Warrenton, VA S 13163083
5122,346.83
S tf6e tMict.,
tfight.
Utility Olriiao'r to Me a.'notice occompetion'With'tho'.Coun
�A rder'S'Offlce,
o d
i q Accepted the improvernenis under the street Panting L It Project, I n 17
we -it EFm Street' ccntract and directec the Citi Engineer ,o file 3 Notice of Com-Ileticn,
with the County Recorderq office,
10 Adopted Resaluticri No. 20011-109 accepting the development improverrlenlf> fcr Lo6
vves,, unit �,qc. -7, 'rrac"NO, 2964.
vvest, I
`i Adcptel� Resclution N,,,,, 2100IL-11IO acce2ting 1,,P deve�opfnenl, improvements
:or Me
Irn -nen' Ae -lards Ranc�i, 'Fract IN and -hayer Ranc,7, -rrac,
I ravel I I
greemen., or R'�c�
NCS. 2 Oe
Approved the trnpicvemerit Agreement For the public improvements of 770 IN. Guild
AV nine, direc,'ed the City Manager and Cerk 'o execute the agreement on behalf cif
,,,e 1-1ti, and appropriated Funds flr he recu�red reimbursements.
-'kdODteJ ReSdUtion No_ 2001-I authonzirg the lease of a I -nodular office unit and a
'c
" _,e %,j� - -
imodular res,,Mom �_nit i I
pa Ser-(ce Canter of 'he Ptbl�c Woks
'r vCi ora* � I 7II�t _ _3�L fcrr�a,
lion, C
Mcn�J{e Mcduiar o r-) 'he a[, ou, c
7
51Q: L'�hrd apQrQoriaieci -urds 'a cover [1^e'eases.
t,coo,,ec Resdutici, No- '12 aopmvm�g extension o'i the axws rc 1
F`ilairl,t-.rl2rce cantmc' 'Or !Liv 20�', through December 31, Ccl,
-anoscaQe ompany, 'Lon., �n ,he amount of 550,E150 0
'Acopt e
-sotutIon 30,1,rlveen ing an agreement Oetw'he CIty of Lodi and Spare �'me Inc-
aba Twin Af�cir Athletic Clut. fillr use of poos at T win :fir oar Athletic CIUD mc; jties "or t," e
I 1 1 -i -
penial of June 4, 2001 10 jjy '�7, 2001' was removed from the Consent Calendar and
discussed and acoed upon following the approval of the Consent Calendar.
6 'Adopt resr luiion aper ov!n
� g an ac reernent between the City of Lodi and the California
Military Cepar-ment for ,ase of 'he National Guard Arrnory Building located at 333 N,
V,lashington Street, Loci. for a Period of one year and authorize stated repairs" was
removed from the Consent Calendar and discussed and acted upon rolf owing the
approval of the Consent Calendar.
1
"Adopt resolution reallocating 31, 0,000 In Community Deveiopmen 3 0 K errant C -13G)
fronds trcm the 2000-001 Salvation army Project allocation to !he 2000-01 Hutchins Street
I r11 I
Sduare Playground "I'mertcars with Disabilities Ac" (ADA) Retrofit Projec" was removed
from the Consent Calendar and discussed and acted upon prior to the Regular
Calendar,
P' S yyiIN;
b" �j
CITY OF LODI
COU.4J
NCTL COMMUNICATION
BACKGROUND INFORMATION: One of the City's goals is to provide streeffighting in unlit portions of the City.
This project, known as the Streetlight Completion PFojW, is estimated to
install 1000 — 1200 lights over a period of 3 — 5 years at a cost of $ 3.5 — 4
million. This project, phase Ho, will insfali 98 lights utilizing a contractor
via the bid process and 7 lights on exisung utility poles by City forces in various areas throughout the City as shown
i�iqhligh!ed on the attached m8P. This recommendation will also provide tunding for the design, constrixtion C-Ontract
managament and constructioR by City forces. In addition this action will re-estab4sh the funding for the total project to
date (phase 1 and 2, due to the funding augmentation of $80,400 f-om this source for the East Side Lighting Project,
pha:s,e 3, a� approved by the Glity Council on February 7, 2001.
T110 estimated cost of the construction contract is $400,OM
The lmv�)mmended amount ol transfer kora the Electric System Revenue Certificates of Participation is $550,000
Bid opening has been scheduled for April 1i, 2001,
Prepared by, an Hansen, Manager. Engineering and Operations
ANVIHMM
Q, City Attomey
M�q%qqr, Rates and Rescurms
PuWiv WofKa Dir or
pkjrf.i)asinq offfor-,r
MGM=
CITY OF LOW
SPECIAL ALLOCATION REQUEST
ACCOUiTING MANAGER DATE: March 22, 2001
FiNANCE DIRECTOR
FRW& ELECTRIC Ul-TILITY DEPARTMENT PROJECT NUMBER: 16167 .182 .1700
Requens made for funds to accompish the follov"ng project width was not included in the current budget,
TI Ei Fund StreetligPt COMPletion Projt,'Ct, phase 2
Descrfpbon of Prolect
Estirnatp-c Costs
0;t,,; of ti,e C.ity's goals m to prowde sveeHIMUng xi unlit poMons of the City. This pralect, S550,'�C,0,4()
'—�ownS 0 e
'. the strpetlight Completion OWL is estimshed to it 1 §00 - 1200 hgMs ov r
of 3 - 5 years at a �o5t cat S 3.5 - 4 million.
Th, Sueco! WcWon M proWde Wding for the design, contract administmuon Uind
cwsm;obn contract for the 105 AgMs phnned Or osHkation during prase 2, In addMan ns
yanver wo re-eyawan um St inny nu 'utas ptuj�L:-, tu uate jpnase ; ana q cue to ire
lrdhg augmentWbn of S81400 from the sauce for the East Side Ughting Project, Phase
approved Eby ,he C;ty CouncF! an Fe�ruary 7r
R is recon-urended that the transfer of $550100.00 be Am to E1ecbric- Systern Revenue
Cerlm!icates of Par'icipmticn,
to of A-nprova�.
IGCLNCL
Conant Bud,&
CoMem Fund
Captal Outlay Reserie
" cantroi aGcount
utijity olullay Reser%ie
Nan N, VWWn Ebc&c utility IDNector
(I you need more sPace, jse LaOd€'ionaslleet and alIacn 'r, this form)
Arnow Appmved:
CITY MANAGEFR
�JNC OR ACCOUNT TO BE CHARGED
Rep-rcgrarn Funds
Fund Balance - G F
Offset by revenues
Other: (Specify)
Account Number
Finance Otreclor
.Sub mi� in dupkcate .,o '.tea �wan(--' D?rec"Or' after approval Will `,e as rollows:
CnTn.Wg C-'Partment 21 Pinai-Lt,e Depiftnnerit
,,, rt...' D4ag A 03 Z2 W
-w
LCD€ CITY COUNCIL
REGULAR C�TY COUNClL MEETI EEX� H I B �[T �Al
CAR GI FORUM, -205 WEST PtNE STREET
WEDNESDAY, MARCH 11, 2001
a-go&M-L.
7he Regoar Cky Counc;l mee',inq of %larcn, 21, 2,001 waz caned ro 'order �y Mayor Nakanishi at
7 Q 0 p nrl,
Present. Courcili'viern,5ers - Hitc',')cock, Howard, Land. Pennino and May(Tr Nakanishi
Absent: Council Mernners -None
Also Present: City Manager Flynn, City Atlorney Hays, and City Clerk Blackton
ACL ION
Q!
�CL ION
The invocaticn was g4en by Pawchr Ran Doson, Hearland Cornrnuni!y Church.
7- e P,Cge Q? Allegianca was led ty Mayor Nakarown
Ent (a) Mayor NaKarisn; presenod a prodaniadcri to L,brar'i Direc',cr Nancy Mar,,irez
,3,roc�airn(rg ',he of AP -fl '; - -, 2001 as 'Nak*'Lal Lt'�lcara in zme cii-' Qf LoCiL
D-2 [0) Mayor Nakarwhi presenow a pradaman& W Jones, EL,t-;,,Live Direc',Or of ,7'e
LOCI 3!C Oi'!S CIL:, Drociair^lng me vaek of Marc.. 24 -- 31, 200i as 'Na,lo,-.ai Sovs
'And C�u�� Vj'ee�" in ',he Cib,, oi Loci,
juda Rough, memDer of Te GwaWr Loci A:ea Ycutn Commission, arknowledged '.-,e
Tt�en Man,,--,, amle Turas` ura Ann Tokay Sign Scno&.
Mayor Nak-a��isni Presensd Me DvQuAned PrCg'-;---n Awar'. '(; P31ice C'nie' Je:-/
vas awaxes DK te cavomia Tepa"-,7-2- Qf
E C C N S E N -7 c:AALL IN q
w4h inn report and mcomrPendatior, cf the 0 :y iz,ila7ager, w cr moiQ:;
Cows Member Lar� Pennino seco.-10, unanimousiy 2p'-Oved he 'uilowi7g ze-.s ne.e.ra-"-�r
C:aims vVera asi�73vt'G �:" "; eam'CL'171'
of Fewuart 2,C), 2001 /,Spec�al Fetr,-,ary 27, 221"'01 s� e,,e
Sesfon, anc Mamn 1, 2C,01 �',joint, Mee:rg witn, the La(. jnifie' Sc,,loci 'vee
as wri'k'er.
Al:�Tcved me puns and fcc �ns'--��a6on 0" or, p�-'ase �'No cf -'"!e
Sweet!iqj:-i.,, Ccmp!etian Prqec4 autorted a0enhemenz ',c,- )ids, and auzhortzed ,°"e
"�ar
.. '�S�er 0"
E.0 Anopyc Qsau5cn No, 200112 aumqhzErg C�-,! klanager t0 purcrase b'qo e�ec-;c
pZnvs mom V-Phasa Eenow Compay, W Swck',cr, :n ',Iie -amount, JfSz,1179625 fOr
Tumer Road Unlemass Sof,m P,,.,,mqng Famby zama VVa'-ter Kaizakian
PaN, arc app,pria,e 'Lncs 'c cover',neDucr-ase
COUNCIL CONEMUNICATION
AGENDA TITLE Adopt resolution awar6ng the contract For ;nSt llation of streetlights on Streetlight Compietjo,,,
Project }phase 2 to Tim Paxin's Paci'lr� Excavation, tnc. (5367,221.001,
MEETING OATE, June 6, 20() 1
SUBMIT7ED BY ; lec ,lc utility Director
RECOMMENDED AC -110N, th,,-- C:ty Courc-ii 3wa.,,e 1,he ccn,,rac' `(?r lSta0ation of n
CC tIQ, i oj C has ;o the tt `v id, ''m r .axin's 3ciilC
xw ; ill r, r.0 .r ;hke :3i'1Ci1ni ;auk, G4 ..
l tw � c i� { i� Cad"� ?CJ i qt y ' ��,fl el ht fids ver? "ec,eived
and ocened '!Cr this croiect. TnL
.,'.ia `esul'S are 'abui3ted h-elc i.
