HomeMy WebLinkAboutAgenda Report - May 5, 2004 I-02AGMDA IT2IM 140 2
CITY OF IADI
COUNCIL COMMUNICATION
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AGENDA TITLE: Approve plans and specifications, authorize advertisement for bids for installation
of streetlights on Phase IV of the Streetlight Completion Project ($980,000) and
authorize the transfer of funds for the project (EUD)
MEETING DATE: May 5, 2004
SUMMED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council approve the plans and specifications and
authorize advertisement for bids for installation of streetlights on
Phase IV of the Streetlight Completion Project and authorize the
transfer of funds for the project.
BACKGROUND INFORMATION: One of the City's goals is to provide streetlighting in unlit portions of
the City. This project, known as the Streetlight Completion Project,
is estimated to install 1000 --1200 lights over a period of 3 — 5 years
at a cost of $ 3.5 — 4 million in several phases. Phase IV will install a total of 292 streetlights in various
areas throughout the City. A contractor through the bid process, this item, will install 267 of these fights
(109 steel standards and 158 City furnished concrete standards). City forces will install 25 streetlights on
existing wood utility poles. This recommendation will also provide funding for construction contract
management as well as other construction work by City forces. In addition the recommended transfer will
provide funding for ongoing design of Phase V and expenditures incurred to date in excess of previous
funding.
The estimated cost of the construction contract is $802,000.
The recommended amount of transfer from the Electric System Revenue Ceriiiicaies of Participation is
$980,000
Bid opening has been scheduled for May 18, 2004.
FUNDING: Electric System Revenue Certificates of Participation
Fun&V Apipraval: `q • AA -L&
V cky IcAthie, Finance Director
Alan N. Vallow
Electric Utility Director
Prepared by: Al Smatsky, Sr. Electrical Estimator
APPROVED: H. Dixon' Flynn, City
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO: ACCOUNTING MANAGER
FINANCE DIRECTOR
FROM: ELECTRIC UTILITY DEPARTMENT
TITLE: Fund Streetlight Completion Project, Phase IV
DATE: May 6, 2004
PROJECT NUMBER: 161672.1825.1700
Description of Project
One of the City's goals is to provide streetlighting in unlit portions of the City. This project,
known as the Streetlight Completion Project, is estimated to install 1,000 — 1,200 lights over
a period of 3 — 5 years at a cost of $ 3.5 — 4 million.
This Special Allocation will provide funding for the installation of a total of 292 streetlights,
Phase IV of the project, in various areas throughout the City. A contractor, through the bid
process, will install 267 of these lights (109 steel standards and 158 City furnished concrete
standards). City forces will install 25 streetlights on existing wood utility poles. This Special
Allocation will also provide funding for construction contract management as well as other
construction work by City forces. In addition the recommended transfer will provide funding
for ongoing design of Phase V and expenditures incurred to date in excess of previous
funding.
It is recommended that the transfer of $980,000 be from the Electric System Revenue
Certificates of Participation.
City Council action May 5, 2004. Resolution #
Alan N. Vallow, Electric Utility Director
(If you need more space, use additional sheet and attach to this form)
Date of Approval:
Amount Approved:
COUNCIL
CITY MANAGER
FUND OR ACCOUNT TO BE CHARGED
Current Budget
Reprogram Funds
Contingent Fund
Fund Balance — G F
Capital Outlay Reserve
Offset by revenues
CIP control account
Other: (Specify)
Utility Outlay Reserve
Account Number
Accounting Manager Finance Director
Submit this form in duplicate to the Finance Director, Distribution after approval will be as follows:
1) Originating Department 2) Finance Department
Estimated Costs
$980,000
SA Funding transfer2
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