HomeMy WebLinkAboutAgenda Report - May 5, 2004 E-09AGENDA ITEM EA
• CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute a Professional Services
Agreement with Padilla & Associates, Inc., for Disadvantaged Business
Enterprise (DBE) Program Consulting Services ($6,300)
MEETING DATE: May 5, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager to
execute a professional services agreement with Padilla & Associates, Inc.,
to submit the City of Lodi's Disadvantaged Business Enterprise (DBE)
Program Overall Annual Goal for Federal Fiscal Year 2004105.
BACKGROUND INFORMATION: The U.S. Department of Transportation (DOT) regulations under 49CFR,
Part 26, Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs, ensures
fair competition for all DOT contracts. The regulations are intended to
insure a level playing field on which minority, women, and other disadvantaged small businesses can compete
for federally -assisted highway, transit and airport contracts. These regulations require the City of Lodi to
submit an Overall Annual Goal that meets the regulations as a condition of using Federal funds. The Overall
Annual Goal must be submitted in June 2004 for the Federal fiscal year of October 1, 2004 through
September 30, 2005.
Padilla & Associates, Inc., was hired to develop the DBE Program and goals for the last three Federal fiscal
years. The consultant will prepare the Overall Annual DBE Goal for Federal Fiscal Year 2004105 utilizing
49CFR Part 26 goal -setting methodology, including calculation of the base figure and required analysis;
determine the City's race -neutral and race -conscious participation projections and corresponding rationale
towards meeting the overall annual goal; and prepare required submissions to Caltrans. They will also
develop the required public notice and compile public facilitation summary for submission to Caltrans.
Staff is able to perforin some of the required details in submitting the overall annual goal. However, there are
tasks, such as the goal -setting methodology, that need to be done by the consultant. There are complex
analysis and calculations involved that staff is unable to perform, and there is not local training offered so that
staff may be able to handle it in-house.
FUNDING: Public Works Administration Operating Budget FY 04105 (Professional Services) $6,300
Vicky WAthie, Finance Director
Prepared by Rebecca Areida, Management Analyst
RCPIRAIpmf
cc: Padilla & Associates, Inc.
APPROVED:
Richard C. Prima,
Public Works Director
H. Dixon Flynn, City Manager
CPadillaAssociates.dac 412012004
.......... ...
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Padilla &
Associates, Inc., for Disadvantaged Business Enterprise Program consulting services,
not to exceed $6,300.
Dated:2004
------------------------- ------------ ---------------------------
I hereby certify that Resolution No. 2004-86 was passed and adopted by the Lodi
City Council in a regular meeting held May 5, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
�e*1 N ilk IN 11
F,11*110111 043
SUSAN J. BLACKSTON
City Clerk
CITY COUNCIL
LARRY D. HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1 91 0
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:X\www.lodi.gov
April 29, 2004
Padilfa & Associates, Inc.
2650 E. Imperial Highway, Ste. 204
Brea, CA 92821
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
Interim City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Authorizing City Manager to Execute a Professional
Services Agreement with Padilla & Associates, Inc., for Disadvantaged
Business Enterprise (DBE) Program Consulting Services ($6,300)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, May 5, 2004. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Rebecca Areida,
Management Analyst, at (209) 333-6800, extension 2658.
V2
Richard C. Prima, Jr.
Po Y ' Public Works Director
RCPlpmf
Enclosure
cc: Clerk
NCPADUAASSOCIATES. DOC