ANIOUNT
Tirri Paxin's ?scific E-cavtation. Inc., !Ik Grove, CA
_ S"167,221,00
C, ,V Constru c ,JQ n .aac a irentC CA
')67,370 00 �
r'_'sf« v _ N.clilc l-cnl-artcr in- -Sac ervo,
288.546.00
�. —_.._. - =nnvsc"! �r .. M a r� d CA �
� u�,, 4,9910.tlG
a:rucrn Clcntcaaq inc. A u,- ij, r n..
--
Uw S i ca.1 CC tea '. C_ lockton. C
_ 4C0.0GOLM)
w`` d rr la11 TCA�
--- -- 489. °' O.CG
S :r-. m ; eC,.0 a i or S°nuc ;cr, C"u r s_Tu,A
R3�4
""l'- ymil t ad d,du
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er.tucns
c.s e ,. „ ..
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ere a q lailiiac" Idlctt 3 ur S c c e .,1 v fS
z ^ar vm a Mt r� �-i .a �a `� -.0 ��.
e, (ice .<� u.v,. � ',i E' .: iC"', 4V'e ,3. .., ..c, :V.,1 ., �"�I, '!, �x
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ttv-100
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NOMOVIOTMns
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�q; Aq pG,,dopc pue passed sem tvnyoOZ -ON !PL4, /%Il1j8C, 40 j@14 1
OUIMI,
DU LUSES
1, � GAOJ MileAME 0WOed 5,,U , _', I '
,junowe cfq,- U! L-!UJO��Jleo E) AIB JO �ye,� W1 M 7
;m[oid wpqdwoo jQ11-�sjIS japun sjq5MGGAS go UO!J�IjjelSU� ��L4j �O�_Klj -;JICW
Aqwaq seop pounoCO Alit) P011 OW, laW MAW% 11 Be %00%lallj SOON
,)!jped s.,u!yej ,,ull oj 'Z aseq,j jonfoid uolaidwoo) Q!Raagg jaPun SlAnaaw is
U0qePmsuj aql jo,� joej,,Uc,�) -@qj Nipeme spuwijwc,-)@j 40 -ql
ugnpuappr I�wqns wo P!0
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gr cul Q o Uj,
cj�nbjD
JaA!l "')L -)!j 1�� UOSAUUM
..........
-oul JcjDCJjU0:D
v
is
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,�AOJ�',
0 ZZ L
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:ssmojjose U0 Umoqs se 3;DbeucA Aj!:) 0q,, q,,im paji,, ;Ow8w,
jjodaj e put, pajejnqej pue 'pa�oaqo 'pajedwou=�aq aAM4 Sp!q P!Ps 'SVD�49H&A
pue : L 00Z Z 14oieVq uo pounoo /,,I!:) aqj Aq POAoidde ejoja3@q9 suollco!4pads 0q; U!
�C)
paqjjosap -SJL45�1160JIS UO!, Z eseqd loo[ uqlaldwoo jLjb!jjaGjjS )@pun .Icy; LW,0,
oyy; le VOOZ 'L ie" pawado Ajo;jqnd pue PaAlMaj WOM Splq pajeDs 16:Dunco f4!0 S�LIA, jo
jepio a pue mel L4j!mqoucpoom? ul peqsqqnd Alnp onpou C, Jomsut it 'SVBY3HAM,
Z DSVHd i'DDMd NOUS 31cANOD iHDFWD�i'S
H9 G NnSiHDFUBB�US -40 NOUVTIViSM SOA i0V6iN00
3Hi C)NICWVMV 11ONnOD ki0 100-1 BHI dO NOiimosD�i v
VV L- L IDOZ 'ON Noamos38
Cowin ued ,dam e =fag 2001
MOTION1 VOTE, -
Council Member Land made a motion, Howard second, to adopt Resolution No, 2001-143
cellifying the filing of a Mitigated Negative Declaration by the Community Development
Director a� adequate environmental documentation for the proposed Lodi Skate Rark; to
authorize the City Manager to enter into an agreement with Spohn Ranch for the design,
construction, and operation of a Skate Park facility at Kofu Park; to authorize staff to
proceed with the construction in the amount of $540,522,19; and to direct staff to address
Council's concern regarding the hours of operation.
jlqCd SION:
L,�_
Coundl Member Howard reiterated her desire to have the skate park closed at 9:00 p,m,
every day, with the possible exception of Thursday.
Council Member Hitchcock stated that she did not believe the Mitigated Negative
De,-.!.amnanwas sufficient of documentation for the prolect
GOT r,:
The above motion carried by the following vote:
Council Members - Howard, IL -and, Pennino and Mayor Nakanist,,,i
Noes, rCaurc[l 1V ier0ers - Ktchcock
Absen'" Council Members - None
r -
N ON �TEVIS R��MOVED FROM HLE CONS-Wr CAL�:7NDAR
y� "Adopt resolution awarding the contract for installation. or streetlights on Street:ight
omple'Lion ProjectPhase 21 to Tim Paxin's Pacific Excavation., Inc., of Elk Grove
,
(S2367221)"
1
Council Member Howard reported that over The next three 'o five years, approximately
ij)G0 to 1,200 streel!iqlhits would be installed"
_0M.Lmunity CjeveloC,,ment Director Baitfarn displayed an overrii�ad map and revi-�,�Wed 'Te
qe ty Council, on motion of Council Membe; Howard, Nakanishi second, ur,animouFly
adopted Resoolution No, 2001-14'4 awarding the contract for Installation of streedigi-L"'s
under Streedign, CornoEe_fion Project, Phase 2, to the low bidder, Tim F13xin's Pacific
.xcavation, Inc,, of Elk Grove, California, in the amount of S367,221,00,
FrtE-
24 "Adopt resolutions of the ("ity of Lod! declaring its intent to reimburse certain expend itu, res
I Paries from ',-rcceeds of indebtedness for City facilities (Public Safety, P r s and ReCre3tion,
and General Government projects)'
Mayor Oro Tempore Pennino stated that he believed there may be a possibility Of funding
some cf the projects in 'he budget, including the design phase, and was not in favor of
going tack later to get reimbursements, He did not generally support everything being
reimbursed as a bond. The police building is an appropriate exoenditue for 20 to 30
years, but `he smaller projects should not be spread out over that much time. Each
2rojec, needs to be considered on an ind€viduaj basis.
I- , I - �-ih t c -� a
i - stated that until 'he I,_inal decision 's m2de the
counc� miemtei nccc,, -greed, and
expenses s'noujd come out of the general budget on an annual basis
CITY OF LODI
E C0:UNC:1L:C0:MMU:N1(CAT10N
AGEND, "lTLdopt resolution authorizing the City Manager to appropriate funds foo the Streetlight
BACKGROUND INFORMATION: One of the Citys goals is to provide streeWghting in unfit portions of the City.
This project, known as the Streetfight Completion Project, is estimated to
instati 1000 — 11,00 lights over a period of 3 — 5 years at a cost of $ 3.5 — 4
million. Tho funding soQrce for this project is the Certificates of Participatlam As the project progresses funds are
appropriated from this source into The assigned Business Unit. The City Council has in the past authorized
appropriatjorN* of $200,000 on August 16, 2000 and $550,000 an March 21, 2001 for Phase I and 11< respectively, and
for giber quakfynq streefthflng projects. ;n order to proceed with the project i.e. continue the design and easement
acquisitions for phase III, and fund allroady incurred expenses such as streeflighting on Stockton and Elm Skreets, it is
necessary to appff)priate funds, in the amount of $125,000, at this time,
Electric System Revenue Certificates of Participation.
Funding Approvai.
PREPARED BY
ANVINHItst
C1 city Attorney
Finz;ice DiFectof
APPROVEM
Vickie WAthie, Finance Director
Alan N. Valk w
Electric Utility Director
Hans Hanl�en,'Manager, Engineering and Operations
EINEMILMM
RESOLUTION NO. 2002-43
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO APPROPRIATE FUNDS FOR THE STREETLIGHT
COMPLETION PROJECT FROM TIME ELECTRIC SYSTEM REVENUE
CERTIFICATES OF PARTICIPATION
WHEREAS, one of the City's goals is to provide street lighting in unit portions of the
City; and
WHEREAS, this project is known as the Streetlight Completion Project, and is estimated
to install 't,,000 -x- 1,200 lights over a period of 3-5 years at a cast of $3,5 ® $4 million; and
€,,VH REAS, the funding scarce for this project is the Electric System Revenue
:,Prtifiates of Participation; and
WHEREAS, as the project progresses fends are appropriated from this source into !he
assigned Business Unit. The City Council in the past has authorized appropriations of
200,000 on Ang st 16, 2000, and $1550,000 on March 21, 2001 for Phase l and Il, and for
othee qualifying strut lighting projects: and
�v'V HE RIAS, in carder to proceed with Phase Ill of the project, i,e. design and easement
acquisitions, and fund incurred expenses such as street lighting on Stockton and Elm Streets,
stale recommends appropr ating $125,000.00 at this time.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize, the City Manager to appropriate funds for the Streetlight Completion Project from the
Electric System Revenue Cer ificates of Participation in the amount of $125.000.00.
Dated: l ebruari 20, 200:2
1 hireby r, --reify that Resolution No. 2002-43 was passed and adopted by the Lodi C<ty
C n ii 'r, a regi lar meeting geld Febniar� 20, 2002 by the following vote:
y7S: COUNC1 MEMBER — Hitchcock, Howard, Land, Nakanishi, and Mayor
Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS -- None
SUSAN J. BLACKTON
City Clerk
2002-43
Continued F-abruary 20, 2002
ML
Ti V T
"
The City Council, on motion of Mayor Pro Ternpore Hitchcock, Land second, unanimously
adopted Resolution No. 2002-42 approving the grant applications to apply for grant funds
to operate summer day camp programs at Lodi Lake Park and Lockefcrd School under
the Youth and Family Enrichment Program through the Human Services Agency of San
Joaquin County,
E -IO 'Adopt resolution authorizing the City Manager to appropriate funds for the Streetlight
Completion Project in the amount of $125,000r
In response to Council Member Nakanishi, Electric Utility Director Vallow reported that the
Streetfight Completion Project design is 30% complete, and installation is 20% to 25%
complete, He believed the overall cost of the project would be just over $3 million.
