HomeMy WebLinkAboutAgenda Report - May 5, 2004 I-05'S AGENDA ITEM t'p
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving Specifications and Authorizing Advertisement
for Bids for Compressed Natural Gas Street Sweeper for the Street Division
and Authorizing the City Manager to Accept or Reject Bids, Award the
Contract and Appropriate Funds ($200,000)
MEETING DATE: May 5, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications
and authorizing advertisement for bids for a compressed natural gas
(CNG) street sweeper for the Street Division and authorizing the
City Manager to accept or reject bids, award the contract (up to
$200,000) and appropriate funds.
BACKGROUND INFORMATION: The 2003/2005 Financial Plan and Budget provides for the disposal
of Street Sweeper Unit No. 04-105 (by trade-in or auction) and
replacement with a new regenerative air sweeper. Unit 04-105, a
1990 FMC broom sweeper purchased in 1990 for $69,600, has
accumulated in excess of 51,000 miles and over $297,181 in repair costs. The funding for the new
sweeper will be 67% Wastewater Fund and 33% CMAQ grant money for the CNG conversion. Contract
must be awarded prior to June 30, 2004, to take advantage of the grant money available. The cost for
the CNG conversion adds approximately $60,000 to the cost of a diesel -powered sweeper.
Specifications are on file in the Public Works Department. The Fleet Committee has approved the
purchase of this sweeper.
FUNDING: The money for this project will be coming from the Wastewater Equipment Replacement
Fund.
Appropriation: $200,000 ($134,000 Wastewater Fund and $66,000 CMAQ Grant)
Budgeted: 2003104 Fiscal Year
(Page E-95, 200312005 Capital Improvement Budget)
Vicky McAthie, Finance Director
Richard C. Prima,
Public Works Director
Prepared by Curt Juran, Assistant Street Superintendent
RCPICJ/dsg
cc: George M. Bradley, Street Superintendent
Frank Beeler, Assistant WaterANastewater Superintendent
Dennis Callahan, Fleet and Facilities Manager
Joel Harris, Purchasing Agent
CNG Sweeperdoc 4126=04
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING SPECIFICATIONS
AND AUTHORI ING ADVERTIS MENT FOR RIDS FOR COMPRESSED NATURAL
GAS STREET SWEEPER FOR THE STREET DIVISION, AND FURTHER
AUTHORIZING THE CITY MANAGER TO ACCEPT OR REJECT BIDS, AWARD
THE CONTRACT, AND APPROPRIATE FUNDS
WHEREAS, the 2003-05 Financial Plan and Budget provides for the disposal of street sweeper
Unit No. 04-105 and replacement with a new regenerative air sweeper; and
WHEREAS, Unit 04-105, a 1990 FMC broom sweeper purchased in 1990, has accumulated in
excess of 51,000 miles and over $297,181 in repair casts; and
WHEREAS, funding for the new sweeper will be 671X, Wastewater Fund and 33% Congestion
Mitigation and Air Quality (CMAQ) grant money for the compressed natural gas (CNG) conversion, with
the only stipulation that the contract be awarded pricer to June 30, 2404, in order to take advantage of the
grant money available.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the
specifications and authorizes advertisement for bids for the CNG street sweeper for the Street Division;
and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to take
advantage of bids provided to other public agencies for which their specifications meet CMAQ grant
requirements, thereby dispensing with separate bidding as provided in Section 3.20.070 of the Dodi
Municipal Code; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to accept
or reject the bids, award the contract, and appropriate funds in the amount of $200,000 from the
Wastewater Fund and $66,000 CMAQ Grant for the project.
Dated: May 5, 2004
I hereby certify that Resolution No. 2004-93 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held May 5, 2004, by the following vote:
AYES;
COUNCIL_ MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen
NOES:
COUNCIL MEMBERS e None
ABSENT:
COUNCIL. MEMBERS — None
ABSTAIN:
COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
res
Street Sweeper Data
Replacement Months
Sweeper ID Manufacturer Model Year Purchase Date „ :s_ Sweeper Type
0-'
� 5'A1R R7A! .....
X000 : ;
�t9I''S,
'_:
04-131++
04-131
Tymco
600/BAH
1995
November 6, 19+95
72 Regenerative Air
ti r
Repair Costs Preventative Maint.
Repair Costs Parts Repair Costs Total
"." i�l4
� 5'A1R R7A! .....
S II
"� 1R' 31� .4 ....
.$ � 54
04-131++
$66,505.47
$38,161.04
$104,666.51
$4,188.43
.. $ ,Q
I�astewater '" ��� Gi�It�li�:�ira�r.
Miles Total Costs to Total Cost per Funding Source for Funding Source for
date* Mile** Purchase Maintenace
*total cost includes repair costs for both parts and labor, and preventative maintenance costs.
**Total cost per mile is for parts labor fuel, and maintenance and does not cover operator costs and dump fees.
++Note: half the costs of parts for sweeper 04-131 have been incurred in the last three years of operation.
GAStreetslsweeping120G4 sweeper costs.xls
_....
Uhd 0 Gt
04-431
6r;
0,275
$108,854.94
$1.81 General Fund 50150 Generallwastewater
� 7 .
.. $ ,Q
I�astewater '" ��� Gi�It�li�:�ira�r.
*total cost includes repair costs for both parts and labor, and preventative maintenance costs.
**Total cost per mile is for parts labor fuel, and maintenance and does not cover operator costs and dump fees.
++Note: half the costs of parts for sweeper 04-131 have been incurred in the last three years of operation.
GAStreetslsweeping120G4 sweeper costs.xls