HomeMy WebLinkAboutAgenda Report - May 5, 2004 E-05AGENDA ITEM ;*"45
• CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt resolution awarding the purchase of polemount and padmount transformers
($75,819.37 (EUD)
MEETING DATE: May 5, 2004
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bids for the purchase
of polemount and padmount transformers to the bidder whose proposal and
equipment meets City of Lodi specifications, and whose transformers are
expected to yield the lowest overall life -cycle costs, Western States
Electric, Portland, OR, in the amount of $75,819.37.
BACKGROUND INFORMATION: On May 21, 2003, the City Council authorized the Electric Utility
Department and the Purchasing Division to advertise for bids as necessary to meet
the Electric Utility Department's requirements for polemount and padmount
transformers through the fiscal year ending June 30, 2005.
On April 20, 2004, bids were opened for one size of polemount and two classes of padmount
transformers, and life -cycle costs were evaluated. (Life -cycle costs are the combined total of purchase
price plus cost of operation based on estimated power loss during the projected life of the transformer.)
Proposals are also evaluated on the basis of compliance with equipment and bid specifications. Failure
to comply with both may lead to disqualification of the bid. A summary of the bid evaluation is attached
as Exhibit A.
The polemount transformers are expected to be used in the reconstruction of older parts of the overhead
distribution system, and to replenish the inventory of back-up units. The padmount transformers are
expected to be used for the White Slough WPCF expansion project, for a local plastic manufacturer's
expansion project, and to replenish inventory.
FUNDING: Electric Utility Department 2003-2005 Financial Plan and Budget, tine Extensions,
Business Unit #161651, Page E41
Vicky MWHie, Finance Direct
Alan N Vailaw, Electric Utility Director
Attachment: Exhibit A
Prepared by Joel Harris, Purchasing Ofter
cc: Manager, EUD Engineering & Operations
APPROVED:
N. Dixon Plynn,
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on April 20, 2004, at 11:00 a.m. for the purchase
of polemount and padmount transformers for the Electric Utility Department, described in the
specifications therefore approved by the City Council on May 21, 2003, The quantity and type are as
follows:
Padmount Transformers Polemount Transformers
2 Each1'550000
kVA 480YI277 Volt, Three Phase Pad 8 Each
50 WA, 120/240 Volt Single Phase CP Pole
3 Each
1,5€i0 kVA,, 13,800xl2,000 Volt to 480Y/277
Volt Three Phase Pad
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof tiled with
the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends the award of the bid for the various types and sizes of
polernount and padmount transformers for the Electric Utility Department, be made to the bidders whose
proposal and equipment meet City of Lodi specifications and whose transformers are expected to yield the
lowest overall Jife-cycJe costs, Western States Electric, of Portland, OR, in the amount of $75,819.37.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the bids for the
purchase of polemount and padmount transformers for the Electric Utility Department, be and the same is
hereby awarded to Western States Electric, of Portland, OR, in the amount of $75,819.37.
Dated: May 5, 2004
I hereby certify that Resolution No. 2004-82 was passed and adopted by the City Council of the
City of Lodi in a regular meeting hold May 5, 2004, by the following vote:
AYES: COUNCIL MEMBERS ® Beckman, Hitchcock, Howard, Land, and Mayor Hansen
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLACKSTON
City Clerk
2004-82
Transformer Bid Evaluation
Polemount
April 4, 2004
Bid Item 1: 50 kVA, 120/240 Volt, Single Phase CP Pole
Bid Opening: April 4, 2004
Tax (factor): 1.0775
No Load Loss $/watt: 3.75
Load Loss $/watt: 1.25
Vendor
Unit
Extended
Price
Price $
Price $
w/tax $
Western States Electric (Cooper)
993.00
7,944.00
8,559.66
Central Moloney
986.00
7,888.00
8,499.32
Kuhlman Electric
920.00
7,360.00
7,930.40
3ML Group, Inc. (Cam Tran Pacific)
1,094.50
8,756.00
9,434.59
ERMCO / Hess Enterprises, Inc.