In answer, to Mayor Pro Ternpore Hitchcock, Mr, Vallow stated that funding for this item is
in the capital budget as well as the 1999 bond disclosure document.
MODON / VOTE,
The City Council, on motion of Council Member Nakanishi, Hitchcock second,
unanirnousiy adopted Resolution No- 2002-43 authorizing the City Manager to appropriate
funds for the Streetlight Completion Project in the amount of $125,000
E
E-1 3 "Adopt resolution authorizing the City Manager to sign a consulting services agreement
with McDonald Partners to provide bulk power cost modeling and strategic advisory
services to the Electric Utility Department (not to exceed $75mor
In reply to questions posed by Mayor Pro Tempore Hitchcock, Electric Utility Director
Vallow explained that the Northern California Power Agency (N A) optimizes resources
for the pool as if it were one utility, Traditionally, Lodi Electric Utility was benefited by that
in the long-term', however, last years market volatility changed the Utility's strategy toward
a need for more forecasting and diligence. He stated that volatility still continues and he
believed the market would never return to its former condition. Mr, Vailow clarified that
there still remains long-term safety in the NCPA pool structure.
MOTION:
Mayor Pro TeMPOFe Hitchcock made a motion, Nakanishi second, to adopt Resolution
No. 2002-44 authorizing the City Manager to sign a consulting services agreement for
professional services with McDonald Partners to provide production cost modeling and
strategic advisory services to the Electric Utility Department up to a maximum of $75,000.
!t S—q 9 -s–al _ON:
In response to Council Member Nakanishi, Mr. Vallow reported that the Litility is planning
on changing the Market Cost Adjustment within the next two months, He projected that
Lodi's rates will continue to be lower than investor owned utilities,
VOTE:
The above motion carried by a unanimous vote.
None,
K
• Councfj Member Nakanishi wished City Manager Flynn a happy birthday.
• Mayor Pro Tempore Hitchcock thanked Mayor Pennino and Stockton Mayor Podesto for
sending a letter to citizens advocating the Measure K school bond.
13
[COUINCIL
CONMM"UNICATION
AGENDA Ttne adopt resollMon authorizing the City Manager to accept the improvements under the
Streedight Completion Project — Phase II contract and direct the Electric utility Director to file
a notice of comp).eWn with the County Recorder's Office (EUD)
MEETING DATE: February 20, 2042
SUBMITTED iectrre tit€lath€ Director
RECOMMENDED ACTIONThat the City Council adopt a resolution authorizing the, City Manager to
accept the improvements under the Streetlight Completion Project -- Phase it
contact and direct the Electric Utility Director to file a notice of completion
with the CountyRecorder's Office.
BACKGROUNDINFORMATION: The contract was awarded to Tim Paxin's Pacific Excavation, 7 nc., EN Grove,
Cis on .lune: 0, 2001, in the amount of $367221.00, On September 19, 2000,
the City Council approved an addendum in the amount of $37,949.25 which
,�Xpa nal "he scope of the contract maklng the contract amount 340b,170.25. Curing construction an unmarked
water '€irie was penetrated during tf e. baring process The contractor has billed the City ars additional $3,200 ,00 (extra
,vork) for cosf3 eo the rontractor resulting from this m6dent. The l ur)lic !Works Departments Water DMsion will be
F
unding this added (rost-
fhe contract has been ornpieted in substantial �,-onfo ante with the plans and spucifscations approved by the City
The contract compietion date was .tanuar+/ 22, 2002, with the actual completion date being January 15, 2002. The
final contract prig including addendum and extra work was $413,266.25. The difference between the contract
amount acid the fined contract price f$4,896.25), excluding extra work, is due to adjustments in contract gisarifibes
iprirnaraty t)orl g and installing conduft as well as additional streetlight tundations) to Say the contractor for actua.i
work Performed,
ed,
FUNINNGi Busftss Unit *15167`x, atreetlignt Completion project (5410,066.50)
Account # !8052.7720, damage to Property ($3,200.00)
Funct€ng Approval ..
Vicky McAth a, F -i ante Director
Alan N, 31aliow
Electric Utility Director
PREPARED : Hans Hansen, Manager, Engmeerincg and Operations
NVIN Art
c'. ('Iy .Attorney
�'U')N - 41 1 ;';�!el; N:122
01 N
OUIIJ'"3a JC7t rl:
@qAg pJ ))d app p` uc ;P? 4ssed s2N. Vit,"% � ON ui'c,)1jnio �-6 1eo; Apo—,.t'
��1f�C3 B �S)rJ Alun o old �,i+I1�', uos),91d':vUI� - 40 G0110N U r� H Oj P,9'D�i_IIP ;ri!li
O liC)N V `i! 3i �jOi,1C k -u -iii -n ow-Lom
HJ, ONUD 10 C)NV NIZ'd0H nv � 9 Hi. j
HI ZJ90NnSIN3VVDA06dlNl Cftl
-113Nnoo Alio 900-) BHi JO NOWYIC -718
i -ZOOZ `ON NOLLmos
f^
1 8 yjy
k
°, licn Rccorded, Mad to:
Electric Utility Director
City of Lodi
P.0, Box 2006
Lodi CA952!1- 1910
NOTICE QE C0LIPLETION
NOTICE ICE [S HEREBY G[A/EN THAT:
Cu ! e`uruary 20 2002, the City Council of the City of Lodi acccpicd cornplonon of the .cork of
!tnpro'v`cnaenls 'known as:
Si'"Z( BTLIGHT COMPLETION PROJECT, PHASC IL
T1,;,C '.Yt)riC 02 tmpPJ vC::1Cni .:ot1J6tdu QC 501 ,ng and Install"tom t �,.J2C3 ft. �)( cORdUl{.
;n6ta;', ' Q WWhgM :QGndailOnS. 99 standards and ,urr nau. es and 32400 it. o[ Conducoor and
2mar - tide tta! aW ,lta Lcd,voik as &own on Te pians and d spenficanoCis for the pryeCt-
I'he vo�,rTac.ot .s Tim Pax.n's Pac°tic c.,ca,.anon. Cnc ,.+?OI Dino Drive, Sane 1[0, Elk Grove.
M 9024
The surcty is \,;tc;zean C,rSctance Company, jamas IJ Etnecson, Attorney -in Fac-, 5,S0 CValnnt
STs, ncinnau. 01i -15201
CITY OF LODI
B
Hans Hansen
Ci'i<rme-mn:; e;Li. ii6:'-::ilbIIs
Feat[ am d:e Maroagc'. Engi ce,-m.! and Operations at :h::_;ecmc 'Utility DeparTme ,t Of i, e Cit:
Ot �,r}itt. '.hY C'7.11nICt 1! `6L?JOC:IiiO[' itaC U �c:C CC4 the foregoing nouczi as owner of the aforesaid
irite est or estate �n the proper"* 'rh rets descr bed, that 1 nnake itlls erifi ,atlon on '',eh a,. o[ �a di
muna,:ipal Corporanoni ; 1 tate wad tilts no L;ce.:.knd arrow i17e Content th CeoC. and mar Cada"
_. .,.^
soared are ;TUe.
ne lure under Pena}CV Jt peri n , .hiat the COreping is :rue and correct.
l)zued at LCdi. CaltC6num th:s 2N day ':3C Fehraar:.
20Q2.
Hans Hansen i
%lanatzer. EnSinecmnS anti Ooeracions
Continued February 20, 2002
E-7 Approved retaining Clark Well, Inc., of Stockton, as a qualified driller for test well
professional services for possible City wells on the west side associated with new
development and as shown on the Water Master Plan; and appropriated $80,000 for the
project.
E-8 "Adopt resolution approving the applications to apply for grant funds to operate summer
day camp programs at Lodi Lake Park and Lockeford School under the Youth and Family
Enrichment Program through the Human Services Agency of San Joaquin County' was
removed from the Consent Calendar and discussed and acted upon under the
Regular Calendar.
E-9 Approved City of Lodi credit card limits from $5,000 to $7,500 for Michael E. Pretz, Fire
Chief, and from $5,000 to S15,000 for Jerry J. Adams, Police Chief.
NOTE: Due to a potential conflict of interest related to his employment with Farmers and
Merchants Bank, Council Member Land abstained from discussion and voting on this
matter.
E,,, 0 "Adopt resolution authorizing the City Manager to appropriate funds for the Streetlight
Completion Project in the amount of $125,000" was removed from the Consent
Calendar and discussed and acted upon Under the Regular Calendar.
the to accept the
Adopted Resolution No. 2002-35 authorizing City Manager
Improvements under the Streetlight Completion Project - phase It contract and directed
the Electric; ijrilty Director to file a Notice of Completion with the County Recorder's office,
E-12 Set public hearing for March 6, 2002 to consider the re -allocation of Community
Development Block Grant funds for the purchase of blighted properly located at 17 East
Elm Street (APL! 043-082-01) and 22 East Locust Street (APN 043-082-02) (Weber
property),
3 "Adopt resolution authorizing the City Manager to sign a consulting services agreement
with McDonald Partners to provide bulk power cost modeling and strategic advisory
services to the Electric Utility Department (not to exceed $75,000) was removed from
the Consent Calendar and discussed and acted upon under the Regular Calendar.
gC)MMEN-S BY 1 HE PUBLIC CN NON -AGENDA ITEMS
None.
G. PUBLIC HEARINGS
None.
H. C_0MM.1JNIQATl01�—S
H_ 1 On recommendation of the City's contract administrator, Insurance Consulting
Associates, Inc, (ICA), and Human Resources staff, the City Council, on motion of
Council Member Land, Howard second, unanimously rejected the following claims:
3) Eunice Friederich, date of loss 7/6/01
b) Kenneth Nellis, date of loss 6131(01
C) Claudette Gaydon, date of loss 113102
H-2 Repods: Boards/Commissionsi7ask Forces/Committees — None
H-3 Appointments — None
H-4 Miscellaneous
Monthly Protocol Account Report through January 31, 2002 — presented for
information only.
4
C,--) J)
STREETLIGHT
u
M r
CITY OF LODI
LCOfUNCIL COMMMWUNICATION
AGENDA TITLE: Approve plans and specifications, authorize advertisement for bids for installation of
streetlights on Phase III of the Streetlight Completion Project ($875,000) and appropriate
funds for the project (EUD)
MEETING DATE: August 2l,2002
SUBMITTEO ay. Electric Utility Director
RECOMMENDED ACTION: That the City Council approve the plans and specifications and authorize
advertisement for bids for installation of streetlights on Phase III of the
Streetlight Completion Project and appropriate funds for the project.
BACKGROUND INFORMATIObf: One of the City's goals is to provide Fareetfightfing in unlit portions of the City.
