Loading...
HomeMy WebLinkAboutAgenda Report - May 5, 2004 E-11AGENDA ITEM E441 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Destruction of Certain Finance Department Records MEETING DATE: PREPARED BY: May 5, 2004 Finance Director RECOMMENDED ACTION: That the City Council adopt resolution approving the destruction of the hereinafter -listed City of Lodi records. BACKGROUND INFORMATION: In accordance with Government Code, section 34090, permission is requested to destroy the following obsolete City records: 1. Next Step/Leave Balances 1999-2002 2. Daily Exception Timesheets 1999-2002 3. Payroll Edit Registers 1999-2002 4. Payroll Journal Detail 1999-2002 5. Deferred Comp Payroll Deduction Reports 1999-2002* 6. Payroll Tax Summaries 1999-2002* 7. Payroll Integrity Reports 1999-2002 8. Payroll Voucher Detail 1999-2002* 9. Payroll Check Registers 1999-2002* 10. Wage Attachment Report 1999-2002* 11. Farmers & Merchants Bank & B of A Bank Statements 1999-2002 12. ICS, ICA Activity 1999-2002 13. Purchase Orders 1999-2002 14. Accounts Payable Final Post 1999-2002 15. Accounts Payable Payment Register 1999-2002 16. Accounts Payable Payment Group 1999-2002 17. Accounts Payable Cash Requirements 1999-2002 18. Accounts Payable Posting Edit 1999-2002 19. Accounts Payable Edit 1999-2002 20. Collector's Daily Reports 1999-2002 21. Wire Transfers 1999-2002 22. General Ledger 1999-2002* 23. Trial Balance 1999-2002* 24. Utility Customer Contracts (service orders) 1997-1999 25. Utility Billing Registers 1997-1999 26. Utility Billing Daily Audit Reports 1997-1999 27. Utility Final Pages and Utility Billing Pages 1997-1999 28. Window Receipts 1997-1999 APPROVED: H. Dixonlynn, City Manager 29. Business Tax Applications 1997-1999 30. Cash Receipt Registers 1997-1999 31. Inactive Account Registers 1997-1999 32. Inactive Accounts in Arrears Registers 1997-1999 * Information is stored on-line FUNDING: None ,ate Vicky thie, Finance Director Coriene J Wa low Senior Accountant VM/ns ton 15012 01 a 102*8 0] tol .......•.... 19 .. . oil* WHEREAS, in accordance with Government Code Section 34090, the City Attorney has filed his written consent to the destruction of certain records retained by the Finance Department, an inventory of which is attached hereto, marked Exhibit A, and thereby made a. part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: I. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Attorney has given his written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: May 5, 2004 I hereby certify that Resolution No. 2004-88 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 5, 2004, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen SUSAN J. BLACK ETON City Clerk 1*3�__ �*�S�ffirol NOXV111 N 41 1 A R 12119 [A to] a] 1. Next Step/Leave Balances 1999-2002 2, Daily Exception Timesheets 1999-2002 3, Payroll Edit Registers 1999-2002 4, Payroll Journal Detail 1999-2002 5, Deferred Comp Payroll Deduction Reports 1999-2002* 6. Payroll Tax Summaries 1999-2002* 7. Payroll Integrity Reports 1999-2002 8. Payroll Voucher Detail 1999-2002* 9. Payroll Check Registers 1999-2002* 10, Wage Attachment Report 1999-2002* 11, Farmers & Merchants Bank & B of A Bank Statements 1999-2002 12, ICS, ICA Activity 1999-2002 13, Purchase Orders 1999-2002 14. Accounts Payable Final Post 1999-2002 15, Accounts Payable Payment Register 1999-2002 16. Accounts Payable Payment Group 1999-2002 17. Accounts Payable Cash Requirements 1999-2002 18, Accounts Payable Posting Edit 1999-2002 19. Accounts Payable Edit 1999-2002 20. Collector's Daily Reports 1999-2002 21. Wire Transfers 1999-2002 22. General Ledger 1999-2002* 23. Trial Balance 1999-2002* 24, Utility Customer Contracts (service orders) 1997-1999 25. Utility Billing Registers 1997-1999 26. UtilityBilling Daily Audit Reports 1997-1999 27, Utility Final Pages and Utility Billing Pages 1997-1999 28, Window Receipts 1997-1999 29. Business Tax Applications 1997-1999 30. Cash Receipt Registers 1997-1999 31. Inactive Account Registers 1997-1999 32. Inactive Accounts in Arrears Registers 1997-1999 * information is stored on -fine. Dated- /6 . Vicky acTthie Finance Director APPROVED FOR DESTRUCTION Dated: phen Schwa auer Interim City Attorney