1,010.00
8,080.00
8,706.20
Howard Industries
1,036.00
8,288.00
8,930.32
G E Supply*
879.00
7,032.00
7,576.98
* Does not meet specifications, i.e. did not bid CP units
Number of units: 8
51 800
No Load
Load
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
(watts)
(watts)
Loss value Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
87
497
2,610.00
4,970.00
7,580.00
16,139.66
9-11
41
667
104
477
3,120.00
4,770.00
7,890.00
16,389.32
14
39
655
111
514
3,330.00
5,140.00
8,470.00
16,400.40
6-8
38
653
105
410
3,150.00
4,100.00
7,250.00
16,684.59
8-10
44
730
110
478
3,300.00
4,780.00
8,080.00
16,786.20
9-12
51
767
107
498
3,210.00
4,980.00
8,190.00
17,120.32
6-8
37
586
100
430
3,000.00
4,300.00
7,300.00
14,876.98
8-10
35
574
D
Transformer Eval 042004 pole1.xls 1
Transformer Bid Evaluation Bid Opening: April 20.2004
Padmount
April 20, 2004
Tax (factor):
No Load Loss $/watt:
Load Loss $/watt:
1.0775
3.75
1.25
Bid Item 1: 1,500 kVA, 480Y/277 Volt, Three Phase Pad
Number of units:
2
90
>5.30
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Western States (Cooper)
11,201.00
22,402.00
24,138.16
1606
9118
12,045.00
22,795.00
34,840.00
58,978.16
11-13
72
5.730
Western States (Pauwels)
13,320.00
26,640.00
28,704.60
1376
8107
10,320.00
20,267.50
30,587.50
59,292.10
9-11
72
5.750
G E Supply
13,145.00
26,290.00
28,327.48
1378
8599
10,335.00
21,497.50
31,832.50
60,159.98
8-10
69.6
5.720
Wesco Distribution
11,746.00
23,492.00
25,312.63
1487
9652
11,152.50
24,130.00
35,282.50
60,595.13
8-10
66.5
6.050
Ermco / Hess Enterprises, Inc.
12,067.00
24,134.00
26,004.39
2046
8578
15,345.00
21,445.00
36,790.00
62,794.39
8-11
63
5.600
Howard Industries, Inc.
13,597.00
27,194.00
29,301.54
1663
9885
12,472.50
24,712.50
37,185.00
66,486.54
5-7
77
5.800
3ML Group,lnc. (Cam Tran Co. Ltd.)
14,292.00
28,584.00
30,799.26
1440
10300
10,800.00
25,750.00
36,550.00
67,349.26
12-14
68
5.3-6.2
Bid Item 2: 1,500 kVA, 13,800x12,000 Volt to 480YI277 Volt, Three Phase Pad,
Number of units:
3
14 weeks
90
>5.30
max.
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Western States (Pauwels)
13,340.00
40,020.00
43,121.55
1378
8222
15,502.50
30,832.50
46,335.00
89,456.55
9-11
72
5.750
Western States (Cooper)
11,300.00
33,900.00
36,527.25
1656
9206
18,630.00
34,522.50
53,152.50
89,679.75
11-13
72
5.720
Wesco Distribution
12,017.00
36,051.00
38,844.95
1848
9221
20,790.00
34,578.75
55,368.75
94,213.70
8-10
66.5
5.910
Ermco / Hess Enterprises, Inc.
12,539.00
37,617.00
40,532.32
1846
9091
20,767.50
34,091.25
54,858.75
95,391.07
8-11
63
5.600
G E Supply
14,745.00
44,235.00
47,663.21
1482
9791
16,672.50
36,716.25
53,388.75
101,051.96
8-10
76.3
5.780
3ML Group,lnc. (Cam Tran Co. Ltd.)
14,212.00
42,636.00
45,940.29
1600
10300
18,000.00
38,625.00
56,625.00
102,565.29
12-14
68
5.3-6.2
Howard Industries, Inc.
17,166.00
51,498.00
55,489.10
1866
7869
20,992.50
29,508.75
50,501.25
105,990.35
5-7
73
5.900
m
X
3
C7
Transformer Eval 042004 pads1.xls 1