This project, known as the Streetlight Completion Project, is estimated to
install 1000--1200 lights over a period of 3-5 years at a cost of $3,5-4 million
:n several Phases Phase III, this item, will install 266 lights utilizing a contractor via the bid process and 18 lights on
existing wove utility poles by City forces in various areas throughout the City as shown on the attached map.
D. This
recommendation will also provide funding for construction contract management, construction by City forces and 159
City Furnished concrete light standards and luminaires. In addition this appropriation will provide funding for ongoing
design an Phase IV and expenditures incurred to date in excess of previous funding.
Bid opening has been scheduled for September 17, 2002.
The estimated cost of the construction contract ss$875,000.
The he estimated cost of work to be performed and material to be supplied by the City is $360,000.
The recommended amount of Intruder from the Electric System Revenue Certificates of Participation is $1,235,000,
FUNDING, Electric System Revenue Cerifficates of Participation
Funding approval:
Re Dreb�tor
Victor M the, Finan
n N. Vallbw
Electric Utility Director
Prepared by: Hans Hansen, Manager, Engineering and Operations
ANWHI-111st
Attachment (1)
Gly AmordeY
Matuarie"T Rates and Resources
Public We" Director
purchasing Officer
0
- -- r---- 1 - -�
r --
STREETLIGHT COMPLETION
PROJECT
Phase III
CONCRETE STANDARDS
STEEL STANDARDS
N
I
ELECTRIC UTILITY D
M e m o r a In d u r
TO: Janet Keeter, Deputy City Manager
FROM: Hans Hansen, Manager, Engineering and Operations
DATE: August 21, 2002
SUBJECT: Streetlight Completion Project Status Report
The following is provided in response to Council Member Nakanishi's question regarding the
status of the Streetlight 11-Ompleutin Project.
T
I his pirciec,' is ane of the City's goals and is estimated to Install 1,000 - 1,200 streetlights in .unlit
areas of the City over a 3 -5 year period and at an estimated cost of 33,5 - -1 million,
he cro;ecl vas started in June 2000.
T" �� a,t,(,1q1a1, a0provec am-unt through "001 - 03 F�nancial Plan and Budget is 52,846,000
,I - I - g Z t
Thee lc,ai expenditure thscugh June 30, 2002 is $91421910. This expenditure includes the
,-crstr-ccn --mracts 'cr Phases 1. and 11 (,j410,067), participation in the Easisice Phase II
the 'Elm Street —gltiting :1.,qec, (between Sacramento and School Streets) nnc
-tr er i,-,Il,,cr ic-ting prclects 3s Nell as -.erscr re! expenses oSSOC!alea Mrtl
c design, easemert
acquls:,-�;Cri, oiccirg ara --ontract admiriez;-3ucn.
P^ases I and 1 nave insi 140 lights of whci-- 121 are on steel standards and '9 are �n
conc, eze stancar n.
Phase it :a going ;o -id perdina City Council approval on ,august 21, 2002. This Phase Mill
insia"! 3 ictal of 234 lights on steel standards. 159 on concrete standards and 18 on
ex;stinc wood utility poles) The estimated construction contract cost is $875,000. 10'tV
urnis"ed concrete standards and luminaires '159) at a cost of $271
1,000 as well as personnel
services and --ontingenc:es will Bring the estimated cost of Phase III to 51,235,000,
esign Is -u,rertIv in Progress for -tease IV, It is anticipated that this Phase will install 210)t
r
streetlights and will ze -eadv for the 'bidding process :n late Winter 2002 - 01 The fights will be
instailec in the area innnrieciateiy east of the General Mills plant and the area bordered by
Lockeford Snee, to Kett!eman Lane and Main Street to Cherokee Lane.
of Phase IV the project will Ile hali completed (approximately),
C Electro Mr iliiry 0irec_or
status "leirria -,cc
RESOLUTION NO. 2002-184
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PLANS AND SPECIFICATIONS, AUTHORIZING ADVERTISEMENT
FOR BIDS FOR INSTALLATION OF STREETLIGHTS ON PHASE III
OF THE STREETLIGHT COMPLETION PROJECT, AND FURTHER
APPROPRIATING FUNDS FOR THIS PROJECT
WHEREAS, one of the City's goats is to provide street lighting in unlit portions of the
Clty; and
WHEREAS, the Streetlight Completion Project is estimated to install 1,000»1,200 lights
over a period of three to five years at a cost of $3.5 - million in several phases; and
WHEREAS, Phase III will install 266 lights utilizing a contractor, and 18 lights on existing
wood utility poles by City staff in various areas throughout the City; and
WHEREAS, staff recommends an appropriation in the amount of $1,235,000.00 from
the Electric System Revenue Certificates of Participation for this project, which will also provide
funding for construction contract management, construction by City staff and 159 City furnished
concrete Eight standards and luminaries, and in addition this appropriation wilt provide funding
for ongoing design on Phase IV and expenditures incurred to date in excess of previous
funding.
NOW, THEREFORE., BE IT RESOLVED, that the Lodi City Council does hereby
approve the plans and specifications, and hereby authorizes advertisement for bids for
installation of streetlights on Phase III of the Streetlight Completion Project; and
BE, IT FURTHER RESOLVED, that the funds in the amount of $1,235,000.00 be
appropriated from the Electric System Revenue Certificates of Participation for this project.
Dated: August 21, 2002
I hereby certify that Resolution No. 2002-184 was passed and adopted by the Lodi City
Council in a regular meeting held August 21, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor
Pennine
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS -- None
ABSTAIN: COUNCIL MEMBERS ® None
SUSAN J. BLACKSTON
City Clerk
21, 200'
,jtv3ily Saneelin, City Engineer, reported that the boundaries for this project are generally
Stockton Street, Cherry Street, Central Avenue, and Mission Street, The project will
include reconstructing water mains, moving them from rear yards out to the street, putting
in new water services, and relining a large number of sewer mains. There will be public
notification, yard restoration, and notification of service interruptions, Project No, 1 w0I
replace 6% of the two-inch water mains.
Mayor Pennine emphasized the importance of communicating and coordinating this
project with utilities, such as PG&E, AT&T, etc, to underground the infrastructure. He
also recommended that Public Works and the Community Development Department work
on conservation education efforts in the area and research whether state funds can be
ortained to offer residents low -flow toilets, shower heads, etc.
kICTION ! VOTE
The City Council, an motion of Council Member Land, Nakanishi second, unanimousiv
,"
adopted Resolution No- -400 -183 awarding the contract for the WaterWastewater %lain
Repiacement Program (Project No. if to Crutchfield Construction Company, of Stockton,
n the amount of $911,536: and appropriated 31, 150,000 for the project pursuant to staff, o
recommendation_
,,dept resolution approving plans and specifications and authorize advertisement for bics
f I or installation of streetlights on Phase ill of ,he SoeethghtC_omQIetion Protect ($875,000),
ar�d
appropriate funds for the project"
,,,layer Pennino asked why steel standards are being used south of Lockeford Street cr.
Crescent Avenue and CLrjo'Afay, instead of concrete standards,
Crescent �
mectric Iitihty Director'J'allow stated that he is recommending the, area from School Street
to Hum Lane, bounded by Lodi Avenue and Lockeford Street, to have the 192Cs style
cons. etc stancards. This will include the Crescent Avenue and Carlo Way area.
In reply in Ma,,cr P70 Tempore Hitchcock, Mr. Vitilow ;*eoonec that the original Cemficate
-
,f piii-tiripatior, ndudec the Sansrnission project, Infrastructure ;mprovernent, and sn,'Feet
.iqntng.
Cuundd %lerri-er Nakanist-ii stated ',hat 'he Streetlight Compietrion Pfojecl, is one of :he
goals and is esrrialrec ,o install 1,000 'is 1,200 streetlights in unlit areas of -J�e City
over a three- ,a five-year period at an estimated cost of 33.5 to 34 million. The prclec"
was Started in June 2000. Total expenditures through June 30, 2002 total S9 2,910
estimated construction cost at Phase :11 is $875,000. City -furnished concrete standards
and r;rnrnaries, as well as i3ersonnei services and contingencies, will onng the estimated
cost of Phase III to SI,23 5,000, With the completion of Phase !V the project will be
I
haif,way completed. Mr. Nakanishi commented ',hat 'his project is possible due 'a ;he
City's Electric Jtilry.
�he City Council, or, motion of mayor Pro Tempore Hitchcock, Nakanishi second,
unanimously approved the plans and specifications forinstallationof streetlights on Phase
;ll of :he Streetlight Completion Project ($875,000), authorized advertisement 'Or bids, and
appropriated 'ands for the project.
Pnojlc Works Director Prima noted that in many cases, the areas referred to `or
piacernent of concrete standards will require easements from proper -17/ owners cec3tlse
,here Is only five feet Derween the curb and the right of way line.
EENGDATE: October 16, 2002
SJJBMITTED BY Electric Utility Director
RECOMMENDED ACTION. That the City Council adopt a resolution awarding the contract for installation
of streetlights on Streetlight Completion Project Phase III to the low bidder,
Claybom Contracting Group, Inc., Auburn, CA, in the amount of $662,259,00
BACKGROUND INFORMATION: On September 17, 2002, eight bids were received and opened for this
project. The bid results are tabulated below:
This project will install 287 streetlights in the north central area of the City -.The involved streets are shown on the
attached map. it is estimated that the Streeffight Completion Project, when completed, will have installed 1,000
1,200 lights over a period of 3 .5 years. A total of 430 lights will have been installed when Phase III is completed.
plans and Specifications for this phase of the project atere approved by the City Council at the meeting of August 21,
2002
FUNDING: Business Unit # 161672 Streetlight Completion Project
Funding ApproveL
Vicky N, Pt—e, Finance Director
Vailnw
Electric Utility Director
PRIEPARED BY; Hans Hansen, Manager, Engineering and Operations
ADVII-11-111st
AttaCh, (1)
C: City AttomeY, Public Works Director, Purchasing Officer
EE�
MIREMNamm
31
p r&r 4e
s
. � ..agym •�
k
�„ryq 1e4 r
Y ( .
i
RESOLUTION NO. 2002-210
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR INSTALLATION OF STREETLIGHTS UNDER
STREETLIGHT COMPLETION PROJECT PHASE III
s xIBM "ON
i ♦ A
described in the specifications therefore µ approved
and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
WHEREAS, the City Manager recommends awarding the contract for the installation
of streetlights under Streetlight Completion Project Phase III, to Claybom Contracting Group,
!nc., of Auburn, California.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
award the contract for the installation of streetlights ;ander Streetlight Completion Project
Phase III, to Claybom Contracting Group, Inc., of Auburn, California, in the amount of
`&662,253.00
Dated: October 16, 2002
I hereby certify that Resolution No. 2002-210 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 16, 2002, by the following vote:
AYES: COUNCIL MEMBERS - Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennine
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLACKSTON
City Clerk
2002-210
C,,,,i,,J 0c wber 16, 2002
1-:3
� �v o, C , % i
537;,834 for the chandelier in the rotunda. Bids to replace the manual winches with
electric, range from approximately 585,000 to 5125,000. He requested t at the City
reduce the S150,000 cash contribution by 515,000 so that the money could be utilized to
purchase the electric winches. Mr. 6 1 ennett noted that it had intended to make the request
for 2002-03; however, he agreed to 2003-04 as stated on the agenda and staff report,
Kevin Cruz, Technician Manager, reported that electric winches will provide labor savings,
faster turnaround of events, and will enhance the ability to handle a broader scope of
productions. it is proposed to remove 3 of 14 line sets and replace with them with a
notarized winch system.
Community Center Cirector Lange reported that HSS had Chicago booked for an event,
but were, un,3ble to meet its requirements to By sets because of the current hand crank
WrIcnes,
Co,jocij %Jej-vLer Howard noted that this request should be oudgeted for as part of .3
capital or operating expense, While the $I50,000 a year that the Foundation gives is ,eicful coward caving off, the debt, the City annually pays a principal payment of benveen
0, 0 (10 :o 5605,000, 1 1 and in addition the City pays 5480,000 annually toward HSS. She
that Other requests tha, were made norn,Acie- `or the budget were not Orcrigm
a n ad,
,e
,fcre Coupc;!, 3a �t was nteresit � that �ho; one n.
.cunc;l Member Land mace a motion, Nakanishi second, to adopt Resolution No.
2002 <`)9 )uthonzVng the work to each 'a convert the manual winch system :n the HSS
-eri Ti'leater �Q an -ectricrili system (to be paid for -y the HSS Foundation;
Ans I I L I I I
and accnoved the -SS Foundation's request that ',his contribution be considered half of
,he S,, SQ,CAo fiscal year 21103-04 regulation donation.
CSCSivN:
%ja,,or Pro -lem,cre "jtc,-,ccc,< agreed Nth %Is. Howard cccnmen,s, however, she
��rc
_eilevecl t e ,ic, il-Y a' octrcn Q �--axlj-njze to rescurces -valacie 'a the -,eww
z�
7,,,c-nic:an "llaracer.
a, the �C, OwIn
r -Le 1 q vote;
ayes: Council memcers - rlitc.—IccK, Land, Naka-ront, and ma�,(,,, P—;-tro
Maes: Council clemcers -Ho,varo
Absent: Ouhcj %jel-ricers - None
.11ccot resolution aperoving new classi lication and salary range for Assistant
.
manage," was pulled from the agenda-
`AcoQt resolution awarding the contract tr insdailaucr, of streetlights or, Shestblrot
cr,biptori �,cjec,, r,.ase cit to Clayoorn --cmracwng Group, !no. IS662259)'
At :he request of Ma,,or Fro 7�MC,re "IlC-COCf,, -Eecuic Utilcv E:ngineering and
I I - � - I - I i�� - -1 1 1 -
Cperaticns %janager Hans Hansen reviewed the map as presented in the staff recon
-Ving that the area surrounds California Street -,cr,h of the -alirood track to Turner Road
and an area SCI-th --f L'-'GKef()rd Stneer '0warra Oak Street, stretching from Hutclidirs to
Sunset A,enue.
J S�nriei=�ec,N;al Esti �t the ower Donlon s on Pine Street. "to
cm� ,
er'llre area mi; be :It once ;Ibis -tease is cornliete,
mi, Hansen ericheC ;rat tc -,raject will Mane 4150 :fights and should be completed =n six
months. Residents will ce notified before the wcr4 2eq
,,ins.
Coerriramsd October 16, '00'
Council Member Nakanishi Stated that City Manager Flynn and Electric Utility Cifer-1017
V,-_IIlow have done an excellent 100 'Or the Utility, The 9662,000 from the Electric Utility for
Street lights is not paid by tax dollars.
Nj()TION I VOTE'.tt�
The city Council, on motion of Mayor Pro Tempore Hitchcock, Howard Second,
unanimously adopted Resolution No. 2002-210 awarding the contract for installation of
streetlights or, Streetlight Completion Project Phase If to the low bidder, Clayborn
Contracting Group, Inc_ of Auburn, CA, in the amount of $662,259.
E_�J -Adopt resointion providing financial support for San Joaquin County's Recycling M I arket
Development Zone ($1,533 per year)'
r Land stated 'hat based on the report li-tis appears to be a request for a
Council membe He
o4onatricin to the Stoc'mon Chamber of Commerce to promote the Stockton area.
asked F4here oh! has nenerted
from the Recycling market Development lone in the
L
he had been ensured an effort would be made to
"%lerit5 cltecto�, Prima ! riplied that '
work
vah Lodi businesses, rist suggested that the lam be delayed until a presentation
can be made at 3 future 7-leeting.
N,10TCt,_�LJID-LE- -
Council Mernber Nakanishi, Land second, unanimously
The Cour-cif, -,
�,,yy " on motion at - frlLndal support. for San Joaquin County's Recycling
lartied the matter regarding �he h
"Market DevelOi)rreut Zcne
ullarl ou,hanzing additional y-ity participation in the Cos, of the Harney Lane
'Auiset esoi
Adept adopt resolution
L;h Station Project, and f1uhher appropriating funds For the project; and r,
'.he Negative Cedrtmtion as adequate environmental documentation 'or the
P, ciect"
Harney 1-arie LA Station
-ioten that 't'.s '9q,,,est appears 'a '-a 3 bePisriure i'cm e
nV s3e,derccml ao,'eemeni-
a r
pp,�uijc 1yo(xs '-rec'cr P'lr`ra rep led ',hat sanlilarl/ sewer lift stajcns -lave eer bandied n
3,tahehy Drways in the past.
C-ariceirn, Clty EnGineer, resurrect ',hat ire sift station project - was orignailly
tee p I program. At that ill the source or -uncing was 7101,
cact
iluvisioned n ',he ;r through nter-tuncl borrowing �hat the City would
spec:fied if -nay risive been anticipated
had encugr cash available to ouild !it and 'hat fees would be colectedl that no longer
appears to be me
se to maoiN the Services for 'that lift
case. in ,99P, the Council chic I
Station, anC bnng r the ones generally south of Harney Lare, 7hCse areas were
ac-oionec 3 l;ost share of me i It station, Under current activitV that ;is occurring, star!
rl
anticipated ha= Centl Meadows 1 W! be he firs, project. it Node carr,,, the burden to,
ail Of [he3,cQehtaS nor,- of Harney Lane. The properties south of Harney Lane have
I
paid llhetr Share of the construction costs Of the lift station. Staff is requesting that
,-Ouncli cans;cer C,I,y oahicicalron In 3 proportionate share of the chat, of the ilii station for
, cxey annexation on the promise that those are
pri-certies �ainerativ to Me Nest of the 1 '
; develop 'or 10 ',a 15 years. Normally the life or the
parcels �)ot �iksiiv into with the �evelcoer that builds 3
ac'ured rat would be entered L a I
i7igrecriant',
t
nator City `acuityy a 15 ,ears. Staff lBought this would be one way to dilule be --as'
tallow would be Century Meadows 2, 3,
001gaTion 172osed on one jest when soon to e,ote annexations. Staff determined
me -ickey srinexation, and ,,a Lackvarcl and , -,
Q, 00 of he project understanding hat :he
.here'Nos ,iionare `or ,ne ',eke Or, J i,
ad 5'17,000 'or design and 3,1,0,000 for
C .3oproariat Mead
n lue post ac�loi 0
, Out , ready �ois�ructe , by the Century dows 3 developer,
iel -se
'Men, for tacii;tjes j
m . , 1 but hey ,covements riot aSSOClated .%r, 3phon morovemente,
(9)* CITY OF LODI L=
f=2!i
AGENDA TITLE, Accept improvements under contract for Streetfight Completion Project — Phase III and adopt
resolution appropriating $24,944,60 additional funds for the project (EUD)
MEETING DATE: August 6,2003
SUBMITTED ay: Electric Utility Director
RECOMMENDED ACTION: That the City Council accept the improvements under the Streetlight
Completion Project — Phase III contract, direct the Electric Utility Director to
File a notice of completion with the County Recorders Office and appropriate
additional funds in the amount Of $24,944,60.
BACKGROUND €h FOR The contract was awarded to Clayborn Contracting Group, Inc. Aubum, CA
on October 16, 2002, in the amount of $662,259.00. The final contract price
was $687,203,60 resulting in an overrun of $24,944-60 or 3,77%. The main
reason for this overrun was the changing of bore path during construction to avoid existing facilities. Other changes
were the addition of one concrete streetlight, two )unction boxes and additional conductor, due to the change in bore
path, coupled with an offsetting reduction in video inspections.
The contract has been completed in substantial conformance with the plans and specifications approved by the City
Council The project installed a total of 270 streetlights (94 steel and 176 concrete) on unlit streets in the area within
`turner Road, School Street, Pine Street and Ham Lane.
The contract completion date was July 17. 2003, with the actual completion date being July 10, 2003. The contract
compteilon date was extended by 20 days due to delays, not caused by the contractor. This extension in workdays
did not,,-,hange the contract price,
11 is lurther recommended that the City Council appropriate additional funds, to fund the overrun, in the amount of
$24r,344.60
FUNDING Business Untt#161672, Streetlight Completion Projoot (Phase Iff total $687.203.64)
2001 - 03 Financial Plan and Budget, page E-34
Funding Approval. Q_�
'� �ce orrec, �1
�Mcxtbil Fio�antiarV49---
Alan N. Vallow
Electric Utility Director
PREPARED BY: Hans Hansen, Manager, Engineering and operations
ANVIHI-VIS!
"'ity AbOMWi
Dry Clerk
P'WcW01x* 011'ecr9f
putcftasinq Officer
11
CITY OF LODI
SPECIAL ALLOCATION REQUEST
ACCOUNTING MANAGER
FINANCE DIRECTOR
=ROOM: ELECTRIC UTILITY DEPARTMENT
DATE: August 7, 2003
PROJECT NUMBER: 161672
Request is made for funds to accomplish the following project-wi wait i ask de€S a sefe�hud�eE.
TITLE E: Streetlight Completion Project, Phase III additional funding
Description of Project
Estimated Costs
;'rovte3e additional funding for the final contract artrount for Streetlight Completion Project, 524,944..66
phase ;};- Final project cost 5687,203-60. Contract amount is 5662,259.00.
Project accepted and adaticrial funds appropriated by the City Council at the August 6, 2003
meeting.
Fur;+inq Source: Eiectnc System Revenue Certificates of Participation_
Contract 14603
n
Resolution 'r
-- - Alar. N. Valium, Electric Utility Director
f -oe -F ,c mere s ac2 -se ,acoiticnal she .t -na aaach or ;his Porrnl
Date of ,Aocrovai Amount Accrovec.
C G U N C 1 L —_---.— CITY MANAGER
FUND OR ACCOUNT TO BE CHARGED
Reprogram Funds
Contingent mound — Fund Balance -- G F
Capital Cluttay Reserve Offset by revenues
C4P control accssunt Other, (Specify)
(Utility Hurray Reser`re
Account Number
Accoutrtin:; y1ar—Oger Finance Director
Sub t .s Por; i n jupicate, to ,re °In rce 3,rector, Distri'oution a ter approval will he as follows:
-;G a inn eoartrrrent "_'t'rirance Department
'�
.xn0,J ``.q'
RESOLUTION O, 2003-140
WHEREAS, S, the contract for the Street4ight Completion Project — Phase [II was awarded
to Claybom Contracting Group, Inc., of Auburn, California, on October 16, 2002, in the amount
of $662,259,00, and
WHEREAS, the final contract price was $687,203.60 resulting in an overrun of
$24,944.60 or 3,77%, The main reason for this overrun was they changing of burs path during
r.,onstrUction to avoid existing facilities. Other changes were the addition of one concrete
streetlight, two junction boxes, and additional conductor, due to the change in bore path,
coupled mAth an offsetting redaction in video inspections; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by the City Council,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi dozes
hereby accept the improvements under tfte, Streetiigh€ Completion Project -- Phase ddi contract;
and
BE IT FURTHER RESOLVED that the Eiectric utility Director is hereby authorized and
directed to fila a Notice of Completion with the CountyRecorder's office, and
BE M FURTHER RESOLVED that funds in the amount of $24,944.60 be appropriated
Irom the Business Unit #161672., Streetlight Completion Project (Phase lit total $667,203,6€0
and the 2001 - 03 Financial Man and Budget, page E-34.
Dated, August 6, 20€3
I hereby c.ertit that Resolution No. 2003-140 was passed arta adopted by the City
Counci[ of the Cites of Lodi in a regular meeting field August 6, 2€ 03, by the following vote:
SUSAN J. SLACKIN
City Clerk
2003-140
When recorded, Mail to;
C1ty of Lodi, Electri c Utility Department
Manager, Engineenrig and Operations
1331 3, loam Larne
Lodi ICA 95242_ .3995
NOTICE OF COMPLETION
ON
NOTICE IS HEMBY GIVEN THAT:
On -w-
gust 6, 003, the City Council, of the City of Lodi accepted completion of the work of
improvements known as-.
STREETLIGHT COMPLETION PROJECT, PHASE lil.
7hc work of is provfernent coaisis ed of boring and installing "9,210 ft. of electrical conduit,
installing 27/0 strcetlight foundations, 94 steel standards, 176 concrete standards, 270 luminaires
arta A2,588 ft. of conductor and other incidental and related work as shown on the plans and
specifications for the project.
Thc =co tractor is Clayborn Contracting Group, Inc. 10556 Caombie Road, Auburn, CA 95602-
8908
The surety is Great Arnerican Insuranc4 Company, Monica A Wingate, Attomey-In-Fact, 13350
Treat Blvd., Suite 210, Walnut Creek, CA 94596
CITY OF LODI
By:
Hans Hansen
Manager, l�r��in��nil, and Operations
That 1 a the Manager, Engineenng and Operations in the Electric; Utility Department of the City
of Lodi, the municipal corporation that executed the foregoing notice as ower of the aforesaid
interest or estate in the property ther6n described, that l make this verification on behalf of said
rnuni.cipal ,.orporation-1 that l have read this notice and know the content thereof, and that the facts
therein slated are tire.
I declare under penalty of pequry that the foregoing; is true and correct.
Dated at Lodi, Califomla, this th day of August, 2003.
Hans Hansen
Manager, Engineering and Operations
Nonce .)P Com7luilnn.doc
Condmied August 6. 2003
Cc,
T
�1
E-7 Accepted the improvements under the 'Fire Station 03 Air Conditioning Replacement, 2141
South Ham Lane' contract.
V,8 Accepted the improvements under, the 'Traffic Signal and Street Lighting for Harney Lane
and Stockton Street" contract.
E-9 - Adopted Resolution No. 200 140 accepting the improvements under the "Streetlight
Completion Project - Phase III' contract and appropriating $24,944.60 additional funds for
the project,
E-10 Adopted l olution No, 2003-141 approving the final map and improvement agreement for
Hutchins Place, Tract No. 3258, and directing the City Manager and City Clerk to execute
the improvement agreement and map on behalf of the City.
E, -11 Approved improvement deferral agreement for 2113 Cochran Road and authorized the City
Manager and City Clerk to execute the agreement an behalf of the City.
F-12 Adopted %—solutiQn No. 2003-142 authorizing the City Manager to execute a professional
services agreement with Power Engineers, Inc., for engineering services for the Killelea
Substation Reconstruction project and appropriated funds in the amount of $295,0M
E- 13 Adopted Resolution No, 2003-143 authorizing the Community Development Director to
subma a grant application in the amount of $20,000 to the State Integrated Waste
Management Board for the 'Waste Tire Public Education and Amnesty Day Event Program -
None.
G. atLBLlQ &FjE _IN -Q§ R
G-1 Notice thereof having been published according to law, an affidavit of which publicaton is on
file in the office of the City Clerk, Mayor Hitchcock called for the public 1waring to consider
Reimbursement Agreement RA -03-01 establishing an area of benefit and reimbursable
costs for developer-ftinded public improvements for 770 North Guild Avenue and a resolution
establishing an area of benefit and reimbumable costs for City -funded improvements 'or the
project at 770 North Guild Avenue,
Wally Sandelin, City Engineer, reported that several years ago the City initiated an
annexation of some industrial land to the City. Staff recommends that Coundl approve a
reimbursement agreement to the Mondavi Corporation for facilities it constructed that ser,"e,
other properties in its area. He explained that hey were improvements that had to be
constructed to bring standard public services to :its project. Staff also recommends that
Council approve an area of benefit for City -funded facilities. The City partnered with the
Mondavi project to add extensions of City services including water, sewer, storm drainage,
and road correction closures,
Ed Atwood stated that part of the property involved in the area of benefit belonged to his
grandfather It was his understanding that there would be no requirement by property
owners to reimburse the City unless there was development on the prop". He asked
if a person had ten acres and developed five, whether they would then owe half of their
'otai amm�nt to the City.
Public Works Director Prima answered that it depends on the nature of the project, but
�n general, the amount would be prorated.
INSTALLMENT PURCHASE CONTRACT
,y and be
CITY OF LODI
and
LODLIPt-'BLIC IM ['IROVE M ENT CORPOR-NTION
Dated as of August 1, 1999
In
TABLE OF CONTENTS
ARTICLE I DEFINITIONS ... --- ...... .......... -- ........
............
SECTION LOL
Definitiorls- .............. ...... ......... ...... ..................
...... -
ARTICLE 11 ACQUISITION, CONSTRUCTION A -ND SALE OF PROJECTS-----
T�
SECTION2.0t,
Transfer of Substation Facilities ---, ... ........... ---- ...... ... 1.111-1
...... ... T?
SECT ION
Purchase of Substation Facilities and 1999 Projects by City ...... --
.... -- 23
AR"IfICI. E III PAYMENTS AND PREPAYNIFNITS ........... ...... .............. --
....... . 23
'SECTION -3.0i,
Payments- ........... ................ --- ....... ................
... 23
SECTION-3.02,
Prepaynll.ntls ............................ -- ......... .......... ....... ...........
... 24
AR T[ C LE 1k V ELECTRIC
SYSTEll I�EIVENUES, F1 JNDS- ...... ............
.... 14
SECTION4.C)1,
PleCl�coCNctP\everil.iesa)(I'vloticysinF-I,--ctr',,cRevcnieF,,liid;
Electric Revemie Fund ............ ................. ............... ............
24
S-1 CTION" 4.02,
inivrovennent 1711nd ..... ........ .......... ...... - ....... -- .......... .........
6
SECTION 4.03,
InvcstmQnts .......... ......... ........ .............. ........
26
tAKTICLE V C'ERTIFICATE
INISUR2\NCE- POLICIES ............ ....... -- ........... .........
2/
I TI 'LE vi PARITY OBLIGATIONS AND SUBO D11 ATE OB UG:k'f IONS,
SECIRON 6,01.
i In s 1: "0 T- the Exl-cutloni o�Par'tv Obligations .................................
Conditio1 Z;�
28
SECTION 6,02.
Sul ordinate Obikyatiolls ..... ........... .........................
4:�
...... -9
ARTICLE V11 C- OVEN S OF TIMI: C1 -17Y ............ ....... ........
-)()
S -E' CT! . ON 7,011,
Conipliance with comracts ............... .......... ........
)9
,wm)JO, SECTION ;1,02.
U'se of Proc--ecis... .......... ......
....... 29
SECT10% '7,03.
Tax Covenants,., ...... - ...... ......... ........ .......... .........
....... 29
S E ("I ICON f,04
Against Encumbranc�,s..-., ......... ...... .......... ....... ......
1
I I -- - - -) 0
SSC T I ONN 7. 05
Sale or Other Disposition oripropefty- ... ---- .............. ............
- 30
-S1--;CTI0N 7.06-
Prompt Acquisition and Construction of the 1999 Projects... .............
.... 30
SECTION 7,077,
Maintenance and Operation of the Electric System, Budgets
...... 10
I
SL,'�-MONK 7.()8.
Complianco- with Contracts for T -,w of the Electric System--. .......
..... 31
S-ICTION 7.09,
Insurance,,,,,
SECTION 10.
Accountin- Records- Financial Statements and Other Repor's ...
.......
SECTION 11.
Protection of Socurjty and Rilghts of the Corporation ... ...........................
31
SE CTIONN I2.
Payment of axes and Compliance with Governmental
Regulations- ... - ...... ......... -- .......... ...... ......
TABLE OF CONTENTS
(continued)
M
SECTION 7. L 3.
Amount of .aces and Charges ........ --- ....... .... -- ...................
-- 32
SEC'-.- TON x.14.
Collection of Rates and Charges ... --- .............. ........ - ....... ..........
32
S E CTIO N 1 3,
Eminent Domain and fn-,urarice Proceeds —, .... .................
32
SECTION 7.16.
Further Assurances.-.--.. ....... ...... -- .... .... ...... ......... ....... 33
SECTION 7.17,
Continuing Disclosure ...... ...... ...... ....... ..................
33
S ECTI 0N1 7.18.
Distribution ofNet Revenues Cor Debt -Ser-vice ................ ....................
33
,,\J C'1 E V1111 EVENT
S OF DEFAUL'TAND ENI DIES ........... ........... ...........
- 33
SECI'ION' "S 1
Events of Default andAcceleration of Principal ...... - ......
-... 33
SECTION 3.02,
'-%pplication of Net Revenues upon Acceleration... ......... - .................
-- 34
SECTION 8.03.
Other Rornedies-— ..... ........
--.... JJ
S1.7( -'V . ION 3.04
Non-WaMCF.— ........... -- ................ ................................ —.- .......
—.- 35
SrECTION S,05.
Remedics Not Exclusiv" ................ ....... ....... ............
36
M X DISCHARGEOF OBLIGATIONS............ ...... ......
A DT,
..... 16
S IL7
_C'1'10N'9�01.
Discharge ...... .............. ....... ........... .......... —
....... . )6
ARTICLE X MISCELLANEOUS ..... .... ....... .......... ........... ...... .......
37
SEC-7-FION' 110,01,
Liab�Jliiv of Ci1v L"n-med to Net Revenues.. ...... —.— ....... ............. 37
S E'C Ti 0 N P),02�
Other Pmvislons R -1d Firianc'al GuaranfieS.. ....
37
SECT'jO\ 10.03.
Aniendments............................................................. ....................
57
S E C T! ONN 10.04.
.........
3"
S 'I- ("T I ON IW05,
Benefits o fContrac ts Lim '1ted to Partins........ ....................
SECTTON 10,06,
Successor Is Deemed It1ctuded in all References to Predecessor ....
39
SES T ION '1 0,07.
Waive—, of Personal Liability"......... ...... ....... -- ....................
-- .... 38
STECTION 10.0&
Article and Section 'Headings, Gender and References ...... --
........ 3'S
SECTION 10.09,
Partiai Invalidit ....... ....... ...... -- ......... ......
3S
SECTION" M 10,
Net Comract ......... ...... ........ .............. ......... .......
38
SECTIONN M 1 L
Caljfornia .......... ...... .......... ............. ...... ........
)8
SEC ""I'l 0 N '10.11
indernnification ..... ......... .........
39
SECTION10-13,
Funds . ............ —_ ............. ......................
39
SIECTION 10.14.
Notices ......................... ... ---- ........... .............. ...................
39
SECTION10.1.5,
Effective Date ........ ........... .............................. .......... ...............
... 40
SECTION 10, 16
. Excecu-tion In CountQT. art ....... ................ ...... .........
40
DOCSF- 4,'. 11)9006 P
TABLE OF CONTENTS
(continued)
SCHEDULE A SCHEDULE A PAYNIENTS .......... ................... - .......
SCI EDUI-E B SCHEDULE B PAYIN&ENTS. ......... .......
EXHIBIT I DESCRIPTION OF EXISTING FACILITIES,,,.... ...... .......
EXHIBIT 2 DESCRIPTION OF 1999 PROJECTS ........ ---- ..........
EXHIBIT 3 DESCRIPTION OF SUIBSTATION FACILITIES
(0) if required by the terms of such rarity Obligation, a separate reserve has been
established for such Parity Obligation ,and that provision lavas been made to fund such reserve,
Notwithstanding tho foregoing provisions, neither clause (a) Icor clause (b) above shall
[Unit tlw ability of the City Lo excc:ute any parity Obligation-, at any time to refund any
Outstanding Payments and Outstanding rarity Obligations which Mstzlts in a net present value
savIngs w that City, inclusive of all costs of such refunding.
SECTION 6.012. Cab j.j=. The City may incur Subordinate Obligations
witliout nneeting arty of the tests sett forth in Section 6.01,
ARTICLE V11
COVE,NNANTS OF THE CITY
SEC"" [ONi.(71. C�`yt�,r-rj iataqo with Qj nj . The City will punctually pay the payments
ire strict Conforl. ity with tlic ternis l�eree f, and will faitltfttlly obs rvo andcrforrn all flee
z rrwccal:Ilts, COVIditions, covcrtarits and tQrms contained ha�reiil required to be observed and
Pc fomled fay it, and will not terminate this Contract or fail to make any Payment required by this
Contrac� for any cause: includira1(1:3,, without linaitilag the luenerality of the foregoing, any acts or
ii`ce>s11stan es Haat may constitutes fadurc of consideration, destruction of or darna,e to the
Prr;jccts or tir�a - 1 ctlic S���acrn, culralaierci�a rrustration of�purpose, any change in the tax or other
laves of the Un4ed States of America or of the State or any political subdivision of either or any
fatitrre i z i,e Corporation to observe or perform any agroement, condition, covonant or teml
contalned in tips Contract required to be observed and perfomed by it, whether express of-
al-IV
r
?a"xis aid. 4�i "al -IV (Ntv, liability, or obligation, ansirig otit of or Comiccted with this Contract or the
insolvency, or det nmcd irlso<v<:,'ric.y, or bankruptcy or liquidation ci the Corporation or any force
Mi'liew —c-, li eluding pacts of trod, --c- apest, star i, �.a,thquake, war, rebellion, riot:, Civil disorder,
blic enemies, blockade, or ernbargo, strikes, industrial disputes, lockouts, lack of
acts of pt�i
tr6atrsportati.on ia.cihties, fire, explosion, or acts or reguianons of govel-nmental authorities.
C"1'1 7.02.Tlae Corporation and the City agree Haat the proceeds
of' this Zomrac.t will be Used by the City, as merit for the Corporation, to pay the Casts of the
Existing Facilities and the 1999 Projccts �Jncludlng the re=imbursement to the City of amounts
advanced for such Costs).
SECTION i.s "s`.—owe-nant . {a) The City hereby covenants it shall not take any
action, or fail to take; any actiori, if any .such action or failures to take action would adversely
of fie t t1he �xclusiorl from gross income of the portion of the Payments constituting interest under
Section 10 of the Cocke. Without limiting the generality of the foregoing, the City shall comply
with the requirements of the: Tax Certificate, which is incorporated herein as if fully set forth
herein -
(b) In the (�venC that at any time the City is of the opinion that for purposes of this
,;Ctiorl it is necess. a: v° or helpful to restrict or limit the yield on the investment of any moneys in
any of the funds or accounts head by the `f mstee purcant to the Trust Agreement, the City shall
iC(.x.<Ef- QQf1M,9
EXHIBIT `?
DESCRIPTION OF 1999 PROJECTS
The 1999 Projects include projects include line extensions, new west side substation,
substructures, various subdivision expansions, dusk to dawn street lighting, and expenditures
associated with, transmission and distribution system cap ity `"anr-( gents such as substation
linprovernertts, and various vehicle and support equipment purr -teases and, the construction of a
new electric service center, all as listed In the following pages of this Exhibit 21,
The 1999 Projects shall also irutlude any capital additions to or replaceincot of th.(.'
le,.tric Svstein as to wlaich the City has recei,,led ars Opinion of Counsel to the effect that
r)avment oi'fl L casts of such capit��i addition or replacement with moneys in the lniprovernent
Purer Vvi t ���;, ire and of itself, adverseiy aff ct� the exchanges of the Interest Installments (or the
por-tior of ffite Principal IrastallmenTs of the Scht-duly, B Pavnients in excess of the Initial mount
thtr-eol l fronn dross income f61- federal inc.onie tax purposes.
Exh,2_l
r OCS 1 '9900&9
In I2 kV feeder to Stockton at Neuharth
McLane Sub, 12kV feeder to Evergreen at Low, Sac.
Underground Tie, Rivergate -- River Pointe Subdivisions
Distribution Substation, West Side including land, design, power transformer
Industrial Sub. 12k ` feeder to Guild and Kettlernan
Fleaning Saab, 12 kV feeder to Low. Sac. and Cochran
60 kV transmission lute frorn Industrial Scab. to gest sine
12 IAV underground feeder, Hamey, Ham to Mills and Mills, Harrtey° to Century
McLane Saab. extend 12 kV bits, add breaker and get -a -way
Industrial Stab. 12 kV feeder to Tumor and Guild
IndUStrial Sub. Power transfer #2 incl. Circuit breakers, relays, etc,
Install Capacitor Bank -.s
New developments (litre., extensions, services, substructures arta metering)
Distribution Systern Improvements (historical)
`"on -i aiunicatioiVdata system, fiber optics
Street hghting design
D to D li-h6ng
Substation capar,it:y increases
cI Ment aclli is s'
Service Center including; laud, design, construction, equipment
SFO Gas reclamation equipyilont
1� lay test set
Training facility- incl, vaults, pales
',Power tr;ansfo k)er LTCB pail fi €tration c�guiprnent (2)
Power Quality analyzer
ili_;h current test set
Lack boxes for lacked rneter locations
R.ennoLe rneter reading systern
Voltage re=cording equipment
nglueering desigiVanalysis software
Underground hulling equipment (substation)
Infrared imaging equipment
Overhead pulling equipment
Circuit breaker performance test set
Data line test set
Laser)et punter (Engineering)
xb-2-2
V OC"SLA 1 ~ 99+0106.9 '
Bucket track 65 fl.
Falk in van
Flat bed trek. (new crew)
Bucket truck (street light maintenance)
Fork life
Reconstr= overhead add neutral to Le c -c CT
Dille ea. Sub l2 k"' open bras, control bidg. 60 kV bus, breakers, land, study
Killelea Sub 12 kV het -a -ways
plc°Lane Scab 12 kV gc-t-a-ways
industrial Sub, infrared detcotion upgrade
Tmnsforrmer upgrade, UM Bank, Rite Aid
Reconstruction at MSC facility
Downtown underground reconstruct incl. land, s3wltches, transformers, cable
Pada aunt Switch upurade ()
RQconstruct #6 Cu. overhead (various locations'
Reconstruct sec. underground, Royal Crest, Tejon, Vineyard, English Oaks
Work stations nnetQr shop (2)
r crsonal computer upgrade (Engi e—Ming, Operations, Meter Shop)
'E-1cctric meter test bench
SCADA and UPS systerris upgrEadeireplac ement
Electric meter Lest set, portable
COPY Machine (E-ngine.tmi1g),
UI llderground pulling equip.nent
Exh-21 -3
1DOC.', LAI, 990,06.9 r
Az 4
Vehicles (replacement),
Mid size cargo van #,09049
Bucket track #09046
Flat bed truck #09050
Fla! bed truck #09093
Digger/derrick truck #09001
Flat bed truck 409021
Rat bed truck 409087
Pickup #09014
Cargo van 409086
Service truck (bucket) it09027
Service truck (bucket) #09023
Dig2er/derrick truck #09009
D loger/derrick truck #09010
Service- truck #09045
Sedan 409080
true ,k 40901 i
Sedan 409005
Sedan 409020
Sedan #09037
Bucket truck #09002
Sedan 409060
Sedan 409007
Sedan 409008
Exh-2-4
DOCSLU 299006-9 111-9
EXHIBIT IT 3
SCRIPT I0N OF SUBSTATION FACILITIES
J'he Substation Facilities shall consist of an industrial substation facility located at 1215
Thurman Street, Lodi, Cafilfomla, which consists of two 60kV transformers, two 60kV circuit
breakers, seven, kV circuit breakers, and miscellaneous cabling, bus, control equipment and
protectiv rcl avm, associated with such transformers,
xh-3Pi
X)f CSLIV 299006.9
MEMORANDUM
MV Office ofthe Lodi City Clerk
TO:
City Manager Flynn
CC:
City Council
Interim City Attorney
FROM:
Susan J. Blackston, City Clerk
DATE:
May 9, 2004
SUBJECT:
TRANSCRIPT — CITY COUNCIL MEETING — 05/05/04
Pursuant to your request attached is a transcript of the discussion which
occurred at the May 5, 2004 City Council meeting related to item:
1-2 Approve plans and specifications and authorize advertisement for
bids for installation of streetlights on Phase 1V of the Streetlight
Completion Project and authorize the transfer of funds for the
project ($980,000) (EUD)
TRANSCRIPT — CITY COUNCIL MEETING — MAY 5, 2004
ITEM:
I-2 Approve plans and specifications and authorize advertisement for bids for
installation of streetlights on Phase IV of the Streetlight Completion
Project and authorize the transfer of funds for the project ($980,000)
(EUD)
VALLOW — I have Mr. Simler with me, John Simler, this evening who is our street light
pro and this is pretty much what he does 14 hours a day. We're only paying him for 8,
but we make him work 14. He has a presentation for us.
SIMLER — Thank you Mr. Vallow. I have some overheads to show you folks,
Mr. Mayor, Council Members. The subject tonight is phase four of the streetlight project,
streetlight completion. We know that uniform street lighting is important to the City of
Lodi for its improvement, its growth. The transportation, the various modes of
transportation, certainly depends on decent street lighting as well as the pedestrians and
the awareness of the pedestrian in place. So what we have shown here tonight is the
areas that phase four would encompass and so in looking at that you can see that we have
east of Mills Avenue and south of Holly. Here we have, yes, okay, we have James,
Loma, Howard, and that area. We also show here on the map, we show an area that is
being retrofitted based on some faulty streetlight foundations and standards. Those are
concrete. I might make a note here that there are 109 steel standards projected for this
particular portion of the project and 60 will be installed on east side streets. There are
158 concrete standards and about 89 of those will be installed on east side streets. So
there is an east side street improvement. You can note the various streets that are
involved there. Washington, we have also Garfield and Central and some areas down
below Kettleman there, Elgin and Valley are incorporated in that. The value of
streetlights, Pm sure all of you know enhance police, fire and ambulance services that the
city is a critical service to the city. A side benefit is resident security and reducing the
potential for crime. Many of the residents have called us that are on these unlit streets
requesting when they might see streetlights. So it's really a value to the city of Lodi for
the money expended. Effective street lighting benefits all residents, visitors, and is an
asset to community development. I know Mr. Bartlam is interested in that issue as well.
So we'd like to recommend that the Council approve the plans and specs for this
particular phase of street l;gliting on unlit streets. So I'd entertain any questions.
HANSEN -- Well I really appreciate the points that you brought up. I'm sure the Council
remembers, or at least most of them remember, that the first approach to this was the
alleyways on the east side that were very dark and there were some serious crime issues
that were occurring there and you know there's been debate but I believe in my heart that
lighting a street definitely does have an impact. It's a pretty simple conclusion to reach if
you were someone who was going to commit a crime, would you rather do it on a very
dark street as opposed to a very well lit street in terms of avoiding possible detection. It's
just, I think, a great program for the city of Lodi and I personally really appreciate the
Page 1 of 4
effort and look forward to the day when those who chose to have lights on their streets,
have them, and have the benefit of having that street lit up.
HITCHCOCK — I too am glad to see this happen. Mr. Vallow recently showed us a new
light down by the railroad tracks and how it elevated a number of problems down there.
My question and actually the reason I had pulled this from the consent calendar had to do
with the funding source because in the past when we decided to fund this program it was
out of electric utility revenue, there wasn't an increase in rates, there was sufficient
money for that, and now I see its from the electric system revenue certificates of
participation and I wasn't aware that was part of our COP program. My understanding
was that was to build the new electric utility building. Am I getting something confused
Mr. Vallow?
VALLOW — We pretty much, um, all capital projects since August of 1999 and then
actually, including about 14 months prior to that where we were reimbursed for capital
projects, have been paid for out of the COPs and it was anticipated that those funds
would extend for about 7 years. It turns out because of interest earnings and the way
we've been spending them that they are lasting about 8 to 9 years, but so far all of the
street lighting that we've done has come out of the COPs. As of, I mean, as a capital
expense and the bond documents are written in such a way that any, um, it's virtually any
electrical expense with the approval of the Council that does not render the bonds taxable
are a legitimate expense, but it does require Council approval.
HITCHCOCK — I do not recall that we were borrowing money for this program and
COPs and when I went back and looked at all the previous approvals none of them had
COPS on them. They all said budget plan, but none of them had COP on it, all of the
council communications that 1 went through on the different lighting projects.
VALLOW — We're getting a ruling from Ruby. I'm unaware of any capital expense that
we've had since 1999 that was not reimbursed through the COPs. It absolutely was our
intent. All the draws, we do draw down schedules you know for the trustee, you know
for the people holding what was called the guaranteed investment contract and I mean
that's part of our cash flow, the street lighting program, I know that's, I mean, if it wasn't
I'd like to go back and be reimbursed back in my operating budget but I'm fairly
confident I've not seen that as an operating expense_
FLYNN — Yeah, Ruby just confirmed that they've all, it's all been paid out of the COPS
in the past. Maybe it was just different in the staff presentation tonight where it's pointed
it out that the COP was the funding source.
VALLOW — But I will look at those, cause I'm, I'm familiar, that's...
HITCHCOCK — That's very, if you go back and look at any of the Council
communications none of them indicate COP, it's electric utility operating revenue and
you know budget plan, I mean, none of them say COP, that's why I picked up on this.
Page 2 of 4
VALLOW — Okay, I will check on that because I know we've been in front of the council
I believe on, ah, well this will be the 5L' occasion even though this is only phase 4.
FLYNN — If it's true what would you like us to do?
HITCHCOCK-- Well I'd certainly like to have a report back that we're doing something
different now than what we did before and if this isn't part of what the, COPs can be only
expended for something that is specifically stated at the outset and if we're spending our
COPs for something different ... my understanding were those COPs were for ...
FLYNN — We'll get the language
HITCHCOCK — transmission lines...
FLYNN — Get the language from the COP because it does provide for it and we...
VALLOW — Yeah, I can but..., yeah it does, it's...
FLYNN — We can get a ruling from bond counsel for you. It will cost us a little bit
money, but we can get that for you.
HITCHCOCK — I'd like to see maybe, I didn't save my document Mr. Vallow, but
maybe you have a copy you could share with me to go through.
MI WOMMMAW06
HITCHCOCK — Because my understanding was it was for transmission lines and
construction of the new facility.
VALLOW — We actually, we had a um, a list and it like any good bond counsel will do,
you know, the following items including but not limited to, and ah, it's a, it's one of my
favorite legal terms of art.
HITCHCOCK — Except I remember our discussion when we took, when we decided to
do these, because what we did is we changed our entire policy here which was to say that
instead of the landowner, the homeowner paying for this we were going to be paying for
it out operating revenue from the electric utility and there was sufficient funds to do that.
I would not have been in favor of going out and borrowing money for this project.
VALLOW — As it turned out, and I apologize that I don't have the same recollection, the
um, what I do recall is that, what, who, Alan Nakanishi at the time when he was on the
Council picked up infrastructure as a key part of, you know, what he was all about on the
Council and was pushing on, pushing the streetlights and we had some pretty good press
coverage from that, but it's certainly, has always been my intent that this was part of the,
you know, the capital program because it's certainly, is a capital cost. The budget that
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we established earlier about $3.5 to 4.5 million is still the one that we reference, but I will
do full research into that and I will get back to you in the next few days.
HANSEN — Mr. Vallow when we dealt with the issue with the citizens who lived in the
area that doesn't have sidewalks or streetlights and they did not want them, my
recollection is I thought this started as a public benefits, funds from public benefits, and I
remember that some of the citizens were saying, you know, we recognize we're turning
down a public benefit but we still do not want that.
VALLOW — Yeah, and how they refer to that is a ...
HANSEN — I mean is this semantics or? ....
VALLOW -- In that case yes, semantics, because where we have used public benefit
funding before would be upgrades of lighting and we've done that with park and recs
where the city has actually gotten a public benefits grant taking old style lighting and
putting in, like, the new Musco style lighting and we have used partial funding, let's say
25%, but the rest capital funds on those as well, so um, but I'm, you know, Mr. Lechner
has done actually a...
HANSEN— Well then let....
VALLOW — actually a lot of, he's done a lot of the, um, and can maybe confirm...
HANSEN — We're not going to resolve this tonight. I would just ask that you research it
and we'll put it back on the calendar for two weeks from tonight.
HITCHCOCK — That's what I was going to suggest Mayor Hansen if we could maybe
continue this. I had mentioned to Miss Keeter when I talked to her two weeks ago when
this was on the agenda what my concern was that it was coming out of COPS versus
operating revenue. I'm just concerned that we don't nickel and dime that borrowing
away which is supposed to go for the new facility over there and transmission lines. And
if we're not using it for that purpose then it shouldn't be utilized.
VALLOW — Right, and as you recall we, um, we did do a refinancing about two years
ago and we actually did get back a little over $6 million to you know "defease" those just
by, we went through the schedule in the budget of what we were gonna, what we
expected we'd be spending in the next 5 years and we thought the $6 million made sense
to lower that debt threshold by that much so, but we will do a full research on that.
HANSEN — Okay so we'll continue this to till the second Council meeting in May.
HITCHCOCK — So moved.
BECKMAN — Second.
VOTE: Motion carried 5-0.
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